2009-08-26 Corporate Governance & Finance Committee ... · 26/08/2009 · Corporate Governance and...

MINUTES

of the

CORPORATE GOVERNANCE AND FINANCE COMMITTEE MEETING

CHAIRMAN: Cr Graham Engeman

Held in the Boardroom Old Bank Building

46 Nash Street, Gympie Qld 4570

On Wednesday 26 August 2009 at 9.55 am

For Adoption at the General Meeting to be held on

9 September 2009

Corporate Governance and Finance Committee Meeting – 26 August 2009 1

Gympie Regional Council CORPORATE GOVERNANCE AND FINANCE COMMITTEE MEETING Councillor D.R. Neilson (Chairman), Cr. R Dyne (Mayor), Crs A.J. Perrett, G.L Engeman, L.J. Friske, R.A. Gâté, I.T. Petersen, J. Watt and J.A. Walker.

LEAVE OF ABSENCE G21/08/09 - That Cr D.R. Neilson be granted Leave of Absence from all Council meetings on the 26 August 2009. G11/06/09 - That Cr Tony Perrett be granted Leave of absence from all Council meeting during the 24 – 27 August 2009 to attend the LGAQ Conference.

CONTENTS APOLOGIES/LEAVES OF ABSENCE .........................................................................................................................3

CONFLICTS OF INTEREST/MATERIAL INTEREST BY COUNCILLORS ........................................................3

SECTION 1: CONFIRMATION OF MINUTES OF PREVIOUS CORPORATE GOVERNANCE AND FINANCE COMMITTEE MEETING ...........................................................................................................................3

SECTION 2: VOUCHERS FOR PAYMENT AND CONFIRMATION AND STAFF ACTION ENDORSED AS AT 31 JULY 2009 .............................................................................................................................................................4

ITEM 2/1 VOUCHERS FOR PAYMENT AND CONFIRMATION AND STAFF ACTION ENDORSED AS AT 31 JULY 2009 ........4 SECTION 3: SUNDRY DEBTORS MATTERS...........................................................................................................5

ITEM 3/1 CITEC FEE INCREASE ...................................................................................................................................5 SECTION 4: INSURANCE AND LEGAL MATTERS ...............................................................................................5

SECTION 5: COUNCIL PROPERTY ..........................................................................................................................6 ITEM 5/1 REQUEST FOR LEASE TO AGIST OVER LOT 267 ON LX 1852 AND LOT 121 ON LX 2311, GYMPIE WOOLOOGA ROAD, LOWER WONGA ..............................................................................................................................6 ITEM 5/2 REQUEST FOR LEASE OVER PART OF LAND SITUATED OFF EVERSON ROAD, GYMPIE, MORE PARTICULARLY DESCRIBED AS LOT 2 ON CP MPH 24364......................................................................................................................12 ITEM 5/3 REQUEST FOR FINANCIAL ASSISTANCE – MAINTENANCE OF COUNCIL BUILDING .....................................15

SECTION 6: RATES MATTERS ................................................................................................................................19

SECTION 7: FINANCIAL REPORTING ..................................................................................................................19 ITEM 7/1 FINANCIAL SUMMARY REPORT – FUND BALANCE AND INVESTMENT REPORT AS AT 31 JULY 2009 AND RATE COLLECTION AS AT 17 AUGUST 2009..................................................................................................................19 ITEM 7/2 SUMMARISED BUDGET REPORT AS AT 31 JULY 2009.................................................................................20 ITEM 7/3 AMENDMENT TO BORROWING POLICY 2009/2010.....................................................................................20

SECTION 8: FINANCIAL ASSISTANCE REQUESTS ...........................................................................................22 ITEM 8/1 REQUEST FOR FINANCIAL ASSISTANCE FROM RURAL FIRE BRIGADES ASSOCIATION QLD INC .................22 ITEM 8/2 REQUEST FOR LETTER OF SUPPORT ...........................................................................................................23 ITEM 8/3 RECOGNITION OF WW1 SOLDIER – CAPTAIN GILBERT HARRY .................................................................25

SECTION 9: STAFF MATTERS.................................................................................................................................26

Gympie Regional Council

Corporate Governance and Finance Committee Meeting – 26 August 2009


2

ITEM 9/1 WORKPLACE HEALTH AND SAFETY REPORT – 14/07/09 – 17/08/09 ..........................................................26 ITEM 9/2 TRAINING REPORT FOR JULY 2009 ............................................................................................................27 ITEM 9/3 CIVICA NATIONAL USER CONFERENCE – SYDNEY, 25-27 OCTOBER 2009.................................................29

SECTION 10: MISCELLANEOUS ITEMS ...............................................................................................................30 ITEM 10/1 QUARRY PRODUCTS – REVIEW OF RATES .............................................................................................30 ITEM 10/2 COPIES OF ANNUAL BUDGET ON CD.....................................................................................................32 ITEM 10/3 LOCAL GOVERNMENT GRANTS AND SUBSIDIES....................................................................................32

SECTION 11: ATTACHMENTS.................................................................................................................................34

