2012 AAHPERD National Convention & Exposition, Boston MA Top 20 Reasons Presentations Suck and How...

2012 AAHPERD National Convention & Exposition, Boston

MA

Top 20 Reasons Presentations Suck and How To Fix Them

W. Leroy Fanning, Jamie Harvey, and Burch Oglesby

Top 20 Reasons Presentations Suck and How To Fix Them

1. Too Freaking Long:Diagnosis: It presents way more than

anybody wants to know.Why It Happens: The speaker is “spraying and praying” in hope that

something works.What Results: Zzzzzzzzzzzzzzzzz…How to Fix It: Always make your

presentation less than half as long as you think it should be.

Top 20 Reasons Presentations Suck and

How To Fix Them2. Complicated

GraphicsDiagnosis: It's full of busy graphics with lots of little details.

Why It Happens: One picture is worth a thousand words, right? (Uh, wrong.)

What Results: The audience stare glassy-eyed, then pulled out smart phones and started checking emails.

How to Fix It: Only include simple graphics; highlight the data point that’s important.


How To Fix Them3. Reading from Slides• Diagnosis: The speaker

reads aloud what everyone can read for themselves.

• Why It Happens: The speaker is unprepared and using slides as a memory-jogger.

• What Results: By the third slide, the audience is ready to kill the presenter.

• How to Fix It: Use slides to reinforce your message rather than to outline your data points.


How To Fix Them

• Diagnosis: The slides have fonts that are too fancy, too small or both.

• Why It Happens: The fonts looked great on the desktop screen; on the projector… not so much.

• What Results: The audience squints and peers and then gives up.

• How to Fix It: Use large fonts in simple faces (like Ariel); avoid boldface, italics and UPPERCASE.


How To Fix Them5. Redundant Content• Diagnosis: The presentation

has slides that everyone has already seen.

• Why It Happens: Somebody is trying to “standardize” on a standard presentation.

• What Results: The audience gets bored to death.

• How to Fix It: Never present the same material to the same audience twice.


How To Fix Them6. Busy Backgrounds

• Diagnosis: The slides have background templates that are distracting.

• Why It Happens: Somebody thought it would make the slides look more “professional.”

• What Results: The audience gets headaches trying to see what is actually on each slide.

• How to Fix It: Use a simple, single color background. Always.


How To Fix Them7. All Opinion, No Facts• Diagnosis: The presentation

is all opinions without any supporting data.

• Why It Happens: Laziness. It’s easy to claim “leadership”; it’s harder to actually be a leader.

• What Results: The speaker's credibility with the audience leaps down the toilet.

• How to Fix It: Only state opinions that you can back up with quantifiable data.


How To Fix Them8. Biz-Blab• Diagnosis: The presentation

is filled with tacky business buzzwords.

• Why It Happens: The speaker wrongly thinks that biz-blab sounds “business-like.”

• What Results: The audience assumes the speaker is 1) pompous, 2) crazy, or 3) talking in tongues.

• How to Fix It: Just stop it. Please. (The horror... The horror...)


How To Fix Them9. Irrelevant Information• Diagnosis: The speaker

includes material that doesn’t really belong in the presentation.

• Why It Happens: The speaker isn't clear about the message that needs to be conveyed.

• What Results: The audience loses the train of thought.

• How to Fix It: Only include material that’s relevant to your overall message.


How To Fix Them10. Crappy Clip Art

• Diagnosis: It has graphics lifted directly from a low-grade clip art library.

• Why It Happens: Somebody was trying to save a few bucks and a few minutes.

• What Results: The audience figures that the speaker is too cheap to do it right.

• How to Fix It: If you've got to use clip art, buy the good stuff.


How To Fix Them11. Skipping Around

• Diagnosis: The speaker flips ahead to another slide, then flipped back.

• Why It Happens: The speaker is trying to edit the presentation real-time.

• What Results: The audience rightly figures the speaker isn't fully prepared.

