800 West Main Street  |  Whitewater, WI 53190  |  www.uww.edu 

2012-2013 ACADEMIC STAFF ASSEMBLY AGENDA

12:00PM - 1:30PM ON 17 APRIL 2013 IN LT 4012

1. Networking [12:00 to 12:15] and Introductions [Beginning at 12:15]

2. Academic Staff Committee Reports a. Awards [Weber]

b. Economic Issues [Ehlen]

c. Elections/Balloting [Ehlen and Clokey]

d. Government [Kriska and Flanagan]

e. Organization [Fragola]

f. Professional Development [Ehlen]: A record twelve proposals have been submitted requesting $26,840 . A

total of $15,900 is available to support awards. The Committee is scheduled to complete reviews by 22 April 2013 and meet within five business days following posting of preliminary scores to develop final recommendations.

g. Instructional Promotions [Farmer]

h. Review [Ogunsola]

i. Title Appeals [Ehlen]

j. Titling [Naff / Weber]

k. Rewards and Recognition [Ehlen]

3. Updates/Announcements

a. University Handbook Working Group [Weber]

b. FUN Task Force [Ehlen, Fragola, and Naff]

c. Academic Staff Representatives Council Update [Fragola / Naff]

d. Strategic Planning and Budget Committee Work Group on Workload and Compensation [Ehlen, Weber, and

Clokey]: Progress report is attached.

e. Campus Master Plan Committee [Ehlen / Kriska]

4. Other Business a. Upcoming Meeting Guests / Topics: Beverly Kopper and Jodi Hare to present changes to schedule of classes

[May 1 confirmed].

b. Special Meeting(s) / 2013-2014 Topics: Judi Trampf to discuss UPS implementation and classified staff to be converted to non-instructional academic staff. Adrianna Guram to discuss new staff orientation and networking.

c. Miscellaneous / Other Business [Assembly Staff] a. Round Robin [Assembly Staff]

NEXT / FINAL ACADEMIC STAFF ASSEMBLY MEETING IS 1 MAY 2013

NOTE LOCATION CHANGE TO UC 261

Strategic Planning Budget Committee Workload & Compensation Working Group Subcommittee

(Exempt and Non Exempt Classified Staff, Instructional and Non-Instructional Academic Staff,

& Student Employment) April 8, 2013

Present: Ron Buchholz, Denise Ehlen, Denise Ehren, Mark McPhail, Faye Schouten The subcommittee met to discuss how the constituencies represented above could proceed constructively in addressing Strategic Goal Number 11, “Develop a fair and reasonable structure for workload and compensation for faculty, staff, and students.” We discussed existing initiatives underway and recommendations for the SPBC regarding committee representation and redefinition of existing measures and outcomes. There was a consensus within the committee that there is a need for coordination and standardization of policies and a move toward a more centralized system of workload and compensation management. �ExistingInitiativesStudent Employment Program Advisory Committee: The goal of the Student Employment Program Advisory Committee is to make more systematic and consistent the experience of on-campus student employment, for both students hired and hiring managers. To achieve this goal the following initiatives are taking place:

· The Student Employment Policy statement is being revised for review and consideration by the appropriate administrative authority.

· A website is being created to provide up-to-date online resources for students interested in seeking employment, and for campus departments who hire students.

· Departments are encouraged to post announcements for on-campus jobs on the student online job board, Hawk Jobs.

· Beginning with Plan-It Purple this summer, students will be made better aware of the various on-campus employment options.

· Regular meetings of student employee supervisors will begin in August for the purpose of better aligning departmental practices with campus policy.

A portion of the Student Employment Policy statement relates directly to fair and reasonable workload. Specifically:

1. Maximum hours per week students are eligible to work. 2. Required job title/description and classification of all student positions. 3. Purpose of student employment is secondary to academic mission – therefore,

departments cannot schedule work when students are scheduled for classes. 4. Departments are required to establish clear policy regarding starting hourly wages and raises – to be consistently applied to ensure fair and equitable conditions.

Classified Staff Advisory Committee The goal of the Classified Staff Advisory Council is to provide transparency and knowledge of University policies, expectations, and procedures for workload and compensation to its constituency. The following initiatives will be used to achieve this goal: • Create a dialogue with campus supervisory staff in order to determine department-

specific policies and procedures as they relate to overtime assignments, workload balance, and ethics policies that affect off campus employment opportunities.