IN COMMITTEE ITEMS .............................................................................................................................................35 IN COMMITTEE ITEM 1 OUTSTANDING SUNDRY DEBTOR REPORT AS AT 31 JULY 2009...........................................35 IN COMMITTEE ITEM 2 KILKIVAN INDUSTRIAL ESTATE – REPORT FROM INDUSTRIAL ESTATE WORKING GROUP....35 IN COMMITTEE ITEM 3 STANDING OFFER ARRANGEMENT 2009/10-T127 BULK LIQUID WATER TREATMENT CHEMICALS .............................................................................................................................................36 IN COMMITTEE ITEM 4 CONSTITUTION OF GYMPIE COOLOOLA TOURISM INC ..........................................................36 IN COMMITTEE ITEM 5 GOOMERI INDUSTRIAL ESTATE – REPORT FROM INDUSTRIAL ESTATE WORKING GROUP ....37 IN COMMITTEE ITEM 6 REQUEST FOR WAIVER OF LEGAL FEES ................................................................................39

GENERAL BUSINESS ..................................................................................................................................................39


3

The meeting opened at 9.55 am.

PRESENT: Cr G.L. Engeman (Chairman), Mayor R.J. Dyne, R.A. Gâté, Cr J Watt and I.T. Petersen. Also in attendance were Director of Financial Services (Mrs Y Oliver), Acting Chief Executive Officer (Mr C Manson) and Minutes Secretary (Ms S Bull).

APOLOGIES/LEAVES OF ABSENCE G21/08/09 - That Cr D.R. Neilson be granted Leave of Absence from all Council meetings on the 26 August 2009. G11/06/09 - That Cr Tony Perrett be granted Leave of absence from all Council meeting during the 24 – 27 August 2009 to attend the LGAQ Conference.

F01/08/09 Moved: Cr R.A. Gâté Seconded: Cr I.T. Petersen

That the apology from Cr J.A. Walker and Cr L.J. Friske be accepted. Carried

CONFLICTS OF INTEREST/MATERIAL INTEREST BY COUNCILLORS F11/08/09 - Cr G.L. Engeman, Cr R.J. Dyne and Cr R.A. Gâté - Conflict of Interest

SECTION 1: CONFIRMATION OF MINUTES OF PREVIOUS CORPORATE GOVERNANCE AND FINANCE COMMITTEE MEETING

F02/08/09 Moved: Cr R.J. Dyne Seconded: Cr R.A. Gâté That the Minutes of the Corporate Governance and Finance Committee Meeting held on 22 July 2009 be taken as read and confirmed.

Carried



4

SECTION 2: VOUCHERS FOR PAYMENT AND CONFIRMATION AND STAFF ACTION ENDORSED AS AT 31 JULY 2009

Item 2/1 Vouchers for Payment and Confirmation and Staff Action endorsed as at 31 July 2009 Re: MINUTE F03/08/09 Vouchers for Payment and Confirmation and

Staff Action endorsed as at 31 July 2009 From: Creditors Systems Officer – Kerri Sutton File: 5/3/06/0005 Date: 13 August 2008 Report: (Creditors Systems Officer – Mrs K. Sutton) VOUCHERS TO BE CONFIRMED FOR PAYMENT Operating Fund:- Vrs 92359 - 92363 $4,851.02 VOUCHERS TO BE CONFIRMED Operating Fund:- Vrs 92178 - 92358 $502,832.22 EFT:- Batch 1541 - 1587 $4,474,656.21 EFT Total Salaries and Wages: $1,944,983.78

F03/08/09 Moved: Cr I.T. Petersen Seconded: Cr J. Watt Recommend that the list of vouchers be tabled at the meeting, confirmed and staff action endorsed.

Carried



5

SECTION 3: SUNDRY DEBTORS MATTERS

Item 3/1 Citec Fee Increase Re: MINUTE F04/08/09 Citec Fee Increase From: Revenue Officer - Debtors – Mrs A. Browne File: Date: 12 August 2009 Report: (Revenue Officer - Debtors – Mrs A. Browne) Queensland Transport currently charges Council a fee to perform registration checks on vehicles with overdue parking fines. This fee has increased at 1 July 2009 from $13.10 to $13.50. At the moment Council only charges $13.10 to the offender, therefore it is recommended that the offender also incur this increase.

F04/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt Recommend that the registration fee charged for overdue parking tickets be increased to $13.50.

Carried

SECTION 4: INSURANCE AND LEGAL MATTERS NIL



6

SECTION 5: COUNCIL PROPERTY

Item 5/1 Request for Lease to Agist over Lot 267 on LX 1852 and Lot 121 on LX 2311, Gympie Woolooga Road, Lower Wonga

Re: MINUTE F05/08/09 Request for Lease to Agist over Lot 267 on

LX 1852 and Lot 121 on LX 2311, Gympie Woolooga Road, Lower Wonga

From: Chris and Melanie Hassall, Quasar Trust, 41 Fifth Avenue, BALMORAL QLD 4171; and G & L Cotter, 39 Gibbs Road, WIDGEE QLD 4570

File: 3/3/03/0001 – DOC ID: 1046477 and 1047598 Date: 30 April 2009 and 12 June 2009 Correspondence from Mr and Mrs Hassell (Dated 30th April 2009) ‘..As per our phone call today, I would like to apply to lease agist or buy (or permit to occupy) grazing reserve Lot 267 on LX 1852 and Lot 121 LX 2311. Quasar Trust purchased the property of joining the reserve called Wonga Valley on the 14th March 2008. At the auction, it was indicated to ourselves that this lease would be transferred upon sale of the property. After a year of waiting for the Department of Natural Resources and Water to advise on application it had been rejected and we have been told handed over the Gympie Regional Council. This reserve joins our property has been leased by the previous owner of the last 20 to 30 years. I spoke to Shane at Gympie Regional Council on Monday, 27th April at 4.40pm and he advised that these blocks are in my wife’s name, Melanie Hassall and then was told 2 days later that we have to go through a process to lease. I enclose copies of the Queensland Government advice to us and the sale correspondence from Ray White Rural, when purchasing this property. I look forward to some correspondence form Gympie Regional Council on the outcome..’



