2012 RAS Exhibitors Manual

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EMERGENCIES - DIAL 000

Give details e.g. “Fire/Ambulance, Jubilee Pavilion, Adelaide Showground”

Please also advise Royal Show Operations/switchboard on (08) 8210 5211

POLICE ASSISTANCE (NON URGENT) - DIAL 131 444 Royal Show Police Station Telephone (08) 8210 5237

Emergencies: Dial 000

of the Public Grandstand.

LOST CHILDREN – DIAL 8210 5237ThStation (north east corner of the Public Grandstand).

FIRST AIDRoyal Show First Aid Station (St John)

Atrium Plaza West (08) 8210 5239

KEY CONTACTSExhibitor Services (08) 8210 5212

Royal Show Operations/Switchboard (08) 8210 5211

Venue Management (08) 8210 5247

Security (08) 8210 5256

Telstra (for faults) 13 22 55

HAZARD REPORTINGExhimmediately of any hazards detected. Hazards are any situation that could result in:

1. Injury, illness or death to people or animals

2. Damage or destruction to property

INCIDENT REPORTINGEximmediately if an incident occurs which has resulted in:

1. The injury, illness or death of any person or animal

2. The damage, destruction or loss of property

3. An incident that could have resulted in the consequences listed in 1 and 2.

SHOWGROUND EMERGENCY INFORMATION & NUMBERSEmergency information and Emergency Evacuation Procedures are posted adjacent to the Pavilion exits. Exhibitors should familiarise themselves with these procedures.

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WHAT’S NEW& IMPORTANT FORYOU TO KNOWTHIS YEARWe strongly recommend that you keep your copy of this Manual on your stand during the Show to assist your staff with any operational queriesthey may have.

SITE LICENCE AGREEMENTIt is essential that you sign and return your Site Licence Agreement (enclosed with this Manual) to the Society together with your completed Product Listing in order to operate as an Exhibitor at the 2012 Royal Adelaide Show. Failure to do so may result in termination of your site.

COLLECTING YOUR PASSESAll outstanding invoices must be paid in full before your passes can be released for collection. Exhibitor passes will be available for collection from Exhibitor Services. Arrangements can be made to collect your passes prior to this date. For further information on passes please turn to Page 9.

IMPORTANT NOTICE FOR JUBILEE & GOYDER PAVILION EXHIBITORS

Exhibitors with special permission can gain vehicle access within the Goyder and Jubilee Pavilions between Monday 27 and Friday 31 August. Access to the Jubilee Pavilion will be via the North West door from the Hamilton Blvd and the Goyder Pavilion is accessible from the forecourt adjacent to Goodwood Rd. To make arrangements, contact Di Chalmers at [email protected] or ph (08) 8210 5225.

No vehicular access (including forklifts & scissor lifts) is permitted within the Jubilee & Goyder Pavilions after Friday 31 August.

The inter-connecting doors linking the Jubilee and Goyder Pavilions, via the Duncan Gallery, will remain

the Show, Friday 7 September. Only pedestrian access will be available between the two pavilions.

QUICK REFERENCE GUIDESFroReference Guide for all your Move-in and Move-out details such as entry gates and times, together with the

area.

FOOD & BEVERAGE SAMPLING, TASTING & SELLINGAll exhibitors considering sampling and/or selling food and/or beverage must complete and return Form 7 - Intention to Taste/Sample/Sell Food & Beverage at the Royal Adelaide Show. Form 7 can be found at the back of the Manual.

ROYAL SHOW ONLINE INDUCTION

The RA&HS is committed to providing a safe environment for all staff, volunteers, contractors and stakeholders

working at the venue. We all have a duty of care to ensure that our workplace is safe. Safety is everyone’s

responsibility.

For the 2012 Royal Adelaide Show the RA&HS have developed an on line induction that all commercial exhibitors

must complete prior to arrival at the Adelaide Showground.

A link will be emailed to you giving you access to the induction. Upon successful completion of the induction

you will receive an email containing a printable Safety Induction Card that must be carried with you whilst at the

Showground.

Exhibitors are obliged to ensure that all of their staff participating at the Royal Adelaide Show successfully

complete the induction and carry their Safety Induction Card.

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visit us at theshow.com.au

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ESSENTIAL INFORMATIONThis Manual should be read in conjunction with the list of Terms & Conditions distributed with the “EXHIBIT SITE LICENCE/AGREEMENT” and as such shall be deemed to be part of the Agreement between “The Society” and “The Exhibitor”.

This Manual contains comprehensive technical information to ensure you receive your services promptly and accurately.

perforated tear-out forms to complete for all your requirements and services.

DEADLINESPlease make sure you take particular note of the deadline dates & meet all the deadlines on time; it will save you inconvenience later and could save your company the expense of late order surcharges.

CONTACTS:Telephone: (08) 8210 5211

Fax: (08) 8210 5277

Postal Address: PO Box 108 Goodwood SA 5034

Nicole Dahmke, Exhibitor Services (08) 8210 5212 [email protected]

Di Chalmers, Jubilee & Goyder Pavilion, Duncan Gallery, Market Bazaar, Pet Centre & Dog Pavilion (08) 8210 5225 [email protected]

Judith Noble, Taste SA, Farm Expo, Dairy Food Hall, Carnival

(08) 8210 5215 [email protected]

Nicole Cameron, Showbag Pavilion (08) 8210 5214 [email protected]

Nicole Mazeika, Technology Centre (08) 8210 5204 [email protected]

MOVE IN HOURSPass Collection from Exhibitor

Tuesday 28 August to Thursday 6 September 9.00am-5.00pm

operational matters Monday 3-Tuesday 4 September, 8.00am-5.00pm Wednesday 5-Thursday 6 September, 8.00am-6.00pm

DURING SHOW HOURS

Friday 7 to Saturday 15 September, 8.00am-10.00pm

Friday 7 to Saturday 15 September, 7:30am-6.00pm

MOVE OUT HOURSSunday 16 September, 8.00am–4.00pm

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SHOWGROUND EMERGENCY INFORMATION 1

Emergencies ...............................................................1

Police Assistance ........................................................1

Lost Children ...............................................................1

First Aid ........................................................................1

Key Contacts ..............................................................1

Hazard Reporting ......................................................1

Incident Reporting ....................................................1

ESSENTIAL INFORMATION 3

Exhibitor Services contacts .......................................3

Move In/Show week and Move Out hours .............3

Order Forms ..............................................................29

Suppliers Contact List .................................................6

Important Dates & Deadline Checklist ....................7

Move-In & Move-Out Information ............................8

Vehicle Permits ...........................................................8

Customer Service Booth ............................................8

Safety ...........................................................................8

Stand Restocking .......................................................8

Passes ..........................................................................9

Vehicle Access ...........................................................9

Parking .........................................................................9

Speed ..........................................................................9

On Street Parking Information from the City of Unley ................................................................9

QUICK REFERENCE GUIDE 10

Exhibiting in Jubilee, Goyder, Duncan Gallery, Market Bazaar, Showbag Pavilion, Carnival.........10

Taste SA/Farm Expo, Pet Centre, Dairy Food Hall, Dog Pavilion, Outdoor Exhibitors, Technology Centre ..................................................11

FOOD & BEVERAGE 13Food & Beverage Sampling ....................................13

Food & Beverage Sales & Preferred Suppliers ......13

Food & Beverage Giveaways ................................13

Liquor Licence ..........................................................13

GENERAL INFORMATION 14Fire Precautions ........................................................14

Insurance – Public Liability .....................................14

Membership ..............................................................14

Members’ Dining Room ...........................................14

Prohibited Items ........................................................14

Show Awards ............................................................15

Showbags .................................................................15

Plastic Bag Use .........................................................15

COMMERCIAL EXHIBITORS PUBLIC & PRODUCTS LIABILITY INSURANCE EXPLANATION 16

table of contentsSTAND INFORMATION 17General Conditions & Requirements .....................17

............................................................17

Aisles & Public Walkways .........................................17

Care & Damage ......................................................17

Hazardous Materials ................................................17

Stand Cleaning & Waste Disposal .........................17

Stand Names / Site Numbers ..................................17

Stand Security ...........................................................17

VENUE INFORMATION 18Banking & ATM Facilities ..........................................18

Deliveries ...................................................................18

First Aid ......................................................................18

Lost Property .............................................................18

Media Comments ....................................................18

Public Telephones ....................................................18

Security ......................................................................18

Smoking Policy ..........................................................18

Storage ......................................................................18

EXHIBITOR SERVICES 18Audio Visual Equipment ..........................................18

Electrical Requirements ...........................................18

Forklift Service ...........................................................18

Forklift Use ..................................................................19

Internet & Broadband Access ................................19

LP Gas Cylinders .......................................................19

Plumbing – Water & Waste Connection ...............19

Rigging/Banner Hanging ........................................19

Telephone/Facsimiles/EFTPOS & ISDN ....................19

Welding & Cutting....................................................19

SHOW MAP 20

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LOCAL SERVICES DIRECTORY 21

Special Exhibitor Rate Accommodation ...............21

Bank ...........................................................................22

Café ...........................................................................22

Car Rental .................................................................22

Chemist & Pharmacy ...............................................22

Computer Hardware & Software ...........................22

Dentist ........................................................................22

Doctor .......................................................................22

Dry Cleaning .............................................................22

Electrical Safety Testing ...........................................22

Florist ..........................................................................22

Gift Basket .................................................................22

Hairdresser .................................................................23

Hardware ..................................................................23

Hotel ..........................................................................23

Internet Café ............................................................23

Locksmith ..................................................................23

Mobile Phone Sale/Repair ......................................23

Newsagency ............................................................23

..................................23

Petrol Station .............................................................23

Photocopying/Printing ............................................23

Private Hospital .........................................................23

Order Forms For your convenience, tear out order forms can be found at the back of this Manual. To help with your requirements, please refer to Exhibitor Services from page 18.

Compulsory forms to be completed & returned to Exhibitor Services

All exhibitors to sign and return the Site Licence Agreement

Form 2 - Fascia Request – to be completed by exhibitors with 3m x 3m or 3m x 6m shell-schemes or marquee packages.