• Centralize overtime policies within and for each classification that qualifies. Determine inconsistencies between department policies and procedures and make recommendations as needed.

• Create an informational packet on Discretionary Merit that is easy to read and includes a step-by-step process on how an employee may qualify and apply.

• Assess position descriptions across campus in correlation with UPS changes. Make recommendations for reclassifications so employees may be compensated fair and reasonably for work they are doing above and beyond what is currently expected.

• Utilize and routinely update the CSAC website with campus policy and procedure locations.

After the July 1 implementation of the University Personnel System work with the Office of Human Resources and Diversity to assess position descriptions and their corresponding pay range for new and existing classifications so they may be consistent between departments on campus and similar to positions within external entities. Academic Staff Assembly The Academic Staff Assembly identified the following 2012-2014 priorities that relate to the focus of this workgroup.

• Explore academic staff orientations, activities, events, and/or series. The goal of these sessions, in part, would be educating academic staff on personnel policies and procedures (position descriptions, titling, title appeals, performance reviews, for example).

• Review Purple Book forms. A task force was also established to review the academic staff personnel rules. That group’s activities will begin in earnest following the implementation of the University Personnel System on 1 July 2013. The task force is comprised of the Chair of the Assembly, the Vice Chair, two non-instructional academic staff representatives, and two instructional academic staff representatives. Beginning summer 2013, the task force, in consultation with relevant campus offices (Human Resources and Budget, for example), will begin development of an action plan to

• Complete an inventory of existing policies and procedures,

• Identify best practices at other System institutions, • Identify best practices at peer (non-System) institutions, • Compare and contrast existing policies and procedures to best practices, • Examine existing data and/or collect new data from constituencies to identify

challenges and opportunities, • Formulate recommendations (as/if appropriate) for changes to personnel policies

and procedures, • Implement new policies and procedures, and • Educate constituencies.

Recommendations: 1). The subcommittee recommends that a representative from the Classified Staff Advisory Council be appointed to the Strategic Planning Budget Committee Workgroup Subcommittee, and be invited to attend SPBC meetings on a regular basis. 2). The subcommittee recommends a redefinition of the measures associated with this goal and proposes the following working definition of “a fair and reasonable structure.” A fair and reasonable structure for workload and compensation reflects a consistent, transparent, accurate, and equitable system of policies and procedures governing employment responsibilities and rewards that is appropriate to position, classification, and university goals, mission, and values. In accordance with this working definition, we propose the following measures and objectives Measure #1: Consistency UW-Whitewater policies and procedures governing workload and compensation should be consistent with external entities (e.g. statutory, UW System, other comprehensive Universities), as well as internally consistent across administrative and academic units. Objective #1: Evaluation and Alignment The University should conduct a review and evaluation of existing policies related to workload and compensation, and where inconsistencies exist initiate the appropriate governance processes to revise and update such policies. Objective #2: Clarification and Coherence The review of existing policies should distinguish between policies as formal rules and procedures as commonly accepted practices to insure that they are coherent and clearly related, and to rectify inconsistencies between policies and procedures. Measure #2: Transparency UW-Whitewater policies and procedures governing workload and compensation should be easily accessible and available to all faculty, staff, and students. Objective #1: Inventory & Consolidate

The University should conduct an inventory of all existing documentation related to workload and compensation and establish a centralized authority for the maintenance and dissemination of such documentation. Objective #2: Accessibility & Availability The University should assess and refine existing methods and mechanisms for obtaining information related to workload and compensation to insure that it can be easily accessed, and establish processes for improving accessibility and availability where these are inadequate or lacking.

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DFD Project # 12i1dUW‐Whitewater Campus Master Plan 3‐28‐2013 tjm

Workshop # 1 Schedule Diagram: Project Kick‐off

Wed April 17, 2013 Thu April 18, 2013 Fri, April 19, 2013For  4/17 and 4/18: All Meetings held in Hyland Hall Rm 4303 unless otherwise noted

Focus Group 7B(Phys. Plan)

CAMPUSTOUR

Support  Focus Group  7ATeam (Phys. Plan) Dir. HR

(Space Plan)Focus Group 8 (Break) Hyer 335(Phys. Plan) Exec. Dir. Instit. Research

Committee (Space Plan)(Break) Hyer 335

AdvisoryFocus Group 6 Committee(Phys. Plan)

Project Kick‐offFocus Group 5(Phys. Plan) (Exec Comm. at start)

