2009-10 On Site Review Process Office of Field Services.
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Transcript of 2009-10 On Site Review Process Office of Field Services.
2009-10On Site Review Process
Office of Field Services
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Overview of On Site Review Materials and Process
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Purpose of the On Site Review
Meet Federal requirements for MDE’s oversight of programs administered by the Office of Field Services (OFS)
Encourage program coordination and collaboration
Identify program development and improvement needs
Identify effective Statewide programs and practices
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Purpose of the On Site Review
In addition, in Michigan…“Ensure that strategies and
activities are implemented to achieve goals established through
the Comprehensive Needs Assessment.”
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On Site Review Process
District Selection Risk Factors
Non-compliance with previous OSR reports/findings
Concerns with Consolidated Application
Single Audit Findings Rotation Cycle
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On Site Review Process
District Selection (continued) Other Considerations
Allocation Size Title I Allocation – key determiner Total Allocation in Consolidated
Application Section 31a
Demographic Representation
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On Site Review ProcessDistrict Selection (continued) Other Considerations (continued)
District Request Extenuating Circumstances AYP Data or High Priority School
Status Coordination of review schedule
with other MDE Offices OFS Consultant Input
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MaterialsMaterials District Must Submit to OFSOffice of Field Services Consultant MapPurpose StatementCategorical Program OutlineProcess Checklist Attachment – Sample Compliance Plan FormDistrict Study GuideDistrict Study Guide ExplanationSchool Study GuideSchool Study Guide Explanation Attachment A – Schoolwide Rubric Attachment B – Targeted Assistance RubricNCLB GlossaryFollow-Up Survey Form
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On Site Review Process
Initial Contact with District District notified by a Pre-Visit
Letter in September of the year of OSR
Pre-visit is scheduled Pre-visit participants identified Formal Announcing Visit Letter
sent
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Purpose of the Pre-VisitDistrict: Establish Preliminary Agenda Select OSR District Contact Identify stakeholders:
Principals Program Directors, Central Office
Representatives, Management Company Authorizers and Superintendents, if
applicable Provide overview of related OSR
process, procedures and documents
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Purpose of the Pre-VisitSchool(s): Establish Preliminary Agenda Identify Stakeholders:
Principals School Improvement Team Representatives Classroom Teacher(s) Parent(s) of Title I Student(s) All staff paid with fund sources being
reviewed Provide overview of related OSR
process, procedures and documents
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OSR District Contact Responsibilities
Participate in consensus process for respective Study Guides
Attend the district and school OSR visits
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On Site Review Process: District and School Level Convene stakeholders for district and
schools Explain the purpose and process of OSR Distribute all documents to respective
stakeholder groups Allow time for individual reflection and
scoring Reconvene stakeholders to prepare
consensus documents – district and school level
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On Site Review Process
District: Contact collects district and school level
documents for submission to MDE/OFS Submit electronically or mail documents
to MDE/OFS no later than 3 weeks prior to On Site Review
MDE/OFS: Prepare and review internal and external
documents
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District’s Responsibilities:Documents Submitted to MDE The District Improvement Plan, plus
district Professional Development Plan (if this is a separate document)
The local District Board Policy on Parental Involvement
The written district plan to ensure all core academic teachers meet the highly qualified requirements
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District’s Responsibilities:Documents Submitted to MDE McKinney-Vento
Homeless Liaison Homeless Dispute Resolution Process Title I Set Aside Formula Local District Board Policy on Homeless
On Site Review District Study Guide Include list of participants who
generated the District Study Guide
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District’s Responsibilities:Documents Submitted to MDE
Private School consultation information A list of staff funded by each program,
including FTEs and assignment, organized by school
Business Office printout of FTEs and assignment of all personnel funded by Consolidated Application andSection 31a, organized by school
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District’s Responsibilities:Documents Submitted to MDE Annual Education Report
District All schools identified for review
Title III Plan Limited English Proficient
notification letter to parents
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District’s Responsibilities:Documents Submitted to MDE
On Site Review School Study Guide Include list of participants who
generated the School Study Guide School Improvement Plans for all
schools indentified for review List of staff and their position
identified to attend the school or district OSR
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District’s Responsibilities:Documents Submitted to MDE
Additional Documents for Title I Schools: School level Parent Involvement Policy School-Parent Compact Notification sent to parents informing
them of right to request professional qualifications of their student’s teacher or paraprofessional
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District’s Responsibilities:Documents Submitted to MDE Additional documents for Title I
schools, continued Notification sent to parents if their
child was taught for four or more consecutive weeks by a teacher who was not highly qualified
Two Year Improvement Plan for Schools Identified for Improvement
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OSR District Contact Responsibilities
Remember – New Procedure!!! Ensure early submission of the
following documents for prior approval: Targeted Assistance Plans Schoolwide Plans Annual Education Report District Parental Involvement Policy
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On Site Review Day(s)
District Meeting Discuss the consensus District
Study Guide School Meeting(s)
Discuss the consensus SchoolStudy Guide
School Walkthrough (optional)
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On Site Review Day(s)
Exit Meeting Invite Stakeholders – school
principals, key administrators, key office personnel, district program contacts and others invited by the district
Highlight Observations and Recommendations
Identify Change Requireds (CR)
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On Site Review Report
District receives written Report in30 business days
District responsibilities following receipt of the On Site Review Report: Share Reports with schools and
stakeholders Respond to CR in a Compliance Plan Submit Plan within 30 business days
from receipt of written Report
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On Site Review Follow-Up
Technical assistance upon request
Compliance Plan approval
Consultant schedules follow-up visit for the next year
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Contact Your Regional Office of Field Services Consultant: Region 1 . . . . . . . . . 517-373-4009 Region 2 . . . . . . . . . 517-373-0161 Region 3 . . . . . . . . . 517-373-6341 Region 4 . . . . . . . . . 517-373-4004 Region 5 . . . . . . . . . 517-373-4212
Questions and Answers