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Instructions for preparing proposal Part B forMarie Curie Intra- European Fellowship-IEF

This annex provides guidelines for drafting Part B of the IEF proposal. It will help you present important aspects of your planned work in a way that will enable the experts to make an effective assessment against the evaluation criteria.1

General information

Part B of the proposal contains the details of the proposed research along with the practical arrangements planned to implement it and its planned impact. They will be used by the independent experts to undertake their assessment. We would therefore advise you to address each of the evaluation criteria as outlined in the following sections. To draft your proposal you should also consult the current version of the People Work Programme2. For practical reasons, you are invited to structure your proposal according to the headings indicated in the table of contents.

The maximum length of Part B is 27 pages (excluding table of contents; the ethics issues section as well as start and end pages). In addition there are limits applied separately to most sections, see below. The experts will be instructed to disregard any pages exceeding these limits. Annexes are not allowed.

Research and Technological

Quality Training Researcher Implementation Impact

8 pages 2 pages 7 pages 6 pages 4 pages

You must keep your proposal within these page limits.

Please remember that it is up to you to verify that you conform to page limits. There is no automatic check in the system. Experts will be instructed to disregard any excess pages in each section in which the maximum number of pages is indicated.

The minimum font size allowed is 11 pt with single line spacing. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers). Ensure that the font type chosen leads to clearly readable text.

Make sure that you use the right template to prepare your proposal (this one is for IEF).

Respect the maximum number of pages. The REA reserves the right to disregard parts of a proposal that exceed the maximum lengths specified along with any attachments/additional information provided to the proposal.

Ensure that Part B of your proposal carries the proposal acronym as a header to each page and that all pages are numbered in a single series on the footer of the page to prevent errors during handling. It is recommended that the numbering format “Part B - Page X of Y” is used.

Check that your proposal is complete including the set of forms requested for Part A as well as the free text Part B. Incomplete proposals are not eligible and will not be evaluated.

1 Evaluation criteria for IEF can be seen in the table on page 61 of People Work Programme 2012. 2 You can also find the People Work Programme 2012 on ftp://ftp.cordis.europa.eu/pub/fp7/docs/wp/people/m-wp-201201_en.pdf link.

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Please be aware that “Compulsory national service and/or short stays such as holidays are not taken into account” in calculation of the days passed in the hosting country (mobility rule). However researchers having compulsory national services (such as military service) should mention this both on Part A forms and Part B. In A3 form the table of “Place of Activity/Place of Residence (Previous 5 Years)” should be fulfilled in accordance with the start and end dates of this service. Otherwise you may be regarded as ineligible. Please contact ncpmobility@tubitak.gov.tr .

In Part B.3.1 any leave of absence in the research career of more than one year such as maternity/parental leave, sick or family care leave, military service, humanitarian aid work, etc. should be detailed and justified.

For the proposal Part B you must use exclusively PDF (“portable document format”, compatible with Adobe version 3 or higher, with embedded fonts). Irrespective of any page limits specified in the Call-Specific Guide, there is an overall limit of 10MB to the size of proposal file Part B. There are also restrictions to the name you give to the Part B file. You should only use alphanumeric characters. Special characters and spaces must be avoided.

Note that in very rare cases there have been problems with uploaded files mainly due to errors in the conversion to PDF format before uploading. Applicants are thus strongly advised to verify, by downloading the file from the EPSS server before the call deadline, that the part B of the proposal they uploaded is the right file, that it has not been corrupted, is complete, printable and readable.

Clean the document before converting to PDF (e.g. accept any track changes). Check that your conversion software successfully converts all pages of the original document (e.g. there is no problem with page limits or margins).

Note that the REA prints proposals on plain A4 paper. The printable zone on the print engine is bounded by 1.5 cm right, left, top and bottom. No scaling is applied to make the page "fit" the window. Printing is done at 300 dots per inch.