OPEN FORUM (Break‐ Travel) CAMPUS TOURFaculty/Staff OPEN FORUM (Consultant Team)

Faculty/Staff(Lunch)

Consultant + Support OPEN FORUMStudents

Focus Group 1(Phys. Plan) (Lunch at UC)

Consultant + Support

Focus Group 3(Phys. Plan) Focus Group 2

(Phys. Plan)(Break)

Focus Group 4 Registrar(Phys. Plan) (Space Plan)

(Break‐Travel) Dir. FPMOPEN FORUM (Space Plan)

Students

7:00 PM

1:00 PM

2:00 PM

3:00 PM

4:00 PM

5:00 PM

6:00 PM

12:00 PM

7:00 AM

8:00 AM

9:00 AM

10:00 AM

11:00 AM

DFD Project # 12i1dUW‐Whitewater Campus Master Plan 3‐28‐2013 tjm

Workshop # 1 Schedule List: Project Kick‐off

Thur April 18, 2013Reference Separate List of Focus Groups. Invitiations for each focus group will be going out independently.Time Group Location7:30 am  ‐ 8:30 am Focus Group #7b: Campus Support Hyland 4303

(Physical Planning)

8:30 am ‐ 9:30 am Focus Group #7a: Campus Support Hyland 4303(Physical Planning)

9:30 am ‐ 10:00 am Executive Committee Hyland 4303

10:00 am ‐ 10:15 am Break

10:15 am ‐ 12:15 pm Advisory Committee ‐ Kick‐off Meeting Hyland 4303(includes Executive Committee)

12:15 pm ‐ 12:30 pm Break 

12:30 pm ‐ 1:15 pm OPEN FORUM: Faculty and Staff Hyland 4303

1:15 pm ‐ 2:00 pm  OPEN FORUM: Students Hyland 4303

2:00 pm ‐ 2:30 pm Lunch In (Consultant and Support Team) Hyland 4303

2:30 pm ‐ 3:30 pm Focus Group #2: Student Success Hyland 4303(Physical Planning)

3:30 pm ‐ 4:30 pm  Registrar Hyland 4303(Space Planning)

4:30 pm ‐ 5:15 pm Director Facilities Planning Hyland 4303(Space Planning)

Fri April 19, 2013Time Group Location9:00 am ‐ 9:45 am Director Human Resources Hyer 335

(Space Planning)

9:45 am ‐ 10:30 am Director Institutional Research Hyer 335(Space Planning)

10:30 am ‐ 4:00 pm Campus Tour (Consultant and Support Team)

 

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ocus Group #Academic ACareer andCenter for First Year ECommunitVeteran’s A 

ocus Group #Admission

ocus Group #Residence UC/AuxiliaCamps & C 

ocus Group #Bookstore Children’s UW Health

ocus Group #IntercollegRecreationWilliams C 

   

STER PLAN:

# 1: Distinct CGlobal Educatearning Prograogram uctional Technoral Affairs & Stand SponsoredGraduate Studiduate Research

Library 

# 2: Student SAdvising and Ed Leadership DStudents with Experience (Platies Affairs 

# 3: Enrollmens  

#4: Campus LiLife ary (Dining) SerConferences  

#5: Campus Li

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#6: Campus Ligiate Athletics  n Sports Center 

 

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Campus Progrtion ams   

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Success  (60 mExploration Cenevelopment Disabilities  an‐It Purple) &

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Part B (45 min

Part C (60 min

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DFD Project # 12i1d

UW-Whitewater Campus Master Plan rev 4-03-2013 tjm

Workshop # 1 Schedule Diagram: Project Kick-off

Wed April 17, 2013 Thu April 18, 2013 Fri, April 19, 2013

For 4/17 and 4/18: All Meetings held in Hyland Hall Rm 4303 unless otherwise noted

Focus Group 7B

(Phys. Plan)

CAMPUS

TOUR

Support Focus Group 7A

Team (Phys. Plan) Dir. HR

(Space Plan)

Focus Group 8 (Break) Hyer 335

(Phys. Plan) Exec. Dir. Instit. Research

Committee (Space Plan)

(Break) Hyer 335

Advisory

Focus Group 6 Committee

(Phys. Plan)

Project Kick-off

Focus Group 5

(Phys. Plan) (Exec Comm. at start)

OPEN FORUM (Break- Travel) CAMPUS TOUR

Faculty/Staff OPEN FORUM (Consultant Team)

Faculty/Staff

(Lunch)

