2011-2012 SSACI Edits

Spring 2011 Webinar

State Student Assistance Commission of Indiana

2011-2012 SSACI Edits

Edit 01-Late Application Edit 02-Not an Indiana resident (parent) Edit 02-Not an Indiana resident (student) Edit 03-Not a first-time undergraduate Edit 04-Four (4) years of SSACI aid already used Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid or incorrect Edit 08-High School Diploma/GED not received Edit 11-Not a United States citizen nor an eligible non-citizen Edit 12-No schools listed on the FAFSA Edit 13-Only ineligible schools listed on the FAFSA Edit 14-FAFSA not signed by student

2011-2012 SSACI Edits

Edit 16-Twenty-first Century Scholars drug-free pledge violation Edit 17-Default on Federal student loan or overpayment on Federal grant Edit 18-Professional judgment: Dependency status change Edit 19-Professional judgment: PC/EFC change Edit 20-Social Security Administration could not validate SSN/date of

birth/name Edit 22-Mailing address state is not in Indiana Edit 23-Missing or invalid parent Social Security Number may have caused

Edit 05 Edit 24-Twenty-first Century Scholars matriculation requirements not met Edit 25-FAFSA not signed by parent Edit 26-Edit 05 cause may be due to special circumstances Edit 27-Edits were cleared after the May 16, 2011 edit correction deadline Edit 28-Independent status caused solely by Emancipated Minor status Edit 29-Mailing address

*List of 2011-2012 Edits is available in xGrads under “2011-12 Edit Descriptions.pdf”

Notification of Edits

Students and parents (if student is dependent and parent lists an email address on the FAFSA) are notified of edits via email

If an email address is not listed on the FAFSA, SSACI will be unable to notify the student of edits on their account

Students are directed to view their edits by going to eStudent and either logging in or registering for an eStudent account

Notification of Edits

When students log into eStudent, they will see a “Stop” sign and a message stating: “You have ## Application Edit(s) that are related to SSACI (Indiana) Aid”

Notification of Edits

When students click the message, a box will pop-up, listing edit(s) the student has on their account and the correction steps, if applicable

Notification of Edits

Colleges can view edits via eStudent or in the APPL file, available in xGrads

Correcting Edits

Both students and colleges can correct edits on a student’s FAFSAPLEASE NOTE- Once

a college “touches” a student’s FAFSA, you become the owner of that FAFSA.

If the school creates the edit, it is the school’s responsibility to correct the edit before the 5/16/11 edit correction deadline

Uncorrectable Edits

Edit 01- Late application (FAFSA filed after 3/10/11 filing deadline)Late filers can still qualify for

Child of Veterans and Public Safety Officers (CVO) remission of fees program

Part-time grant programNursing/Minority Teacher Scholarship

Edit 04- Four years of SSACI aid usedEdit 24- Twenty-first Century Scholars

matriculation requirements not met

Edits which must be corrected by 5/16/2011 Edit 02-Not an Indiana resident

(parent) Edit 02-Not an Indiana resident

(student) Edit 03-Not a first-time

undergraduate Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid

or incorrect Edit 08-High School Diploma/GED

not received Edit 11-Not a United States citizen

nor an eligible non-citizen Edit 14-FAFSA not signed by

student

Edit 22-Mailing address state is not in Indiana

Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05

Edit 25-FAFSA not signed by parent

Edit 26-Edit 05 cause may be due to special circumstances

Edit 28-Independent status caused solely by Emancipated Minor status

Edits which must be corrected by 5/16/2011

Failure to correct these edits by the correction deadline will make students ineligible for the following SSACI awardsFrank O’Bannon GrantTwenty-first Century ScholarshipNational Guard Supplemental GrantNational Guard Extension Scholarship

Edit 02 (Student and Parent)

Not an Indiana residentDate of residency >

12/31/10Question was

answered “No” but date of residency not provided

Question was left blank

Dependent StudentBoth student and

parent must answer residency questions (questions 18-20 and 69-71)

Independent StudentOnly student must

answer residency questions (questions 18-20)

Edit 03-Not a first-time undergraduate

Student indicated the following: Will have 1st bachelor’s degree b/f

7/1/11 (question 28) Grade level at start of AY 11-12 =

1st year or continuing graduate/professional (question 29)

Degree or certificate working on at start of AY 11-12 = 2nd bachelor’s degree or graduate/professional degree (question 30)

Working on a master’s or doctorate program (question 47)

SSACI will not assign an edit if: Student received an

Academic/Technical Honors diploma or 21st Century Scholarship during the current year or Core 40, AH/TH, or 21st Century Scholarship the previous year

Student’s age is <= 20 as of 9/1 and Degree/Certificate is anything other than 2nd bachelor’s degree