Only a single PDF file comprising the complete Part B can be uploaded. Unless specified in the call, any hyperlinks to other documents, embedded material, and any other documents (company brochures, supporting documentation, reports, audio, video, multimedia etc.) sent electronically or by post, will be disregarded.

The working language of the expert evaluators is English and it is recommended that proposals are prepared in English. However, proposals may be prepared in any official language of the European Union. If your proposal is not in English, a translation of the full proposal would be of assistance to the experts.

Take into account the following structure (Please start to draft your proposal from the STARTPAGE till ENDPAGE). If required for an adequate description of their project, applicants may wish to add further subheadings.

The references part is can be included at the end of the project just before the “END PAGE”. Since each sub-heading (B1, B2, B3, B4, B5) has its own page limits, placing references to the last part will help you to avoid excess the page limits. Please be sure that your project proposal is a single PDF document including references.

The coordinator may continue to modify the proposal and submit revised versions, overwriting the previous one, until the deadline. Please note that the sequence above must be repeated each time. If the submission sequence described above is not followed, the REA considers that no proposal has been submitted.

Please do not forget to nominate up to three referees via EPSS.3

3 How to do that please check the 2012 People Programme Guide For Applicants MCA Common Part. (Page 7-8). You can reach this document via http://www.fp7.org.tr/tubitak_content_files//2012MCBireyselBurslarGenelBolum.pdf link.

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The coordinator: The REA refers to the participant who is taking the lead in the preparation of the proposal as the "proposal coordinator". The coordinator acts as the single point of contact between the participants and the REA. For Intra-European Fellowships (IEF), International Outgoing Fellowships (IOF), International Incoming Fellowships (IIF) and Career Integration Grants (CIG) the experienced researcher can act as the proposal coordinator before the call deadline, in particular in order to submit the proposal. However after the call deadline the scientist in charge at the host organization will be the single contact point. The experienced researcher and the scientist in charge cannot be the same person. Please note that the Acknowledgement of Receipt of the proposal, which is sent after the call deadline, will be sent to the coordinator. Further, the evaluation results will be sent to the coordinator.

Call deadlines are absolutely final and are strictly enforced. DEADLINE for this call is 16 August 2012 at 17:00:00 (Brussels local time).

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STARTPAGE

PEOPLE

MARIE CURIE ACTIONS

Marie Curie Intra-European Fellowships (IEF)

Call: FP7-PEOPLE-2012-IEF

PART B

“PROPOSAL ACRONYM”

Part B – Table of Contents of ProposalsTo draft PART B of proposals applicants should take into account the following structure and subheadings. If required for an adequate description of their project, applicants may wish to add further headings. Please indicate the page numbers for all titles given below.

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B1 RESEARCH AND TECHNOLOGICAL QUALITY (Maximum 8 Pages)

B.1.1 Research and technological quality, including any interdisciplinary and multidisciplinary aspects of the proposalB.1.2 Appropriateness of research methodology and approachB.1.3 Originality and innovative nature of the project, and relationship to the 'state of the art' of research in the fieldB.1.4 Timeliness and relevance of the projectB.1.5 Host research expertise in the fieldB.1.6 Quality of the group/scientist in charge

B2 TRAINING (Maximum 2 Pages)

B.2.1 Clarity and quality of the research training objectives for the researcherB.2.2 Relevance and quality of additional research training as well as of transferable skills offered, with special attention to exposure to the industry sector, where appropriateB.2.3 Measures taken by the host for providing quantitative and qualitative mentoring/tutoring

B3 RESEARCHER (Maximum 7 Pages Which Includes a CV and a List of Main Achievements)

B.3.1 Research experienceB.3.2 Research results including patents, publications, teaching etc., taking into account the level of experienceB.3.3 Independent thinking and leadership qualitiesB.3.4 Match between the fellow's profile and projectB.3.5 Potential for reaching or reinforcing a position of professional maturityB.3.6 Potential to acquire new knowledge

B4 IMPLEMENTATION (Maximum 6 Pages)

