2013-02-26 Accounting Systems Comparison
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Transcript of 2013-02-26 Accounting Systems Comparison
Thrive. Grow. Achieve.
Financial & Accounting Systems Comparison
Seminar Comparison of Leading ERP Products
Seth Zarny - Partner Glenn Anstead – Senior Manager Buu-Linh Tran – Senior Manager Jeremy Taro – Business Development
February 26, 2013
WHAT’S ON TAP
• INTRODUCTION & AGENDA
• HOW TO SELECT ACCOUNTING SOFTWARE
• EFFECTIVE ACCOUNTING SYSTEM IMPLEMENTATIONS
• REVIEW OF TOP ACCOUNTING PRODUCTS
• DEMONSTRATIONS
• DYNAMICS GP
• DYNAMICS SL
• INTACCT
• Q&A
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DO YOU NEED THE NEW SOFTWARE?
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!
3
SEMINAR AGENDA
• DECIDE WHEN TO REPLACE YOUR FINANCIAL SYSTEM
• REVIEW PROCESS FOR SELECTING APPROPRIATE SOFTWARE
• PROVIDE OVERVIEW OF LEADING FINANCIAL PACKAGES
• PRESENT DEMO OF 3 LEADING PRODUCTS • Dynamics GP • Dynamics SL • Intacct
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ACCOUNTING SYSTEMS
MICROSOFT DYNAMICS SL (SOLOMON)
MICROSOFT DYNAMICS GP (GREAT PLAINS)
SAGE ACCPAC
SAGE MAS/90/200
INTACCT
DEMO –DYNAMICS GP, DYNAMICS SL, INTACCT
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ACCOUNTING SYSTEM LIFE CYCLE
1 TO 2 YEARS OLD - INFANCY • Limited features, missing modules • Bugs
3 TO 4 YEARS OLD - CHILDHOOD • Young product • 3rd party modules, bugs, early developer
team 5 TO 6 YEARS OLD – ADOLESCENCE
• Move to next technical version • Product Performance • Modules with different strength
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ACCOUNTING SYSTEM LIFE CYCLE (CONT)
• 7 TO 11 YEARS OLD - MATURITY • Maturity and Respect • Vertical focuses • Advanced features and capabilities • Strong Channel
• 12 TO 15 YEARS – OLD AGE • Technology is Achilles heel • Legacy functions • Client base not technical leaders
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STEPS FOR EVALUATING & SELECTING
• DECISION MAKING TEAM
• BUDGET
• TIME SCHEDULE
• CURRENT SYSTEM PROBLEMS • Requirements
• VAR OR SOFTWARE
• IT STAFF INVOLVEMENT
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STEPS FOR EVALUATING & SELECTING (CONT)
• REVIEW POTENTIAL SOLUTIONS
• ELIMINATE OBVIOUS POOR CHOICES • Potential List of 2 or 3 products at most
• AVOID ANALYSIS/PARALYSIS • Evaluate Product Match to your Requirements • Accounting Library Used Here
• PRODUCT FEATURES
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STEPS FOR EVALUATING & SELECTING (CONT)
• ANALYZE REQUIREMENTS AGAINST FEATURES
• IDENTIFY APPROPRIATE RESELLERS
• PRODUCT DEMONSTRATIONS
• PROPOSAL REVIEW
• REFERENCES
• DECISION
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SUMMARY OF DYNAMICS GP 2010
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• STRONG USER PRODUCTIVITY FEATURES
• FLEXIBLE REPORTING & INQUIRY
• INDUSTRY LEADER
• INTEGRATION WITH EXTERNAL SYSTEMS
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SUMMARY OF DYNAMICS GP 2010 (CONT)
• KEY FEATURES INCLUDE: • Personalized Role Pages
• Integrated with Microsoft Office
• Business Intelligence – Analysis Cubes
• Business Portal – Team Collaboration
• Improved Efficiency
• Microsoft Visual Studio Integration
• Increased Internal Controls
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SUMMARY OF DYNAMICS SL 2011
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• MATURE PRODUCT WITH HIGH MICROSOFT INVESTMENT
• POWERFUL USER INTERFACE WITH USER ROLES
• EASILY INTEGRATE WITH EXTERNAL SYSTEMS
• POWERFUL CHART OF ACCOUNT SEGMENTATION
• INDUSTRY LEADER IN PROJECT ACCOUNTING – GOVT CONTRACTING, GRANTS, PROGRAMS
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SUMMARY OF DYNAMICS SL 2011 (CONT.)
