2012 18 ANNUAL SLOAN CONSORTIUM INTERNATIONAL … · 2012 18th Annual Sloan Consortium...

2012

18TH ANNUAL SLOAN CONSORTIUM

INTERNATIONAL CONFERENCE ON

ONLINE LEARNING

EXHIBIT & SPONSORSHIP

PROSPECTUS AND APPLICATION

OCTOBER 10–12, 2012

WALT DISNEY WORLD SWAN AND DOLPHIN RESORT

LAKE BUENA VISTA, FLORIDA

2012 18th Annual Sloan Consortium International Conference on Online Learning 2 Exhibit & Sponsorship Prospectus & Application

March 2012

On behalf of the 2012 Program Committee, I am honored to invite you to exhibit/sponsor at the 18th Annual Sloan

Consortium International Conference on Online Learning, October 10–12, 2012 at the Walt Disney World Swan and

Dolphin Resort in Orlando, Florida. Complete information on this conference may be found at

http://sloanconsortium.org/aln.

As an exhibitor and sponsor, you are provided tremendous access to both onsite and virtual attendees throughout our

conference. Each exhibitor and sponsor is provided a detailed profile page in the Exhibitor/Sponsor Information Center

hosted on the conference website, allowing you to present your company’s products and services to potential clients

before, during and after the conference. Onsite in Orlando, our exhibit hall is located in the Northern Hemisphere

Ballroom, an area adjacent to the registration area and general session room. The exhibit hall offers an email lab,

café seating, and extended networking coffee breaks. The Welcome Reception and Poster Sessions are also

strategically located in the exhibit area to enhance traffic to your booth. This conference also provides vendor

showcase sessions, offering sponsors and exhibitors the opportunity to present non-peer reviewed presentations to

interested attendees.

We offer again in 2012 the opportunity to participate in all Sloan Consortium conferences at the highest exposure level

possible through our Coast-to-Coast sponsorship level. Additional sponsorship opportunities, including Gold, Silver,

Bronze, and Associate sponsorships are available for this conference. Additionally, customized sponsorships to fit your

company’s particular needs are available for those interested in participating in this conference. The details of these

opportunities are defined in this exhibit prospectus.

Please feel free to contact me at any time with questions you may have regarding participation in Sloan Consortium’s

conferences. We appreciate your support of the Sloan Consortium and our conference activities.

Christine Hinkley

Director, Conference Services

The Sloan Consortium

[email protected]

407-415-9053

http://sloanconsortium.org/aln

mailto:[email protected]


General Overview of 2012 Sloan Consortium Conferences

The Sloan Consortium offers 3 conferences for 2012, each unique for its geographic location and content focused on

different aspects of online and distance learning. Attendees choose one or more of our conferences based on their

specific areas of interest. The following provides a general guideline of the conferences:

October 10–12 18th Annual Sloan-C International Conference on Online Learning

Walt Disney World Swan and Dolphin Resort, Orlando, FL Approximately 1,500 onsite and 500+ virtual attendees. Sixty (60) exhibits plus sponsorships available. http://www.sloanconsortium.org/aln

July 25–27 5th Annual Emerging Technologies for Online Learning International Symposium Presented in partnership with MERLOT

The Venetian & Palazzo Resort, Las Vegas, NV Approximately 800 onsite and 500+ virtual attendees. Thirty-five (35) exhibits plus sponsorships available. http://www.sloanconsortium.org/et4online

April 23–24 9th Annual Sloan-C Blended Learning Conference and Workshop

Hyatt Regency, Milwaukee, WI Approximately 400 onsite and 300+ virtual attendees. Nineteen (19) exhibits plus sponsorships available. http://www.sloanconsortium.org/blended

This exhibit prospectus covers exhibit and opportunities for the Orlando conference only. Information on the

Coast-to-Coast Platinum sponsorship opportunity, which includes the July conference in Las Vegas and the November

conference in Orlando, is also included in this prospectus.

If you are interested in additional information regarding exhibiting at the July conference in Las Vegas, please visit

http://sloanconsortium.org/2012/et4online/sponsorsexhibitorsinfo.

Key Features of Sloan Consortium Conferences

Exceptional Opportunities for Client Contact and Brand Recognition through Sponsorships

Sloan Consortium conferences a wide range of sponsorship opportunities, ranging from our Coast-to-Coast Platinum

sponsorship level, providing premium exhibit space and extensive benefits for all Sloan-C conferences in 2012, to Gold

through Associate level sponsorships for those interested in sponsoring individual conferences.