Form 7 – To be completed by all exhibitors wishing to sample/taste and/or sell food & beverage

Form 1– Car Parking

Form 3 - Electrical Application Form

Form 4 – Plumbing & Gas Services

Form 5 - Internet Connection Form

Form 6 - Telstra Telephone Installation Form

Form 8 – Additional Passes

Public Hospital ..........................................................23

Restaurant .................................................................24

Shoe Repairs .............................................................24

..............................................24

Supermarket .............................................................24

Take Away ................................................................24

Taxi Services ..............................................................24

Uniform ................................................................................24

OTHER USEFUL INFORMATIONBankSA Banking Services .........................................25

Environment Protection Authority Important Information ................................................................26

SA Police Information ..............................................27

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Suppliers Contact ListAUDIO VISUAL EQUIPMENT

CENTRAL AV 31-33 Cawthorne Street, THEBARTON SA 5031

Tel: 08 8352 4499

Fax: 08 8352 4377

Contact: Bronte Rhodes

Email: [email protected]

STAGING CONNECTIONS Tel: 08 8159 9100

Fax: 08 8159 9199

Contact: Trent Parkin


CASUAL EVENT STAFF

SHONE EVENT SERVICES

Tel: 08 8211 9125

Fax: 08 8211 7204

Contact: Donna Biddick


CATERING

MICHAEL O’BRIEN CATERING PO Box 59, GOODWOOD SA 5034

Tel: 08 8110 2400

Fax: 08 8110 2444

Contact: Jessica Coope


CLEANING

ACADEMY SERVICES

PO Box 31, PROSPECT SA 5082

Tel: 08 8342 1266

Fax: 08 8342 1186

Contact: Lesley Cooke


FLORAL REQUIREMENTS & PLANT HIRE

JARRETT SERVICES PTY LTD PO Box 153, COLLINSWOOD SA 5081

Tel: 08 8367 6333

Fax: 08 8367 6322

Contact: David Herbert


FURNITURE HIRE & STAND CONSTRUCTION

ADELAIDE EXPO HIRE 31 Deeds Road, NORTH PLYMPTON SA 5037

Tel: 08 8350 2300

Fax: 08 8350 2301

RENNIKS

854 South Road, EDWARDSTOWN SA 5039

Tel: 08 8292 3906

Fax: 08 8293 5740

Contact: Saul Heffernan


RIGGING

FX RIGGING PTY LTD Tel: 8346 8986

Mobile: 0408 559 908

Contact: Peter Chalmers

SECURITY

WESLO STAFF PTY LTD Tel: 08 8223 1450

Contact: Julie Williams


STORAGE

U-STORE-IT

31 Anzac Highway, ASHFORD

Tel: 08 8297 8811


TELEPHONE

TELSTRA

Telephone: 1800 816 819

Fax: 1800 810 906

ENVIRONMENT PROTECTION AUTHORITY

Level 9, SA Water House, 250 Victoria Square, ADELAIDE

Tel: 08 8204 2041

Fax: 08 8204 2161



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important dates &deadline checklist

Date nominated on your

Invoice for site paymentFinal Settlement Date

Tuesday 28 August Passes available for collection

Monday 3 September First day of build (shell scheme exhibitors)

Thursday 6 September Final Set-up Day 6.00pm - Pavilions close

Friday 7 September Show Commences

Saturday 15 September Show Concludes

Sunday 16 September Move-Out Commences Pavilions Open 8.00am – 4.00pm

DEADLINE FORM DATE SENT

Prior to pass collection *Site Licence Agreement

6 August Form 1 – Car Parking

6 August *Form 2 - Fascia Request

6 August Form 3 - Electrical Application Form

6 August Form 4 – Gas & Plumbing Application Form

6 August Form 5 - Internet

6 August Form 6 - Telephone

6 August Form 7 – Food & Beverage Sampling/Selling

6 August Form 8 – Additional Passes

*Form must be completed & returned

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MOVE INThe Royal Adelaide Show includes over 500 exhibitors in the various commercial areas of the event. We have established procedures to facilitate an orderly, safe and trouble free environment for the Move – In of exhibitors ahead of the Royal Adelaide Show.

We have collated all of the relevant information for commercial exhibitors

Guide on page 10.

Monday 3 to Thursday 6 September

Commercial areas will be accessible for Move-In during the hours set out in

ALL stands must be completed by 6.00pm sharp on Thursday 6 September.

Special access times can be arranged prior to Monday 3 September for space only exhibitors exhibiting inside the Pavilions and exhibitors included in outside areas.

With the exception of the Showbag Hall, no vehicular access (including forklifts & scissor lifts) is permitted inside the Pavilions after Friday 31 August.

Customer Service Booth Adelaide Expo Hire will provide a Customer Service Booth in the southern foyer of the Jubilee Pavilion from Monday 3 to Thursday 6 September, from 9.00am to 4.00pm.

The Customer Service Booth will stock a selection of items such as velcro dots, duct tape, linen table cloths, high visibility safety vests & plastic clamps to secure temporary stand coversheets and are able to arrange last minute event graphics, signage, furniture, audio visual items and plants.

SAFETY DURING MOVE-IN & MOVE-OUTExhibitors are reminded that they are responsible for the safety of themselves and other users of the Adelaide Showground at all times.

You must comply with the following key rules during Move In and Move Out:

No Children under the age of 15 are permitted in the Pavilions

Covered-in shoes must be worn at all times

High visibility safety vests or clothing is to be worn in all areas

The speed limit on the Showground is 10 km/h.

VEHICLE PERMITS

All exhibitors requiring vehicular access to the Adelaide Showground for the purpose of building or stocking stands from Monday 3 – Thursday 6 September must display a Vehicle Permit.

The Vehicle Permit provides authority for commercial vehicles, fully loaded station wagons or cars with trailers only. All other vehicles will need to be parked in the free car parks on Rose Terrace or Leader Street. Please note: car parks are free during Move-In and Move-Out ONLY.

All Vehicle Permits will have the time recorded at the point of entry allowing drivers a maximum of 20 minutes to unload stock.

The Vehicle Permit allocated to you will authorise access only through the Gate relevant to the location of your stand. Permits for different Gates will be different colours. Please refer to

gate relevant to you. Your Vehicle Permit will not provide you access through any other gate.

Conditions of use:

a. The Vehicle Permit is issued for the sole purpose of carrying supplies for the setting up and dismantling of stand/s and in no way constitutes the right to park vehicles within the Showground.

b. Drivers are to ensure that they leave the pavilion doorways free for hand trucking or carrying of goods into the Pavilions.

c. All Vehicle Permits will have the time recorded at the point of entry allowing drivers a maximum of 20 minutes to unload stock. Failure to remove vehicles after the allocated time may result in a

d. Vehicle entry permits may be transferred between vehicles owned or exclusively controlled by the exhibitor to whom it is issued.

e. Care must be taken with all vehicle permits issued. Any that are lost or stolen will not be replaced.

All commercial exhibitors will be sent one Vehicle Permit by mail no later than 17 August.

MOVE OUTRemoval of exhibits or parts thereof from the Showground before the closure of the Show is expressly prohibited.

Exhibitors occupying stands inside the Pavilions will not be granted permission to Move Out after the close of show on the evening of 15 September. Permission may be granted to outside exhibitors – application for a Restricted Vehicle Access Permit can be made through Exhibitor Services.

Commercial areas will be accessible for Move-Out during the hours set out

All areas have a prescribed time by which all exhibits and exhibit stands must be removed from the Adelaide Showground. Failure to do so may result in additional rental fees being charged.

* Important Notice – The City to Bay Fun Run is on Sunday 16 September.

city-bay.org.au/road_closures.php

SECURITYDuring the Move-In and Move-Out period, exhibitors must not leave valuable products or equipment unattended at any time.

This is the highest risk period for security and the Society does not take responsibility for exhibitors’ property.

move in & move out

DURING THE SHOW (FRIDAY 7 – SATURDAY 15 SEPTEMBER)

EXHIBITION HOURSHourReference Guide on . All stands are to be kept fully staffed and operating throughout the exhibition hours of the Show.

STAND RESTOCKINGPavilions will be open to exhibitors for the restocking of stands prior to the exhibition

It is the exhibitors’ responsibility to ensure that their stand is staffed during this period as the Society accepts no responsibility for any losses or damages to exhibits.

The Leader Street Gate is staffed 24 hours each day during the Show period. The Kidman Gate opens at 5:45am, Showground Central Gate at 7.00am and Ridley Gate at 9.00am.

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PASSESAll exhibitors are allocated passes

stands. Your entitlement has been indicated on the letter enclosed with this Manual.

The passes come in two forms:

A 9 Day Multiple Entry Show Pass (allows the holder unlimited entry & exit each day of the Show)

A sheet of 9 Single Entry Staff Passes (each pass allows one entry only)

In addition, all exhibitors must hold a current Society Membership, which provides access to two people every day of the Show - one Members Ticket (non-transferrable) and one Guest Ticket (transferrable).

ADDITIONAL PASSESAdditional staff passes are available to exhibitors at a discounted rate. Please complete & return Form 8

Things to remember about Passes:

In case of loss or theft, replacements will only be replaced if exhibitors can provide the Pass numbers – please record these numbers when distributing to your staff. The original passes will be cancelled and become invalid for entry to the Show.

Exhibitor passes are issued by the Society for the sole use of

Exhibitors shall not sell or transfer to any other person, under any circumstances. Breach of this condition by the exhibitor will render the exhibitor liable for payment to the Society in full for all exhibitor passes issued in the name of the exhibitor.

Exhibitors’ passes will be available for collection from Tuesday 28 August.

All outstanding accounts must be paid in full & your Site Licence Agreement signed and returned before your passes can be collected

passes & parkingVEHICLE ACCESSThe speed limit within the Showground is 10km/h.

From 7 – 15 September, all vehicle access is via the Leader Street Gate.

PARKING

The Society has established an off-site car park for exhibitors at the Netball SA Stadium, Railway Terrace, Mile End (opposite Bunnings) and is providing FREE coach transport to and from the Showground. This site is fully sealed, well lit and will be staffed from 6.30am until midnight every day. On the two Saturdays of the Show, the park will be located on Richmond Road (closer to the Show).

Coaches will operate as follows:

7.00am–10.00am 5 minutes

10.00am–8.30pm 20 minutes

8.30pm–11.00pm 10 minutes

11.00pm–midnight 20 minutes

Cost of the parking will only be $90 ($10 per day).

We encourage use of this car park by exhibitors and their staff instead of using spaces adjacent to the Showground. Although the Park

for visitors to the Show, in the event of poor weather rendering them unavailable, it is to the advantage of the Show to maximise the number of sealed parks near the Show.

Exhibitor parking can be arranged using Form 1.

From 2012, we will be increasing the price and restricting the number of spaces in the Rose Terrace car parks which are available to exhibitors. Spaces will cost $250 and will only be available to those exhibitors which occupied those parks in 2011. We encourage exhibitors to relinquish the Rose Terrace car parks to take advantage of the off-site parking.

Park Lands Parking will be available in Park 21W (access from South Terrace), 22 ( Greenhill Road and Anzac Highway(south)) and 23 ( Anzac Highway ( north)). Availability is subject to a daily inspection in respect to suitability in the event of rain. Cost of parking will be $11 per day.

On Street Parking On-street parking around the Show is generally not a practical option for exhibitors and their staff.

The City of Unley strictly enforce the parking restrictions which apply in the streets around the Show and have reported infringements of the following rules:

Obstruction of an entranceway

Parking within 10 metres of an intersection or T-intersection

hydrant

Parking within a zone designated Permit area

Parking a vehicle on a public street for longer than 1 hour if the vehicle exceeds 7.5 metres in length or exceeds the weight of 4.5 tonnes.

