2009 SHELTER PLUS CARE START UP CONFERENCE.pdf
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8/14/2019 2009 SHELTER PLUS CARE START UP CONFERENCE.pdf
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Shelter Plus CareShelter Plus Care
2009 Start Up2009 Start UpConferenceConference
S+C Grantee,S+C Grantee,
S+C Sponsor andS+C Sponsor andHUD inHUD in
PartnershipPartnership
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pp
The Benefits of Shelter Plus CareThe Benefits of Shelter Plus Care Stick with what your agency does Best:
Service providers provide services Housing providers provide the housing.
Quick turn around time: S+C avoids the time lag of housing development.
Flexible models to choose from
Capitalie on ser!ices" mainstream resources andefforts already underway.
S#C Sponsor or $ro%ect based creates a stream ofre!enue to stimulate capital funding
S#C &enant" Sponsor or $ro%ect based allows for animmediate supply of housing for new participants.
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Benefits of S+C for CCBenefits of S+C for CC
&he S#C funds for new and renewalre'uestsare consider per the F()**+ Super,-F a
housing acti!ity and can help your C-C with
obtaining more points in the competition S#C can be tailored to the full Bonus or $ro
rata need amount a!ailable
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Used !onus or pro rata need funds fora ne" S+C pro#ect for disa!ledho$eless sin%le persons andho$eless fa$ilies "ith a disa!led adult
and children
&n '(2009, there is no Sa$aritan&nitiati)e * #ust per$anent housin%!onus to ser)e sin%les andor fa$ilies
S#C for ,ew $ro%ects in )**/S#C for ,ew $ro%ects in )**/
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Shelter Plus Care as a CC BacShelter Plus Care as a CC Bac
up Pro#ect for Strate%-up Pro#ect for Strate%- So$eti$es CC hi%h raned pro#ects ha)e
failed to su!$it at the last $o$ent, !een
disualified !- HUD, "ithdra"n or fundin%reduced
S+C fund reuest is eas- to tailor to
a)aila!le funds S+C pro#ects $a- !e a !ac up plan !-
addin% pro#ect reuests #ust !elo" the
fundin% line esti$ated !- the CC.
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'air /aret ent 1'/S3 4nu$!er of units !- !edroo$si5e 4 60 $onths7 %rant funds 82 $onth for rene"al pro#ects 820 $onths if pro#ect !ased "ith
reha!ilitation
HUD funds up to 800 of initial '/ rentfor fi)e -ears or one -ear for rene"als1hi%her if e4ception rents docu$ented !-
Housin% :uthorit- "ith application
Grant 'undin% Basis
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Uses of Shelter Plus Care 'undsUses of Shelter Plus Care 'unds
Pa-$ent to the propert- o"ner 1the difference!et"een tenant reuired rent pa-$ent and thereasona!le rent ccasionall-, tenant is also paid "hen the utilit-
allo"ance e4ceeds the tenant reuired rent a$ount
Utilities include heat, electricit-, "ater, se"er and%ar!a%e collection onl-
ther uses of Grant funds after pa-$ent of rent Da$a%e deposits
;acanc- pa-$ents of up to 90 da-s
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Pro%ra$ GoalsPro%ra$ Goals
01 2ncrease housing stability byobtaining permanent housing3
)1 2ncrease skills and4or income3
51 -btain greater self6sufficiency.
To assist ho$eless disa!ledindi)iduals and their fa$ilies
efer for Section 8 of the esource
/anual>
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$ro%ect $erformance 7oals$ro%ect $erformance 7oalsnnual $rogress 8eport )**+
$articipants who stayed six or more months inpermanent housing
,ational a!erage is 95.; $articipants who had employment income when
they exit
,ational a!erage 0/; exit withemployment income
-!erall increase percentage of participants whoseincome by exit from your program has increased
through go!ernment benefits and employment
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ainstream 8esources in )**? ll 7rants
SSI11.4%
Percent listed in Annual ProgressReports National Averages for 2006 Medicaid13.3%
Social Security
1.7%
SSDI
4.4%
No Resources
30.5%Not good!!!