7



8



9



10

Correspondence from G and L Cotter (Dated 12th June 2009) ‘..I am writing to express our interest in agisting the above lots which are adjacent to our Lot 96. Following our original application to DNR more than 1 year ago, they advised that Council had taken over the above lots. Many years ago the above lots were excised from Lot 96 for a Camping and Water Reserve and School Reserve. As a result of this action we are left with a very narrow road frontage and difficult give and take fence on Wonga Creek. Hoping for a favourable outcome..’ Report: (Corporate Administration Manager – Mr John Nancarrow) Background: Lot 267 on LX 1852 and Lot 121 on LX 2311, are Reserves of which Council are currently trustee. These lots were previously leased directed by the Department of Natural Resources and Water (DNRW). This lease expired and Council was contacted in regard to the future management of these Reserves. As trustee, Council can offer leases over these sites for grazing purposes.



11

Proposal: Mr and Mrs Hassal have requested to either agist or purchase reserves described as Lot 267 on LX 1852 and Lot 121 on LX 2311, Gympie Woolooga Road, Lower Wonga. An application has also been received from G&L Cotter to agist over the subject sites. Property Address:

• Lot 267 on LX 1852, Gympie Woolooga Road, Lower Wonga; and • Lot 121 on LX 2311, Gympie Woolooga Road, Lower Wonga.

Tenure:

• Lot 267 on LX 1852, Gympie Woolooga Road, Lower Wonga – Reserve (No. 351) for Camping and Water; and

• Lot 121 on LX 2311, Gympie Woolooga Road, Lower Wonga – Reserve (No. 618) for Recreation.

Current Use: It is believed these reserves are currently vacant. Environmental Management and Contaminated Land issues: The properties are not currently listed on either the Environmental Management or Contaminated Lands registers. Locality Plan: Lot 121 Lot 267



12

Body of Report: Following the receipt of two requests for leasing the subject property and as the grazing or agistment of these lots is of a commercial nature, Council is required to call for tenders under Section 491 of the Local Government Act 1993 to lease the sites. The issue that Mr Hassall raises in regards to the representations made by the real estate agent is a civil matter and not for Councils consideration. A Trustee Lease containing Council’s Standard Terms and Conditions could be offered under Section 59 of the Land Act for non – conforming use of the Reserve Lease for vegetation control. It is suggested that a lease for a term of 10 years would be an appropriate timeframe to allow the successful tenderer recoup their outlays.

F05/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt Recommend that Council call for tenders to agist in accordance with Section 491 of the Local Government Act 1993 over Reserves (no. 351 and 618), described as Lot 267 on LX 1852 and Lot 121 on LX 2311. Further, that Council offer the successful tenderer a lease by way of a Section 59 Trustee Leases for a period of 10 years in accordance with Council’s Standard Terms and Conditions and that of the Department of Environment and Resource Management. Further, that both Mr and Mrs Hassall and G&L Cotter be provided with a courtesy copy of the tender documentation.

Carried

Item 5/2 Request for Lease over Part of Land situated off Everson Road, Gympie, more particularly described as Lot 2 on CP MPH 24364 Re: MINUTE F06/08/09 Request for Lease over Part of Land situated

off Everson Road, Gympie, more particularly described as Lot 2 on CP MPH 24364

From: Dale Murray, Principle, Flexible Learning Centres Network, Edmund Rice Education Australia, PO Box 923, INDOOROOPILLY QLD 4068

File: 3/3/03/0092 Date: 1 May 2009



13

“My thanks to your and the Mayor for your time at our meeting on 29 April, 2009. Edmund Rice Education Australia Flexible Learning Centre Network would like to formally request that the Gympie Regional Council consider entering a long-term lease on Lot 2 on Plan MPH24364-8233 for purpose of the proposed development of the Gympie Annexe of the Noosa Flexible Learning Centre. As this location represents a shift in the proposed development site, it would be very valuable from our perspective, if Council could indicate its intentions to enter into this lease as soon as possible. This is because the Office of Non State Schools Accreditation Board will need to be advised of the change of the original proposed development location. Once again on behalf of Edmund Rice Education Australia I thank you for your commitment to the Edmund Rice Education Australia Flexible Learning Centre Network and the development of educational pathways and social connections for disengaged young people in your community.” Report: (Corporate Administration Manager – Mr John Nancarrow) Background: Previously, Council resolved, through Minute F09/09/08, as follows: “Recommend that Council offers a Lease to Edmund Rice Flexible Learning, subject to the Minister’s consent and all Planning, Building, Design and Health matters being satisfactorily resolved, in Council’s standard format to include the following terms and conditions: (a) Term of Lease – 20 years; (b) Rental to be $100.00 per week + CPI +GST with 5 yearly market

reviews. (c) Use – Flexible Learning Environment for children; (d) The lease area will be over the area identified by Edmund Rice as

approximately 4,106.63m² within Lot 1 on MPH 5037 off Everson Road, Gympie.