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GOYDER JUBILEEDUNCAN GALLERY

MARKET BAZAARSHOWBAG PAVILION

CARNIVAL

MOVE-IN

DATES & ACCESS TIMES

3-5 September 8.00am-9.00pm

6 September 8.00am-6.00pm






9-26 August 8.00am-5.00pm

27-31 August 7.30am-5.00pm




23-31 August 8.00am-5.00pm


3-6 September 8.00am-5.00pm OR

24 hour access via Leader St gate (subject to appropriate permits) to all external areas

EARLY ACCESS FOR SPACE ONLY

27-31 August 8.00am-5.00pm


27-31 August 8.00am-5.00pm


ENTRY/EXIT GATEGoyder Forecourt, Goodwood Road

Kidman Gate, Rose Terrace


Leader Street Leader StreetKidman Gate, Rose Terrace

SERVICE VEHICLE PERMIT COLOUR. MUST BE DISPLAYED AT ALL TIMES

Pink Yellow Yellow Blue Blue Yellow

ACCESS FOR STAND RESTOCKING DURING SHOW

7.00am-8.30am (NB: Goyder

Forecourt will be

closed to vehicle

access from

7.40am each day)

7.00am-8:30am (last entry 8.00am)

via Leader Street

entrance

7.00am-8:30am (last entry 8.00am)

via Leader Street

entrance

7.00am-8.30am (last entry 8.00am

Entry AND Exit

via Leader Street

Gate


Entry AND Exit

via Leader Street

Gate

7.00am-8.30pm

EXHIBITION HOURS

9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm9.30am-9.30pm (10.00pm Friday and Saturday)

9.00am-10.00pm (midnight on Saturday 8 & Friday 14, weather permitting)

MOVE-OUT

DATES & ACCESS TIMES

16 September 8.00am-4.00pm (all stock &

furniture to be

removed)


(removal of all

exhibit stands to

be completed)


(all stock &

furniture to be

removed)


(removal of all

exhibit stands to

be completed)

17 September 12.00pm-5.00pm

16 September 8.00am-4.00pm (all stock &

furniture to be

removed)


(removal of all

exhibit stands to

be completed)

From 10.00pm on 15 September to 7.00pm on 16 September


(Clearance

completed

by Friday 21

September)



ENTRY/EXIT GATEGoyder Forecourt, Goodwood Road



Leader Street Leader Street As Instructed

quick reference guides


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TASTE SA / FARM EXPO

PET CENTRE DAIRY FOODHALL DOG PAVILIONOUTSIDE

EXHIBITORSTECHNOLOGY

CENTRE

MOVE-IN

3- 5 September 8.00am-9.00pm


(earlier access by appointment)



16-26 August 8.00am-5.00pm

27-31 August 8.00am-5.00pm






23-31 August 8.00am-5.00pm




31 August 8.00am-5.00pm



Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street Leader Street

Blue Blue Blue Yellow Blue Blue

8.00am-8.30am

7.00am-8.30pm

Entry AND Exit via

Leader Street Gate


Entry AND Exit via

Leader Street Gate

7.00am-8.30pm


Entry AND Exit via

Leader Street Gate

7.00am-8.30am (last entry 8.00am)

Entry AND Exit via

Leader Street Gate

9.00am-8.00pm (Farm Expo 9.00am-7.00pm)

9.00am-8.00pm 9.00am-8.00pm 9.00am-6.00pm 9.00am-7.00pm 9.00am-8.00pm

MOVE-OUT


(all stock & furniture

to be removed)


(removal of all

exhibit stands to be

completed)



(removal of all

exhibits to be

completed)



(removal of all exhibits

to be completed)



(removal of all

exhibits to be

completed)





Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street Leader Street

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The Royal Adelaide Show is iconic and SA’s best loved annual event, attracting over half a million visitors annually.

The advertising possibilities are endless! Advertise in our magazine, shoppers guide, on our website, on our map or even in the Main Arena.

Want more info on Promotional Opportunities?

Contact Lucy Camp on (08) 8210 5227 [email protected] KheShan Gronow on (08) 8210 5226 [email protected]

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FOOD & BEVERAGEFOOD AND BEVERAGE SAMPLING

The Society has contracted Michael O’Brien Catering Pty Ltd as our

provision of all food and beverage for consumption at the Royal Adelaide Show. Organisations wishing to operate as a Caterer should contact

Royal Show Contact: Michael O’Brien Catering Pty Ltd – (08) 8110 2400

Within designated areas, exhibitors will be able to offer samples of food and beverage as part of their promotion at the Royal Adelaide Show. Exhibitors will be allowed to provide samples of food and beverage under the following conditions:

1. proposed sampling in advance of the Show. Please complete & return Form 7- Intention to Taste/Sample/Sell Food & Beverage at the Royal Adelaide Show.

2. The Exhibitor complies with all Food Safety standards and all relevant City of Unley policies and procedures.

3. The portion size represents a genuine sample:

a) In the case of packaged product, the sample represents no more than 20% of the full product size.

b) In the case of unpacked food, the sample does not exceed 50 grams.

c) In the case of beverage, the sample does not exceed 50 mls.

4. The sample will be consumed at the point from which the sample was received and appropriate facilities are provided to accommodate any waste generated.

5. The sample is provided free of charge.

FOOD AND BEVERAGE SALES AND PREFERRED SUPPLIERS The Society has contractual agreements with its on-site caterer, Michael O’Brien Catering and the following preferred suppliers:

Vili’s pies, pasties, sausage rolls & all cakes

Coca-Cola Amatil soft beverage including water, juice, iced tea, carbonated and energy beverages

Coopers Brewery beer

Lion Dairy & Drinks

cheese, yoghurt, cream

These contractual agreements mean all exhibitors must comply with the following:

1. the sale of any competitor food and beverage product is not permitted

2. the sale of food and beverage products not in competition with our preferred suppliers is permitted - providing any food or beverage sold is packaged in a way that it would be deemed most likely to be consumed off the Showground – i.e. in multi-packs, not impulse packaged or ready to consume, un-refrigerated (where safe to do so) or products which require further processing. A full list of products to be sold must be submitted for approval.

Exhibitors considering selling food and/or beverage must complete Form 7:

Intention to Taste/Sample/Sell Food & Beverage at the Royal Adelaide Show

FOOD AND BEVERAGE GIVEAWAYS1. With regard to the Society’s

Preferred Suppliers, any competitor food and beverage products cannot be supplied as give-aways or promotional items.

2. Food and beverage products not competing with those of our preferred suppliers may be permitted as give-away or promotional items - pending approval. Exhibitors are required to notify Exhibitor Services if they intend to provide any food or beverage give-aways at the Show and obtain written approval for the promotion to proceed. If permission is granted, please have a copy of this with you at the Show.

LIQUOR LICENCEMichael O’Brien Catering is the holder of the Liquor Licence for the Showground. However, there are occasions when an Exhibitor is required to obtain a ‘Limited Licence’. These circumstances would be:

the selling of liquor (Michael O’Brien Catering approval required)

tasting of alcohol as part of exhibit

selling of sealed bottles of alcohol

Exhibitors requiring a licence will need to apply for a Limited Licence from

Commissioner – (08) 8226 8477. Your application will need to include a plan to indicate your location on the Showground and a letter of support for your application from the Society. Please contact Exhibitor Services, [email protected] or (08) 8210 5212 should you require a letter of support and, if acceptable, we will provide the letter directly to the OLGC.

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GENERAL INFORMATIONFIRE PRECAUTIONSa. Fire points (reels, hydrants, etc)

must not be covered and must not be used for other than their intended purpose.

b. Exhibitors are responsible for ensuring that at least two persons on their stand are conversant with the use of any extinguisher and are acquainted with the position of the nearest Fire Points & Exits.

c.

Heavy charges which apply for false alarms will be passed on to those responsible.

d. A Hot Works Permit must be completed for any cutting or welding. Please contact the

obtain a Hot Works Permit for completion prior to any work being done.

INSURANCEa. The Society has arranged a

blanket Public Liability policy in respect to all Royal Adelaide Show commercial exhibitors excluding Government departments, operators of amusement devices or games of skill. Full details of this policy are reproduced on . Exhibitors take particular attention to their obligations under the policy.

b. Exhibitors providing samples of food and/or beverage as a promotion of their product, and exhibitors providing services involving human interaction (for example - face painters, temporary tattoos & walk through attractions) to visitors to the Royal Adelaide Show, must hold Public Liability and Product Liability insurance to a minimum of $20 million any one occurrence throughout the period of the Royal Adelaide Show. Exhibitors may be required to provide an

the Insurance.

c. The Society accepts no liability for any damage to exhibits by

strikes, riots or any other cause whatsoever. Exhibitors are responsible for their own security and property insurance; Royal Show security arrangements do not extend to include the surveillance of exhibitors’ stands.

MEMBERSHIPIt is a requirement that all commercial exhibitors participating in the Royal Adelaide Show are members of the Royal Agricultural and Horticultural Society of SA Inc. Membership of the Society entitles you to:

Unlimited admission to the Royal Adelaide Show throughout the event for the member (your organisation’s principal contact) and one other representative.

Access to the members’ facilities – dining and Grandstand seating – during the Royal Adelaide Show.

The membership fee of $140 will be added to your balance invoice and, unless otherwise arranged, membership tickets will be included with your exhibitor passes for collection from Tuesday 28 August.

MEMBERS’ DINING ROOMThe Members’ Dining Room is open

members:

Lunch: 12noon to 2.30pm

Dinner: 6.00pm to 8.30pm

A snack menu is available all day from 11.00am to 9.00pm.

Bookings are strongly recommended, please call 0411 472 824.

Meals can be purchased with cash, credit card or EFTPOS.

The Members Dining Room is used for

and will be closed for Dinner on Tuesday 11 September and Lunch on Friday 14 September.

Lunch on Wednesday 12 September from 1.00pm to 3.00pm.

PROHIBITED ITEMSA. To maximise the safety of our

exhibitors and visitors to the Show, you are strictly prohibited from selling or giving away the following:-

1. explosive devices or novelties, sparklers, or novelty items containing gunpowder or chlorates (with the exception of toy pistol caps).

2. any “exploding” type product or device.

3. “Silly String” (or similar aerated “foam” products) water pistols or “supporters’ horns”.

4. laser pointers of any description.

5. pressure sensitive adhesive stickers of any description.

6.

7. Hookah pipes or any other smoking paraphernalia associated with the use of cannabis.

B. You must obtain approval from Exhibitor Services if you intend to:

1. balloons.

2. sell or give away products in glass bottles.

C. The Society expects you to abide by the following:-

1. The sale or promotion of any “Bingo”, “Instant Money” or similar type of ticket is forbidden at all times.

2. You must not sublet, underlet, assign or grant any licence or in any way part with, divide or allocate any portion of space allocated to you to any other commercial company or sole trader.

3. You must not distribute or display on your stand/s any circulars, advertising, or photographic matter relating to any other company or sole trader without the consent of the Society.

4. You must not distribute any handbills, printed matter, goods, merchandise or any other material for your company from any location except from within the boundaries of your stand(s).

5. You must not sell or promote any product/service which has not been approved by the Society, or offer for sale any item/s that are considered by the Society to be dangerous or offensive to the public or that are under any legal dispute or restraint.

6. seek approval in writing from the Society.

7. Sale of unlicensed products is illegal and not permitted by the Society.

8. The placing of fundraising coin collection tin/s on your stand(s) is prohibited.

9. The use of sandwich boards is not permitted outside the boundaries of your stand without approval from the Society (in writing).

At all times, the Society reserves the right to withdraw any product or services for any reason whatsoever from any exhibitor’s stand.

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PLASTIC SHOPPING BAG USESouth Australian law prohibits the use of certain plastic shopping bags. The ban applies to all retailers – including exhibitors at the Royal Adelaide Show and the relevant authorities inspect the Show every year for violations of the legislation. The requirements are set out on Page 26.

a. two complete samples of each showbag, including samples of free passes, redeemable vouchers or other promotions. A maximum of six vouchers only are allowed in any one line of showbags.

b. a detailed list of the contents

c. the retail value of each individual item

3. Only showbags approved by the Society may be offered for sale.

4. Glass is expressly prohibited from inclusion in showbags. South Australia has a Container Deposit Legislation and any beverage container sold or given away at the Royal Adelaide Show must be approved by the Environment Protection Authority and must display the approved refund marking. For further details contact Steve Smith at the EPA on (08) 8204 2041.

5. Contents of showbags may not be altered or substituted in any way whatsoever, without prior approval for sale by the Society.

6. A separate Licence Fee may apply for each line of showbag approved for sale by the Society, if not part of the showbag pavilion.

Showbags not submitted by the due date may be excluded from sale during the Show.

SHOW AWARDSThe Society recognises exhibitors at the Royal Adelaide Show for the high quality displays that attract consumer interest and effectively interact with our visitors. The Show Awards are judged by participants of the Event industry and awarded to the best exhibitors in each area.

Award winners will be announced at the Exhibitor Awards Ceremony on Wednesday 12 September in the Goyder Mezzanine.

As an exhibitor you are urged to make that extra effort to be among the award winners. Experience has shown that these awards gain valuable publicity for the successful exhibitors, as well as contributing both to the success of the stand and the Royal Adelaide Show.