B.4.1 Quality of infrastructures/facilities and international collaborations of hostB.4.2 Practical arrangements for the implementation and management of the research projectB.4.3 Feasibility and credibility of the project, including work planB.4.4 Practical and administrative arrangements, and support for the hosting of the fellow

B5 IMPACT (Maximum 4 Pages)

B.5.1 Impact of competencies acquired during the fellowship on the future career prospects of the researcher, in particular through exposure to transferable skills training with special attention to exposure to the industry sector, where appropriateB.5.2 Contribution to career development, or re-establishment where relevantB.5.3 Benefit of the mobility to the European Research AreaB.5.4 Development of lasting cooperation and collaborations with other countriesB.5.5 Contribution to European excellence and European competitiveness regarding the expected research resultsB.5.6 Impact of the proposed outreach activities

B6 ETHICS ISSUES (No Page Limit)

B1 RESEARCH AND TECHNOLOGICAL QUALITY (maximum 8 pages)

B.1.1 Research and technological Quality, including any interdisciplinary and multidisciplinaryaspects of the proposal

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Give a clear description of the state-of-the-art of the research topic. Provide a clear and specific description of the research objectives against the background of the state of the art, and the results hoped for. The most relevant bibliographical references should be provided, and must be included in the overall page count. If relevant, provide information on interdisciplinary / multidisciplinary and/or inter-sectoral aspects of the proposal.

B1.2 Appropriateness of research methodology and approachFor each objective explain the methodological approach that will be employed in the project and justify it in relation to the overall project objectives. Describe any relevant techniques, methods or analyses that will be applied.

B.1.3 Originality and innovative nature of the project and relationship to the 'state of the art' of research in the fieldExplain the contribution that the project is expected to make to advance the state-of-the-art within the project field. Describe any novel concepts, approaches or methods that will be employed.

B.1.4 Timeliness and relevance of the projectDescribe the appropriateness of the research proposed against the state of the art and why it is timely. Outline the benefit that will be gained from undertaking the project at European Research Area (ERA) level and how the fellowship will contribute to enhance ERA research excellence and reintegrate the researcher. Describe the scientific, technological, socio-economic or other reasons for carrying out further research in the field covered by the project

B.1.5 Host research expertise in the fieldThe host institution must explain its level of experience on the research topic proposed and document its track record of work, including the main international collaborations. Information provided should include participation in projects, publications, patents and any other relevant results.

B.1.6 Quality of the group/scientist in chargeSimilar information as above should be provided for the scientist in charge of the supervision of the project. Where relevant, show that any gender issues associated to the proposal have been adequately taken into account. The host institution must demonstrate its track record of previous training achievements especially at an advanced level within the field of research.

B2 TRAINING (maximum 2 pages)

B.2.1 Clarity and quality of the research training objectives for the researcherState the training objectives and explain in detail how these can be beneficial for the (further) development of an independent research career

B.2.2 Relevance and quality of additional research training as well as of transferable skills offered with special attention to exposure to the industry sector, where appropriateExplain how the training provided will contribute to diversifying/broadening the competencies of the researcher, and how this will influence the researcher's career development. Outline complementary training and skills expected during the execution of the project (such as research management, presentation skills, ethics, etc.).

B.2.3 Measures taken by the host for providing quantitative and qualitative mentoring/tutoringGive a short outline of the host's capacity for training, and which measures the host will undertake for training, mentoring/tutoring the researcher.

B3 RESEARCHER (maximum 7 pages which includes a CV and a list of main achievements)

B.3.1 Research experience

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The applicant must present a comprehensive description of his/her research experience. A scientific/professional CV must be provided and should mention explicitly:

• academic achievements• list of other professional activities• any other relevant information.

Any leave of absence in the research career of more than one year such as maternity/parental leave, sick or family care leave, military service, humanitarian aid work, etc. should be detailed and justified.

