20090212 - AIM TO EXCEL -
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April 8, 2023 1
You have a wonderful ability to be very analytical and critical about others.
Use a part of it at least, to improve yourself.
Prove that you can IMPROVE.
April 8, 2023 2
April 8, 2023 3
April 8, 2023 4
April 8, 2023 5
April 8, 2023 6
LEARNLEARNTOTO
DEEPENDEEPEN
WIDENWIDEN&&
SHARPENSHARPENYOURYOUR
LEARNING SKILLSLEARNING SKILLS
LEARNLEARNTOTO
DEEPENDEEPEN
WIDENWIDEN&&
SHARPENSHARPENYOURYOUR
LEARNING SKILLSLEARNING SKILLS
April 8, 2023 8
You have a wonderful ability to be very analytical and critical about others.
Use a part of it at least, to improve yourself.
Prove that you can IMPROVE.
April 8, 2023 9
BECOME A BECOME A PROACTIVEPROACTIVE PERSON.PERSON.
MAKE UP YOUR MINDMAKE UP YOUR MINDTO CREATE TO CREATE
YOUR UNIQUE YOUR UNIQUE PLAN OF ACTIONPLAN OF ACTION
TO STRIVE FOR SUCCESS.TO STRIVE FOR SUCCESS.
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BE POSITIVE.BE POSITIVE.
April 8, 2023 11
CONSCIOUS AND CONTINUOUS CONSCIOUS AND CONTINUOUS EFFORTS ARE REQUIRED TOEFFORTS ARE REQUIRED TO
IINNCCRREEAASSEEDDEECCRREEAASSEE
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YOU MUSTYOU MUST THINKTHINK LIKE A PERSON OF ACTION,LIKE A PERSON OF ACTION,
ANDAND ACTACT LIKE A PERSON OF THOUGHT.LIKE A PERSON OF THOUGHT.
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STRETCH YOURSELF.STRETCH YOURSELF.
COME OUT COME OUT OF THEOF THE
COMFORT ZONECOMFORT ZONE – –BE WILLINGBE WILLINGTO MOVE TO MOVE INTO THEINTO THE
CHALLENGE ZONE.CHALLENGE ZONE.
April 8, 2023 14
DO NOTDO NOT POSTPONEPOSTPONE
8 April 2023 15
TIME MANAGEMENTTIME MANAGEMENT
IIMMPPRROOVVEESS
YOUR EFFECTIVENESSYOUR EFFECTIVENESS
++
YOUR OVERALL LIFEYOUR OVERALL LIFE
ESSENTIALLY . . .ESSENTIALLY . . .
TIME MANAGEMENT ISTIME MANAGEMENT IS
11stst THINGS THINGS 11stst
FIRST THINGS FIRSTFIRST THINGS FIRST
DOES A BETTER ALTERNATIVE EXIST DOES A BETTER ALTERNATIVE EXIST AT ALL ?AT ALL ?
TIME IS UNCONTROLLABLETIME IS UNCONTROLLABLE
WE CANNOT MANAGE TIMEWE CANNOT MANAGE TIME
WE CAN ONLY MANAGE OURSELVES &WE CAN ONLY MANAGE OURSELVES &OUR USE OF TIMEOUR USE OF TIME
HENCE,HENCE,
TIME MANAGEMENT ISTIME MANAGEMENT IS ESSENTIALLYESSENTIALLY
SELF – MANAGEMENTSELF – MANAGEMENT
SELF – MANAGEMENT REFERS TOSELF – MANAGEMENT REFERS TO YOUR ABILITY TO YOUR ABILITY TO
PLAN, ORGANISE, DIRECT & CONTROLPLAN, ORGANISE, DIRECT & CONTROL
MANAGING OURSELVES &MANAGING OURSELVES &OUR USE OF TIMEOUR USE OF TIME
ESSENTIALLY, ESSENTIALLY, IT CONSISTS OF . . .IT CONSISTS OF . . .
~ AN IDEA OF ~ AN IDEA OF PRIORITISATIONPRIORITISATION, , OF OF CLARIFYING VALUESCLARIFYING VALUES, &, &
OF OF COMPARING ~COMPARING ~ THE RELATIVE WORTH OF ACTIVITIES,THE RELATIVE WORTH OF ACTIVITIES,
BASED ON THEIR RELATIONSHIP BASED ON THEIR RELATIONSHIP TO THOSE VALUES.TO THOSE VALUES.
