2012 IAE Application Package

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2012 INTERNATIONAL AGRICULTURAL

EXHIBITIONREGISTRATION PACKAGE

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Questions? Comments? Contact Marie Frenette for help in English at +82 70 8129 0541 or [email protected]

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mailto:[email protected]


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CONTENTS

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WARM GREETINGS FROM JEOLLANAM-DO PROVINCE

Park Joon Yung

Governor, Jeollanam-do Province

Dear Agriculture and Agri-foods Leaders,

It is my great honor to invite you to the 2012 International Agriculture Exhibition (2012 IAE) to

be held in Korea’s agricultural heartland, Jeollanam-do in this lunar year of the dragon. The

2012 IAE is the place where the most innovative and ambitious agriculture related firms to

gather in Korea, make business partnerships, learn from each other, and discuss the agriculture

and agri-foods industry, particularly related to environmental friendly farming.

We are able to provide international organizations support such as complimentary booth and

accommodation to make it easier to participate in the exhibition. See the support section later

in this package for more information. We look forward to seeing you in Jeollanam-do Province

this October!

Sincerely Yours,

Park Joon YungGovernor of Jeollanam-do Province

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SUPPORT FOR Y OUR ORGANIZATION

We are dedicated to making the 2012 IAE a true success and the attendance of agriculturalorganizations from around the world is a vital aspect of that. With generous support frommultiple levels of government and agricultural agencies, we are able to assist internationalorganizations in attending the 2012 IAE. See below for the support that could be offered to your firm free of charge:

For Profit Firms As an exhibitor (up to two people)

Domestic transport One hotel room (per company)

3 meals a day One 3*3 booth (shell or raw) Business matching services Optional day tour of the region

As a buyer (one person per company) International and domestic transport, One hotel room

3 meals a day

Business matching services

Optional day tour of the region

Non-profit Organizations Association (up to 2 people)

International and domestic transport

3 meals a day One 3*3 booth (shell or raw)

Business matching services Optional day tour of the region

Government (up to 2 people) International and domestic transport

3 meals a day One 3*3 booth (shell or raw) Business matching services Optional day tour of the region

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APPLICATION FORMPlease complete and fax to +82 (0)2-3447-0690

Company Name

President

Person in Charge

Position Dept.

Address Tel

E-mail Fax

Web site

● I would like to participate as a:

1. Exhibitor: A. Firm ( ) B. Association ( ) C. Embassy ( ) D. Chamber of Commerce ( ) E. Government Organization ( ) F. Educational Institution ( ) G. Other (_______________________)

2. Buyer: A: Company representative ( ) B: Import/Export Company ( ) C. Other (_______________________)

●Organization/Exhibit Description/Notes

● Details

Classification Quantity Unit Price* Amount

Booth:

**One booth per organization provided

free of charge**.

Raw Space ( )ea $500/ea -

Shell Scheme Booth ( )ea$1,500/ea

-

Electricity10:00~19:00

220V Single phase ( )㎾ $35/kW

220V Three phase ( )㎾ $35/kW

380V Three phase ( )㎾ $35/kW

24 hours 220V Single phase ( )㎾ $45/kW

TelephoneDomestic ( )set(s) $80/set

International ( )set(s) $150/set

Internet line ( )port(s) $100/port

Water supply ( )site(s) $250/site

Compressed air ( )site(s) $150/site

Directory Paid

Advertisement

Back cover $1,000

Page 2 ~ $700

Inside Pages $400

Total

*All prices in US Dollars

I have read and agree to the terms and conditioned listed on the next page.Signature

Name/Title

Date

50% of the total mentioned above should be remitted to the following bank account within 15 days of application. With the remainder remitted before August 3rd,2012.Bank Nonghyup Account No. 301-0062-4420-11

Beneficiary International Agricultural Exhibition Organizing Committee Swift Code NACFKRSEXX Country South Korea

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TERMS OF PARTICIPATIONArticle 1 Purpose

The following are the rules and regulations to participation inthe 2012 International Agricultural Exhibition (“2012 IAE”)

Article 2 Definition

① “Participant” refers to those who apply to attend and/or display at the 2012 IAE and may include countryrepresentatives, local government, organizations, exhibitions,associations, private organizations or individuals.

② “Manager“ refers to the 2012 IAE Secretariat located at206-7 Senam-ro Sanpo-myun Na-ju Jeollanam-do Province,Korea.

Article 3 Exhibition Application

To apply to the 2012 IAE, fill out the application form and① submit it to the IAE Secretariat.

A down payment amounting to half of the participation fee② must be received within 15 days from the date of application.

Participants are responsible to advise the Secretariat should③ personal/company information change. The Secretariat will nottake responsibility for outdated information.

Article 3-2 Exhibition Period

It is hoped that exhibitors will stay for the entire exhibition① period. However, if not possible, we request that you consultwith the IAE Committee regarding alternative arrangements.

Exhibitors who abandon their booths before the agreed term② of participation will be responsible for paying the full value of the booth. The participant will have no option for recourse inthis matter.

Article 4 Participants Fees

Participants must pay a deposit of 50% of the participants① fee within 15 days of the application submission date and the balance before August 3rd, 2012.

Should participants fail to make the payment, registration② will be canceled and any pre-shipped merchandise could bewithheld.

Non-profit organizations may apply to the Secretariat for ③ financial assistance.

Article 5 Cancellations or Alterations

Participants must send notice of cancelations or changes in① writing.

Cancelations that occur before Aug 3 are eligible for half ② refunds. Any cancelations after that point will be non-refundable.

Interest on deposits will not be given.③

Article 6 Display Allocations

Participants will be granted a location at the Secretariat's① discretion. Nationality, specialty and expertise will beconsidered in the allocation of exhibition space.

Depending on the situation, location changes may be② granted.

Applicant may not change their place without IAE③ Secretariat's approval

Article 7 Setup and Dismantling Booths

Participants must start set up their displays 2 days before① the event and be inspected by Secretariat representatives.Access to booths that have not received approval from the

Secretariat may be restricted and products confiscated. The participant will have no option for recourse in this matter.

The secretariat may restrict access and display items as②

deemed necessary.Participants must dismantle their booths within 1 day from③ the end of exhibition

Article 8 IAE Cancellation or Alterations

In the event that the Secretariat cancels the exhibition, refundswill be offered to all participants. However, this does not applyfor acts of god or unforeseen events. Applicant may not holdthe Secretariat responsible in this case.

Article 9 Security, Assurance and Risk Bearing

The IAE Secretariat is taking full measures to ensure that① both participants and visitors are safe and secure throughoutthe entire length of the exhibition.

Participants must assume responsibly for their property② throughout the duration of the exhibition, and are asked to purchase insurance.

Article 10 About Soliciting

Applicants shall not engage in direct selling without prior approval from the IAE Secretariat. This applies to bothwholesale and retail sales. Violators will be asked to leave theexhibition and the Secretariat will take no responsibility for losses resulting in such.

Article 11 Customs

Overseas applicants must respect the customs laws of theRepublic of Korea.

Article 12 Supplement Regulations

The Secretariat reserves the right to add new rules in the①

specified contractParticipants will be notified of these changes②

Applicants must follow the Secretariat's decisions③

Article 13 Interpretation of Words and Phrases

In the case that interpretation of this document between the participant and the Secretariat differ, the Secretariatinterpretation will be followed.

Article 14 Conflict Resolution

Disputes between Participants and the Secretariat will beresolved through the Korean Commercial Arbitration Boardand the resulting verdict must be followed.

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2012 IAE Application Package

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