Edit 03-Not a first-time undergraduate

If student has edit 03 and only edit 03 after the 5/16/11 edit correction deadline, and the student is truly an undergraduate, SSACI will allow the school to clear the edit by submitting a correction transaction to the CPSStudent correction of edit 03 after 5/16 will be

rejected

Edit 05-FAFSA is incomplete

Under most circumstances, edit 05 indicates the CPS has not provided a PC/EFC to SSACI for the student. Common reasons for edit 05 are: Student’s/parent’s AGI and income tax paid listed as same

amount Missing student/parent signature Martial status/number in household is illogical Missed parental information (common caused of edit 26 for

special circumstances)

Edit 06-FAFSA birth date is invalid or incorrect

Date of birth student listed on question 9 of the FAFSA is:Blank;*Illogical (student lists DOB as 00/00/0000 or

DOB indicates student is not of college age i.e. 12/25/00)

*Contact SSACI to address situations where student’s DOB is correct but student has edits, i.e. student is early high school graduate/college enrollee

Edit 08-High School Diploma/GED not received

Student answered question 26 on FAFSANone of the above, orLeft question blank

Edit 11-Not a United States citizen nor an eligible non-citizen

Student answered question 14 on FAFSA“No, but I am an eligible noncitizen”, yet did not

provide an Alien Registration Number“No, I am not a citizen or eligible noncitizen”Left the question blank

Edit 14-FAFSA not signed by student

Student did not: sign FAFSA using PIN when

submitting FAFSA via the web,

sign using PIN when submitting updates to FAFSA via the web

sign paper FAFSA when submitting to processor (question 103)

sign printed SAR when submitting corrections to processor via printed SAR

For independent students with ONLY edit 14: SSACI will calculate a grant

based on the signature reject EFC amount

The award cannot be claimed until the edit 14 is cleared

Edit 22-Mailing address state is not in Indiana

State of residence in student’s mailing address on FAFSA question 6 is not Indiana (IN) or a state code used for the armed forces Examples of Armed Forces state codes

AA- Armed Forces AmericasAE- Armed Forces Europe, Canada, Middle East,

Africa AP- Armed Forces Pacific

Edit 23-Missing or invalid parent SSN may have caused Edit 05

Student (dependent) did not:Provide parent(s) Social Security Number

(SSN) on FAFSA questions 60 and/or 64SSN provided could not be verified by the

Social Security Administration (SSA)

Edit 25-FAFSA not signed by parent

Parent did not:sign FAFSA using PIN when submitting FAFSA

via the web, sign using PIN when submitting updates to

FAFSA via the websign paper FAFSA when submitting to

processor (question 103)sign printed SAR when submitting corrections

to processor via printed SAR

Edit 26-Edit 05 cause may be due to special circumstances

Edit 05 (Incomplete) is caused by student indicating on their FAFSA they have special circumstances that prevent them from including parental data on their FAFSA

Edit 28-Independent status caused solely by Emancipated Minor statusStudent indicated on

FAFSA question 53 that they are an emancipated minor and this is the sole basis of their independent status State of Indiana does not

recognize emancipated minors, so SSACI assigns edit to these students

Schools can clear this edit after 5/16/11 by submitting a PJ transaction to the CPS, then clearing the PJ with SSACI using an appropriate reason code Acceptable SSACI

dependency override codes:01-Irreparable

breakdown of the family02-Death of the sole

supporting parent

Edits impacting billed awards (CVO, Nursing, Minority Teacher)

The following edits are evaluated for billed awards: Edit 02 (parent and

student residency) Edit 05 (FAFSA

incomplete) Edit 11 (not a U.S. citizen

or eligible non-citizen) Edits 14/25 (no student

and/or parent signature)

Edit 17 (default or overpayment)

Edit 18 (dependency PJ)

Edit 19 (PC/EFC PJ)Edit 20 (Incorrect

SSN)

New Edits for AY 2011-12

Edit 29Indiana correctional facility address listed on

FAFSA as student’s mailing addressEdit is removed when address is updated/changed

on the FAFSACan be cleared after May 16th by student or schoolPlease reference Laurie Gavrin’s “Important SSACI

Update Edit 29 - Prisoner Education Funding” email from 2/15/11 as a reference on SSACI and prisoner funding for AY 2011-12

Enhancements

Edit 22 (mailing address state is not IN) added into APPL fileGrant File Layout 2011.xls has been updated to

include the definition of edit 22APPL_File_Template_2011.XLT has been

updated to include definition of edit 22 and column for students with this edit

Both files are available via xGrads

Resources

xGradsInformation Files (xGrads-File Transfer-

Information Files)Program Rules, Descriptions and FAQs

• 2011-12 Edit Descriptions.pdf • 2011-2012 Edit Notification.pdf

SSACI Grants Division StaffCollegeFA@ssaci.in.gov

Questions???