THUS, THE THUS, THE FOCUS IS ONFOCUS IS ON
SETTING GOALS –SETTING GOALS –
[SPECIFIC LONG-TERM, [SPECIFIC LONG-TERM, MEDIUM-TERM & MEDIUM-TERM & SHORT-TERM GOALS]SHORT-TERM GOALS]
AND DIRECTING TIME & ENERGYAND DIRECTING TIME & ENERGYTOWARDS THE ATTAINMENTTOWARDS THE ATTAINMENT
OF THESE GOALS,OF THESE GOALS,IN HARMONY WITH VALUES.IN HARMONY WITH VALUES.
THE FIRST STEPTHE FIRST STEP
– – DETERMINE YOUR GOALS ~DETERMINE YOUR GOALS ~BE CLEAR, DETAILED AND SPECIFICBE CLEAR, DETAILED AND SPECIFIC
ABOUT YOUR FUTURE PLANSABOUT YOUR FUTURE PLANS
AND WHAT YOU HAVE AND WHAT YOU HAVE TO DO TODAYTO DO TODAY,,TO ACCOMPLISH THOSE GOALS.TO ACCOMPLISH THOSE GOALS.
THERE IS ABSOLUTELY NO OTHER WAY,THERE IS ABSOLUTELY NO OTHER WAY,TO CONCRETISE YOUR GOALS.TO CONCRETISE YOUR GOALS.
BE WILLING TO DO BE WILLING TO DO
AT LEAST SOMETHING, EVERY DAY,AT LEAST SOMETHING, EVERY DAY,IN ORDER TO ACHIEVE YOUR GOALS.IN ORDER TO ACHIEVE YOUR GOALS.
TIME MANAGEMENTTIME MANAGEMENTBEGINS AND IMPROVES WITH BEGINS AND IMPROVES WITH GOAL-SETTING.GOAL-SETTING.
April 8, 2023 21
April 8, 2023 22
Goalsare important
to help an individual visualize
“what” they want to achieve and formulate a plan for
“how” they are going to achieve it.
April 8, 2023 24
What do you really want?
What are your choices?
What are you willing to pay / give / sacrifice
for what you want?
April 8, 2023 25
CareerCareer
CommunityCommunity
EducationEducation
FamilyFamily
FinancialFinancial
LeisureLeisure
SpiritualSpiritual
PhysicalPhysical
April 8, 2023 26
Goal Setting as a Tool of Empowerment• Goals focus attention and action…
“I have something to live for…”• Goals mobilize energy and effort• Goals motivate to search for
strategies to accomplish them• Goals stated in specific terms
increase persistence.
April 8, 2023 27
What a Good Goal Looks Like• Stated as outcomes rather than activities• Specific enough to be verifiable and to drive
action• Challenging• Both venturesome and prudent• Realistic in regard to resources and control• Sustainable over a reasonable period of time• Flexible without being wishy-washy• Congruent with values• Set in a reasonable time frame ( ~ Immediate,
Intermediate, and Final Outcomes)
April 8, 2023 28
Goal Setting• Setting personal goals is appropriate
for people of all ages and for all types of activities.
• Goals should be S.M.A.R.T.S pecific
M easurable
A ttainable
R ealistic
T imely
April 8, 2023 29
When Setting Goals
• Make the commitment• Break down your goal into
small achievable steps• Remember,
revisions are sometimes
necessary
April 8, 2023 30
“Write it down. Written goals have a way of transforming
wishes into wants; cant's into cans; dreams into plans; and plans into reality.
Don't just think it - ink it!”
-Unknown
April 8, 2023 31
“Destiny is no matter of chance. It is a matter of choice. It is not a thing to be waited for. It is a thing to be achieved.”
April 8, 2023 32
5 Rules For Goal Setting• Crystallize your thinking
• Develop an action plan with deadlines
• Develop a desire to complete your goal
• Allow your goal-setting confidence
to grow stronger
• Never give up
April 8, 2023 33
ACTION is
POWER!
Take Action Now.
SOME IMPORTANT QUESTIONS:SOME IMPORTANT QUESTIONS:
1.1. HAVE YOU SET YOUR GOALS ?HAVE YOU SET YOUR GOALS ?1.1. WHAT DO YOU WANT TO DO IN LIFE ?WHAT DO YOU WANT TO DO IN LIFE ?2.2. TO BECOME WHAT YOU WANT TO BECOME,TO BECOME WHAT YOU WANT TO BECOME,
WHAT DO YOU WANT TO LEARN ?WHAT DO YOU WANT TO LEARN ?
2. 2. WHAT IS YOUR TIME PERSPECTIVE ?WHAT IS YOUR TIME PERSPECTIVE ?1. DO YOU COMPLETE THE PLANNED TASK,1. DO YOU COMPLETE THE PLANNED TASK,
EACH DAY, OR HAVE A TENDENCY TOEACH DAY, OR HAVE A TENDENCY TOPROCRASTINATE ? IF SO, WHY ?PROCRASTINATE ? IF SO, WHY ?