SHOWBAGS1. Any showbags should be licenced

with the Society and are subject to Consumer Affairs checking.

2. Exhibitors who intend to sell showbags during the Show are required to submit to the Society prior to Friday 20 July 2012;

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Commercial Exhibitors Public & Products Liability Insurance (Explanation)Whereas the Royal Agricultural and Horticultural Society of South Australia (RAHSSA) has agreed to effect a Public Liability insurance for certain Commercial Exhibitors at the 2012 Royal Adelaide Show, the following applies:-

INSURED PARTIES RAHSSA Show tenants, licensees, exhibitors and participants and sub-licensee exhibitors but excluding amusement operators (rides or tests of skill and/or strength to the public), and Government controlled entities (herein ‘Commercial Exhibitors’).

PERIOD OF INSURANCE From seven days prior to the Show until seven days thereafter.

INSURED ACTIVITIES All activities including goods and services supplied, undertaken whilst

Showground consistent with the licensee’s business including setting up and removal but excluding the provision of rides or tests of skill and/or strength to the public, or government bodies.

DESCRIPTION OF COVER Insurance in respect of the Insured Party’s liability to pay costs and compensation in respect of loss of or damage to third party property and death of or injury to third party persons or for advertising liability caused by and arising out of an Insured Parties’ business, all subject to RAHSSA’s policy terms, conditions, exclusions and warranties, etc.

AMOUNT OF COVER $10,000,000 any one occurrence, except Product Liability in which case in the aggregate for all Insured Parties.

DEDUCTIBLE $10,000 each and every claim.

GEOGRAPHIC LIMITS At and from the event venue

CLAIMS PAYABLE Worldwide excluding claims made in USA and Canada

INSURER(S) Primary – $10,000,000 Lloyds of London

ADDRESS London Underwriting Centre, 3 Minster Court, Mincing Lane, London EC3R 7DD

POLICY NUMBER 10345X10

IMPORTANT CONDITIONS The Insured Parties must exercise reasonable care to maintain all

condition.

The Insured Parties must take all reasonable precautions to prevent injury and damage to persons and property.

The Insured Parties must give immediate notice of an incident which may give rise to a claim or of receipt of advice of a claim.

The Insured Parties must not make any admission, offer or promise in connection with any claim and must not any time admit liability.

The Insured Parties must comply with the following Notices:-

Duty of Disclosure: Before you enter into a contract of General insurance with an insurer, you have a duty, under the Insurance Contracts Act 1984 as amended, to disclose to the insurer every matter that you know, or could reasonably be expected to know, is relevant to the insurer’s decision whether to accept the risk of the insurance and, if so, on what terms.

You have the same duty to disclose these matters to the insurer before you renew, extend, vary or reinstate a contract of General insurance.

Your duty however, does not require disclosure of matter:-

that diminishes the risk to be undertaken by the insurer

that is of common knowledge

that your insurer knows or, in the ordinary course of his business, ought to know.

Non-Disclosure: If you fail to comply with your duty of disclosure, the insurer may be entitled to reduce his liability under the contract in respect of a claim or may cancel the contract. If your non-disclosure is fraudulent, the insurer may also have the option of avoiding the contract from its beginning.

Average Provision: The insurer will pay legal expenses in addition to the sum insured, if however, the total amount of the loss (less legal expenses) ultimately paid to the claimant(s) exceeds the sum insured then insurers will only pay (in addition to the sum insured) that proportion of the legal expenses as the sum insured bears to the loss.

Third Party Interests: This policy will only provide cover for your interest and does not cover the interests of

etc) unless the interests of the third party are noted in the policy.

Waiver of Insurer’s Rights: You must not enter into any agreement without the written authority of the insurer whereby any of their rights to which they become entitled as your insurer after settling or agreeing to settle a claim are prejudiced or limited in any

policy will be forfeited.

Insurance Manual Section 2 - Insurance Summaries Page 36

NOTE1. All enquiries to be referred to

OAMPS Consulting Tel. no. (02) 9424 1888

2. CLAIMS

a. No admission of liability or fault may be made in any form to a claimant. To do so may breach the policy conditions and enable insurers to avoid settlement

b. Any notice of a potential or actual claim must be referred immediately to OAMPS Consulting

3. Nothing herein shall be construed to alter in any way the scope of insurance policy, its terms, conditions or exclusions, issued by insurers.

4. RAHSSA is not liable to the Insured Party in the event a claim is not paid or payable by Insurers.

5. product advice, has not considered the particular needs of the Insured party and no statement

or persons making a decision in relation to any insurance cover.

6. THIS INSURANCE ONLY APPLIES TO EXHIBITORS WHO HAVE A VALID AND CURRENT AGREEMENT WITH RAHSSA IN WHICH RAHSSA UNDERTAKES TO EFFECT INSURANCE.

The details listed above are not comprehensive and are provided as an outline for the policy only. Extracts from the policy are available for inspection on request at RAHSSA’s

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visit us at theshow.com.auvisit us at theshow.com.au

STAND INFORMATIONGENERAL CONDITIONS & REQUIREMENTSThe following requirements relating to exhibition stands are in place:

Any damage to the venue resulting from the construction of your exhibit will be the sole responsibility of the exhibitor.

When attaching material to the walling, you are required to use: - Velcro

- Wall shelves (weight limits apply)

- Slat walls

- Hook and chain

What NOT to do: - Drill or screw into the product

-(i.e. nails, pins, staples, double sided tape, Blu-Tack or glue of any description)

- Apply excess weight to exhibition products

- Expose the exhibition product to moisture or heat

standing, substantially erected or placed and must conform with the requirements of all Acts of Parliament and Regulations.

All stands are subject to the approval of the Society.

All stands in Pavilions other than island sites are required to have a rear wall and partition walls of minimum height 2.4 metres, maximum height 4.5 metres. Permission to build stands, structures or advertising signs exceeding 4.5 metres in height must be obtained from the Society in writing.

Exhibitors constructing display walls above the standard height of

back walls so as not to negatively impact on neighbouring stands.

Blank walls facing onto the walkways are not permitted.

All stands in Pavilions are required

covering and in the interests of a better display, good lighting.

In the construction of stands, no exhibitor shall use wall plugs or

paint, oil, varnish or any other dressing to venue walls, pillars or

walls, roof or roof supports either

glue, double-sided adhesive tape (except for Advance Colour Coded Differential Carpet Tape AT326) or any other means whatsoever.

Exhibitors shall not drive any metal

sealed or paved surfaces. Sleeves may be cemented into sealed surfaces but only after permission in writing has been obtained from the Society.

The use of tan bark or any other

permitted only if they are used on an adequate area of industrial plastic sheeting.

Drop sheets or protective sheeting must be used on the stand when painting to avoid paint marking the

Loose display material such as bark & wood chips must be positioned on suitable protection sheets.

Caravan units used for promotional

with ‘skirting’ and hired portable

and the units to be suitably dressed.

Exhibitors shall keep all their exhibit

properly operating and in a clean condition and adequately lit during exhibition hours throughout the full period of the Royal Adelaide Show.

Exhibitors shall equip their exhibit site/s with litter bins provided by the exhibitor which are to be emptied into the nearest litter bin or industrial container at the close of each day’s trading. All cartons

before being placed in the waste containers.

Care must be taken to minimise trip hazards and obstacles. Avoid laying unprotected cables or pipes on or above paths, walkways or roads.

AMPLIFICATIONAnwith adjacent exhibitors.

AISLES & PUBLIC WALKWAYSAll aisles and public walkways at the Show must remain unobstructed and accessible at all times. Under no circumstances will any part of your stand, furniture, lighting, catering or exhibits, etc, be allowed to protrude beyond the boundary of your stand.

Demonstrations, presentations and samplings must be conducted far enough within the stand so that crowds, which gather, are contained within the limits of the stand where possible. We suggest half a metre back from the front of your stand.

or elimination of the presentation.

Exits and emergency equipment must not be obstructed.

CARE & DAMAGE Exhibitors damaging or defacing So-ciety premises will render themselves liable to a heavy expiation fee under the Adelaide Showground Regula-tions and refusal of space at subse-quent Royal Shows.

All exhibitors have a “Duty of Care” to avoid exposing themselves or other people to situations which could lead to injury.

HAZARDOUS MATERIALSThe Society are to be advised of all hazardous materials that are brought onto the Showground. Appropriate warning signs and Material Safety Data Sheets are required before such materials will be allowed on site.

STAND CLEANING & WASTE DISPOSALWhile the Society employs cleaners to clean the Showground during the Show, this does not extend to exhibi-tors’ stands. Exhibitors are required to:

a. keep their stand/s and, where applicable, the area to a distance of 3 metres surrounding it, in a clean and tidy condition and shall be held responsible for the condition of this area during the opening hours of the Show.

b. be responsible for cleaning their own stands prior to opening each day.

c. retain all rubbish on their stands, until the end of each day. Rubbish may then be placed in the aisles or street, provided it is packed in the bins provided.

All waste including liquids must be disposed of responsibly. Storm drains must not be used for the disposal of any waste.

STAND NAMES / SITE NUMBERSThe name of the exhibitor must be prominently displayed in large bold lettering on each stand occupied. The site number (provided by the Society at ticket collection) must be prominently displayed on a wall of the stand.

STAND SECURITY Exhibitors are solely responsible for the security of their stands and their equipment and property. Exhibitors are warned against the possibility of pilferage or loss of goods during stocking, exhibition and departure periods. The Society strongly recom-mends that exhibitors effect insurance to cover such risks and to ensure that all valuable items on their stands are adequately safeguarded at all times.

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VENUE INFORMATION

EXHIBITOR SERVICES

BANKING Bank SA operate a branch during the hours of 8.00am to 11.00am every day of the Show.

Full details of the services provided by BankSA can be found on page 25.

ATM’s are conveniently located throughout the Showground.

DELIVERIESThe Society cannot accept delivery of any goods and cannot accept responsibility for any goods delivered to unstaffed stands.

FIRST AIDA St John Auxiliary First Aid Station is located at the Western end of the Atrium Plaza.

Royal Show Contact: (08) 8210 5239

Exhibitors are advised to keep a basic

AUDIO VISUAL EQUIPMENTPlease refer to the Suppliers Contact List on Page 6 for contact details.

ELECTRICAL REQUIREMENTS

JUBILEE PAVILION, DUNCAN GALLERY, GOYDER PAVILION, MARKET BAZAAR, PET CENTRE, TECHNOLOGY CENTRE. Exhibitors who have purchased shell scheme sites will be provided with light and power on their stand. Space only exhibitors will need to arrange their own lighting and power requirements by completing Form 3.

SHOWBAG PAVILION All exhibitors need to arrange power and lighting requirements by completing Form 3.

TASTE SA/FARM EXPO All stands are provided one 10amp power outlet only. Exhibitors requiring lighting or additional power should complete Form 3.

OUTDOOR SITES & CARNIVAL All exhibitors need to arrange power and lighting requirements by completing Form 3.

DAIRY FOODS HALL All exhibitors need to arrange power and lighting requirements by completing Form 3.

LOST PROPERTYTh

the Western Corner of the Atrium.

MEDIA COMMENTSAny public comment on emergencies, incidents or other venue matters should only come from the Society. The key media spokesperson for the Society is the General Manager, Michelle Hocking, contact (08) 8210 5228.

PUBLIC TELEPHONESTelephones (coins only) are available on the south western corner of Jubilee Pavilion (adjacent to Jubilee Café).

SECURITYThe Society’s normal security will be in operation during the period of the Show. However, the Society accepts no liability for damage to exhibits by

or any other cause whatsoever.

DOG PAVILION Exhibitors who have purchased shell scheme sites will be provided with light and power on their stand.