FoodStamps
20.2%
S!I"#
$ildre&s
1.1%
'(NF or
MFI"
7.7%
)eteras!ealt$care
1.1%
)eteras
*ee+its
1.4%
,( or ,eeral(ssistace
-.2%
mploymet*ee+its
20./%
employmet
*ee+its
1.1%
t$er
Speci+y
4.2%
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Shelter # Care 8esource >anual6SShelter # Care 8esource >anual6Sectionsections
0 )er)ie" Goals, roles, /U and co$ponents
2 :cti)ities ?li%i!le participants and use of funds@
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Eho &s Ser)ed Under S+CFEho &s Ser)ed Under S+CF
efer to Section 2.2 of $anualefer to Section 2.2 of $anual
Severely Disabled Adults
"ho are homelessand theirhousehold $e$!ers "ho lac the
resources to o!tain housin% Low income households
1=0 of area $edian inco$ead#usted for household si5e
and usuall- not an issue See model disability certification
form in your packet
(does not address chronic
homeless in the manual
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@isability or @iagnosis 2ncludes@isability or @iagnosis 2ncludes
Chemically @isabled
CD may be the only diagnosis for S+C
Se!erely or Chronically >entally 2ll @e!elopmentally @isabled
=2A $ositi!e
$hysical @isability &raumatic Brain 2n%ury
@ual or >ultiple @iagnosed
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Since )**Since )**
Eith '(200 %rants 1e" ene"al %rants, ne"participants must come from
places not fit for human
habitation1streets, suats,ca$ps, cars, etc. or emergencyshelters
1$ust trace ne" participants !ac
f S C
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?li%i!le Participant for an- S+C Housin%?li%i!le Participant for an- S+C Housin%
and all post 200 ene"als and all post 200 ene"als
Per$anent Housin%Per$anent Housin%
01 Comes from the street places unfit for hu$an ha!itation, cars, ca$p%rounds, shacs, etc.
01 Comes from shelters (outh, %eneral population, )icti$s of do$estic a!use, fa$il-shelters, sin%les
%enerall- @0 da-s or less for $a4i$u$ sta-s
01 Coming from &ransitional housing for the homeless and .
Documented from the streets or a shelter originally01 Coming from a %ail or treatment facilities with a stay of less
than 5* days and .
Documented originally from the streets or a shelter
originally
ne adult participant in each household $ust !e disa!led
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?li%i!le Participants for Units for the?li%i!le Participants for Units for the
Chronic HomelessChronic Homeless
1see -our %rant a%ree$ent or appro)ed application1see -our %rant a%ree$ent or appro)ed application
01 Coming from the streets places unfit for hu$an ha!itation, cars, ca$p%rounds, shacs,
conde$ned !uildin%s, etc.
01 Coming from shelters (outh, %eneral population, )icti$s of do$estic a!use, sin%les %enerall- short ter$ sta-s
01 Coming from a stay in %ail or treatment facilities for less than
5* days and Documented as originallyoriginallycomingcomingfrom the streets or a shelterfrom the streets or a shelter$articipant must ha!e a disabling condition and for
!" months or # episodes in the last 5 years of
being homeless and be unaccompanied at thetime of ser!ice
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&wo 7uides for @ocumenting&wo 7uides for @ocumenting
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ho (ouho (ou CannotCannotser!eser!e
$ersons e!icted from their homes
$ersons who lost their housing while in treatment
or institutionalied
$ersons in longer term treatment centers morethan 30 days unless enrolled in S#C first
$ersons from programs that re'uire discharge
planning
$ersons who came from transitional housing" butdid notcome from the streets or a shelter before
entering transitional housing.