B.3.2 Research results including patents, publications, teaching etc., taking into account the level of experienceOutline the major achievements of the researcher. These may also include results in the form of funded projects, publications, patents, reports, invited participation in conferences etc., taking into account the level of experience. To help the expert evaluators better understand the level of skills and experience it is advisable to write a short description (around 250 words) of the major accomplishments mentioning the purpose, results, skills acquired, derived applications etc.

B.3.3 Independent thinking and leadership qualitiesDescribe the activities that reflect initiative, independent thinking, project management skills and leadership. Describe the potential that the researcher has for increasing and reinforcing these qualities.

B.3.4 Match between the fellow's profile and projectShow that the applicant's skills and experience are suitable for the project proposed.

B.3.5 Potential for reaching or reinforcing a position of professional maturityDescribe the potential of the researcher to reach professional maturity.

B.3.5 Potential to acquire new knowledgeDescribe the researcher's ability to acquire new knowledge and skills.

B4 IMPLEMENTATION (maximum 6 pages)

B.4.1 Quality of infrastructures/facilities and international collaborations of hostThe host institution needs to specify the available infrastructures and whether these can respond to the needs set by the project. The host institution should further indicate to which extent the applicant can benefit from the host institution's participation in the international collaboration described in section B1.

B.4.2 Practical arrangements for the implementation and management of the research projectThe applicant and the host institution must be able to provide information on how the implementation and management of the fellowship will be achieved. The experts will be examining the practical arrangements that can have an impact on the feasibility and credibility of the project.

B.4.3 Feasibility and credibility of the project, including work planProvide a detailed work plan that includes the objectives and milestones that can help assess the progress of the project. Where appropriate, describe the approach to be taken regarding the intellectual property that may arise from the research project.

B.4.4 Practical and administrative arrangements and support for the hosting of the fellowDescribe the practical arrangements in place to host a researcher coming from another country. What support will be given to him/her to settle into their new host country (in terms of language teaching, help with local administration, obtaining permits, accommodation, schools, childcare etc.)?B5 IMPACT (maximum 4 pages)

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B.5.1 Impact of competencies acquired during the fellowship on the future career prospects of the researcher, in particular through exposure to transferable skills training with special attention to exposure to the industry sector, where appropriate

Describe the impact that competencies and skills acquired during the fellowship will have on the prospects of reaching and/or reinforcing a position of professional maturity and/or research independence.

B.5.2 Contribution to career development, or re-establishment where relevantHow will the fellowship contribute in the medium- and long-term to the development of the fellow’s career? In the case of a fellow returning to research, how will his/her re-establishment be helped by the fellowship?

B.5.3 Benefit of the mobility to the European Research AreaDescribe how the proposed mobility is genuine and therefore beneficial to the European Research Area. Genuine mobility is considered to allow the researcher to work in a significantly different geographical and working environment, different from the one in which he has already worked before.

B.5.4 Development of lasting cooperation and collaboration with other countriesWhat is the likelihood of creating collaboration between the host country and other countries after the end of the fellowship?

B.5.5 Contribution to European excellence and European competitiveness regarding the expected resultsDescribe the extent to which the expected results of the project will increase European excellence and ERA competitiveness and produce long-term synergies and/or structuring effects.

B.5.6 Impact of the proposed outreach activitiesDescribe the outreach activities of the proposal to be implemented by the researcher during the project duration (for examples, see box on Outreach Activities below).

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Outreach Activities within Marie Curie Projects4

Outreach Activities are dissemination initiatives directed at the general public. The primary goal is to create awareness of the importance of research to society and to raise awareness of Marie Curie Actions. Each applicant is invited to submit an Outreach Activities Plan as part of his/her proposal. The type of outreach activities is freely chosen by the applicant and could range from press articles to exposing students from primary and secondary schools or universities to science, research and innovation in order to develop their motivation to embrace research careers.

