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HLF site visitFriday 2nd August 2013

Overview of proposed projectA bit about our development project over the last 10/11 months: thank you for your contribution to the development funding

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4 YEAR WELL-PLANNED & WELL-MANAGED PROJECTEFFECTIVE & COMMITTED PARTNERSHIPS

Overview of project how does it support HLFs aims & what will we actually do

Lasting difference for people & for heritage collections

Partners range from very small very local groups to bodies with national/international profile1

3. Create exciting, enticing and flexible multi - functional physical and digital facilities for learning and engagement.LEARN / PEOPLECONSERVE / HERITAGEPARTICIPATE / COMMUNITIES

Our agreed project aims mapped against HLFs priorities

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80:20

This is the budget breakdown [general refurbishment costs shared among all areas but specialist building stuff attributed to appropriate areas eg. mobile racking = conservation; AV/multimedia = learning]3

Current audience

Potential audiences and scope of engagement!

To enhance the knowledge and nurture the soul

A great way to engage others

Inspire in work and life

Wow can I see some shirts?

I feel encouraged to use the collections already

Youve mentioned a lot of things i would have looked at if Id known they were there

4Huge range of potential outcomes for people described in detail in Activity PlanLearning improved access to knowledge and directly to collections: unseen, unused, uniqueParticipation direct & personal engagement in range of ways

Partnerships to increase reachSpaces designed to encourage & support

Key is clearly targeted, well understood audiences quality engagement

5Activity planning process during stage 1 development:Value audiences place on heritage collections for own learning/participationAnd also for conservation

Resource discovery & conservation detailed in collections conservation management & maintenance plan fundamental. Imagine tip of the iceberg again: audiences are currently limited by the patchy & scant information we have about the richness of the collections, and physical condition also precludes full use.

Activity Plan describes programming including changing exhibitions programme in the exploration space. This space also includes cutting-edge AV and multimedia facilities because of requirements of heritage music collections in particular but whizz-bang alongside more traditional exhibitions including those of local groups

Potential to increase accessClear understanding of barriers

Target & current audience at heart of planning

Activity Plan responds to scale of challenge to raise awareness & increase access whilst acknowledging scope of opportunity provided by internationally significant heritage collections: Prioritised 9 key areas of activity to increase capacity & gives great detail about each of the proposed activities. Very excited about it

Gaps in the market we can fill particular needs that we understand, thanks to stage 1 development process

Activity Plan details how more people & a wider range of people will engageHow theyll learn and develop skillsIn some cases how theyll volunteer expertise, passion & time

Work done on interpretation plans - applies to all exhibitions, learning resources, talks, digital engagement strategies and so on. Details how well provoke and explore experiences, feelings and actions: quality of interaction with heritage beyond thats interesting

So what are the heritage collections??6

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7Signficance of heritage collections beyond current audiences

Described in full in collections conservation management & maintenance plan

Historical & geographical significance town, region, national/internationalSocial significance: own identity, sense of place (Asian Voices HLF project; Frederic Schwann 1799-1882 German, encouraged Young Mens Mental Improvement Society & 1st President of Hudds Mechanics Institute)Artistic/cultural significance: informing current culture. Playing: Frank Bridge Berceuse (BMC) to illustrate AV requirementsEducational significance: coherence, depth & breadth, not previously accessible Australian Tour cariacature

Potential audiences & heritage huge potential for interesting things to do: catalyst for creativity seen in project aim

University recognises huge wider public benefit but cant reach current audiences within current capacity so limited to own students/researchers & serious specialists word of mouth. Capacity detailed in our Strategic Management & Maintenance Plan

During project 362% p/a

Post project532% p/a

Infrastructure low levels collections information & physical environment severely limit capacity & effectiveness: running to stand still with current audiences

Our Activity Plan outlines the numbers current capacity & future plans. Conservative projections, especially for remote indirect users those who stumble across material from the heritage collections in places we dont own eg. social media pinterest, via our partners. Our digital engagement framework beings to evaluate this: very new thing for archives (museums a bit further ahead, but only the nationals really)8