Extensive Exhibit Booth Features and Benefits

Sloan Consortium conferences provide premium exhibit booth features, including pipe and draped booths, electrical

connection, ID signs, wireless internet, exhibitor badges, continental breakfasts, special events in the exhibit area, and

pre and post-conference attendee mailing lists for all exhibitors.

Virtual Attendee Option

Each Sloan Consortium conference contains opportunities for individuals and institutions unable to physically attend

the conference to view key sessions of the program virtually. In 2011, all three Sloan-C conferences had a wide-variety

of sessions live webcast to an international audience. These webcasts included keynote, plenary, featured, best-in-

track, Coast-to-Coast and Gold sponsor vendor showcase sessions, and a variety of regular presentations representative

http://www.sloanconsortium.org/aln

http://www.sloanconsortium.org/et4online

http://www.sloanconsortium.org/blended

http://sloanconsortium.org/2012/et4online/sponsorsexhibitorsinfo


21%

45%

17%

15%2%

Faculty/Instructor

Administrators

Instructional Design

Vendors

Other

of each track for a conference. The virtual component of our conferences will again stream live online, with on-

demand access via Mediasite available to all onsite and virtual attendees post-conference. Special attention will be

paid to integrate the face-to-face events with the virtual events in a way that makes the virtual attendees true

participants of the conferences. For 2012, a virtual attendee option of over 60 sessions will be offered as a registration

choice for the Orlando Conference. All Coast-to-Coast and Gold sponsor vendor showcase sessions presented at the

conference will be guaranteed a live webcast slot and will be recorded for on-demand viewing. Availability of other

webcast session slots for Silver, Bronze, and Associate sponsors plus exhibitors will be determined after August 10.

Exhibitor/Sponsor Information Center

All Sloan Consortium conferences include an Exhibitor/Sponsor Information Center on the conference website, which

allow sponsors and exhibitors to expand their reach from the physical location of the exhibit hall to the virtual world.

Extensive Participation for Exhibitors/Sponsors in Sloan-C Conference Activities

The Sloan Consortium prides itself on offering exhibitors and sponsors unparalleled involvement with conference activities. Exhibitors and sponsors are encouraged to participate in and are provided for numerous activities that put them in 1:1 interaction with conference attendees.

Who Should Exhibit

We welcome organizations who offer hardware, software, Internet activities, distance learning, and other products and

services of interest to higher education and K-12 faculty, administrators, instructional designers, and trainers, as well

as professional development professionals in healthcare, government and workforce training.

Annual International Conference on Online Learning — Attendee Demographics

The 2011 conference located in Orlando, FL attracted 1,548 onsite and 445 virtual attendees from over 679

institutions, 58 states & territories, and 25 countries representing college level faculty and administrators,

instructional technology professionals and instructional designers. Specific details on institutions, states/territories,

and countries represented at the Symposium are available from Christine Hinkley, Director, Conference Services, at

[email protected].

1,548 Onsite, 445 Virtual attendees in 2011



Exhibiting at the Orlando (ALN) Conference

Booth Size and Price 8’ x 10’ $1,195 before August 10, 2012

8’ x 10’ $1,295 after August 10, 2012

$225 per additional exhibitor badge (Access to exhibit hall only; no access to sessions)

Booth Features include:

8’ high back wall and 3’ high drape

6’ draped table

Two side chairs

Electrical connection

Wastebasket

Booth area is carpeted

Wireless Internet Connectivity (hard

wired connection extra)

2 exhibitor badges

Continental breakfast each day

Welcome reception, email lab, coffee

breaks, networking café and Poster

session in the exhibit hall

Logo and 100 word description in the

program book (downloadable .pdf)

Logo in the printed Schedule-at-a-Glance

Company logo on the Exhibitor/Sponsor

Information Center page of the

conference website, with a link to

company’s exhibitor profile page.

Company name listed as exhibitor in final

Conference Update to all attendees

Logo on exhibit hall entrance sign

Booth raffle prizes announced in special events flyer

distributed at conference registration check-in.

The opportunity to submit a presentation to be included in

the Vendor Showcase. Presentation slots are guaranteed

for Coast-to-Coast and Gold Level Sponsors; remaining

slots available will be assigned as available to sponsors

and then exhibitors (in order received), followed by other

companies as space is available.