All orders must be received no later than 6 August to ensure that the installation will be completed in time for the start of the Show. Requests made after this time cannot be guaranteed. Orders received after this date will be subject to a $100 late surcharge.

KEY THINGS TO KNOW REGARDING ELECTRICAL REQUIREMENTSAll electrical installations must be paid for before work on the installation can be completed.

All electrical installations must be completed by Society staff only.

All equipment brought onto the Showground must be tagged and tested to comply with Australian Standard 3760-2003.

Exhibitors’ attention is drawn to the Regulations under the Occupational Health, Safety and Welfare Act, 2004 which requires that a hand held electrical appliance must incorporate an Earth Leakage devise in the circuit provided by the Exhibitor and must be safely tagged.

Due to the large area and expanse of the Pavilions, it is not possible for security to keep a constant watch over individual exhibits. Exhibitors should pay strict attention to ensuring that staff are in attendance one hour before public opening each day until close of Pavilions each evening.

NON-SMOKING POLICY The Royal Adelaide Show is a SMOKE FREE event. Smoking is allowed in allocated smoking zones. Please

location of the smoking-zones.

STORAGEThe Society is unable to accommodate any exhibitor’s storage requirements. Exhibitors must make their own storage arrangements off site. Refer to Suppliers Contact List on Page 6 for details.

All stand lighting must be switched off at the end of each day.

Extension cords must be earthed and all electrical appliances must be earthed or double insulated. Appliances must be in sound working order and safety tagged.

Power boards with overload protection can only be used at the discretion of the Venue Manager.

The use of double adaptors and bar (resistance) heaters is strictly prohibited.

Appliances and power cables must not be used or laid through any area that may become wet.

Power cables must not be laid across walkways, paths, roads or any area where damage could occur to the cable.

Light sockets must not be used for any other purpose.

FORKLIFT SERVICEA limited forklift service is available. It is essential to make a booking with Venue Management (contact number page 1) for any lifting and payment must be made in full prior to the work being carried out. The cost for hiring a forklift for a minimum of one hour is $80 including a driver.

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FORKLIFT USE Forklift operators must comply with all regulations and carry the appropriate license during operation of the forklift. Any forklift used in the Jubilee Pavilion, Goyder Pavilion, Duncan Gallery and Ridley Centre must have white tyres.

INTERNET & BROADBAND ACCESSTo apply for wireless and Ethernet broadband services, please complete Form 5 and return by Monday 6 August.

Note: The Society does not accept responsibility for any virus or security breach whilst using the internet on the site. It is the user’s responsibility

and to protect equipment from viruses.

LP GAS CYLINDERSShould you plan to use LP gas on your stand, you must inform us by completion of Form 4 and return by Monday 6 August.

Cylinders cannot exceed 45kg in size and must be removed from the building overnight. Connection must be checked for leakage every morning by a licensed gas installer.

Gas installation must be carried out by a licensed gas installer. It is a requirement of the Society that all temporary gas installations comply with the Gas Act 2010 & manufactured appliances must

of Compliance to the Venue

is completed.

PLUMBING – WATER & WASTE CONNECTIONLimited access to these services is available and requires application 30 days prior to the Show. Please complete Form 4 and return no later than Monday 6 August.

RIGGING/BANNER HANGINGRigging may only occur with the permission of the Society and by a

are not possible in all areas. Contact Nicole Dahmke, [email protected] with your banner request, including proposed

All approved banners need to be installed no later than 20 August. Installation is not possible after this time.

TELEPHONE/FACSIMILE/EFTPOS & ISDN Telstra will provide and install full telephone services at any site/stand providing they receive your application no later than Monday 6 August. Requests received after this

complete Form 6 and return directly to Telstra.

WELDING & CUTTINGWelding, cutting, brazing, grinding or

permitted anywhere on the premises

you require any of these services on your stand, please contact the Venue

Works Permit for completion prior to any work being done.

20Smoking is permitted in the designated smoking zones as well as in designated areas in bars & outside the Showground. The remainder of the Showground is SMOKE FREE

show map

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LOCAL SERVICES DIRECTORYThis section is full of useful contacts and services and we hope it will assist you and your staff in making your time at the Royal Show and your stay in Adelaide a successful and enjoyable one.

**SPECIAL EXHIBITOR RATES ACCOMMODATION**ADELAIDE REGENT APARTMENTS

(Various locations: city, North Adelaide & Glenelg)

CENTRAL RESERVATIONS: 1800 242 503 Email: book@ adelaideregent.com.au & quote “Special Royal Adelaide Show Exhibitor Rate” when booking

Phone: 1800 242 503

www.adelaideregent.com.au

3 night minimum stay

OXFORD TERRACES 326 Gilles Street (Cnr Hutt St), ADELAIDE Studio from $117 p/n

One Bedroom Apartment from $139.50

Two Bedroom Apartment from $162

WINDSOR APARTMENTS 188 Carrington Street, ADELAIDE

Two Bedroom Apartment from $193.50

Three Bedroom Apartment from $211.50

Townhouses from $225

CARRINGTON GARDENS

via 188 Carrington Street, ADELAIDE


3 Bedroom Apartment from $180

CHELSEA

422 Pulteney Street, ADELAIDE


CITY SOUTH

81 Carrington Street, ADELAIDE

Two Bedroom Apartment from $162

(Check out the website for details on

North Adelaide & Glenelg properties)

FRANKLIN CENTRAL APARTMENTS

36 Franklin Street, ADELAIDE

Ph: (08) 8221 7050

www.franklinapartments.com.au

1 Bedroom Apartment $145 p/n

2 Bedroom Apartment $175 p/n 3 Bedroom Apartment $295 p/n Contact Shaylee Hower, Reservations Manager to book special rates [email protected]

HOTEL GRAND CHANCELLOR 65 Hindley Street , ADELAIDE

Ph: (08) 8231 5552

www.ghihotels.com

Deluxe $140 / Exec $160

Quote: “Royal Show” to obtain these special rates

MAJESTIC MINIMA HOTEL

146 Melbourne Street,

NORTH ADELAIDE

Ph: (08) 8334 7766

www.majestichotels.com.au

Economy Room

(1 king or 2 single beds): $89

Standard Room

(1 King or 2 single beds) $99

Quote “Royal Adelaide Show” to obtain these special rates

MAJESTIC OLD LION APARTMENTS

9 Jerningham Street,

NORTH ADELAIDE

Phone: (08) 8334 7799


One Bedroom Apartment $145

Two Bedroom Apartment $165

Three Bedroom Apartment $175

Superior One Bedroom

Apartment $155


MAJESTIC ROOF GARDEN HOTEL

55 Frome Street, ADELAIDE

Phone: 1800 008 499


Executive Room: $190 incl full buffet

breakfast for two or $150 room only


MAJESTIC TYNTE STREET APARTMENTS

82 Tynte Street, NORTH ADELAIDE

Phone: (08) 8334 7799


Studio Apartment $135

One Bedroom Apartment $145


MERCURE GROSVENOR HOTEL 125 North Terrace, ADELAIDE

Ph: (08) 8407 8888

www.mercuregrosvenorhotel.com.au

Suite $210 pr/pn

Contact Group Reservations on 1800 888 222 and quote “SHOW12” to obtain these special rates

ADELAIDE MERIDIEN HOTEL & APARTMENTS

21-39 Melbourne Street,

NORTH ADELAIDE

Ph: (08) 8267 3033

www.adelaidemeridien.com.au

(Minimum 2-night stay)

1 Bedroom Suite $105 pn (rm only)

Exec Studio $130 pn (rm only)

Breakfast packages available

Quote: “ROYAL ADELAIDE SHOW EXHIBITOR” when booking to obtain these special rates

ADELAIDE ROYAL COACH

24 Dequetteville Terrace, KENT TOWN

Ph: (08) 8362 5676

Minimum 3-night stay

Standard Room $135 pm (rm only)

Standard Room $165 pn (inc b’fast)

Quote: “ROYAL ADELAIDE SHOW EXHIBITOR” when booking to obtain these special rates

QUEST APARTMENTS

QUEST STURT 14 Sturt Street, ADELAIDE

Ph: 1800 334 033 TOLL FREE

www.questapartments.com.au

2 bedroom, 2 bathroom apartments

QUEST WAKEFIELD

Ph: 1800 334 033 TOLL FREE

3 bedroom, 3 bathroom apartments

Quote “SHOW12” to obtain a 10% discount off web ‘best rate.’

ADELAIDE SHORES RESORT Military Road, WEST BEACH

Ph: 1800 222 345

www.adelaideshores.com.au

Minimum 3 night stay

Quote “SHOWEX” to obtain a 10% discount off standard nightly rate. Conditions apply.