• How to fix it: If you must improvise, do so within the structure of the presentation.


How To Fix Them12. Wrong Audience

• Diagnosis: The presentation is on a subject that isn't appropriate to the audience.

• Why It Happens: The presenter didn't bother to research the audience.

• What Results: The audience rightly concludes that the presenter doesn’t give a flying.

• How to Fix It: Always research your audience and customize a story to match.


How To Fix Them13. Technical Difficulties• Diagnosis: Something

happens that screws up the slides or the sound.

• Why It Happens: Nobody bothered to test the setup prior to the presentation.

• What Results: The audience rightly concludes that the presenter isn't prepared.

• How to Fix It: Always check, then double-check, the setup.


How To Fix Them14. Intro is Too Long

• Diagnosis: The first third of the presentation introduces the speaker, his firm and the topic.

• Why It Happens: The speaker is used to giving a longer presentation and didn’t shorten the intro.

• What Results: Eye rolling all around as everyone wonders when the speaker will come to the point.

• How to Fix It: Never spend more than 1 minute on your introduction. Never.


How To Fix Them15. Weak Attempts at Humor• Diagnosis: The speaker

tries to be a comedian but lacks the skills.

• Why It Happens: The speaker heard somewhere that humor will make a presentation better.

• What Results: Blank stares.

• How to Fix It: Unless you've got the skills, leave the humor to professional comedians.


How To Fix Them16. Overly Fancy Slides• Diagnosis: The presentation

is chockablock with special effects and visual jim-cracks.

• Why It Happens: The speaker was afraid that the audience would find him boring.

• What Results: Your audience watches the pretty pictures and misses the real message.

• How to Fix it: Use the minimum visuals that you need to tell the story.


How To Fix Them17. All Data, No Story• Diagnosis: It presents scads

of information without any context or meaning.

• Why It Happens: The speaker wrongly assumes the presentation was a lecture.

• What Results: The audience pulls out their smartphones by the time the fifth slide comes up.

• How to Fix It: Make your presentation tell a story, ideally with the audience as the heroes.


How To Fix Them18. Meandering • Diagnosis: The speaker

wanders off on a tangent rather than following a train of thought.

• Why It Happens: The speaker didn’t really take the time to think the presentation through.

• What Results: The audience rightly assumes the speaker is disjointed and disorganized.

• How to Fix It: Review your presentation with a colleague, make changes, then rehearse.


How To Fix Them19. Discussion Rat-holes• Diagnosis: The presentation

has a slide guaranteed to pitch the discussion down a rat-hole.

• Why It Happens: The speaker probably didn't realize that the rat-hole was there.

• What Results: The audience starts arguing about the slide, making the entire exercise useless.

• How to fix it: Think through the emotional impact of EVERY slide in your deck.


How To Fix Them20. Wrong Time of Day• Diagnosis: The presentation

is scheduled for when everyone's mind was elsewhere.

• Why It Happens: The speaker wrongly believe his message is too important to wait.

• What Results: The audience barely hears what is said.

• How to Fix It: Schedule presentations for a time when people will give it proper attention.

Simple Design Rules*

• 1 One point per slide

• 2 Few matching colors

• 3 Very few fonts

• 4 Photos, rather than clipart

• *Alexei Kapterev (Death by PowerPoint)pun intended


• Presentation checklist:

• Significance

• Structure

• Simplicity

• Rehearsal

Simple Design rules*

• Significance

•Why does it (the material) matter?

•How do I grab their attention?

•What do I want them to do?


• Structure

•Convincing

•Memorable

•Scalable


• Simplicity

• 1 point per slide

• Images whenever possible

• Few matching colors

•Very few fonts


• Rehearsal

•Present it aloud

•Get feedback

•Room and equipment


How To Fix Them

• Feedback?

• Questions/Answers???

• Thank you for your attention!

Thank You For Your Attention

2012 AAHPERD National Convention & Exposition, Boston MA Top 20 Reasons Presentations Suck and How...

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