(e) The Lessee to hold public liability insurance in a sum not less than $10,000,000.00 or such other amount that Council shall determine from time to time in the name of the Lessee and Gympie Regional Council; and

(f) All costs associated with the preparation, stamping and registration of the Lease be borne by the Lessee.

(g) The use is to be established within 2 years of the date hereof. (h) In the event that the use ceases the lease will be forfeited to Council.

Carried”



14

Edmund Rice accepted these conditions through their correspondence dated 2 December 2008, subject to review of the actual lease documentation. Through negotiations with Edmund Rice Education Australia, it has been recommended that the site be changed to part of Lot 2 on CP MPH 24364. Property Address: The subject property is part of Lot 2 on CP MPH 24364, Everson Road, Gympie. The total property is approximately 8,233m² in size, however the lease area requested by Edmund Rice is approximately 1202m². It would appear that this property is not subject to flooding.

The property is currently zoned ‘community’, and is bounded by both ‘community’ and ‘mixed housing precinct’ zonings. Tenure: Council own this property freehold. Current Use: The Gympie Gymnastics Club Inc. currently hold a lease over a portion (Lease Area C) of this property, expiring on 31st March 2018. Supporting Chemotherapy in Cooloola Inc. also currently hold a lease over a portion (Lease Area B) of this property, expiring 30th October 2028. Locality Plan:



15

Report: Council had previously offered a lease over an area of part of Lot 1 MPH5037. Following further public consultation and discussions with Council representatives it has now been identified that this site is not suitable and have identified the use of part of Lot 2 as a more suitable location. Consultation occurred with the adjoining landowner and he had no objection to the placement of the Edmund Rice on the lower side of the entrance road of lot 2.

F06/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt Recommend that: 1. Council offers a Lease to Edmund Rice Flexible Learning, subject to all

Planning, Building, Design and Health matters being satisfactorily resolved, in Council’s standard freehold lease format to include the following terms and conditions:

(a) Term of Lease – 20 years with commencement date being 1 May

2009; (b) Rental to be $100.00 per week + GST + CPI with 5 yearly market

reviews; (c) Use – Education Centre for Children; (d) The lease area will be over the area identified as “Lease D”

containing an area of approximately 1202m² within Lot 2 on CP MPH 24364 off Everson Road, Gympie.

(e) The Lessee to hold public liability insurance in a sum not less than $20,000,000.00 or such other amount that Council shall determine from time to time in the name of the Lessee and Gympie Regional Council; and

(f) All costs associated with the preparation, stamping and registration of the Lease be borne by the Lessee.

Carried

Item 5/3 Request for Financial Assistance – Maintenance of Council Building Re: MINUTE F07/08/09 Request for Financial Assistance –

Maintenance of Council Building From: Friends of Kandanga Group Inc. File: 3/3/04/0001 Date: 22 July 2009 ‘..(We refer to your letter dated 15 July 2009 regarding the above.



16

Friends of Kandanga have maintained the aforementioned building, example – painting, re-stumping, window repairs etc, however the aged fibro asbestos roofing has deteriorated. For safety reasons, the roofing material will need to be replaced. We therefore seek Council assistance for the financial costs of removing the existing asbestos roof and decontaminating the inside of the building. There will be no labour or administration costs involved at this stage as we have donations of insulation and ridge-capping materials and also labour. Enclosed is a quote from Thunderbird Demolition to remove the roof which, by law, is beyond the capabilities of our volunteers. We thank Council for their assistance and look forward to an early reply.)..’ Report: (Corporate Administration Manager – Mr John Nancarrow) Introduction: Following an on-site inspection carried out with representatives of the Group, it was ascertained that due to the current condition and material type of the roof, Council be requested to seek financial assistance in regards to its removal. Proposal: To remove the existing asbestos roof and decontaminate the inside of the building. Due to the nature of the substance of the roof, the removal can only be undertaken by a licensed operator. Property Address: Lot 22 SP 105938 containing an area of 4132 m2 situated at Main Street, Kandanga. Tenure: The property is freehold and zoned under Village under the Cooloola Shire Council Town Planning Scheme. Current Use: The site currently has the former Kandanga Fruitgrowers’ shed and a Council Water Treatment Plant.



17

Locality Plan:

Lot 22



18

Report: Council purchased the property from Queensland Rail in 2004 and at that time the building was occupied by the Kandanga Fruitgrowers’ Association which was later vacated. Following contact by the Friends of Kandanga Group, Council at a meeting held on 19 October 2004, offered a lease of the building for three years with two further options of three years each. The Group did not take up this offer of a lease. In 2006 the Group wrote to Council requesting financial assistance in regards to the supply of necessary paint to encapsulate the roof due to holes appearing. These costs were funded by Council as the lease agreement had not yet been finalised. In June 2007 the Group again contacted Council to advise that with the announcement of the proposed Traveston Dam the building is to be occupied by the ‘Save the Mary Group” and that they wish to further delay the lease agreement until the building is no longer required by this group. A further request was received in regards to expenditure on the building of an amount of $6298.50 carried out by the Friends of Kandanga Group in March 2009 due to damage caused by termites and timber rot. Council advised that they were unable to assist in this instance. The roof has now been identified as requiring replacement and the Group have forwarded a further request for funding of an amount of $2842.95. As the roof materials are asbestos, the removal is required to be undertaken by a specialist and licensed person. The Group has sourced all materials to replace the roof and are only seeking from Council the cost of removing the asbestos. It should be noted that this site is subject to flooding. There is no funds allocated in the 2009/10 budget.