Complete attendee mailing list for each conference, to

include name, title, institution, and mailing address, for

those attendees who do not opt-out of providing their

contact information to sponsors.

o Pre-conference registration lists will be delivered

electronically at the close of Early Bird

Registration.

o A final registration list will be delivered

electronically post-conference within 2 weeks of

the end of the conference.

o Please refer to the exhibitor/sponsor contract for

restrictions of use of conference attendee lists.


Exhibit Floor Plan

Exhibit Hours

Exhibit floor plan, set-up, exhibit hours, and dismantle times are subject to change. Please check with the Director,

Conference Services and on the exhibitor/sponsor page of the website for an updated schedule prior to the

conference. Exhibits must remain intact until the end of the exhibit session. Under no circumstances will the

Conference Management permit the removal, during the Exposition, of any portion of an exhibit without written

permission. All exhibit material must be removed from the building by the end of the designated exhibitor dismantle

time. Security will be provided for exhibit area during hours that the exhibit hall is closed.

Exhibitor Set-up: Wednesday, October 10 1:00 PM – 3:00 PM

Exhibit Hours: Wednesday, October 10 3:30 PM – 7:30 PM

Thursday, October 11 9:50 AM – 12:00 PM

2:00 PM – 6:00 PM

Friday, October 12 9:50 AM – 12:00 PM

Exhibitor Dismantle: Friday, October 12 12:00 PM – 2:00 PM


Sponsorship Opportunities

Coast-to-Coast Sponsorship An inclusive sponsorship plan for those interested in fully participating in Sloan Consortium conferences this year, our

Coast-to-Coast sponsorship program provides the highest level of visibility at all 3 Sloan Consortium 2012 conferences.

Why Become a Coast-to-Coast Sponsor?

o Face-to-face interaction with key decision makers at each Sloan Consortium conference maximizes

networking opportunities.

o Gain exposure for your company and products by becoming part of the virtual world. As a Coast-to-Coast

sponsor, you not only get the value of face-to-face interactions with potential clients, but also have the

opportunity to reach virtual attendees through profile page and live webcast vendor showcase sessions.

o Showcase how your products can benefit conference attendees via the Virtual Exhibit Hall.

o Continue discussions with important contacts you meet during and after the conference. Converse with

onsite and virtual attendees live and post-conference through our conference social networking

connections.

o Premium booth location. Coast-to-Coast sponsors will have priority booth choice prior to regular exhibit

registration for each conference.

o Additional Value-added benefits include mailing lists for both conferences (including email addresses for

those who do not opt-out); full conference registrations for each conference; a guaranteed slot in the

Vendor Showcase track at each conference or choice of other customer-interactive events such as a focus

group; option for add-on of exclusive sponsorship of a major special event; significant marketing exposure

for all 3 conferences as a Coast-to-Coast Sponsor, and more!

Coast-to-Coast Platinum Sponsorship This level offers cost savings plus additional benefits for companies interested in a high level of participation and

recognition at Sloan-C’s July conference (Las Vegas) and October conference (Orlando) in 2012.

$10,000 includes:

o Single booth in exhibit hall at each of Sloan-C’s remaining 2012 conferences, with all regular

exhibitor benefits included. Premium booth location with priority selection for booth location; done

in order of date Coast-to-Coast contracts are received. Customized premium Coast-to-Coast

contracts, including Platinum Plus and Diamond levels, negotiated with additional benefits at a

higher rate will receive first booth selection, followed by Platinum Coast-to-Coast sponsors in order

contracts are received by the Director, Conference Services.

o Four (4) total full conference registrations (2 per conference), providing full access to all conference

activities, sessions and collateral. Full conference registrations may be distributed as desired among

the 2 conferences. Coast-to-Coast sponsors may use more than 2 full conference registrations at any

one conference.

o Four (4) total exhibit staff registrations (2 per conference) providing access to the exhibit area only.

Exhibit staff registrations may be distributed as desired among the 2 conferences. Coast-to-Coast

sponsors may use more than 2 exhibit staff registrations at any one conference.

o Ability to purchase up to 4 total (2 per conference) additional full conference registrations at 25% off

full-price conference registration fee. Special purchase full conference registrations may be

distributed as desired among the 2 conferences. Coast-to-Coast sponsors may use more than 2

special purchase full conference registrations at any one conference.


o Ability to purchase up to 4 total (2 per conference) additional exhibit staff registrations at 25% off

full-price exhibit staff registration fee. Special purchase exhibit staff registrations may be

distributed as desired among the 2 conferences. Coast-to-Coast sponsors may use more than 2

special purchase exhibit staff registrations at any one conference.

o Participation in the Exhibit/Sponsorship Information Center for each conference; hosted on the

conference website for up to one year. Includes:

o Coast-to-Coast Platinum sponsor designation and logo on the Exhibit/Sponsor Information

Center page on the conference website. Logo links to individual company profile page.

o An individual company profile page hosted on the Exhibitor/Sponsor Information Center for

up to one year.

