2009 Operations Workshop. Department of Operations (Response) 2 Welcome This seminar is designed to...

2009 Operations Workshop2009 Operations Workshop

2009 Operations WorkshopDepartment of Operations (Response)

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WelcomeWelcome

This seminar is designed to be a refresher of basic Surface Operations processes and procedures to promote safety and efficiency for all patrols

This is an optional seminar although it may be required at a local level, and not a replacement for the TCT Refresher course which is required yearly for all surface operations Auxiliarists


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Ground RulesGround Rules

• This Workshop should be Interactive NOT a Lecture– Ask Questions– Answer questions– Share experiences– Share Insights

• Participate• Participate• Participate


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RememberRemember

• Safety of all personnel, Auxiliary & the public is first and foremost

• Risk Management principles are to be applied in mission planning and execution

• Know your facility’s operational limits

• Remember to “adapt, not adopt”. Local conditions will impact the execution of any mission!


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Remember Changes forCurrency Maintenance

Remember Changes forCurrency Maintenance

• You must log 12 hours underway– Crew & Coxswains– Coxswains can log their 12 hours as crew or

coxswain– PWC must log their time on a PWC

• Attend a mandatory 1 hour TCT refresher – Must be completed by 31 December– If 5 year 8 hour TCT is required, the 1 hour

TCT need not also be completed


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Changes from 2007(These changes remain in effect for 2009)

Changes from 2007(These changes remain in effect for 2009)

• The 4 simple tasks for annual Currency Maintenance have been deleted

• Check rides will be every 3 years with a QE

• Crew check ride has 15 sign offs

• Coxswain check rides has 17 sign offs

• PWC check ride has 12 sign offs

• Work these sign off tasks every year so you are “always ready” for the check ride.


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Changes from 2008Changes from 2008

• ICS-210 Initial Incident Commander course is REQUIRED for all Coxswains and Pilots (Aircraft Commander, First Pilot and Co-Pilot) by 31March2009

• Without this certification in AUXDATA you will go into REYR status

• NavRules re-certification is 5 years from last date test was successfully taken (e.g. passed 15 May 2004 due next by 15 May 2009 NOT 31 Dec 2009)


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More Changes from 2008More Changes from 2008

• New 50 MPH dynamic strength tested PFDs are required by 1 June 09 if (and only if) your facility can exceed 35 MPH

• Inflatable vests listed in the Rescue and Survival Systems Manual, COMDTINST M10470.10F will continue to be authorized after 01 JUN 2009 for facilities that can exceed 35 MPH (excluding PWCs)


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More Changes from 2008More Changes from 2008

• PWC Carriage requirements changes– No more throwable device requirements– Spare spark plugs ONLY required for 2 cycle

engine PWCs

Note: There are no changes to PWC PFD requirements


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Check Ride phase inCheck Ride phase in

• Last check ride in 2005 or 2006 - you are now due in 2009


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Our MissionsOur Missions

• Promote boating safety

• Provide SAR response

• Render assistance to distressed persons in the maritime environment

• Maritime Domain Awareness - (we are the eyes and ears of the Coast Guard)

• Provide support as needed by the Coast Guard


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Safety is Priority 1Safety is Priority 1

• Remember safety of the crew, the public, and the vessel are more important than the mission

• PEPIRB – Key piece of safety equipment– Have in on board and on your PFD when underway– Check the battery expiration date – Keep it registered with NOAA

• HAZMAT– Remember to steer well clear of ANY HAZMAT

situation unless you have a certified HAZMAT responder on your crew

http://www.sarsat.noaa.gov/


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Promote SafetyPromote Safety

• Set a good example for the rest of the crew and especially the general public

• Don’t ride on the gunwale

• Keep speed to a minimum in close quarter situations

• Be professional at all times

• Be properly equipped both personally and for the facility


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Provide SAR ResponseProvide SAR Response

• Monitor CH 16 & local CG working channel • If responding to a SAR case, obtain all key

info prior to getting underway to complete your risk assessment

• Update SAR info and environment conditions en-route to “last known position”, update risk assessment as appropriate


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Provide SAR Response cont.Provide SAR Response cont.

• Do only what you & your facility are capable of - safety of crew comes first

• Operate at safe speed for the sea conditions and local environment

• Observe all NO WAKE zones


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Render AssistanceRender Assistance

• Do only what you are trained to do• Keep your crew informed as to what you

plan to do • Communicate your intentions to the

disabled vessels master • Maintain a tow watch for any problems • Leave medical cases for qualified EMT’s

or seek help from the local ambulance squad


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Maritime Domain AwarenessMaritime Domain Awareness• You know what is ‘normal’ for the

area you patrol and what is not. Look for the out of the ordinary.

• Observe and report, do not put your crew or vessel at risk to intervene.

• Multi-Mission – Regatta Patrol, SAR, MOM (Maritime Observation Mission) ATON/Chart Update, Bridge Inspections, etc.