F07/08/09 Moved: Cr I.T. Petersen Seconded: Cr J. Watt Recommend that Council request Mrs Kelly, Coordinator of Community Facilities & Services to investigate possible sources of funding for the removal of the asbestos in the building, and report back to a future Corporate Governance & Finance Committee Meeting accordingly.

Carried



19

SECTION 6: RATES MATTERS NIL

SECTION 7: FINANCIAL REPORTING

Item 7/1 Financial Summary Report – Fund Balance and Investment Report as at 31 July 2009 and Rate Collection as at 17 August 2009 Re: MINUTE F08/08/09 Financial Summary Report – Fund Balance

and Investment Report as at 31 July 2009 and Rate Collection as at 17 August 2009

From: Management Accountant, Cindy Savage & Principal Finance Officer Revenue, Mr R Watson

File: 5/1/09/0003 Date: 19 August 2009 Report: (Management Accountant – Miss C Savage)

FUND BALANCE GYMPIE REGIONAL COUNCIL

as at 31 July 2009

Operating Fund $1,164,633.18 Trust Fund $602,445.40

INVESTMENT REPORT

GYMPIE REGIONAL COUNCIL as at 31 July 2009

Consolidated Operating Fund $67,251,171.65 $262,626.92 $1,246,000

Invested Balance

YTD Interest Yield Budget Est. % of Budget

Est

21.1%

Trust Fund $2,161,634.00 N/A Indicative Interest Rate 3.53%

Report: (Principal Finance Officer – Revenue - Mr R. Watson)

RATE COLLECTION Arrears 1 July 2009 $2,714,626.33 Levy Raised 2009/2010 Financial Year -$663.47 Interest Raised $44,360.67



20

Receipts $559,832.00 Discount Applied $336.58 Pensioner Rebate (Government) $2,662.16 Pensioner Rebate (Council) $337.45 Balance Outstanding $2,195,155.34 Credit Balance $615,827.64 Balance Outstanding 17 August 2009 $2,810,982.98 Balance Outstanding 18 August 2008 $2,120,911.35

F08/08/09 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne Recommend that the report be received.

Carried

Item 7/2 Summarised Budget Report as at 31 July 2009 Re: MINUTE F09/08/09 Summarised Budget Report as at 31 July 2009 From: Director of Financial Services – Yvonne Oliver File: 5/1/09/0003 Date: 14 August 2009 Report: (Director of Financial Services - Mrs Y.J. Oliver) Refer to “Attachment 1” for the Summarised Budget Report

F09/08/09 Moved: Cr J. Watt Seconded: Cr I.T. Petersen Recommend that the information be formally received.

Carried

Item 7/3 Amendment to Borrowing Policy 2009/2010 Re: MINUTE F10/08/09 Amendment to Borrowing Policy

2009/2010 From: Director of Financial Services – Yvonne Oliver File: Date: 14 August 2009 Report: (Director of Financial Services - Mrs Y.J. Oliver) Council’s Borrowing Policy contained within the 2009/2010 Budget reads as follows:



21



22

To more accurately reflect the intention of funding a small change is required to the Corporate Governance Program description to read “Corporate Governance Program (Rainbow Beach Community Facility)”.

F10/08/09 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne Recommend that the description under the Corporate Governance Program within Council’s Borrowing Policy read: “Corporate Governance Program (Rainbow Beach Community Facility)”.

Carried

SECTION 8: FINANCIAL ASSISTANCE REQUESTS Cr G.L. Engeman, Cr R.J. Dyne and Cr R.A. Gâté declared a Conflict of Interest in the next item due to being a member on the Rural Fire Brigade and remained in the meeting.

Item 8/1 Request for Financial Assistance from Rural Fire Brigades Association Qld Inc Re: MINUTE F11/08/09 Request for Financial Assistance from Rural Fire

Brigades Association Qld Inc From: Mr G Fahey, Manager – Marketing & Promotions, P O Box 3952,

South Brisbane Q 4101 File: Doc.ID:1061408 Date: 24 July 2009 “As you can see I represent the Rural Fire Brigades Association of Qld. We have recently moved into offices at 101 Mary Street Gympie and run our State wide operations from this office. Now that we are approaching what will be a major bushfire season throughout the rural areas of Queensland we feel it is time to make people more aware of the dangers that prevail. It is with this in mind that I seek your assistance. As a ‘not for profit’ charity organization, we raise funds for all the 35,000 Qld Rural Fire Fighters – all volunteers that are valuable members of the 1530 Brigades that look after 93% of Qld land mass. These funds are distributed to the Brigades to help them with purchases of essential fire fighting equipment and operational costs.