Company logo, 100 word description, and contact information.

Links to your company’s social networking sites.

Downloadable .pdf of your sponsor advertisement.

Links provided by exhibitor, including additional presentation materials, marketing

collateral, surveys, additional contact information, etc.

o Option of one (1) of the following at each conference (availability may vary per conference;

selection will be based on space availability and in order of contract receipt date by the Director,

Conference Services. Selected option may be different for each conference :

o Additional booth space, creating a 16x10 double booth.

o Vendor showcase presentation (50 minute session at the Emerging Technologies

Symposium; 35 minute session at Annual Online Learning Conference)

o Sponsorship of a conference area or event; options include

Poster Session

Power Stations

Information Kiosks

Printed Schedule-at-a-Glance

Program book (downloadable .pdf)

Other area or event sponsorship options available as needed; please discuss with

the Director, Conference Services

o All sponsored events/areas include:

Onsite sponsorship signage at the event/area

Recognition as the area or event sponsor in the final Conference Update

prior to the conference

Recognition on the conference website, on the rotating PowerPoint slides

shown prior to each general session, in the downloadable conference

program book (.pdf) and printed Schedule-at-a-Glance, and in the special

events flyer distributed at conference registration check-in.

Selection of event/area sponsorship done in order contracts are received

by the Director, Conference Services

o Focus group session – the conference management team will coordinate a focus group at

the conference that fits the demographic profile you request. We will provide the venue

and carefully chosen and interested participants, you facilitate the dialogue. Focus group

sessions are held during regular concurrent session times and typically include 8–12

attendees.

o A door prize drawing in your name for two (2) full conference registrations for any 2013

Sloan-C conference. Includes an announcement of your sponsorship of the door-prize


drawing in the conference program book (downloadable .pdf), the special events flier

handed out at registration, and PowerPoint slide show before each general session.

Sponsorship recognition and winners will be announced via Twitter and in the Sloan-C View

newsletter following the conference.

o One (1) full page advertisement in the downloadable .pdf program book for each conference. This

advertisement will also be displayed in a rotating PowerPoint slide show on the LCD screen near the

registration desk throughout the conference, as a screen saver on email lab computer screens, and

information kiosks throughout the conference area.

o Coast-to-Coast Platinum sponsor designation and company logo displayed at the bottom of each

conference website page. Logo links to the Exhibitor/Sponsor Information Center page on the

conference website.

o Sponsor signage at the general session and exhibit hall entrances for each conference.

o Recognition in Sloan-C Conference Update email blasts (sent to all registered attendees) as a Coast-

to-Coast Platinum Sponsor, with logo and link to company’s profile page on the conference website.

o Recognition as Coast-to-Coast Platinum sponsor & logo/100 word description in the program book for

each conference (downloadable .pdf).

o Recognition as Coast-to-Coast Platinum sponsor and logo in the printed Schedule-at-a-Glance and

displayed on the PowerPoint rotating slide show prior to each general session.

o Complete attendee mailing list for each conference, including email addresses, for those attendees

who do not opt-out to provide their contact information to sponsors.

o Pre-conference registration list will be delivered electronically at the close of Early Bird

Registration. Updates available upon request prior to the conference.

o A final registration list will be delivered electronically post-conference within 2 weeks of

the end of the conference.

o Please refer to the sponsor contract for restrictions of use of conference attendee lists.

Coast-to-Coast Platinum Plus Sponsorship In addition to our inclusive Coast-to-Coast Platinum sponsorship plan, those interested in expanding their visibility at

a Sloan-C conference may select to participate as a Platinum Plus sponsor with additional sponsorship benefits.