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Eho &sEho &s $ot Homeless$ot Homeless
under any yearunderany year
Pa-in% $ore than @0 of inco$e
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Eho &sEho &s $ot Homeless$ot Homeless
under any year continuedunder any year continued
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-utreach Methods and sources for finding new clients
or participantsS+C Regulations 24 CFR 52!325
"utreach #cti$ities
8egulation re'uires grant recipients and theirpartners to focus outreach on thosewho areliving on the streets or other places notmeant for human habitation or those inemergency shelters
&hese are the homeless persons that outreachefforts need to bring in as new participants to S#C
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Shelter $lus Care6Shelter $lus Care6
Section 0.) of 8esource >anualSection 0.) of 8esource >anual
ental :ssistance
8. Tenant !ased
2. Sponsor !ased@. Pro#ect !ased
-ear contract
80 -ear contract ifeha!ilitation
8. Spro#ect !ased
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Tenant and Sponsor BasedTenant and Sponsor Based Units $a- $o)e around "ith either
the tenant or the sponsor Sponsor owns or leasesunits in
Sponsor !ased
Tenant leasesunits in tenant !ased Contract authorit- is for -ears for
ne" and one -ear for rene"al
GranteeSponsor $a- li$it ser)icearea T"o $ost popular pro%ra$s
P # t B d d SP # t B d d S
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Pro#ect Based and SPro#ect Based and S
"ith or "ithout reha!ilitation"ith or "ithout reha!ilitation
:ssistance tied to a !uildin% o"ned!- a for*profit or nonprofit entit- @ %rants in /innesota
ental assistance for 80 -ears I@000 or $ore for reha!ilitation done per unit
:llo"s 82 $o. reha!ilitation period
Good alternati)e to the Section = Sin%le oo$ccupanc- or Pro#ect Based pro%ra$s Allows for full rent by si%e of unit
Application process is streamlined
$eeds only & year funds
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Deep on &argetEDeep on &argetE Dnow the number of units
contracted Dnow the sie of units by number
of S8-" efficiency" 0br." ) br."
5 br." br." etc. Dnow the population ser!ed
Dnow whereabouts of participants
Dnow and keep currentassessment of clientGs and theirhouseholdGs needs
Dnow ser!ices pro!ided to clients
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Staying on &argetStaying on &arget
Dnow reporting dates Dnow S#C 8esource >aterial
Dnow current occupancy
Dnow acti!ities andresponsibilities of grantee"
sponsor" and =H@
Dnow what the grant
application" >-H and grantagreement says
Dnow when to renew grant
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Spend 'unds in a Ti$el- /annerJSpend 'unds in a Ti$el- /annerJ
Deep pro%ect full for the contract term
year grant funds draw at the rate of 0; to );
per month or ; to ? ; per 'uarterJ
0 year grant" draw about +6/; of funds
per month JJ$lease note any draw made must be backed by actual
expenses incurred
>onthly draws sa!es your agency interest costs lost in
fronting rent to property owners K helps with forecasts
F( )**+ grant agreements reuire uarterl- dra"s
Lack of progress may result in lost of funds at the
close of the grant and monitoring issues
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@& $ri!acy" =2$@& $ri!acy" =2$
and =H@Gs ccess to Filesand =H@Gs ccess to FilesMGrantee, Sponsor and Participants $ust allo"=H@ access to all case files related to housing"
assessment of ser!ices needed and matching support
ser!ices. See =2$ legislation that allowsgo!ernment access as part of an audit or in!estigation.
M8efer to grant agreement with =H@MSuggest sponsors and participants %e aware of this
re&uirement through the participation agreements 'leases and Memorandum of (nderstanding
'unds ha)e !een suspended "hen access has!een denied to HUD fficialsJJJJ
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2ssues for $ro%ect with Layered funding2ssues for $ro%ect with Layered funding -ther funders may ha!e conflicting re'uirementsN
Chronic =omeless narrower than Long6termhomeless term =H@ re'uires a disabling condition
=H@ limits to unaccompanied adults
=H@ re'uires last residence to be the streets or a shelter
=H@ definition of eligibility for $ermanent =ousingmay appear to conflict with other agencies
-ther S#C pro%ects are expected to be kept full e!en if newcandidates are not long6term homeless household
7rantee must work it out to =H@Gs satisfaction andmay need aggressi!e outreach plan to findcandidates that meet re'uirements of all funders
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Docu$ent, Docu$ent Docu$entDocu$ent, Docu$ent Docu$ent Ho$eless status and housin% inspection
n %oin% assess$ent of clients Support ser)ices pro)ided Client inco$e "ith third part-
)erification and rent calculation ent to o"ner 1easona!le Costs Da$a%es and Deposits :d$inistration Costs Disa!ilities "ith ualified dia%nosis
SSD& or licensed indi)idual
Due process and follo" up
Basis for fund dra"s fro$
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/e$orandu$ of Understandin%/e$orandu$ of Understandin%
Who recruits & approves participants? Who
finds housing units? Who documents match?Who does H inspections? Who does theAnnual Progress Report and H"#? Whorevie$s disa%ilities or gets a diagnosis? Who
$ors & tals $ith propert' o$ner and $hen?Ho$ to change the "()? Who determinesrent is reasona%le? Ho$ is due process carriedout? What*s the appeals process? Who & ho$
often are participant assessments made? Whoprovides $hat support services? Who gets ho$much and $hat administration costs? What are
the lines of communication?