23

We feel that it is imperative that we raise the awareness and profile of these volunteers (unpaid professionals) through our association. We are communicating with TV and Radio Stations within the area to explore the availability of Community Service ‘spots’. This communication so far has been very positive and they have displayed a willingness to assist us. The issue at hand is production of these ads that can be quite expensive. I am seeking on behalf of the Association a ‘grant’ to cover the costs of these productions. If you are willing to help I am happy to meet with you at your request, if not I would appreciate it if you could supply me the details of the person or department within council that could attend to this request.” Report: (Director of Financial Services - Mrs Y.J. Oliver) There is no provision in the budget for this request.

F11/08/09 Moved: Cr I.T. Petersen Seconded: Cr J. Watt Recommend that the Rural Fire Brigades Association Qld Inc be advised that due to budget constraints Council is unable to assist on this occasion.

Carried unanimously

Item 8/2 Request for Letter of Support Re: MINUTE F12/08/09 Request for Letter of Support From: Robyn Bowman, Heart of Gold International Film Festival Inc,

214 Mary Street, GYMPIE QLD 4570 File: 3/2/9/2 DOC ID: 1063137 Date: 29 July 2009 “The purpose of this letter is to reassure you that the board and key volunteers of heart of Gold Film Festival Inc are committed to ensuring the continuation of the festival for many years as a landmark event on the Gympie calendar. We request a letter of support from you to submit with our application to Queensland Events for funding. Temporary staff will be employed as soon as possible, beginning 10 August, with advertisements for permanent positions made in local Gympie and Sunshine Coast media and arts websites by 10 August. We plan to employ a person to oversee operations and administration and an artistic director whose task will mainly be to source the films and work with filmmakers on a short-term basis for each festival.



24

Key volunteers have started work in their spheres, for example, cataloguing the 70 or so films which has been submitted for competition. Luana Johnston has been in contact with you regarding this matter, and, in the interests of efficiency, your letter should be sent to her at 9 Ranson Road, Gympie, 4570. The board of Heart of Gold International Film Festival Inc consists of Indra Boss, Robyn Bowman, Sandy Neilen, Cos Shuh and Tony Kishawi. Since the resignation of the Festival Director, Toni Powell, the board has pursued an active consultative process and re-engagement of key volunteers to ensure the successful operation of the Film Festival in Gympie in March, 2010.” Report: (Chief Executive Officer - Mr K.A. Mason) In Council’s 2009/10 Budget, the Heart of Gold Film Festival Inc was allocated an amount of $20,000 cash and up to $5,000 Civic Centre hire allocation for their 2010 Festival anticipated to be held in March 2010. Payment of these funds was made subject to advice from the organisers relative to the current status of their festival and they have advised Council in this letter. Council officers have replied to this letter advising that the funds will be available when the Festival draws near.

F12/08/09 Moved: Cr J. Watt Seconded: Cr R.A. Gâté Recommend that the information be received. Further that a letter of support be provided to the Heart of Gold to submit to Qld Events. Further, that Council note that the Chief Executive Officer has been authorised to send this advice from today’s meeting and it is recommended that the Committee’s action in this matter be endorsed.

Carried



25

Item 8/3 Recognition of WW1 Soldier – Captain Gilbert Harry

Re: MINUTE F13/08/09 Recognition of WW1 Soldier – Captain

Gilbert Harry From: RH Stretton, Gympie RSL Sub-Branch, 217 Mary Street,

GYMPIE QLD 4570 File: 5/3/15/0001 DOC ID: 1066513 Date: 17 August 2009 “Earlier this year our Sub-Branch was notified of a WW1 soldier being in an unmarked grave here in the Gympie cemetery. Captain Gilbert Harry was highly decorated for gallantry during WW1 on the Western Front. He is only one of nine Australians to be awarded the Military Cross and Bar plus the Military Medal. Arrangements were made to put in place a suitable grave setting and headstone to recognise this man. Whilst researching Gilbert Harry’s records we were informed of his original MC and Bar being up for sale. The Sub-Branch purchased these Medals and along with replica Medals that he was entitled to plus his photo and a short story of his life, put them in a framed glass case for display. As you may be aware there has been a cost in this exercise, in total the Sub-Branch has out laid just over $5,000.00 to complete the project. We are writing this letter requesting if the Council would look at a cost sharing arrangement with the Sub-Branch on a fifty fifty basis. We would be most grateful if Council would contribute $2,500.00 to the project. The media coverage of the whole exercise certainly featured Gympie on a number of occasions. The framed display is now in a glass cabinet within the RSL building. For further information please contact us at the above.” Report: (Director of Financial Services - Mrs Y.J. Oliver) There is no allocation for this request in the current budget.

F13/08/09 Moved: Cr R.J. Dyne Seconded: Cr R.A. Gâté Recommend that the Gympie RSL Sub-Branch be advised that Council supports the project and will contribute $2,500.00. Further that the RSL be asked to acknowledge the Councils contribution.