2. HAVE YOU PREPARED TIME-LOGS, AND THUS 2. HAVE YOU PREPARED TIME-LOGS, AND THUS HAVE A CLEAR IDEA OF THE TIME YOU AREHAVE A CLEAR IDEA OF THE TIME YOU AREREALLY UTILISING TO ACHIEVE YOUR GOALS ?REALLY UTILISING TO ACHIEVE YOUR GOALS ?
3. ARE YOU SPENDING MORE TIME THAN REQUIRED3. ARE YOU SPENDING MORE TIME THAN REQUIREDFOR THE ROUTINE S.N.M. ACTIVITIES ?FOR THE ROUTINE S.N.M. ACTIVITIES ?
4. DO YOU COMPLETE THINGS ON TIME ? OR, 4. DO YOU COMPLETE THINGS ON TIME ? OR, YOU USUALLY FEEL RUSHED, PUSHED ANDYOU USUALLY FEEL RUSHED, PUSHED ANDTHUS, STRESSED ?THUS, STRESSED ?
YOUR CHOICES, DECISIONS AND ACTIONS OF TODAYYOUR CHOICES, DECISIONS AND ACTIONS OF TODAYWILL CERTAINLY INFLUENCE YOUR WILL CERTAINLY INFLUENCE YOUR ABILITY TO ACHIEVE YOUR GOALS.ABILITY TO ACHIEVE YOUR GOALS.
TIME MANAGEMENT IMPLIESTIME MANAGEMENT IMPLIESAPPRECIATING THE VALUE OF TIME &APPRECIATING THE VALUE OF TIME &TREATING IT AS A RESOURCE.TREATING IT AS A RESOURCE.
TIME, SO FAR AS WE ARE CONCERNED,TIME, SO FAR AS WE ARE CONCERNED,
IS NOT UNLIMITEDIS NOT UNLIMITED
AND HENCE, AND HENCE, OF GREAT VALUE ~OF GREAT VALUE ~
USE TIME VERY VERY VERY CAREFULLYUSE TIME VERY VERY VERY CAREFULLYLET IT ADD VALUE TO YOUR LIFE.LET IT ADD VALUE TO YOUR LIFE.
THIS, INVOLVES,THIS, INVOLVES,BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC.BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC.
QUESTIONS SUCH AS, QUESTIONS SUCH AS, WHAT IS IMPORTANT ? NOT IMPORTANT ?WHAT IS IMPORTANT ? NOT IMPORTANT ? AND LESS IMPORTANT ?AND LESS IMPORTANT ?
WHAT IS EFFECTIVE ? LESS EFFECTIVE ?WHAT IS EFFECTIVE ? LESS EFFECTIVE ?WHAT IS EFFICIENT ? LESS EFFICIENT ?WHAT IS EFFICIENT ? LESS EFFICIENT ?
WHAT IS URGENT ? LESS URGENT ?WHAT IS URGENT ? LESS URGENT ?
NOTE THAT: WHAT IS NOT IMPORTANT NOTE THAT: WHAT IS NOT IMPORTANT NOWNOW, , MAY OR MAY NOT BECOME IMPORTANT LATER,MAY OR MAY NOT BECOME IMPORTANT LATER,BUT, WHAT IS NOT URGENT NOW, BUT, WHAT IS NOT URGENT NOW,
WILL SURELY BECOME URGENT, LATER.WILL SURELY BECOME URGENT, LATER.
1. DEAD-LINE DRIVEN PROJECTS
2. PRESSING PROBLEMS
3. CRISES
1. INTERRUPTIONS
2. SOME REPORTS
3. PRESSING MATTERS
URGENCY ~URGENCY ~
IIMMPPOORRTTAANNCCEE
NOT URGENTNOT URGENT URGENTURGENT
NOT
IMP
IIMMPPOORRTTAANNTT
1. SOME PHONE CALLS2. SOME MAIL3. SOME VISITORS4. PLEASANT ACTIVITIES
1. RELATIONSHIP BUILDING
2. PLANNING3. RECOGNISING NEW
OPPORTUNITIES
PRACTICE USING TIME-TRACKING TOOLS:PRACTICE USING TIME-TRACKING TOOLS:MONTHLY PLANNER,MONTHLY PLANNER,WEEKLY OBJECTIVES LISTWEEKLY OBJECTIVES LISTWEEKLY PLANNER, WEEKLY PLANNER, TIME-LOG, ETC. TIME-LOG, ETC.