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BANK

ANZ BANK

123 Unley Road, UNLEY

Phone: 13 13 14

BANK SA


AND ATM

138 Goodwood Road (outside Kino)

GOODWOOD

BENDIGO BANK

97 Goodwood Road, GOODWOOD

Phone: (08) 8357 7702

COMMONWEALTH BANK


Phone: (08) 8373 1750

NATIONAL AUSTRALIA BANK

Shop 1, The Metro Centre

254-266 Unley Road, HYDE PARK

Phone: 13 22 65

WESTPAC


Phone: 132 032

CAFÉ

BROWN DOG CAFÉ 143 Goodwood Road, GOODWOOD

Phone (08) 8172 1752

CIBO ESPRESSO 156 King William Road, HYDE PARK

Phone: (08) 8299 9661

TABLE 113 113 King William Road, HYDE PARK

Phone: (08) 8373 3114

LUNA ROSSO

128 King William Road, HYDE PARK

Phone: (08) 8357 0388

TART


Phone: (08) 8373 4155

UN CAFFE BAR


Phone: (08) 8272 4027

WHISK PATISSERIE


Phone: (08) 8357 0335

ZOE’S CAFÉ 164 King William Road, HYDE PARK

Phone: (08) 8271 6668

CAR RENTAL

AVIS 136 North Terrace, ADELAIDE

Phone: (08) 8410 5727

BUDGET CAR & TRUCK RENTAL 274 North Terrace, ADELAIDE

Phone: (08) 8418 7300

EUROPCAR

142 North Terrace, ADELAIDE

Phone: (08) 8114 6350

HERTZ

233 Morphett Street, ADELAIDE

Phone: 1300 132 607

THRIFTY CAR RENTAL

296 Hindley Street, ADELAIDE

Phone: 1300 367 227

CHEMIST & PHARMACY

GOODWOOD CHEMMART 148 Goodwood Rd, GOODWOOD

Phone: (08) 8271 4053

HYDE PARK PHARMACY


Phone: (08) 8274 1544

MIDNIGHT PHARMACY

13 West Terrace, ADELAIDE

Phone: (08) 8231 6333

COMPUTER HARDWARE & SOFTWARE

COMMANDER CENTRE 49 Goodwood Road, WAYVILLE

Phone: (08) 8422 1000

NEUTEX 514 Goodwood Road, GOODWOOD

Phone: 0418 821 924

SA MOBILE COMPUTERS

120a Unley Road, UNLEY

Phone: (08) 8271 1756

DENTIST

ADELAIDE DENTAL HOSPITAL Frome Road, ADELAIDE

Phone: (08) 8222 8222

After hours (08) 8232 1034

DENTAL EMERGENCY SERVICE 151 Anzac Highway

Corner of South Rd & Anzac Highway,

KURRALTA PARK

Phone: (08) 8351 6969

DOCTOR

ALL CARE MEDICAL CENTRE

161 Edwards Street, MELROSE PARK

Phone: (08) 8371 1191

KINGS PARK CLINIC 309 Goodwood Road, KINGS PARK

Phone: (08) 8271 0303

DRY CLEANING

GOODWOOD DRY CLEANERS 145 Goodwood Rd, GOODWOOD

Phone: (08) 8272 0750

KARL CHEHADE 410 Unley Road, UNLEY

Phone: (08) 8172 1277

TIP TOP DRY CLEANERS

195 Richmond Road, RICHMOND

Phone: (08) 8351 7900

ELECTRICAL SAFETY TESTING

TESTEL AUSTRALIA 135 Unley Rd, UNLEY

Phone: 1300 881 116

FLORIST

GRAND FLOWERS OF HYDE PARK

118B King William Road, HYDE PARK

Phone: (08) 8272 1388

MAYFAIR FLORISTS


Phone: (08) 8272 4833

VICTORIA FLOWERS OF HYDE PARK Shop 4, 185 King William Road, HYDE PARK

Phone: (08) 8373 6199

GIFT BASKET

BUNCHES FOR YOU Shop 31/Unley Shopping Centre, UNLEY

Phone: (08) 8272 2388

EDIBLE BLOOMS

54A King William Road, HYDE PARK

Phone: (08) 8271 3933

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HAIRDRESSER

CALIBRE HAIR Shop 4, 217 Unley Road, MALVERN

Phone: (08) 8373 7233

DARE HAIR 272 Unley Road, HYDE PARK

Phone: (08) 8271 2516

EASTERBROOK HAIRCUTTERS 202 King William Road, HYDE PARK

Phone: (08) 8272 1722

HOT GOSSIP HAIR & BEAUTY

Shop 4, Unley Shopping Centre


Phone: (08) 8373 2377

THE BASIN HAIRCUTTERS

104-106 Goodwood Road, GOODWOOD

Phone: (08) 8271 3428

HARDWARE

BUNNINGS PTY LTD 108 Railway Terrace, MILE END

Phone: (08) 8354 2422

GOODWOOD TIMBER & HARDWARE

79 Goodwood Rd, WAYVILLE

Phone: (08) 8271 7032

HOME HARDWARE

421 Goodwood Road, WESTBOURNE PARK

Phone: (08) 8272 9311

WOODPEND HARDWARE 61 Goodwood Road, WAYVILLE

Phone: (08) 8373 0311

HOTEL

BOHO

27 Unley Road, PARKSIDE

Phone: (08) 8271 0274

CREMORNE HOTEL 207 Unley Road, MALVERN

Phone: (08) 8272 9746

GOODWOOD HOTEL


Phone: (08) 8272 9185

HYDE PARK TAVERN


Phone: (08) 8272 0800

PRINCE ALBERT HOTEL 254 Wright St, ADELAIDE

Phone: (08) 8212 7912

THE KINGS HEAD 357 King William Street, ADELAIDE

Ph: (08) 8212 6657

INTERNET CAFE

ARENA INTERNET CAFÉ 264 Rundle St, ADELAIDE

Phone: (08) 8223 3481

AZTEC INTERNET CAFÉ 94A Gouger St, ADELAIDE

Phone: (08) 8212 0282

LOCKSMITH

GOODWOOD LOCKSMITH 210 Goodwood Road, MILLSWOOD

Phone: (08) 8373 1180

WOODPEND HARDWARE & PREMIER LOCKSMITH

61 Goodwood Road, WAYVILLE

Phone: (08) 8373 0311

MOBILE PHONE SALE/REPAIR

DIGIMOB

Ground Floor, 246 Pulteney St,

ADELAIDE

Phone: (08) 8232 9566

OPTUS WORLD


Phone: (08) 8373 2922

ALL PHONES MYER CENTRE

Shop T10, The Myer Centre,

Rundle Mall, ADELAIDE

Phone: (08) 8221 6599

TELSTRA 227 Unley Road, MALVERN

Phone: (08) 8372 6300

NEWSAGENCY

EXTRA NEWSAGENCY


Phone: (08) 8271 5887

GOODWOOD STATIONERS & NEWSAGENCY 115 Goodwood Road, GOODWOOD

Ph: (08) 8272 3751

OFFICE EQUIPMENT & SUPPLIES

SWIFT OFFICE SUPPLIES 150 Unley Road, UNLEY

Phone: (08) 8373 1077

PETROL STATION

BP 41 West Terrace, ADELAIDE

ALSO AT 17-19 King William Road, UNLEY

ALSO AT

51 Goodwood Road, WAYVILLE

CALTEX

Corner Cross Rd & Winston Ave

ALSO AT 429 Goodwood Road,

WESTBOURNE PARK

SHELL/COLES

111 West Terrace, ADELAIDE

PHOTOCOPYING/PRINTING

BOWDEN PRINTING Troon House’, 26 Hindmarsh Avenue,

WELLAND

Phone: (08) 8340 3588

BUDGET PRINTING


Phone: (08) 8274 1056

KWIK KOPY

Shop 1, Cremorne Plaza


Phone: (08) 8271 7422

PRIVATE HOSPITAL

ASHFORD PRIVATE HOSPITAL 55 Anzac Hwy, ASHFORD

Phone: (08) 8375 5855

Emergency Services (8am – 10pm)

(08) 8375 5205

PUBLIC HOSPITAL

ROYAL ADELAIDE HOSPITAL North Terrace, ADELAIDE

Phone: (08) 8222 4000

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RESTAURANT

ASSAGGIO RISTORANTE 92-94 King William Road, HYDE PARK

Phone: (08) 8272 4748

BALTI HOUSE Shop 2, 167 Goodwood Road,

MILLSWOOD

Phone: (08) 8357 7716

FU LIN RESTAURANT


Phone: (08) 8272 3380

KOREA RESTAURANT


Phone: (08) 8272 0066

LA TOMBOLA 61 Unley Road, PARKSIDE

Phone: (08) 8271 6400

MANEE SIAM THAI RESTAURANT 150 Goodwood Road, GOODWOOD

Phone: (08) 8373 1700

MARRAKECH RESTAURANT 66 King William Road, HYDE PARK

Phone: (08) 8299 9901

MANTRA ON KING WILLIAM

36 King William Road, GOODWOOD

Phone: (08) 8377 7201

MELT PIZZERIA

1/160 King William Road, HYDE PARK

Phone: (08) 8272 8186

PARISI’S


Phone: (08) 8373 5142

SAKURA TEPPANYAKI 190 Unley Road, UNLEY

Phone: (08) 8272 7833

SIAM THAI BISTRO


Phone: (08) 8373 3864

SOBA NOODLE BAR


Phone: (08) 8271 6373

SUREE’S THAI KITCHEN

330 Unley Road, HYDE PARK

Phone: (08) 8373 1133

TANDOORI OVEN RESTAURANT 292 Unley Road, HYDE PARK

Phone: (08) 8373 4404

THE POT


Phone: (08) 8373 2044

VIETNAM PALACE

108-110 Goodwood Road,

GOODWOOD

Phone: (08) 8271 3788

VINO


Phone: (08) 8272 1277

SHOE REPAIRS

GOODWOOD COBBLER SHOP 126 Goodwood Road, GOODWOOD

Phone: (08) 8357 9558

UNLEY SHOE REPAIRS

190 Unley, UNLEY

Phone: (08) 8271 2254

STATIONERY/POST OFFICE

COPYFAX 47 Unley Road, PARKSIDE

Phone: (08) 8373 5550

GOODWOOD STATIONERS & NEWSAGENCY


Phone: (08) 8272 3751

OFFICEWORKS SUPERSTORE

5 – 7 Anzac Hwy, KESWICK

Phone: (08) 8293 4400

AUSTRALIA POST

142A Goodwood Rd, GOODWOOD

Phone: (08) 8272 9837

AUSTRALIA POST


Phone: (08) 8271 7399

SUPERMARKET

WOOLWORTHS Unley Shopping Centre,

204 Unley Rd, UNLEY

Phone: (08) 8272 0166

COLES Unley Shopping Centre,

204 Unley Rd, UNLEY

Phone: (08) 8272 8900

FOODLAND SUPERMARKET

119 Goodwood Rd, GOODWOOD

Phone: (08) 8272 0144

IGA EVERYDAY SUPERMARKET


Phone: (08) 8271 1922

IGA ADELAIDE CITY CENTRAL

33 Gilbert St, ADELAIDE

Phone: (08) 8211 8585

JONES THE GROCER


Phone: (08) 8357 0200

TAKE AWAY

FISH OUT OF WATER 117 King William Road, HYDE PARK

Phone: (08) 8272 1996

HYDE PARK PIZZA BAR 123 King William Road, HYDE PARK

Phone: (08) 8272 7000

OHH! SUSHI! 155 King William Road, HYDE PARK

Phone: (08) 8373 5988

PIZZA PIZZAZ

135A Goodwood Road, GOODWOOD

Phone: (08) 8272 2577

CHICKEN HOUSE

111C Goodwood Road, GOODWOOD

Phone: (08) 8271 1444

TAXI SERVICE

YELLOW CABS Phone: 13 1924

INDEPENDENT TAXIS

Phone: 13 22 11

UNIFORM

MARINO UNIFORMS 861 South Road, CLARENCE GARDENS

Phone: (08) 8293 3837

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general index

AAccommodation ..............................21

Aisles & Public Walkways ..................17

.....................................17

Audio-Visual Equipment .....................6

BBank ....................................................25

Banking ...............................................18

CCafé ....................................................22

Care & Damage ...............................17

Car Rental ..........................................22

Casual Event Staff ...............................6

Catering ...............................................6

Chemist/Pharmacy ...........................22

Cleaning.........................................6, 17

Computer Hardware & Software ....22

Customer Service Booth .....................8

DDeliveries ............................................18

Dentist .................................................22

Doctor ................................................22

Dry Cleaning ......................................22

EElectrical Requirements ....................18

Electrical Safety Testing ....................22

Emergencies ........................................1

EPA ......................................................26

Exhibition Hours ....................................8

Exhibitor Services .................................3

FFire Precautions .................................14

First Aid ...........................................1, 18

Floral/Plant Hire ...................................6

Florist ...................................................22

Food & Beverage Giveaways .........13

Food & Beverage Sales & Preferred

Suppliers .............................................13

Food & Beverage Sampling .............13

Forklift Service ....................................18

Forklift Use ...........................................19

GGeneral Conditions & Requirements .....................................17

Gift Basket ..........................................22

HHairdresser ..........................................23

Hardware ...........................................23

Hazard Reporting ................................1

Hazardous Materials .........................17

Hotel ...................................................23

IImportant Dates & Deadlines ............7

Incident Reporting ..............................1

Insurance - Public Liability ................16

Internet / Broadband Access ..........19

Internet Cafe .....................................23

Induction Information .........................2

KKey Contacts .......................................3

LLiquor Licence ...................................13

Locksmith ...........................................23

Lost Children ........................................1

Lost Property ......................................18

LP Gas Cylinders ................................19

MMap ....................................................20

Media Comments .............................18

Members’ Dining Room ....................14

Membership .......................................14

Mobile Phone Sale/Repair ...............23

Move-In Information ...........................8

Moving Out Information .....................8

NNewsagency .....................................23

Oe Equipment & Supplies ...........23

Order Forms ...................................5, 29

PPetrol Station ......................................23

Photocopying/Printing .....................23

Plastic Bag Use ..................................15

Plumbing - Water &

Waste Connection ........................19

Police Assistance .................................1

Private Hospital ..................................23

Prohibited Items .................................14

Public Hospital ...................................23

Public Telephones .............................18

Passes ...................................................9

Parking ..................................................9

Qick Reference Guides ............10, 11

RRestaurant ..........................................24

Rigging/Banner Hanging..................19

SSafety ....................................................8

SA Police Information .......................27

Security .................................................8

Shoe Repairs ......................................24

Show Awards .....................................15

Showbags ..........................................15

Smoking Policy ...................................18

Stand Cleaning &

Waste Disposal .................17

Stand Names / Site Numbers ...........17

Stand Restocking ................................8

Stand Security ....................................17

.......................24

Storage ...............................................18

Supermarket ......................................24

Suppliers Contact List ..........................6

TTake Away .........................................24

Taxi Service ........................................24

Telephone/Facsimile

/EFTPOS & ISDN ....................19

UUniform ...............................................24

VVehicle Access ....................................9

Opening Hours.....................3

Vehicle Permits ....................................8

WWelding/Cutting ................................19

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DUE DATE: MONDAY 6TH AUGUST - LATE FEE APPLIES AFTER THIS TIME

COMPLETE AND RETURN THIS FORM BY AUGUST 6 TO:

Fax: (08) 8210 5277 Email: [email protected]

Post: Exhibitor Services, Royal Adelaide Show, PO Box 108, GOODWOOD SA 5034

Form 1Exhibitor Car Park

The Society has established an off-site car park for commercial exhibitors:

All days except Saturday 8 & 15 September Netball SA Stadium, Railway Terrace, Mile End (opposite Bunnings)

Saturday 8 & 15 September 1 Richmond Road, Mile End (just over Anzac Highway)

FREE coach transport to and from the Showground will be provided from 7.00am to midnight each day.