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Provide SupportProvide Support• Assist local police departments in regattas,

parades, etc.• DO NOT participate in any law

enforcement activities or imply law enforcement authority by your actions

• Provide communications relay to other rescue vessels in your patrol area

• Be the eyes of the Coast Guard for Homeland Security every time you are out on the water


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Safety Zone SupportSafety Zone Support

• Operate only in advisory/informational mode

• You MAY NOT exercise or imply any law enforcement authority

• You MAY NOT use or display unauthorized lights, sirens or flags - No Blue Lights


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Responsibilities for Facility owners

Responsibilities for Facility owners

• Conduct a thorough facility mechanical inspection at least annually

• Maintain the facility in good working order

• Notify the Director of any significant changes

• Abort the mission when any situation pertaining to the mission may adversely affect the safety of the facility or crew


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Responsibilities of CoxswainsResponsibilities of Coxswains

• Minimum number of qualified crew• Proper uniform• Proper PPE (personal protection equipment) as defined

in the Rescue and Survival Systems Manual

• Facility properly equipped/maintained• Crew capable of performing the mission• Safety of the crew and mission• Risk management is vital – Remember

your GAR model & TCT

http://www.uscg.mil/directives/cim/10000-10999/CIM_10470_10F.pdf


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Operational Risk Management (ORM)


• Accept No Unnecessary RiskAccept No Unnecessary Risk

• Accept Necessary Risk When Benefits Accept Necessary Risk When Benefits Outweigh CostsOutweigh Costs

• Make Risk Decisions at the Appropriate Make Risk Decisions at the Appropriate LevelLevel

• ORM is Just as Critical in Executing as in ORM is Just as Critical in Executing as in Planning All ActivitiesPlanning All Activities


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• Remember Your Risk Assessment Remember Your Risk Assessment happens BEFORE and updated DURING happens BEFORE and updated DURING the missionthe mission

• Use Peace, STAAR, GAR, etc., models Use Peace, STAAR, GAR, etc., models from the USCG Addendum to the US from the USCG Addendum to the US National Search and Rescue Supplement National Search and Rescue Supplement (NSS), (NSS), [COMDTINST M16130.2D]

• Check with your local DIRAUX for any Check with your local DIRAUX for any special forms to complete for your area.special forms to complete for your area.

http://www.uscg.mil/hq/cg5/cg534/SAR_Manuals.asp#cgadd


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Responsibilities of crewResponsibilities of crew

• Be in proper uniform• Have the right PPE for the weather• Be in good physical condition• Use good judgment & common sense when

performing duties (Repeat all commands from Coxswain, remember your TCT training)

• May have to perform in challenging situations

• Safety, TCT, safety, TCT, safety, TCT, ….


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OrdersOrders

• Assignment to duty

• DO NOT move any Facility unless appropriate orders have been issued

• Order numbers shall suffice as evidence of properly executed mission assignment


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LiabilityLiability

• Orders do not guarantee liability coverage• Legal process bases coverage on a review

of the circumstances and facts involved• Actions may not exceed the facility

capabilities• Must not go beyond the scope of the

Auxiliary duties• Coverage may be denied by the Coast

Guard


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Operational GuidelinesOperational Guidelines

• Remember, we are prohibited from:– Boardings for law enforcement

purposes– Investigating complaints of negligent

operation– Violating any navigational rules– Creating any situation that would place

any vessel in navigational extremes.


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Operational Parameters - Communications

Operational Parameters - Communications

• External:– VHF Radio is ALWAYS primary,

cell phone secondary– Must have 2 way communications

at all times– Maintain a 1 hour radio guard at a

minimum or as required by OIA (Order Issuing Authority)

– If communications are lost, orders may be voided


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Operational parameters -Communications cont’d

Operational parameters -Communications cont’d

• Internal:– Be aware of challenges in

communicating with engine noise and wind

– Communications may be distorted– Verbalize the response to the coxswains

orders– Coming up, coming down, hard turn, etc.– Crew - repeat/acknowledge these

commands or informational messages


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TowingTowing

• Requires a high degree of awareness• Many potential hazards• Know limitations of facility and towing

components• How the vessels are loaded will affect

maneuverability• Brief your crew and the disabled vessels

owner• Plan an escape route


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Operational Parameters -Speed

Operational Parameters -Speed

• Experienced coxswains rarely operate at maximum speed available

• Excessive speed is attributed to mishaps

• Speed is hard on the body and the equipment

• Hard to maintain situational awareness

• Never hesitate to ask the coxswain to slow down (remember your TCT)


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Operational ParametersSpeed cont’d

Operational ParametersSpeed cont’d

• Comfort and safety of crew• No justification for navigating with a lack of

consideration or fatiguing the crew enroute to a perceived distress

• Speed must be adjusted for weather and sea conditions

• Safe speed is prudent seamanship• Can (and has) cause crew ejection, injury

or damage to boat


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Mishap ReportingMishap Reporting

• Report all information immediately via radio or cell to your OIA

• Call next business day to your DIRAUX/OTO• Download the Claim form from the Coast Guard

website• CG will investigate• Do not repair the facility unless authorized to do so• Maintain LOG BOOK• Damage must be linked to identifiable patrol cause


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Local HazardsLocal Hazards

Are there particularly tricky or dangerous hazards in your local AOR (Area of Responsibility)

What are they, have you communicated them to your crew

Highlight them on your charts for new crew to easily see


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Bravo Zulu!Bravo Zulu!

Great Job!

Thank you for your participation in the 2009 Operations Workshop. Please share your thoughts about this training, the format, and/or content with us!

Bruce Pugh, DVC-OE Division Chief Operations

Projects and Educational Outreach

Jim McCarty, [email protected]

mailto:[email protected]


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AcknowledgementsAcknowledgements

Special thanks to past rear commodore Pat Ermilio (ADSO-OP, SO-OP,

FSO-OP) from Flotilla 10-13 in 1st Southern for contributing much of the baseline material used to prepare this workshop.

2009 Operations Workshop. Department of Operations (Response) 2 Welcome This seminar is designed to...

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