• KEY FEATURES INCLUDE: • Integrated with Microsoft Office • Business Portal access to remote users • Customer Facing Web Pages customers
only see their data • Web Requisitions - Front-end to Purchasing
Module • Automates the Procurement Process • Powerful Project Costing • Improved Efficiency • Microsoft Visual Studio Integration • Increased Internal Controls
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SUMMARY OF SAGE ACCPAC 200 ERP
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• WEB-BASED & DESKTOP APPLICATION
• LEADING ACCOUNTING SYSTEM VENDOR
• INTEGRATION WITH EXTERNAL SYSTEMS
• SUPPORTS FINANCIALS, DISTRIBUTION, MULTICURRENCY, PROJECT ACCOUNTING
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SUMMARY OF SAGE ACCPAC ERP 200 (CONT)
• KEY FEATURES INCLUDE:
• Sage Accpac is scalable • Modular structure and customizable screens • Works on the Web, desktop, or both • Consistent Graphic Interface • Works with CRM, HR, and more • Flexible, object-oriented and multi-tiered
architecture
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SUMMARY OF SAGE MAS/90/200
• POPULAR FINANCIAL SYSTEM THAT TARGETS BOTH HORIZONTAL AND VERTICAL MARKETS
• MATURE PRODUCT WITH MANY USERS • LARGE 3RD PARTY SUPPORT BASE • CUSTOMIZABLE & PERSONALIZED MODULE
• Screen mods • Script functions • New fields
• REPORTING TOOLS – CUSTOMIZED REPORTING, BUSINESS INSIGHTS, CRYSTAL REPORTS
• POWERFUL USER INTERFACE WITH USER ROLES
• EASILY INTEGRATE WITH EXTERNAL SYSTEMS
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SUMMARY OF SAGE MAS/90/200 (CONT.)
• KEY FEATURES INCLUDE: • Business Alerts Module – rule based e-mails • Visual Integrator with external applications • FRx Financial Report Writer • Crystal Reports • Intuitive Interface & Navigation • Toolbar launch of any task • Microsoft Explorer-Like Interface • Task Lists • Multiple Database Choices
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CLOUD – CLAIMED KEY ATTRIBUTES
• AGILITY – IMPROVED RE-PROVISIONING
• COST – CLAIMED TO BE REDUCED, COSTS
• DISTRIBUTED OVER MANY USERS
• DEVICE & LOCATION INDEPENDENCE
• MULTI-TENANCY – KEY ISSUE FOR ERP
• RELIABILITY – MULTIPLE REDUNDANT SITES
• SECURITY – PROVIDERS DEVOTE MORE RESOURCES
• MAINTENANCE – UPGRADES INSTALLED CENTRALLY
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ON PREMISE ATTRIBUTES
•CONTROL – IN YOUR ENVIRONMENT •INTEGRATION WITH ORGANIZATION APPLICATIONS •CUSTOMIZATION – UNDER YOUR CONTROL •SECURITY – PLUSES & MINUSES •ACCESS – REMOTE ACCESS & CONTROLLED USERS •LOCAL DATA – DATA IS ACCESSIBLE •KNOWN COSTS – TRADITIONAL COSTS •REPUTABLE MATURE VENDORS
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MIXED CLOUD & TRADITIONAL VENDORS
EXISTING SOFTWARE – HOSTED IN THE CLOUD
MATURE PRODUCTS – FUNCTIONALITY
MONTHLY FEES
SINGLE TENANCY – UPGRADES, BACKUPS, CUSTOMIZED ATTENTION
INTEGRATIONS – TRADITIONAL
REMOTE ACCESS - CITRIX, REMOTE DESKTOP
KNOWN COSTS – TRADITIONAL COSTS
REPUTABLE MATURE VENDORS
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KEY DECISION CRITERIA TO CONSIDER
FUNCTIONALITY – DO CLOUD SOLUTIONS MEET YOUR FUNCTIONAL NEEDS?