Outreach activities and their impact are taken into account during the evaluation of proposals in the light of the principles of the 'European Charter for Researchers' and 'Code of Conduct for the Recruitment of Researchers'. The relevant principle in the Charter is: "Public engagement – Researchers should ensure that their research activities are made known to society at large in such a way that they can be understood by non-specialists, thereby improving the public's understanding of science. Direct engagement with the public will help researchers to better understand public interest in priorities forscience and technology and also the public's concerns."

Possible outreach activities:

Marie Curie Ambassador: Marie Curie fellows visit schools, universities, community organizations, etc. and promote their research field; Marie Curie fellows –"Ambassadors" – assist teachers in preparing and delivering teaching materials.

Workshop Day: A Marie Curie project runs a workshop/activity day in areas related to the raising of scientific awareness, for school/university students.

Summer-School Week: Students spend one week in a summer school where they receive a firsthand experience from the Marie Curie fellows about their current research activities or wider scientific issues; the Marie Curie fellows prepare specific activities, lectures and experiments.

Marie Curie Project Open Day: Students and the general public visit the research institutions or labs and receive a firsthand experience or lectures.

Public talks, TV-Talks, podcasts and articles in Newspapers: Marie Curie fellows give a public talk/TV interview or write an article in the local newspaper about the results of the project and how these results could be relevant to the general public.

E-Newsletters: Marie Curie fellows develop a web-based document to be released on the internet for the attention of the public at large (e.g. Wikipedia).

Multimedia releases: Marie Curie fellows make video-clips to be released on the internet, in spaces open to the public at large.

B6 ETHICS ISSUES (No Page Limit)

4 This table is just for your information. Please replace it with your own outreach plan asked under B.5.6.Part B - Page 9 of 12

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Describe any ethics issues that may arise in the proposal. In particular, you should explain the benefit and burden of the experiments and the effects these may have on the research subject. This should be done in conjunction with the information provided in Guide for Applicants, Marie Curie Actions (Ethics)5

and for all proposals the following table must be completed.

ETHICS ISSUES TABLE

(Note: Research involving activities marked with an asterisk * in the left column in the table below will be referred automatically to Ethics Review)

Research on Human Embryo/ Foetus YES PAGE

* Does the proposed research involve human Embryos?    

* Does the proposed research involve human Foetal Tissues/ Cells?    

* Does the proposed research involve human Embryonic Stem Cells (hESCs)?    

* Does the proposed research on human Embryonic Stem Cells involve cells in culture ?    

*Does the proposed research on Human Embryonic Stem Cells involve the derivation of cells from Embryos?    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

Research on Humans YES PAGE

* Does the proposed research involve children?    

* Does the proposed research involve patients?    

* Does the proposed research involve people not able to give consent?    

* Does the proposed research involve adult healthy volunteers?    

Does the proposed research involve Human genetic material?    

Does the proposed research involve Human biological samples?    

Does the proposed research involve Human data collection?    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

Privacy YES PAGE

Does the proposed research involve processing of genetic information or personal data (e.g. health, sexual lifestyle, ethnicity, political opinion, religious or philosophical conviction)?    

Does the proposed research involve tracking the location or observation of people?    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

Research on Animals YES PAGE

Does the proposed research involve research on animals?    

Are those animals transgenic small laboratory animals?    

Are those animals transgenic farm animals?    

* Are those animals non-human primates?    

Are those animals cloned farm animals?    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

Research Involving Developing Countries YES PAGE

Does the proposed research involve the use of local resources (genetic, animal, plant, etc)?    Is the proposed research of benefit to local communities (e.g. capacity building, access to healthcare, education, etc)?    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

Dual Use YES PAGE

Research having direct military use    

Research having the potential for terrorist abuse    

I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL    

5 Further information can be found on http://cordis.europa.eu/fp7/ethics_en.html link.Part B - Page 10 of 12

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ENDPAGE

PEOPLE

MARIE CURIE ACTIONS

Marie Curie Intra-European Fellowships (IEF)

Call: FP7-PEOPLE-2012-IEF

PART B

“Write here your PROPOSAL ACRONYM”

Part B - Page 12 of 12