Heritage collections at riskHeritage collections safeguarded for future learning and participation

9Some detail on physical environment

Collections conservation management & maintenance plan clearly outlines very real risks to heritage collectionsNone of our 9 storage locations meets standards: direct physical threats heat, humidity, mould, pests. We experiencing all NOW. Particularly affects vulnerable media like photographic and magnetic: thanks to conservation management/maintenance plan research we know we have greater proportions of these materials than previously thought.Cant take in new collections of any size risk of loss. At least 4 major new archives waiting to come in if project funding secured; another 2 possibles in the pipeline.

With archives, handling is a given individual study, events programme, changing exhibitions. minimise risks to individual items whilst maximising direct contact between people and heritage

10Project intends to break cycle of decline & create physical & staff capacity to make service more sustainable and resilient able to make a lasting difference for people and heritage. Virtuous circle

Have heard something about what we will DO to benefit people & heritage: activities are underpinned by the facilities in which most of them happen.

Development phase has also seen us take plans for our new facilities forward from pre-RIBA stage A (as submitted in round 1 application) to RIBA D.

Phasing of the strands of work during the development phase was frustrating to our Project Monitor: wanted us to get on with the facilities design sooner. But very important and designs now reflect this that facilities meet the needs and aspirations of our audiences and our heritage collections. Needed the detailed work on consultation for activity plan and collections Mgmt & maintenance plan to inform facilities design.

Journey from our round 1 application can be seen clearly here: development process for activity plan & collections management & maintenance plan reveal much better quality information about our audiences and about the heritage collections & their future growth. Comparative GIAs superficially very different BUT

Confident that appropriate and sustainable facilities to support and achieve our aspirations for audiences and for collections.

Consolidation of facility onto 1 level at round 2 other requirements changed as Universitys wider campus development plans (see with your own eyes...) (currently: 3 floors, 9 storage locations; round 1 proposals were 2 floors; round 2 proposal single floor)

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As part of the development project weve obviously been able to undertake a lot of work on the costs

Round 1 application significantly undercosted - 535 per m2 unrealistic

Since submitting round 1 application: ARA research average 1,500 m/2 for refurb (2,500 for new build) so good value for money.

Our round 2 application 1,159 m/2 includes costs of exhibition facilities incl. as well as traditional exhibition cases high level of top quality multimedia & AV facilities demanded by the collections & audiences. [heard the music earlier on]

Consider this offers good value for money

[Accommodation designed to last at least 20 years in line with PD5454 standard p/a cost 54,000 (in all probability much longer, average 50 years reducing p/a cost to 21,600)]12

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Delivery2013-2017

Audiences desires for heritage collectionsMaximum use of infrastructure and resourcesEffective project delivery

Transformed opportunities for people to learn and participateHeritage safeguarded

National standardsWider heritage strategies

13HLF right funder, time right for the University & for HLF

Proposals are value for money/cost effective clear need/demand among audience, benefits for people. Intervention in physical conservation now halt cycle of decline.

Use national standards HLFs requirements and guidance, archives accreditation, PD5454 etc (all listed in Strategic Mgmt & Maintenance Plan) & wider strategies in archives domain, HE sector, partners etc

Options carefully explored during development project: best proposal for people and heritage, for HLF and the University

Stage 1 development project effectively managed and delivered; project management plan demonstrates clear governance and decision-making arrangements following the flavour of the PRINCE methodology commonly used in HE sector. With appropriate representation of stakeholders both at steering group/board level and operationally.

Strategic mgmt & maintenance plan demonstrates post-project sustainability and planning

High-level commitment organisationally in additional to financial commitment from the University to the project and to sustainability beyond 2017 finish with word from our Project Sponsor

Message from Professor Tim Thornton, Project Sponsor

Tour of facilities

The new Centre

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Bridge, Frank - Berceuse & Serenade for Cello & Pianonull330212.16