$17,500 includes:

o Coast-to-Coast Platinum sponsorship package with all benefits included, plus:

o Your full page program book advertisement inserted into the rotating PowerPoint slides shown prior to

the start of each general session.

o Choice of one of the following:

o A two (2) hour product demonstration event in a central conference location. All product

demonstrations include:

Promotion of your product demonstration in Conference Updates

Promotion of your product demonstration on the conference website

Inclusion in the rotating PowerPoint slides shown prior to each general session, in the

downloadable conference program book (.pdf) and printed Schedule-at-a-Glance, and in

the special events flyer distributed at conference registration check-in.

o An exclusive sponsorship of one of the following major events at both conferences:

Keynote Address


Daily Update/Continental Breakfast/Plenary Address – 2 sponsors per conference (1

exclusive for each breakfast/plenary address)

Networking coffee breaks in exhibit hall

Other event sponsorship options available as needed; please discuss with the Director,

Conference Services

All sponsored events/areas include:

o Onsite sponsorship signage at the event/area

o Recognition as the exclusive event sponsor in the final Conference Update prior to

the conference

o Recognition on the conference website, on the rotating PowerPoint slides shown

prior to each general session, in the downloadable conference program book (.pdf)

and printed Schedule-at-a-Glance, and in the special events flyer distributed at

conference registration check-in.

Selection of event/area sponsorship done in order contracts are received by the Director,

Conference Services

Coast-to-Coast Diamond Sponsorship Interested in maximizing your impact at a Sloan-C conference? Become a Diamond Sponsor by adding a major event

sponsorship to your Platinum Plus package. Limited to 1 sponsor per event per conference (unless otherwise noted).

$25,000 includes:

o Coast-to-Coast Diamond sponsorship package with all benefits included, plus:

o Special Diamond sponsorship designation and your logo on the sidebar under “Conference News” in

the left column of the conference website, with link to your company profile page on the

Exhibit/Sponsor Information Center page

o Exclusive sponsorship of one of the following special events at both Sloan-C 2012 conferences:

Welcome Reception

Sloan-C Awards Luncheon

Thursday evening Disney event (Annual Online Learning Conference – Orlando only)

o All events include:

Complimentary access for all of the sponsor’s registered attendees (both full conference

and exhibit staff) to the sponsored event if there is a registration fee for the event

Onsite sponsorship signage at the event/area (with exception of Disney event- signage is

not allowed on Disney property and will be prominently placed in conference area at the

Swan/Dolphin resort)

Special recognition as the event sponsor in the final Conference Update prior to the

conference

Recognition as event sponsor from the podium during general sessions by the conference

chair, on the conference website, on the rotating PowerPoint slides shown prior to each

general session, in the downloadable conference program book (.pdf) and printed

Schedule-at-a-Glance, and in the special events flyer distributed at conference

registration check-in.

Selection of event sponsorship done in order contracts are received by the Director,

Conference Services


Individual Conference Sponsorships The following individual conference sponsorships are available for the Orlando conference:

GGGooolllddd LLLeeevvveeelll

$5,750 — includes:

o One (1) exhibit booth space (all exhibitor benefits included); priority selection of booth location after Coast-

to-Coast sponsors.

o Two (2) full conference registrations, providing full access to all conference activities, sessions and

collateral.

o Two (2) exhibit staff registrations providing access to the exhibit area only.

o Ability to purchase up to 2 additional full conference registrations at 25% off full-price conference

registration fee.

o Ability to purchase up to 2 exhibit staff registrations at 25% off additional exhibit staff registration fee.

Provides access to the exhibit area only.

o Gold sponsor designation and company logo displayed at the bottom of each conference website page. Logo

links to the Exhibitor/Sponsor Information page on the conference website.

o Listing on the Exhibit/Sponsorship Information page; hosted on the conference website for up to one year.

Includes:

o Gold sponsor designation and logo on the Exhibit/Sponsor Information page on the conference

website. Logo links to individual company profile page.

o An individual company profile page hosted on the Exhibitor/Sponsor Information page for up to one

year. Includes:






o Option of one (1) of the following:

o Vendor showcase presentation (35 minute session).

o Focus group session – the conference management team will coordinate a focus group at the

conference that fits the demographic profile you request. We will provide the venue and carefully

chosen and interested participants, you facilitate the dialogue. Focus group sessions are held

during regular concurrent session times and typically include 8-12 attendees.

o A door prize drawing in your name for two (2) full conference registration for the 2013

International Conference on Online Learning (Orlando). Includes an announcement of your

sponsorship of the door-prize drawing in the conference program book (downloadable .pdf), the

special events flier handed out at registration, and PowerPoint slide show before each general

session. Sponsorship recognition and winners will be announced via Twitter and in the Sloan-C

View newsletter following the conference.

o One (1) full page advertisement in the downloadable .pdf program book. This advertisement will also be

displayed in a rotating PowerPoint slide show on the LCD screen near the registration desk throughout the

conference.



o Recognition in the final Sloan-C Conference Update email (sent to all registered conference attendees) prior

to the conference as a Gold Sponsor, with logo and link to company’s profile page on the conference

website.

o Recognition as Gold sponsor & logo/100 word description in the program book (downloadable .pdf)

o Recognition as Gold sponsor and logo in the printed Schedule-at-a-Glance and displayed on the PowerPoint

rotating slide show prior to each general session.

o Complete attendee mailing list for each conference for those attendees who do not opt-out to provide their


o Pre-conference registration list will be delivered electronically at the close of Early Bird

Registration. Updates available upon request prior to the conference.

o A final registration list will be delivered electronically post-conference within 2 weeks of the end

of the conference.