M
O
U
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Co$pliance, Co$pliance Co$plianceCo$pliance, Co$pliance Co$pliance
/cKinne- ;ento :ct ': fundin% reuire$ents for -ear
funded ote an- special reuire$ents for !onus
fundin% if applica!le
2 C' =2 Shelter Plus Care e%ulations
:ppro)ed %rant a%ree$ent
HUD appro)ed %rant application and latestHUD appro)ed chan%es
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e$ed- for Defaulte$ed- for Default
'ork with HD to Correct problem) Chan%e polic- or actions of %rantee or sponsorJ
ther outco$es occasionall- ei$!urse %rant if costs "ere ineli%i!le Chan%e sponsor or %rantee
ther outco$es for ille%al or e4tre$e situations
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S+C is $ot Section * ))))))))))S+C is $ot Section * ))))))))))
S#C is funded under separate legislation from Sect. + ,o criminal background restrictions re'uired
Check with your attorney about aliens who are illegally inthe country or undocumented
,o credit check or rental history re'uired beyond homelessstatus4disability status
Chemical addiction can be the only disability
,o set =$ payment for all clients6each case !aries
,o minimum rent paid by participants
)now the difference %etween S+C' Section andother rental assistance programs*********
S C i $ t S ti * )))))))))))S C i $ t S ti * )))))))))))
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S+C is $ot Section * )))))))))))S+C is $ot Section * ))))))))))) &enant cannot pay more than 5*; of ad%usted income
@ifferent process for documenting program administration Costs must be earned
8easonable rent only standard for renting a unit6 %e aware
of your %udget
,o portability beyond ser!ice area as defined by thesponsor and grantee 2n order for case managers to make home !isits" etc.
@ifferent re'uirements for household sur!i!ors
,o penalty in rent for those sanctioned under >F2$ I&,F1 (ou may only terminate clients from the program for
significant problems.
S 2 $ d tS 2 $ d t
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Some 2ssues on $recedentsSome 2ssues on $recedents Section + and other administrati!e policies by the housing
authority may be good to address in some situation
=owe!er" do not always defer to Section + policies when indoubt. hink of the S+C clients and their uni,ue orspecial needs)
Look to your partners to resol!e problems such as annual
certification appointments" need to mo!e" specialcircumstances not addressed in the regulations or resourcemanual.
8emember you are ser!ing a population that needsreasonable accommodation and a frail population with
special needsE
Ehen -ou ha)e a uestion or a dou!t**call or email your =H@ representati!e to work out apolicy appropriate for the S#C participants
C tifi tiC tifi ti
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CertificationsCertifications
?ual pportunit- Ci)il i%hts
&n hirin% and client participationLs Dru% 'ree Eorplace Unifor$ :ct and elocation
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Certifications ContinuedCertifications Continued
/aintenance of effort *not replacin% local and state %o)ern$entfunds
Pro)ide ser)ices specified in application
on*profit !oard $e$!ers are not paid
o participant or its !oard $e$!ers orcontractors are de!arred
:pplicant%rantee is ualified toparticipate as a unit of local %o)ern$ent
C-cle of GrantC-cle of Grant
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C-cle of GrantC-cle of Grant
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/innesota Grantees/innesota Grantees Be$id#i H: Car)er Count- H: Cla- Count- H: Crooston H: Daota Count- CD: Duluth H: Hennepin Count- H: &tasca Count- H: /anato H: /etro Council H: /inneapolis PH: l$sted Count- H: ice Count- H: St. Cloud H: St.