SOPHISTICATION – WHAT LEVEL OF CUSTOMIZATION DO YOU REQUIRE
INFRASTRUCTURE SUPPORT – COMMITTED TO ON-PREMISE INFRASTRUCTURE, CLOUD, OR BOTH
COSTS – WHAT ARE THE REALISTIC COSTS FOR YOUR ORGANIZATION – ON-PREMISE VS CLOUD
SUPPORT – WHO IS SUPPORTING YOUR USERS, APPLICATIONS, AND INFRASTRUCTURE
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INTRODUCTION TO INTACCT
•NEWER CLOUD BASED ERP SYSTEM • True Cloud Based
• Local Partners
• Yearly Costs
•STRONG FUNCTIONALITY
•VERY SATISFIED CLIENT BASE
•TARGETED TO FIRMS – IN NO PARTICULAR ORDER • Outgrowing Quickbooks
• Interested in the Cloud & Ease of use
• Not For Profit
• Project Oriented Firms – Professional services
• Very Strong Financials
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THE ACCOUNTING LIBRARY SELECTION TOOL
INDEPENDENT ACCOUNTING SELECTION TOOL BY THE ACCOUNTING
LIBRARY – SOLUTIONS
METHODOLOGY INCLUDES
• Competitive Research – wide array of accounting software products
• Needs Analysis of your organization
• Business Process Improvement
• Comparison of program features against needs
• Weighting of requirements
• Ranking of features
• Selection of likely candidates
METHODOLOGY DOES NOT INCLUDE:
• Look & Feel
• User preferences & software experience
• Budget comparison
• Vendor Attributes
• Consultant Attributes
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THE ACCOUNTING LIBRARY SELECTION TOOL
ANALYSIS OF ACCOUNTING PRODUCTS
• Microsoft Dynamics SL
• Microsoft Dynamics GP
• SAGE MAS / 90
• SAGE Acc Pac 200 ERP
• Intacct
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THE ACCOUNTING LIBRARY SAMPLE RESPONSES
THE ACCOUNTING LIBRARY QUESTION ANSWERED FOR RAFFA COMPARISON SEMINARLIST QUESTIONS (USER - ANSWERED QUESTIONS)
Keys : --USER-- - Basic Accounting - Small Business --1-- - Microsoft Dynamcis GP, © , Microsoft Business Solutions --2-- - Microsoft Dynamics SL, © , Microsoft Business Solutions --USER- --1-- --2-- --3--
Accounts Payable Vendor Master File Supports One Time Vendors 4 Y Y Y Y Y Supports User Defined Numbering 8 Y Y Y Y Y Identifies Vendor Type 4 Y Y Y Y A Supports Foreign Addresses 6 Y Y Y Y Y Vendor Master File Supports: Single Order-From Contact 6 N N Y Y N Multiple Order-From Contacts 4 Y Y N N Y Multiple Pay-to Contacts 4 Y M N Y N Non-Print 1099 if Below Min Value 6 Y Y N Y Y
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THE ACCOUNTING LIBRARY RANKING
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THE ACCOUNTING LIBRARY RANKING
The Accounting Library Comparative Report Keys : --1-- BASE PRODUCT: Microsoft Dynamics SL, Microsoft Business Solutions --2-- TARGET PRODUCT: QuickBooks Premier Edition , Intuit, Inc. -- 1 -- -- 2 --
General Ledger Chart of Accounts Copy Chart of Accounts to New: Department Y N Profit Center Y N G/L Account Code Supports: Allocation Accounts Y N Inter-Company Accounts Y N Event/Project Costing Accounts Y N Statistical Accounts Y N Define Separately Major Structures for: Divisions Y N Departments Y N Operating Units Y N Define Reporting System Using Tree Diagram Y N
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THE ACCOUNTING LIBRARY RANKING
Module Ranked Report Keys :
----1---- - Microsoft Dynamics GP
----2---- - Microsoft Dynamics SL
----3---- - Sage MAS 200 ERP, Sage Software, Inc.
----4---- - Sage ACCPAC 200 ERPSage Software (ACCPAC Division)
----5---- - QuickBooks Premier Edition Intuit, Inc.
-------1------- -------2------- -------3------- -------4------- -------5------
GENERAL LEDGER 434 98% 434 98% 441 99% 444 100% 373 84%
ACCOUNTS PAYABLE 497 95% 505 97% 491 94% 499 96% 436 84%
ACCOUNTS RECEIVABLE 570 100% 562 99% 558 98% 560 98% 522 92%
BUDGETING 44 88% 50 100% 50 100% 50 100% 38 76%
GENERAL QUESTIONS 527 100% 519 98% 493 93% 492 93% 436 83%
-------------------------------
GRAND TOTAL : 2,072 98% 2,069 98% 2,033 96% 2,046 97% 1,805 85%
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DEMONSTRATIONS
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QUESTIONS?
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Page 21
THANK YOU!
Glenn Anstead Direct: 301-279-6503 E-mail: [email protected] Buu-Linh Tran Direct: 301-279-6511 E-mail: [email protected] Seth Zarny Direct: 301-279-6500 E-mail: [email protected] Jeremy Taro Direct: 301-279-6504 E-mail: [email protected]