SSSiiilllvvveeerrr



to-Coast and Gold sponsors.

o Two (2) full conference registrations, providing full access to all conference activities, sessions and

collateral.


o Silver sponsor designation and company logo displayed at the bottom of conference website pages. Logo



Includes:

o Silver sponsor designation and logo on the Exhibit/Sponsor Information page on the conference



year. Includes:






o Option of one (1) of the following:

o Vendor showcase presentation (35 minute session) on space available basis.

o A door prize drawing in your name for one (1) full conference registrations for the 2013

International Conference on Online Learning (Orlando). Includes an announcement of your

sponsorship of the door-prize drawing in the conference program book (downloadable .pdf), the

special events flier handed out at registration, and PowerPoint slide show before each general

session. Sponsorship recognition and winners will be announced via Twitter and in the Sloan-C

View newsletter following the conference.

o One (1) 1/2 page advertisement in the downloadable .pdf program book. This advertisement will also be


conference.



o Recognition in the final Sloan-C Conference Update email blast prior to the conference as a Silver Sponsor,

with logo and link to company’s profile page on the conference website.

o Recognition as Silver sponsor & logo/100 word description in the program book (downloadable .pdf)

o Recognition as Silver sponsor and logo in the printed Schedule-at-a-Glance and displayed on the PowerPoint




o Pre-conference registration list will be delivered electronically to at the close of Early Bird

Registration.


of the conference.


BBBrrrooonnnzzzeee



to-Coast, Gold and Silver sponsors.

o One (1) full conference registration, providing full access to all conference activities, sessions and collateral.


o Bronze sponsor designation and company logo displayed at the bottom of conference website pages. Logo



Includes:

o Bronze sponsor designation and logo on the Exhibit/Sponsor Information page on the conference



year. Includes:






o Vendor showcase presentation (35 minute session) on a space available basis.



conference.


o Recognition in the final Sloan-C Conference Update email blast prior to the conference as a Bronze Sponsor,

with logo and link to company’s profile page on the conference website.

o Recognition as Bronze sponsor & logo/100 word description in the program book (downloadable .pdf)

o Recognition as Bronze sponsor and logo in the printed Schedule-at-a-Glance and displayed on the PowerPoint






Registration.


of the conference.


AAAssssssoooccciiiaaattteee



to-Coast, Gold, Silver and Bronze sponsors.


o Associate sponsor designation and company logo displayed at the bottom of conference website pages. Logo



Includes:

o Associate sponsor designation and logo on the Exhibit/Sponsor Information page on the conference



year. Includes:






o Vendor showcase presentation (35 minute session) on a space available basis.



conference.


o Recognition in the final Sloan-C Conference Update email blast prior to the conference as an Associate

Sponsor, with logo and link to company’s profile page on the conference website.

o Recognition as Associate sponsor & logo/100 word description in the program book (downloadable .pdf)

o Recognition as Associate sponsor and logo in the printed Schedule-at-a-Glance and displayed on the

PowerPoint rotating slide show prior to each general session.




Registration.


of the conference.


Our sponsors are an important part of our conferences. It is important to us that you are satisfied with your

sponsorship package and return to us year after year! Customized sponsorships are available for any of our conferences


if you would like to adapt one of these packages to better fit your company’s needs. Please contact Christine Hinkley

at [email protected] for details on how to customize a plan that works for you!

Additional Information Guidelines for Submitting a Presentation Companies and vendors provide value to Sloan-C Conferences through program presentations, exhibits and sponsorships. Vendors may submit presentations through the regular Call for Presentations or directly to the Director, Conference Services for a vendor showcase. Vendor Showcase presentations:

o Are established each day for sponsors/exhibitors to make presentations on their products and services.

o May include submissions that are moved from academic tracks in the Call for Presentations to the

Vendor Showcase schedule at the recommendation of the Program chair.

o May be submitted directly to Christine Hinkley at [email protected] as part of the

sponsorship/exhibit process. Showcase proposals will be reviewed by the Director, Conference Services

and the conference program chair for approval of content.

o Coast-to-Coast and Gold sponsors are guaranteed a Vendor Showcase presentation slot, if desired.