Consultant + Support OPEN FORUM

Students

Focus Group 1

(Phys. Plan) (Lunch)

Consultant + Support

Focus Group 3

(Phys. Plan) Focus Group 2

(Phys. Plan)

(Break)

Focus Group 4 Registrar

(Phys. Plan) (Space Plan)

(Break-Travel) Dir. FPM

(Space Plan)

OPEN FORUM

Students

@ Esker, Whitewater Rm

7:00 PM

1:00 PM

2:00 PM

3:00 PM

4:00 PM

5:00 PM

6:00 PM

12:00 PM

7:00 AM

8:00 AM

9:00 AM

10:00 AM

11:00 AM

DFD Project # 12i1dUW‐Whitewater Campus Master Plan 3‐28‐2013 tjm

Workshop # 1 Schedule List: Project Kick‐off

Wed April 17, 2013Reference Separate List of Focus Groups. Invitiations for each focus group will be going out independently.Time Group Location8:30 am  ‐ 9:30 am Support Team Hyland 4303

9:30 am ‐ 10:15 am Focus Group #8: External Focus Hyland 4303(Physical Planning)

10:15 am ‐ 10:30 am Break

10:30 am ‐ 11:30 am Focus Group #6: Campus Life / Services ‐ Part C Hyland 4303(Physical Planning)

11:30 am ‐ 12:15pm Focus Group #5: Campus Life / Services ‐ Part B Hyland 4303(Physical Planning)

12:15 pm ‐ 1:00 pm  OPEN FORUM: Faculty and Staff Hyland 4303

1:00 pm ‐ 1:30 pm Lunch In (Consultant and Support Team) Hyland 4303

1:30 pm ‐ 2:30 pm Focus Group #1: Distinct Campus Programs Hyland 4303(Physical Planning)

2:30 pm ‐ 3:15 pm Focus Group #3: Admissions Hyland 4303(Physical Planning)

3:15 pm ‐ 3:30 pm Break

3:30 pm ‐ 4:30 pm Focus Group #4: Campus Life / Services ‐ Part A Hyland 4303(Physical Planning)

4:30 pm ‐ 4:45 pm Break 

4:45 pm ‐ 5:30 pm OPEN FORUM: Students Hyland 4303

DFD Project # 12i1dUW‐Whitewater Campus Master Plan 3‐28‐2013 tjm

Workshop # 1 Schedule List: Project Kick‐off

Thur April 18, 2013Reference Separate List of Focus Groups. Invitiations for each focus group will be going out independently.Time Group Location7:30 am  ‐ 8:30 am Focus Group #7b: Campus Support Hyland 4303

(Physical Planning)

8:30 am ‐ 9:30 am Focus Group #7a: Campus Support Hyland 4303(Physical Planning)

9:30 am ‐ 10:00 am Executive Committee Hyland 4303

10:00 am ‐ 10:15 am Break

10:15 am ‐ 12:15 pm Advisory Committee ‐ Kick‐off Meeting Hyland 4303(includes Executive Committee)

12:15 pm ‐ 12:30 pm Break 

12:30 pm ‐ 1:15 pm OPEN FORUM: Faculty and Staff Hyland 4303

1:15 pm ‐ 2:00 pm  OPEN FORUM: Students Hyland 4303

2:00 pm ‐ 2:30 pm Lunch In (Consultant and Support Team) Hyland 4303

2:30 pm ‐ 3:30 pm Focus Group #2: Student Success Hyland 4303(Physical Planning)

3:30 pm ‐ 4:30 pm  Registrar Hyland 4303(Space Planning)

4:30 pm ‐ 5:15 pm Director Facilities Planning Hyland 4303(Space Planning)

Fri April 19, 2013Time Group Location9:00 am ‐ 9:45 am Director Human Resources Hyer 335

(Space Planning)

9:45 am ‐ 10:30 am Director Institutional Research Hyer 335(Space Planning)

10:30 am ‐ 4:00 pm Campus Tour (Consultant and Support Team)

 

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CAMPUS MAS

ocus Group #Center for Distance LHonors ProiCIT‐ InstruMulticultuResearch aSchool of GUndergrad   University 

ocus Group #Academic ACareer andCenter for First Year ECommunitVeteran’s A 

ocus Group #Admission

ocus Group #Residence UC/AuxiliaCamps & C 

ocus Group #Bookstore Children’s UW Health

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Faculty/Staff Open Forum

Wed. April 17, 2013

12:15 pm—1:00 pm

Hyland Hall 4303

The Campus Master Plan will soon be underway

and you are invited to par&cipate in one of

several Open Forums during Workshop #1.