Carried



26

SECTION 9: STAFF MATTERS

Item 9/1 Workplace Health and Safety Report – 14/07/09 – 17/08/09 Re: MINUTE F14/08/09 Workplace Health and Safety Report –

14/07/09 – 17/08/09 From: Workplace Health & Safety Officer – Les Latemore File: 3/7/19/0001 Date: 18 August 2008 Report: (Workplace Health & Safety Officer – Les Latemore)

DATE CODE LOST TIME (DAYS)

JOB POSITION DETAILS SUPERVISOR

07/07/09 I N/A Mechanic The worker suffered a minor injury to his eye while welding.

M. Burgess

07/07/09 A N/A Truck Driver Loading cold mix onto Plant 180, a large piece jammed on tail gate and bent corner and prevented it from closing.

C. Richardson

09/07/09 I N/A Mechanic The worker suffered a minor injury while using a metal folder, the sheet clamp sprung back and hit his finger/hand.

G. Brady

09/07/09 A N/A Process Engineer Vehicle in rough terrain, performing bore sampling when branches scratched the vehicle, causing minor damage to plant 14.

G. Curry

22/07/09 I N/A Spray Operator The worker suffered a minor injury to his head while accessing the storage container on plant 58, when the lid dropped on his head.

W. Sauer

29/07/09 LTI 11 Plumber The worker suffered a back strain injury while replacing a main line at a treatment plant.

D. Stonier

Codes Totals For The Month

I - Incident (nil injury or damage sustained)

4

A - Accidents (damage to property/environment)

2

FA - First Aid / Medical Treatment injury 0

LTI – Time Lost Injury 1

ACCIDENT, INCIDENT AND WORKERS COMPENSATION CLAIMS FOR AUGUST REPORT 2009



27

Total – total days lost for incidents reported this month

11

F14/08/09 Moved: Cr J. Watt Seconded: Cr R.J. Dyne

Recommend that the report be received. Further that future reports only contain statistical data with reporting of exceptional items only.

Carried

Item 9/2 Training Report for July 2009 Re: MINUTE F15/08/09 Training Report for July 2009 From: Training & Development Co-ordinator – Mrs R. McCormack. File: Date: 7 August 2009 Report: (Training & Development Co-ordinator – Mrs R. McCormack) A quiet start to the year – the majority of the cost this month reflects costs incurred by individuals in completing studies. Also of significance is the cost of wages incurred while undertaking training (Civil Construction, Construction Skills & Plant Tickets) These programs are largely now run in house in partnership with outside RTOs.



28

Training Report July-2009

Directorate Training Description Program

Cost Total for Period

Total for Year

Finance $0.00 $0.00 Corporate Services $270.00 $270.00

Workplace Rehab Co-ordinator $270.00

Planning & Development $1,540.00 $1,540.00 Autocad Training $1,540.00 Community $79.87 $79.87 Elevated Work Platform $79.87 Engineering $5,097.40 $5,097.40 Civil Construction $1,242.90 Construction Skills $156.04 Bridge Management $1,348.28 ACDC Licence $48.30 Plant Tickets $2,301.88 Individuals $5,809.58 $5,809.58 Hecs Payments $0.00 $0.00Study Leave $652.57 $652.57 $652.57Training Resources $695.00 $695.00 $695.00Training Officer - wages $6,569.75 $6,569.75 $6,569.75Depreciation & Asset Management $0.00 0

Total for period $20,714.17

F15/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt

Recommend that the information be received.

Carried



29

Item 9/3 Civica National User Conference – Sydney, 25-27 October 2009 Re: MINUTE F16/08/09 Civica National User Conference –

Sydney, 25-27 October 2009 From: Manager Information Systems - Mr B Hayes File: 3/7/22/0001 Date: 17 August 2009 Report: (Manager Information Systems – B Hayes) The annual Civica National User Conference is being held in Sydney from October 25-27, 2009. Civica develop and market the Authority product which Gympie Regional Council uses as its key specialist Local Government software. More than 260 Councils across Australia and New Zealand are currently using Civica software and services. The national user conference traditionally provides an excellent informational forum for staff to be briefed on the latest directions in Local Government software development. The conference further provides an ideal opportunity to network with Local Government colleagues from across the country who are facing similar challenges in maximising the return on investment from their core software systems. Conference costs (including meals & accommodation) are $882 (ex GST) per delegate, plus return airfares to Sydney. This cost includes an early bird discount requiring payment prior to August 29, 2009.

F16/08/09 Moved: Cr J. Watt Seconded: Cr R.A. Gâté Recommend that the Manager Information Systems (or delegate) be approved to attend the annual Civica National User Group Conference to be held in Sydney from October 25-27, 2009. Further, that Council note that the Chief Executive Officer has been authorised to send this advice from today’s meeting to enable staff to take advantage of the early bird conference registration discount and it is recommended that the Committee’s action in this matter be endorsed.

Carried



30

SECTION 10: MISCELLANEOUS ITEMS Item 10/1 Quarry Products – Review of Rates

Re: MINUTE F17/08/09 Quarry Products – Review of Rates From: Coordinator Procurement & Stores - Mr I. Kuhn File: 4/2/02/0001 Date: 14 August 2009 Report: (Coordinator Procurement & Stores – Ian Kuhn) To maintain competitive rates of council’s quarry products attached is a proposed review of all the rates – based on a 2.5% increase. Since August 2007 when a procurement officer has been on full time duty at the Monkland Quarry the number of private sales has increased in excess of four fold. The value of the number of sales for the twelve months up to 31/03/2009 was $131,324.40 (total quantity of 10,779 tonnes of various quarry products). The number of private sales in this time equated to approximately 1300. It has been identified that Council has not been making a profit from the private sales of quarry products. Many of the sales are small trailer loads that attract sales of less than $20.00 – the cost to load a small trailer is approximately $17.50 (cost based on a plant operator and his loader for 10 minutes).