These car parks will be staffed and are fully sealed, well lit, with all car spaces marked.

Cost of car parking is $90 for ALL 9 days of the Show. This includes the coach service between the park and the Showground.

We encourage use of this car park by exhibitors and their staff instead of using spaces adjacent to the Showground.

rendering them unavailable, it is to the advantage of the Show to maximise the number of sealed parks near the Show.

This form will become a Tax Invoice upon payment ABN 68531710498

EXHIBITOR BUSINESS/TRADE NAME

EXHIBITOR CODE: (eg.CONFRU)

Number of Car Parks required: @ $90 per car park

CREDIT CARD PAYMENT / CHEQUE ENCLOSED FOR $ (Please make cheques payable to RA&HS)

Visa Mastercard Bankcard AMEX/DINERS (3.5% charge)

Amount ($): Card Holders Name:

Card Number:

Card Holders Signature Expiry Date

$

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2

1) Do you wish to have a fascia sign on your stand?

Yes No (please return form to notify us even if you don’t wish to have a fascia sign)

Company Name:

Stand Number:

2) Please write the name you would like printed on your fascia sign in the boxes below.

If this form is not completed by the return date, The Society reserves the right to complete the fascia at its discretion. If changes are required once the fascia has been produced a $150 fee will be incurred.

3) If you require any spotlights or power points in addition to those provided in your booth package please complete Form 3 Electrical Application and return by 6 August.

� � � � � � � � � � � � � � � � � � �

Form 2Fascia Sign For Shell Scheme & Marquee Packages Only

DUE DATE: MONDAY 6TH AUGUST

PLEASE COMPLETE THE FOLLOWING STEPS:

� � � � � 2355mm high

compatible fabric.

� � � � � � 240mm high

with standard WHITE background and standard coloured uppercase text.

� � � � �Venue Carpet� � � � � � 2 x 150w Spotlights � � � � 1 x 10amp double

power point




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Company :

Stand Name:

Site No.(s): Pavilion or Area:

Contact Name:

Phone Number: Fax Number:

OFFICE USE ONLY

EXHIBITOR CODE

Amount

Invoice No

Date

Form 3Electrical Application For Space-OnlyExhibitors Indoors & Outdoors

IMPORTANT NOTEComplete all sections of this form and return a copy to the Society no later than Monday 6th August. To guarantee installation of any

placed no later than Monday 6th August. (A $100 late fee will apply to all late applications).

Option 1: Send payment with this form. The Society will then produce a tax invoice which will be included with the exhibitor passes.

Option 2: Return this form without payment. The Society will mail a tax invoice for immediate payment.

STAND LIGHTINGIf you are supplying your own lighting, it is necessary to request a Switched Power Point (Item SP1 or SP2.)

CODE LIGHTING RATE EACH QUANTITY COST

SL 150W Spotlight $50

SLA15 150W Tungsten Halogen Spotlight on arm $50

SLA50 500W Tungsten Halogen Spotlight on arm $75

FLD 400W Metal Halide Floodlight $115

SP1 2000W feed for own lighting (supply own lights) $80

SP2 3600W feed for own lighting (supply own lights) $100

POWERP1 Power Point – 10 amp Double $80

P2 Power Point – 15 amp Separate Circuit $100

P3 Power Point – 20 amp Single $120

TP Three Phase to 30 amps $175

SB 6 Outlet Switchboard with supply $340

PLEASE NOTE: The above scale of charges includes installation, provision of

the duration of the Show. All prices are GST inclusive.TOTAL $

FRONT OF STAND

DIAGRAM OF ELECTRICAL INSTALLATIONPLEASE DRAW A SKETCH DIAGRAM OF PROPOSED ELECTRICAL LAYOUT USING THE APPROPRIATE CODE(S) LISTED BELOW TO INDICATE TYPE OF FITTING.

WARNING & DECLARATION Exhibitors are advised that the Electrical High Voltage Ring Main System installed at the Adelaide Showground is delivering on average a 250 volts supply, therefore, any electrical equipment to be used should be checked to ensure that it is rated capable of carrying this load.

I/We hereby make application for an electrical installation as detailed above and agree to abide by the Condi-tions of Installation as set down by the Society and to pay the charges applicable.

NAME SIGNATURE DATE

Payment for all electrical requirements must be made before any work will be completed.


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Form 3Electrical Application For Space-OnlyExhibitors Indoors & Outdoors

A. GENERAL CONDITIONS

1. No person other than the Society’s electrical staff will be permitted to carry out electrical work on the Showground on installations to be connected to the Society’s mains.

2. Trade exhibitors that require

to their stand must have the structure of the stand in position on site one week prior to the opening of the Show. No guarantee is given that these installations will be completed in time for the opening of the Show, if this condition is not met.

3. All Sideshows and Amusements must be ready for wiring/connection to the Society’s electrical supply by 2.00pm on the Wednesday prior to the Show. No guarantee is given that installations will be completed in time for the opening of the Show, if this condition is not met.

4. on any one lighting plug.

on any one power outlet. Double adaptors are expressly prohibited.

5. Multiway outlets with overload protection may be approved for use by the Venue Manager on application.

6. As required by Occupational Health and Safety Regulations:

When hand held electrical appliances are used by exhibitors on site, whether double insulated or not, the circuit to the appliance must incorporate an approved Earth Leakage Core Balance (safety switch) device. Such a device to be provided by the exhibitor.

All electrical equipment connected to the Society’s power system is required to be safety tested and tagged, to comply with Australian Standard 3760-2003.

7. Where an exhibitor provides their own lighting, it must be plugged into a switched power point for lighting; refer to Scale of Charges.

8. supplied remains the property of the Society at all times.

9. For permanent stalls an approved switchboard consisting of a residual current device (earth leakage safety switch) and complying to AS/NZS 3002-2007 & AS/NZS 3000-2007 must be used.

10. For temporary or canvas stalls an approved residual current device (earth leakage safety switch) complying to AS/NZS 3190-2011 must be used.

B. ACCOUNTS CODE

11. equipment supplied and installed by the Society will be as shown on the front of this application.

12. All Transportables, Caravans, Sideshows, Rides, General Amusements, Catering Units, Fixed Buildings, Permanent and Pre-Wired or other similar installation, will be charged a ‘Service Fee’. This ‘Service Fee’ will be calculated on the frontage of the exhibit site occupied and which shall be known as the ‘Electrical Frontage Factor’. The associated charge will be in addition to any special or new requirements.

13. Where an exhibitor provides

charges will be the same as if the

and therefore as set out on the front of this application.

C. REQUIREMENTS

14. Arrangements must be made with the Venue Manager to ensure the Society’s electricians are able to access any lockup stand, building, etc. for the purpose of providing electrical connection/installation/testing.

15. All electrical installations must comply, in all respects, with the Licensing Act currently in force in South Australia. For further details see the relevant section in the Exhibitor Manual (“Electrical Requirements”).

PLEASE RETURN – The Electrical Application Form to the Society and keep a copy for your own records, no later than 6 August. If received after this time, a late application fee of $100 will apply.

WARNINGExhibitors are advised that the Electrical High Voltage Ring Main System installed at the Adelaide Showground is delivering on average a 250 volts supply, therefore, any electrical equipment to be used should be checked to ensure that it is rated capable of carrying this load.

ELECTRICAL COMPLIANCE - CONDITIONS FOR INSTALLATION OF AN ELECTRICAL SERVICE




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Form 4 Page 1 of 3

Plumbing & Gas Services


signed declaration on Page 3 of this Form.

An invoice will be issued and payment must be received in full prior to the commencement of any work.

Company :

Stand Name:

Site No.(s): Pavilion or Area:

Contact Name:

Phone Number: Fax Number:

Mobile: Email:

(Positioning of sinks or water connections will be determined by existing plumbing points)Connection Date: Thursday 6 September 2012 Disconnection Date: Sunday 16 September 2012

Please tick the appropriate box(es):

WATER CONNECTION / USAGE FEE: $55 inc GST (Minimum charge)

HIRE & INSTALLATION of RAHS SINK : $270 inc GST (Includes water connection)

PLUMBING CONNECTION to SITE: $165 inc GST (Includes water connection)

GAS USAGE FEE: $80 inc GST

(Complete the signed declaration on page 3 of this Form– Gas Standard)

Charges are subject to change without prior notice.

All water/sewer connections will only be available at designated locations.

Locations must be approved by Venue Management prior to installation.

Please use water sparingly and thoughtfully as Government restrictions apply to water consumption. Excess water usage may incur an extra fee – assessment will be at the discretion of the Venue Manager. Thankyou for helping us to conserve water for all.

Visa Mastercard Bankcard AMEX/DINERS (3.5% charge) ABN 68 531 710 498


Card Number:


THIS FORM BECOMES A TAX INVOICE ON PAYMENT




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Form 4 Page 2 of 3

gas standardGas installation must be carried out by a licensed gas installer and all temporary gas installations must comply with the Gas Act 2010. A

must be completed by the licensed gas installer and supplied to the

Manufactured appliances must

Group Appliance Test Lab on (08) 8159 1669.

Over pressure protection is to be provided by the LPG

installations.

‘External’ appliances must not

labeled for outdoor use). Outdoor appliances can be used under a covered area providing the area is open to atmosphere on 2 sides i.e. (50%) of the total area to ensure

Location of gas appliances in relation to adjacent combustible materials. Overhead and side clearances from gas appliances to combustible materials should be provided as per the following recommendations.

assemblies. Flexible hose assemblies should be replaced every 5 years. Check all hoses for cracks, mechanical or heat damage, hardening or bulging. The rubber ‘O’ Ring or dome

should also be checked for cracks or damage and replaced where damaged. Test all cylinder connections and exposed joints with soapy water solution to ensure that no gas leaks exist before operating the appliances.

pipes. Visually check that gas lines are not damaged. Have

faults.

Support and protection for temporary gas services must be supplied.

Maintain and use your gas appliances as per the manufacturer’s instructions. If a fault occurs contact a licensed

Figure 1

1350mm

Chinese cooking tables, griddles,

BBQs & chargrills

Hotplates and ranges

Deep fryers and solid grill plates

Any combustible surface

(500mm is recommended for

plastic & canvas structures)

1050mm

600mm

250mm

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DECLARATION My concession meets all of the requirements listed above.