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/innesota ?4perience Sponsors/innesota ?4perience Sponsors
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/innesota ?4perience** Sponsors/innesota ?4perience** Sponsors
Hennepin, :noa, Grant, Scott,
Car)er and a$se- CountiesM*Hu$an Ser)ices Depart$ents,
an%e /ental Health, Hu$an De)elop$ent Center,orthfield Co$$unit- :ction Center, Nu$!ro
;alle- /ental Health, Perspecti)es,
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S+C ene"al Process as of 2009S+C ene"al Process as of 2009 pply for a renewal in the year prior to depletion of funds
ll '(2002 and '(200@ /an- '(200 ne" pro#ects throu%h ?S:PS 2nclude 8enewal re'uest in the ranking by C-C
8enewal funding not part of C-CGs pro rata or need share
8enewal is for one year only First renewal based on number of households under lease
at renewal time not the number in the contract
I more or fewer from original number of appro!ed units1
Second and further renewals may ad%ust bedroom sie but not increase units
,ew $articipants coming into a renewal grant mustconform to the current definition of homeless.
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S+C ene"al Process as ofS+C ene"al Process as of
200= and Ter$ ?4tensions200= and Ter$ ?4tensions ny unused funds must be returned to =H@
>ay extend initial year term of F( )**
grant to a!oid the renewal process 8emaining funds for must go to at least anuary
3,' 20,,' %ut not %eyond Septem%er 30' 20,,!
-o funds added to grant
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S > 2S > 2
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Some >ore 2ssuesSome >ore 2ssues
Hse your public money wisely" in a way that
makes sense" complies with the re'uirement ofthe program" your appro!ed application" grant
agreement and the intent of Congress
.hen in dou%t could you
e/plain your actions to (1 or
the 00 pm news***
$ ti & id$ ti & id
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$ractices &o !oid$ractices &o !oid
@o not make clients homeless in order to
ser!e them nstead ser$e people already homeless in shelters
or on the streets as re&uired %y the regulations ****
@o not ser!e agency staffGs friends and
relati!es Iif needed" discuss with =H@ firstand seek wai!er1
@o not ser!e people in housing they alreadyoccupy
!oid recruiting clients from facilities in whicha discharge plan needs to be in place
@o not use units owned by participantOsrelati!es
B b B dE
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Be bo!e BoardEBe bo!e BoardEPro!le$s "ith case $ana%ers
$isrepresentin% clients "ith pre*arran%ed place$ent of clients inho$eless pro%ra$s for one ni%htJ
Can -ou reall- house a ho$elessperson fro$ identif-in% a potential
client, appro)in% and $o)in% in inone da-F
each out to those "ho trul- are
"ithout current housin% resourcesJ
PP
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PPemorandum of
Hnderstanding
C Client ser!ice plan and updates
@ Ser!ice >atch and documentation of matchF Ser!ice grid
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Shelter Plus Care e%ulationShelter Plus Care e%ulation
2 C' =2 Ke- parts: nu$!er of cross
references to theSection = ental:ssistance pro%ra$
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C-@< -F F
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/innesota Technical :ssistanceContractor ICall =H@ first 1
>innesota =ousing $artnership
I>=$1
8osemary Fagrelius0I+**1 9)+6 +/0? ext. 0*5
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/innesota HUD Contacts
I?0)1 59*65***Pro%ra$ epresentati)es
Sara Bergen ext.)0*5 or [email protected]!
oe 7eary ext. )09 or [email protected]!
Ben -sborn ext. ))5 or Ben%amin.>[email protected]!
Pro%ra$ /ana%er
&om Doon ext. )0*+ or &[email protected]!
0* nnual $rogress 8eports are in on time
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57
g p
/ 7rantee and sponsor ha!e a board member who is
homeless or formerly homeless
+ Hnits pass =ousing Quality Standards with annualinspection on file
9 &imely assessments of client needs and
documentation of ade'uate support ser!ices
? &enant 8ents calculated correctly includingdeductions for disabilities" day care" out of pocket
medical expenses" etc.
ccounting systems per ->B standards are in place
Source documentation for costs billed to grantIin!oices" leases"K timesheets for staff time in place1
5 =omeless K disability documentation for eligibility
) $ro%ect is full" K funds spent on time
u$!er 8u$!er 8
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u$!er 8u$!er 8
Communicate with =H@ K your partnersEE
sk =H@ 'uestionsE
Let =H@Gs C$@ be the first to know E