2011 Leadership Academy Chapter Management 101
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Transcript of 2011 Leadership Academy Chapter Management 101
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2011 Leadership Academy
Chapter Management 101
Montreal, Canada October 13, 2011
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Purpose of Chapter Management 101
To provide the knowledge and resources
chapter leaders need to guide their
chapters effectively and confidently,
as well as to make connections with
other chapter leaders.
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Introductions• Name• Chapter• Position• Why you’re here?
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Why are we here?• Staff Introductions
• Session Goals
• Onsite Materials
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AFP Members
Chapters
Chapter Presidents Council
AFP Board of DirectorsExecutive
Committee
External Relations Division
MembershipServices Division
ProfessionalAdvancement
Division
AFP Foundation for Philanthropy
Awards CommitteeUS Govt. Reltns Cmte
Communications & Marketing CommitteeCanadian Govt Reltns
Cmte.PAC Board
Diversity CommitteeMember/Chp Svcs CmteInternational Dev Cmte
Canadian Council
Curriculum Dev Publishing Advisory Conf Educ Advisory ACFRE Marketing Research Council
Canada Fdn Board US Fdn Board
Development CmteFin & Invest Cmte
Cmte On Directorship
Governance & OperationsCommittees
Committee on DirectorshipFinance & Human Resources
CommitteeStrategic Planning Oversight
CommitteeEthics Committee
ACFRE BoardIndustry Partners Committee
Audit Committee Budget Committee
Organization Chart
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AFP Organization
• Membership Services Division• Professional Advancement Division• External Relations Division• Finance Committee• AFP Foundation for Philanthropy
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Chapter Presidents Council (CPC) Committee on Directorship (COD)• CPC: includes presidents of all
chapters; selects COD members; selects CPC representative to AFP Board
• COD: evaluates nominees and selects slate of AFP Directors; provides orientation and evaluation of Board
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Chapter Services DirectorsWestern US, PA, NC, SC
Larry Hostetler – (916) 544-2024, [email protected] US, GA and FL
Val Lay – (614) 266-9918, [email protected] CT, MA, NH, NY, RI, Canada, Asia
Lori Gusdorf – (703) 519-8449, [email protected] DC, DE, MD, NJ, VA
Taryn Gold – (703) 519-8452, [email protected] Canada
Cynthia Quigley – (416) 941-9212, [email protected]
Rose Sandoval – (52) 55 3626 1592, [email protected]
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Making Change• Share your ideas:
– AFP President & CEO – AFP International Board member– AFP Senior Staff member– Chapter Services Director
• Idea goes to Division/Cmte/Task Force/Staff• Recommendation (or not) to Board/Staff • Board/Staff approves/amends/disapproves• Staff implements
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Requirements1) Accord2) Chapter Visits3) Ethics4) Membership Categories5) Bylaws6) CPC Representation
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Requirements
1) Accord– New requirements in 2012
• Branding Policy Compliance• Financial Statements• Canada- Contract for Services
2) IHQ Yearly Deadlines
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Requirements3) Chapter Visits
• Strategic Planning• Bi-Directional Communication• What is your chapters’ strategic plan
4) Ethics• AFP’s Code of Ethics
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Requirements
5) Membership Categories– Set by IHQ– Chapters cannot change
6) Bylaws– Standardized Bylaws
7) CPC Representation
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If I only knew…..
• President Elect – Not as easy as it looks– Pay attention– CFRE– Chapter Officer training– Pick your friends– Talk to your boss
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If I only knew…..
• President – Big Picture
– Good news and bad news
– An act of service
– Do it the way it should be done
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If I only knew…..
• President – Big Picture
– The rule of three
– No mandate/Not Commander in Chief
– A great job – enjoy it!
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If I only knew…..
• President – Leading– Stretch your EMC gift
– Omega Circle Gift/PAC Gift
– Pick one or two big goals
– Chapter Officer training
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If I only knew…..
• President – Managing
– In person EMC solicitation of Board
– ExCom Omega
– PAC gift
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If I only knew…..
• President – Managing– Volunteers serve at your pleasure
– BOD Retreat
– Speaker Gifts = Library
– EMC – Are we not fundraisers?
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If I only knew…..
• President – Housekeeping– Monthly Lunches
– BOD Lunch passes
– BOD Starbucks cards
– Missed meetings
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If I only knew…..
• Immediate Past President– No early retirement
– Lead New BOD member orientation
– You must decrease
– And then, a year to reflect…………
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If I only knew…..
• Immediate Past President
– COD• Procedures• Returning BOD Members• New BOD Members
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How Do We Work Together?COMMUNICATE!
•Monthly Chapter Presidents’ e-newsletter
•Direct communication with Chapter Committee Chairs
•Chapter Services Directors
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Chapter Management and Resource Guide
The AFP Chapter Management and Resource Guide collects everything a chapter leader or administrator may need to access in order to successfully operate a chapter.
http://www.afpnet.org/ChapterGuide
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New Sample Policies and Tips
• Nominating Committee Policy• Board Expectation Policy• Past Presidents Council• Tips for Engaging Sr. Professionals• Invest in Yourself - Tips for Chapters
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How Can We Help You?
1) Ideas that Work2) AFP Website3) AFP PrintQ4) Info Central5) AFP2P
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Ideas that Work
• New section on the Chapter Leader Network
• Chapter Leader Network• Idea Sharing for Chapter Leaders• What are your ideas?
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Resources You Will Use
• AFP Website– Chapter and Member
Sections
• Info Central• PrintQ
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PrintQ Resources
• Marketing Brochures– Top Ten Reasons to Join AFP
• Case for Organization Support– The Case for Joining
• Logos (Chapter specific, Ten Star, etc.)
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AFP2P• Members Only• Profile Information• Key Communities• Threaded Discussions• Document Posting• Searchable• E-mail Notifications• p2p.afpnet.org • www.afpnet.org/afp2p
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Chapter Website Program• 68 Chapters Now
in Program• No Cost to Chapters• Launching New Sites
Integrated with AFPIHQ Site
• News Feeds, More• Now Migrating Program
Chapters to New Sites• afpdc.afpnet.org
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Chapter Leader Orientation Calls
• Accord Orientation (December)• Presidents/Presidents-Elect• Administrators• Membership Chairs• New! Treasurers• New! Foundation Chairs• New! Diversity Chairs
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Chapter Leadership Conference Call Series
• Five calls each year
• Upcoming Calls
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Chapter Award Programs
• Ten Star Award
• Friends of Diversity Award
• Cash Incentives– Membership– Foundation
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The Heart of the Matter• The Leader’s Role• What do YOU want to accomplish?• Heartburn & Heartfelt
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Session Evaluation & Follow-Up
• What was your “WOW!” moment?• What did you like the best?
…was the most helpful?• What did you like the least?
…was the least helpful?• Brief email survey
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THANK YOU FOR ALL YOU DO FOR AFP!!