Remaining slots are assigned to sponsors by level, and then to exhibitors in order of exhibit contracts

received as space is available.

o These sessions are distinctly marked as Vendor Showcase presentations in conference materials

including the program book, website and room signage. This includes language that these presentations

should be expected to include some sales promotional language in them.

Advertising Opportunities

A rotating PowerPoint show of full color sponsored advertisements is shown on a large LCD Display near the entrance to the

exhibit area throughout the conference. Sponsored advertisements are also published in the Program Book (downloadable

.pdf format). Advertising at a Sloan-C conference is an excellent way to increase your visibility to conference attendees.

Full Page -color (7 ½" wide x 10" long) $800

Half Page –color (7 ½" wide x 5" long) $450

Quarter Page- color (3 ¾” wide x 5” long) $300

Conference Lodging

The 18th Annual Sloan Consortium International Conference on Online Learning (ALN) will be held at:

The Walt Disney World Swan and Dolphin Resort 1500 Epcot Resorts Boulevard Lake Buena Vista, FL 32830 Phone: 800.524.4939 Fax: 407.934.4880 http://www.swandolphin.com/

Hotel accommodations may be reserved online at our conference website at

http://sloanconsortium.org/conference/2012/aln/travel or by calling the hotel directly. Conference attendees receive

a special Sloan-C conference rate of $169/night plus taxes for reservations made by Friday, September 7, 2012. The



http://www.swandolphin.com/

http://sloanconsortium.org/conference/2012/aln/travel


special conference rates also apply for three days prior to and three days after the conclusion of the conference. An

additional Resort Fee of $8.00 plus tax per suite, per night will be charged at the time of occupancy. Resort Fee

includes unlimited local calls and 800 number calls up to sixty minutes, complimentary bottled water replenished daily

in your room; high speed internet access in your guestroom, and unlimited admission to fitness centers in the hotel.

Rooms may be booked into either wing (Dolphin or Swan) depending on availability. All conference sessions are held in

the Dolphin wing.


2012 Sloan Consortium International Conference on Online Learning (Orlando) Exhibitor/Sponsor Registration & Contract

Please complete this form and email or fax to Christine Hinkley, Director, Conference Services [email protected] or Fax: 866-284-4267

Step 1: Organization Information

Company Name ____________________________________________________________________________________________________

Mailing Address _____________________________________________________________________________________________ _______

City ___________________________________________________ State _______________________________ ZIP ___________________

Telephone______________________________________________ Fax _______________________________________________________

Primary Conference Contact Name ________________________________ E-mail _____________________________________________

Step 2: Exhibit Booth and Sponsorship Registration

Coast-to-Coast Sponsorships (includes all three 2012 Sloan-C conferences):

____ $10,000 Coast-to-Coast Platinum Sponsorship =$______________

____ $17,500 Coast-to-Coast Platinum Plus Sponsorship =$______________

____ $25,000 Coast-to-Coast Diamond Sponsorship =$______________

Orlando Conference (ALN) Sponsorships (includes exhibit booth):

____ $5,750 GGGooolllddd Level Sponsorship =$_____________ __

____ $4,250 SSSiii lllvvveeerrr Level Sponsorship =$_____________ __

____ $3,250 BBBrrrooonnnzzzeee Level Sponsorship =$_____________ __

____ $2,250 AAAssssssoooccciiiaaattteee Level Sponsorship =$_______________

Orlando Conference (ALN) Exhibit (exhibit booth only):

____ Single 8’x 10’ pipe and draped exhibit ($1,195 before August 10; $1,295 after August 10, 2012) =$_____________

Miscellaneous:

____ $ 225 Additional exhibit staff =$______________ (Indicate quantity above the 2 provided as part of the exhibit registration package)

____ Program Book Advertisements (ala carte option; advertisements are included in sponsor packages) =$______________

____$800 Full Page Ad

____$450 Half Page Ad

____ $300 Quarter Page Ad

TOTAL=$_____________



Orlando Conference (ALN) exhibit staff representative(s):

Each attendee must have a separate email for registration purposes

(2 included at no charge as part of exhibit package):

1.___________________________________________________________________________________________ (name, title, email)

2.___________________________________________________________________________________________ (name,title, email)

Orlando Conference (ALN) full conference registration(s):


(2 provided for Coast-to-Coast, Gold and Silver sponsors; 1 for Bronze):

1.___________________________________________________________________________________________ (name, title, email)

2.___________________________________________________________________________________________ (name, title, email)

Orlando Conference (ALN) Additional booth representatives ($225 each):


(These are for additional registrations above the 2 exhibit staff provided for in the exhibit package):

1.___________________________________________________________________________________________ (name, title, email)

2.___________________________________________________________________________________________ (name,title, email)

Coast-to-Coast sponsors will be contacted at a later date by the Director, Conference Services for future Annual Online Learning Conference

(October- Orlando) attendee registration information.