NAME

SIGNATURE DATE

500mm

1500mm

Exclusion

Zone

EXCHANGE CYLINDER HAZARDOUS ZONEClearance to Ignition Sources

(TABLE 2.1 EXTRACT FROM AS/NZS 1596-2010)

Protected places and public places: Per site

Outdoors, including open air, temporary structures (e.g. marquees, tents, booths) and under awnings

Maximum total quantity: 60kg (see also Clause 2.4 and Figure 2.2)

Outdoor areas of hotels, restaurants, cafes and Maximum cylinder size: 15kg

Indoors, within buildings with a roof and three or more walls, e.g. hotels, bars, restaurants, cafes, take-away food shops

quantity of 30kg

Maximum cylinder size: 15 kg

(CLAUSE 4.4.4.2 FROM AS/NZS 1596-2010) VOLUMES OF LP GAS INDOORS—CYLINDERS

The following volumes and restrictions shall apply to LP Gas cylinders in use indoors in factories, warehouses and exhibition centres:

2, the above extract table 2.1 applies.2, a maximum volume of 500 L (water capacity) of LP Gas per

200 m2

(c) Such groups of cylinders (as described in Item (b)) shall be separated by at least 15 m. Cylinders in such groups need not be manifolded, and may supply different consuming appliances.

Prior to the commencement of any event a Society representative may be making random inspections of all areas to ensure compliance with the Act. Please also be aware that the OTR and SafeWork SA may be making random inspections.

Note gas incidents must be reported to the Society who will contact SafeWork SA & the OTR.

Form 4 Page 3 of 3

gas standard

LPG CYLINDERSGas cylinders must not be damaged, rusty or over 10

years old.

LPG cylinders should not be stored on their sides.

Cylinders must be secured upright on a non

combustible base with the cylinder relief’s facing away

from structures and other cylinders.

Cylinders must not be located in poorly ventilated

areas that could contain any gas leakage.

LPG cylinders located too close to ignition sources.

LPG gas cylinders need to be located at least

1500mm away from ignition sources such as electrical

switchboards, power points, generators and naked




For safety reasons the use and storage of cylinders of LPG Gas indoors should be avoided wherever practible. The OTR recommends that cylinders be used and stored outdoors. Where LPG cylinders are used / stored indoors

the quantities must not exceed the limits set out in table 2.1 or clause 4.4.4.2 from AS/NZS 1596-2010.

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STAND NAME: SITE NO:

CONTACT NAME: PHONE NUMBER:

EMAIL: TOTAL NUMBER OF COMPUTERS TO BE CONNECTED:

PAVILION (Please ): Jubilee Pavilion Goyder Pavilion Ridley Centre

Wayville Pavilion Stirling Angas Technology Centre

Form 5Internet Service

PLEASE COMPLETE ALL RELEVANT SPACES BELOW WITH YOUR PREFERRED USERNAME AND PASSWORD (ALL LOWERCASE – MAXIMUM 8 CHARACTERS) FOR EACH CONNECTION REQUIRED WHICH YOU WILL USE TO ACCESS THE NETWORK ONSITE:

PAYMENT DETAILS

USERNAME 1 PASSWORD 1





CONDITIONS OF INSTALLATION

1. Each connection will be available for testing on the move in day/s.

2.

3. Connection and supply of Ethernet/Wireless does not include computer, network interfaces, router or other nec-essary equipment.

Name Signature Date

This form will become a Tax Invoice upon payment ABN 68531710498



Card Number:



Cost (inc.GST) Quantity

Package

9 Day (inc. 1 enabled wireless connection) $140

- each additional connection $20

Ethernet Cabled Internet Connection - per package $50

Total Cost (inc. GST) $




40

To connect to the wireless access points at the Adelaide Showground, please ensure your wireless device is

enabled and working correctly. Once in a wireless hot spot area within the Adelaide Showground, use your

wireless software to scan for available wireless networks. The Hotspot access points you are looking for will be –

Adelaide Showground or Ridley Hotspot which you will need to ‘connect’ too. Your computer will be assigned

an Internet address via DHCP. You will then be required to authenticate on a portal system to gain Internet

access, this is achieved by opening your web browser (Internet Explorer, Google Chrome, Firefox etc) and this

will then take you to a log on page. Your log-in credentials are what you entered on your application form

(i.e. Username and Password all in lower case)

PROCEDURE TO SET UP THE PC TO OBTAIN AN IP ADDRESS FROM A DHCP SERVER

To be able to connect to the Adelaide Showground Hotspot it will require the end user to connect a PC

with its wireless or Ethernet interface set to obtain its details on boot up using DHCP (DHCP = dynamic host

Windows 95/981. Click on “Start” --> “Settings” --> “Control Panel”

2. Under Control Panel, double click on “Network” icon to select

3.

4. Find and select in the window the entry that sets up TCP/IP for your installed Ethernet port on your computer

(e.g. select “TCP/IP -> MyEthernet 10/100 PCI Adapter”)

5. Once selected, click on the “Properties” button below it

6. This will bring up a new window, please ensure the “IP Address” tab is selected and then select the option

“Obtain an IP address automatically”

7.

8.

9. Now Select OK

10. Click OK again

11. Restart the computer

Windows 2000/XP1. Click on “Start” --> “Control Panel”

2. Under Control Panel, double click “Network Connections” If you cannot see this icon, you may have to click

“switch to classic view” in the top left corner

3. Find your Local Area Connection, and then right click it and choose “Properties”

4. Click “Internet Protocol” and then “Properties”

5. Click “Obtain IP Address Automatically”

6. Click “Obtain DNS Server Address Automatically”

7. Click OK

8. Click OK again.

9. Restart the computer and try to connect again

TROUBLESHOOTING GUIDEIf there is no connectivity, please check the following:

1. That you have entered the username and password correctly and it has been entered all as lower case.

2. That your Laptop/PC has wireless capabilities if you have chosen a wireless service. If your Laptop/PC does

not have wireless capabilities you will need to contact the below to order an Ethernet (Cable).

3. Both the PC Ethernet adapter and the switch port have a link light.

4. That you have tried setting your Ethernet speed and duplex settings to “Auto”.

5. When web browsing that no proxy server is selected for use.

6. Any Firewall software installed on your machine allows for the new allocated IP address to work.

7. Can you ping 202.136.102.254 (Adam gateway) and 203.2.124.164 (Adam DNS server).

8. What does “Start” --> “Run” enter “winipcfg” show?

Form 5Internet Service

INTERNET SET UP GUIDE

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Form 6telstra

TEMPORARY SERVICE REQUEST

Telstra Events Phone: 1800 816 819, Fax: 1800 810 906, Email: [email protected]

*Legal Entity (Person/Company):

Trading Name:

*ACCOUNT DETAILS:

Bill charges to an existing Telstra A/C? Yes / No A /C:

OR bill charges to the same account as existing Telstra landline:

If a NEW Telstra Account is required, please provide the following information:

Australian Company Number (ACN ):

Billing address:

Have you attended this venue/site for a previous event? Yes / No

If yes, please list your previously connected phone number/s:

Application Authorised By: (Print Name) *Signature:

*Contact phone no.: Fax no.:

E-mail address:

*Venue Location: Building Name: *Site/Stand #:

*On Site Contact: *Mobile Number:

*Type of service required: Standard telephone Other

(Connection Fee $125.00 inc GST) (e.g. ISDN2/ADSL capable)

*Quantity of telephone lines required: (Note: Line rental = $2.62/day)

Outgoing call access level: Local calls only Local, STD & Mobile Open access

Long distance carrier choice: Telstra Other (please specify)

*Equipment: Socket Only Rental handset Yes / No (handset supply $20 & rental = $0.10/day)

(NOTE: Labour and material charges may apply for work requested on site – e.g. additional cabling and/or sockets. The technician will be able to advise you of the estimated cost prior to commencing the job.)

Rental handset delivery address and/or additional comments requirements

*Connection Date: *Cancellation Date:

Telstra Corporation Limited ACN 051 775 556 ABN - 33 051 775 556

OFFICE USE ONLY

AXIS PDC REN TP CONF SS COMP

NEW TRN : CAN TRN :

NEW Order Number: CAN Order Number:

FNN (s) Allocated:

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Form 7 Intention to Taste/Sample/Sell Food& Beverage at the Royal Adelaide Show

SECTION A

Proposed Location of Outlet (i.e. Jubilee, Taste SA , Other)

Code: Site Number: Size (m) x

SECTION B

What is your intended method of supplying food & beverage to the public

Sampling/Tastings YES NO If YES , you must abide by the RAHS Food & Beverage Sampling Policy*

Selling Take Home Products YES NO If YES , you must submit a full list for Approval of Products **

SECTION B (1)

What facilities do you intend to use in your operation

Heating/Cooking Equipment? YES NO Details:

Hand Washing Facilities? YES NO Details:

Equipment Washing Facilities YES NO Details:

SECTION C

What is your intended alcohol supply

Wine Tastings/Sampling YES NO Tasting/Sample Size:

Beer Tastings/Sampling YES NO Tasting/Sample Size:

Off Premise/Take Home Wine YES NO Sealed bottles only

Have you applied for a Limited Liquor Licence YES NO

I, _________________________________ being the proprietor of the above business/proposed outlet hereby declare that the above information is true and correct and contains all the information (along with the attachments) relevant to the proposed operation of the intended food/beverage outlet at the Royal Adelaide Show. All documentation as required in Section B is attached.

I understand that failure to comply with the Society’s Terms & Conditions regarding sampling and/or selling food & beverage may result in withdrawal of consent to taste/sell my product during the Royal Adelaide Show.

Signed (Proprietor) Date

Name

* For RA&HS Food and Beverage tasting policy, please refer to page 13 in the Exhibitor Manual

** As a measure, product should be packaged in a way that it would be deemed most likely to be consumed off the Showground. i.e. in multi packs, unrefrigerated where safe to do so or products which require further processing.

OFFICE USE ONLY Date Received

Application Granted? YES NO DATE Approval sent to LLC ? YES NO DATE

Approval sent to Exhibitor? YES NO DATE





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Form 8ADDITIONAL PASSES

DUE DATE: MONDAY 6TH AUGUST

The passes come in two forms:

a) A 9 Day Multiple Entry Show Pass (M/E) b) A sheet of 9 Single Entry Passes (S/E)

Exhibitor passes will not be posted and must be collected from Exhibitor Services, on or after Tuesday 28th August 2012.

a grave misdemeanour, rendering the exhibitor liable for payment in full for all Exhibitor Staff Passes issued in the name of that Exhibitor and/or possible eviction from the Show.

ADDITIONAL PASSES

with the correct payment, as soon as possible. When considering additional passes required, remember that as exhibitors you must hold a current Society Membership, which gives you one Members and one Guest Ticket. These tickets give you entry privileges for the entire period of the Show.

IMPORTANT NOTE: In case of loss or theft, 9 Day Passes can be cancelled and replaced, if serial number is quoted. Single Entry passes will only be replaced in exceptional circumstances.

** FOR SECURITY REASONS , PLEASE RECORD PASS NUMBERS AND RECIPIENTS NAME. NO NUMBERS – NO REPLACEMENT **

THIS FORM BECOMES A TAX INVOICE ON PAYMENT ABN 68 531 710 498

EXHIBITOR BUSINESS /TRADE NAME:

EXHIBITOR CODE: (eg.CONFRU)

Please arrange for the following additional Passes for collection.

a) 9 Day – Multiple Entry Show Pass @ $137.70 each

b) Single Entry Staff Passes – Sheet of 9 @ $137.70 each

CREDIT CARD PAYMENT / CHEQUE ENCLOSED FOR $__________.______

(Please make cheques payable to RA&HS)


Amount $

Card Holders Name (Please print)

Card Number

Card Holders Signature

Expiry Date

FOR SOCIETY USE ONLY RECEIPT No

TICKETS ISSUED: S/E

M/E

OTHER

AUTHORISED.

$

$




2012 RAS Exhibitors Manual

Documents

Transcript of 2012 RAS Exhibitors Manual