1.1. LIST THINGS TO BE DONELIST THINGS TO BE DONE 2. TRACK THINGS ALREADY COMPLETED /2. TRACK THINGS ALREADY COMPLETED /
PARTLY FINISHED/PARTLY FINISHED/ TO BE FOLLOWED UP, ETC.TO BE FOLLOWED UP, ETC.3. COMPARE THE TIME ACTUALLY SPENT,3. COMPARE THE TIME ACTUALLY SPENT,
WITH TIME THAT WAS PLANNED TO BE WITH TIME THAT WAS PLANNED TO BE SPENT,SPENT,
AND DRAW USEFUL LESSONS FOR THE AND DRAW USEFUL LESSONS FOR THE FUTURE.FUTURE.
~ NOTE YOUR TENDENCIES AND DISTRACTIONS.~ NOTE YOUR TENDENCIES AND DISTRACTIONS.4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN 4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN
REALLY DO ABOUT THEM. REALLY DO ABOUT THEM.
8 April 2023 39
Time Management: Working Time Management: Working for Youfor You
Control Procrastination
Make a Task List Plan Effectively Set Goals Make Schedules Meet Deadlines Be Decisive Set Priorities
Do Not Try to be Perfect
Keep Desk Organized Stay Focused Learn to Say “No” Control Interruptions Concentrate on Results Stay Motivated Write Down Ideas
8 April 2023 4141 Kerala
April 8, 2023 42
IMPROVE CLARITYIMPROVE CLARITYIN THOUGHT, WORD AND ACTION.IN THOUGHT, WORD AND ACTION.
April 8, 2023 43
BE WILLING TO BE WILLING TO LEARN FROM FAILURES –LEARN FROM FAILURES – OF YOUR OWN & OF YOUR OWN & ALSO THAT OF OTHERS.ALSO THAT OF OTHERS.
ANALYSIS OFANALYSIS OF REASONS FOR FAILURE,REASONS FOR FAILURE,
~ WHETHER OURS OR THAT OF OTHERS,~ WHETHER OURS OR THAT OF OTHERS,
WILL REVEALWILL REVEAL SECRETS OF SUCCESS.SECRETS OF SUCCESS.
April 8, 2023 44
MEDITATEMEDITATE
MEDITATIONMEDITATION SILENCES THE AGITATED MIND;SILENCES THE AGITATED MIND;STRENGTHENS THE HESITATING STRENGTHENS THE HESITATING
MIND; STIMULATES THE MIND; STIMULATES THE ACTIVISED MIND.ACTIVISED MIND.
CREATIVITYCREATIVITY DAWNS AND DAWNS AND
YOU START AFFECTING ETERNITY.YOU START AFFECTING ETERNITY.
April 8, 2023 45
LEARN TO LOOKLEARN TO LOOKWHERE EVERYONE ELSE HAS LOOKED,WHERE EVERYONE ELSE HAS LOOKED,BUT LEARN TO SEE BUT LEARN TO SEE WHAT NONE ELSE HAS SEEN.WHAT NONE ELSE HAS SEEN.
April 8, 2023 46
DON’T DON’T UNDERESTIMATEUNDERESTIMATE THE TASK, &THE TASK, &
DON’TDON’TOVERESTIMATEOVERESTIMATE YOURSELF.YOURSELF.
April 8, 2023 47
April 8, 2023 48
THE THE QUALITYQUALITY OF OF YOUR LIFE YOUR LIFE
IS THEIS THE QUALITYQUALITY OFOF YOUR YOUR
COMMUNICATION,COMMUNICATION,BOTH WITH YOURSELFBOTH WITH YOURSELF
AND OTHERS.AND OTHERS.
49
BE READING.BE READING.BE RELATING.BE RELATING.BE REFLECTING.BE REFLECTING.BE REVIEWING.BE REVIEWING.BE RADIATING.BE RADIATING.
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Efficiencyand Effectiveness
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Efficiencyand
Effectiveness• Efficiency:
performing activities at the lowest possible costs
• Effectiveness: doing what the organization must doto serve customers and compete
April 8, 2023 57
Effectiveness vs. Efficiency
Efficiency is “doing things right” ~
focuses on resources
A measure of how well or productively,resources are used to achieve a goal.
Effectiveness is “doing the right thing” ~
focuses on task
A measure of the appropriateness of the goals an organization is pursuing and
of the degree to which the organizationachieves those goals.
April 8, 2023 58
A high level of
efficiency and
effectiveness
facilita
tes
high Profitability
Low Efficiency
and low effectiveness
leads to bankruptcy
April 8, 2023 59
Faster up the Learning Curve
WHAT YOU NEED TO
KNOW
HIGHER PERFORMANCE HIGHER PERFORMANCE
PROCESS
S O O N E R S O O N E R
April 8, 2023 60
“It is not the strongest of the species that survive,
nor the most intelligent,but rather the one
most responsive to change.”
Charles Darwin, “On the Origin of theSpecies by Natural Selection”, 1859
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8 April 2023 6969 Kerala
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