Booth Selection Booth selection will occur in mid August after the close of early bird registration, with the Director, Conference Services assisting exhibitors on their selection. Selection order will occur as follows: Coast-to-Coast sponsors will receive first booth choices, followed by sponsors in order of sponsorship level, and then exhibitors. All selections in a particular sponsorship or exhibit category are made in the order contracts are received by the Director, Conference Services. Every attempt will be made to assign you the space of your choice. If your selection has already been reserved, we will assign you the best space available. Exhibit set-up, exhibit hours, and dismantle times are subject to change. Please check with the Director, Conference Services or the conference website for an updated schedule prior to the conference.

Step 3: Payment

______ VISA______ Master Card

Card Number ___________________________________________

Expiration Date _________________________________________ Security Code: ______________________

Cardholder Name (printed)____________________________________________________________________

Cardholder Credit Card Billing address __________________________________________________________

Billing City/State/zip code ____________________________________________________________________

Cardholder Signature _________________________________________________________________________

________ Check enclosed (Made payable to The Sloan Consortium)

Mail to: The Sloan Consortium, Inc., Lock Box 842803, Boston, MA 02284-2803

________ Purchase Order number (please invoice me for payment by check)


Cancellation/Refunds Policy

Requests for exhibit space refunds must be made in writing to The Sloan Consortium no less than 45 days before the conference start date, in which case a refund will be issued minus a 25% administrative fee. No refunds will be honored after the cancellation date per conference. Coast-to-Coast sponsorship contracts are non-refundable. If you do not attend the program and do not submit a written refund request, The Sloan Consortium will retain all fees. The Sloan Consortium is not responsible for any change/cancellation charges assessed by airlines, travel agents, hotels or other similar vendors.

The 18th Annual Sloan Consortium Annual International Conference on Online Learning, to be held October 10–12, 2012, at the Walt Disney World Dolphin Hotel, Orlando, FL.

Coast-to-Coast Platinum sponsors will also exhibit at:

The 5th Annual Emerging Technologies for Online Learning Conference, a joint symposium of The Sloan Consortium and MERLOT, to be held July 25–27, 2012, at The Venetian/Palazzo Resort, Las Vegas, NV.

I/We understand that exhibit space will be assigned on a first-come first-served basis. Coast-to-Coast sponsors will receive first booth choices, followed by other sponsors by level, and then exhibitors in order contracts are received. If our preferred space is not available, I/we will accept the conference’s space assignment to a location as close as possible to our preferred space.

I/we agree that Exhibits must remain intact until the end of the exhibit session. Under no circumstances will the Conference Management permit the removal, during the Exposition, of any portion of an exhibit without written permission. The Conference Management may retain as security any exhibit as long as payments due shall not have been made. All exhibit material must be removed from the building by the designated time as communicated to you prior to the conference by the Sloan Consortium Conference Services Manager.

I/we understand that electronic copies of registrations lists are provided to sponsors and exhibitors to assist with marketing activities intended to promote the vendor’s participation in the conference. The data provided in the registration lists may not be sold or distributed to others, incorporated into any permanent database, used to generate mailing lists or for any promotional purposes other than Sloan Consortium conference related activities for your contracted conference.

I/We understand that we are advised to carry appropriate insurance to cover display materials against damage and loss, and public liability insurance against injury to the person and property of others. I/We understand that we need to provide a copy of the liability to the Conference Management at Sloan Consortium.

I/We have read the Hotel Exhibitor Rules and Regulations for each applicable conference hotel as listed on their website.

Signature:____________________________________

Title:________________________________________ Date_________

Approved by:

Signature: ____________________________________ Date_______

Sandi Fecteau, Chief Financial Officer, Sloan Consortium

Step 4: Acceptance as Binding Contract for Exhibitor

2012 18 ANNUAL SLOAN CONSORTIUM INTERNATIONAL … · 2012 18th Annual Sloan Consortium...

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