Student Open Forum

Wed. April 17, 2013

5:00 pm - 5:45 pm

Whitewater Room

@ Esker Dining Hall

Faculty/Staff Open Forum

Thur. April 18, 2013

12:30 pm—1:15 pm

Hyland Hall 4303

Student Open Forum

Thur. April 18, 2013

1:15 pm - 2:00 pm

Hyland Hall 4303

Come, share, and be a part of UW-Whitewater’s future

Advisory Committee Members,   Ken Saiki Design (KSD) has been selected to lead the UW‐Whitewater Master Plan consulting team.   KSD has extensive experience working with UW System institutions.  KSD authored the 1994 Campus Exterior Development Master Plan at UW – Whitewater and has completed site planning work for more than 30 individual UW System campus building projects including our Hyland Hall.  Additionally, KSD authored campus master plans at Green Bay, Stevens Point and Oshkosh.    Other members of the team will include Ayers Saint Gross, Eppstein Uhen Architects, Strand Associates, Ring and DuChateau and Middleton Construction Consulting.    Ayers Saint Gross (ASG) will lead the campus planning and space programming portion of the plan.  ASG has extensive experience and a specialized practice serving institutes of higher learning.  85% of the ASG practice is in higher education and the firm has worked on more than 500 projects at more than 140 institutions.    Eppstein Uhen Architects will have primary responsibility for facility condition assessment and will assist with building opportunities, building siting and architectural design guidelines.  Eppstein Uhen Architects have experience in the UW System at Stevens Point, Madison, La Crosse and Platteville.  Closer to home this firm has worked on the Whitewater Innovation Center, the Wyman Mall, Starin Road reconstruction and the Whitewater Creek Bike Path.    Strand Associates will provide civil engineering, storm water management planning, traffic engineering and parking services expertise.  Strand’s relationship with UW – Whitewater spans decades encompassing numerous building, site and utility projects.    Ring and DuChateau will provide utilities capacity analysis and recommendations for future growth.  Ring and DuChateau has created utility master plans for Stevens Point, La Crosse and Parkside.  Finally, Middleton Construction Consulting (MCC) will develop cost estimates for the master plan team.  MCC has worked extensively in the UW System including our Carlson Hall/Laurentide Hall renovation and some of our residence hall renovations.    

University of Wisconsin Whitewater Campus Master Plan Focus Group Questionnaire The University of Wisconsin Whitewater is embarking on the development of a comprehensive campus master plan. You have been invited to provide your opinions, experiences, and observations about the campus so that as many voices as possible are heard during this important phase of development. The first meetings and interviews will deal with the physical aspects of the campus. Future presentations will focus on campus space needs, summarize campus observations, present options, and share the final plan before it is adopted. We are at the beginning of the planning process. Your participation is important to the success of the plan. In order to facilitate discussion, a series of questions have been framed aimed at discovering and strengthening the current and future opportunities of the campus while addressing and planning for the constraints on its growth. Please review the following questions and be prepared to discuss your vision for the future of the University of Wisconsin Whitewater. 1. What are the major strengths and weaknesses of the existing campus?

2. What is most memorable about the campus? What is least memorable about the campus?

3. When visiting any campus, most people search for the “heart”. That gathering place where

everyone seems to congregate. It can be a quad, a building, or a plaza, but most often it is the place you go to, to see what’s happening on campus. Where is this place on the University of Wisconsin Whitewater’s campus?

4. Have you seen something at another college or university you wish was at The University of Wisconsin Whitewater?

5. Which buildings should be retained at any cost? Which buildings can be removed/replaced? 6. How can a sense of community be enhanced both on and off campus? 7. Do the current locations of academic programs, administrative units, housing, athletic &

recreation facilities, and support services function well collectively? What campus uses could be moved to facilitate better flow, land use, or operations?

8. Do the existing parking facilities, campus transportation, or campus streets provide for the

daily needs of students, faculty, and staff? If not, what could be improved?

9. Are there any places on or off campus that feel unsafe to you? If yes, where?

10. What is your opinion of the sense of arrival at the University? What could be done to strengthen this experience?

11. If a significant donor came to you with a few hundred thousand dollars, how would you

improve the campus? 12. What if the donor had several million dollars, how would you improve the campus?