Current Rate 2009/10 cost

m3 (inc GST)


tonne(inc GST)

Proposed Rate 2009/10 cost m3

(inc GST)

Proposed Rate 2009/10 cost

tonne(inc GST) Monkland Pit Product Overburden 6.60 3.83 6.60 3.83Roadbase 26.35 16.12 27.01 16.52Subbase 25.19 15.40 25.82 15.79Mullock 15.13 10.01 15.51 10.26Rubble 30.80 19.58 31.57 20.07Screened Rock 23.32 15.35 23.90 15.73Boulders 12.27 8.03 12.58 8.23Crusher Dust 30.77 20.86 31.54 21.38Screenings - 10mm 69.60 48.00 71.34 49.20Screenings - 16mm 66.72 48.00 68.39 49.20Loam 25.36 19.21 25.99 19.69Topsoil 28.49 21.09 29.20 21.62



31


m3 (inc GST)


tonne(inc GST)

Proposed Rate 2009/10 cost m3

(inc GST)

Proposed Rate 2009/10 cost

tonne(inc GST) River Sand 16.29 10.25 16.70 10.51Screened River Sand 26.08 17.50 26.73 17.94Shoulder Material 25.36 15.50 25.99 15.89Crushed Maintenance 18.13 11.33 18.58 11.61Other Overburden 6.60 3.83 6.77 3.93Ripped Gravel 11.00 7.28 11.00 7.28Subbase 25.19 15.40 25.82 15.79Mullock 15.18 9.96 15.56 10.21Rubble 23.32 14.96 23.90 15.33Screened Rock 23.32 15.35 23.90 15.73Boulders 12.27 8.09 12.58 8.29Crusher Dust 29.70 20.19 30.44 20.69

Western Division Gravel Pits (gravels not available for private purchase) Uncrushed Gravel 11.00 7.28 11.28 7.46Crushed Gravel 18.13 11.33 18.58 11.61

F17/08/09 Moved: Cr R.J. Dyne Seconded: Cr I.T. Petersen

Recommend that: (a) the proposed rates as presented be accepted; and (b) note that some products in this list are not produced at Council’s

pits and are purchased in and placed on stock; and (c) further, to ensure that Council does not attract any loss on any

such products, the Director of Finance be authorised to adjust prices of products purchased in from other sources eg Screened River Sand, and for Council to endorse Director of Finance actions in such cases; and

(d) a minimum charge of $20.00 per load to be charged for any

private sale of quarry products at the Monkland Quarry.

Carried



32

Item 10/2 Copies of Annual Budget on CD Re: MINUTE F18/08/09 Copies of Annual Budget on CD From: Director of Financial Services – Yvonne Oliver File: Date: 5 August 2009 Report: (Director of Financial Services - Mrs Y.J. Oliver) Council currently charges $69 for a hardcopy of its annual budget. For user convenience a CD copy can also be made available for $22.

F18/08/09 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne Recommend that a $22 fee be added to Council’s Fees & Charges for supply of a CD copy of Councils annual budget.

Carried

Item 10/3 Local Government Grants and Subsidies Re: MINUTE F19/08/09 Local Government Grants and Subsidies From: Anna Bligh MP, Premier of Qld, P O Box 15185, CITY EAST

QLD 4002 File: 5/3/5/8 DOC ID: 1066806 Date: 14 August 2009 “Thank you for your letter of 13 July 2009 concerning State funding to local government. As you would be aware, the global financial crisis has necessitated a very tough State Budget this year. Diminishing State revenue must be directed towards areas of greatest need, including health, essential infrastructure and job creation. Nonetheless, my Government will be honouring its existing approved grant and subsidy commitments to local governments, including $40 million for high and very high priority sewage treatment plant projects across Queensland approved prior to 1 July 2006, where part payments have already been made and where work has commenced.



33

In addition, a new $45 million grant and subsidy scheme will commence from 2011-12, and provide subsidies to councils that have limited capacity to meet their priority infrastructure needs and capital works projects. Further details on the funding reforms and the new Local Government Grants and Subsidies program are available at www.localgovernment.qld.gov.au/funding.aspx. I note that you have also forwarded a copy of your correspondence to my colleague, the Honourable Desley Boyle MP, Minister for Local Government and Aboriginal and Torres Strait Islander Partnerships for her consideration. Again, thank you for bringing this matter to my attention.” Report: (Director of Financial Services - Mrs Y.J. Oliver) This letter is in response to Council’s correspondence sent from resolution G11/07/09 that reads below:

G11/07/09 That the information be received. Further, that Council write to the State Government expressing concerns regarding the level of funding that has been withdrawn from the Local Government subsidy for water and waste water infrastructure. Further, that Council write to the ALGA voicing Council’s concerns regarding the reduction of State Government subsidies to Queensland Local Government for water and waste water infrastructure. Further, that Council investigate the opportunity of raising this issue at the LGAQ Conference 2009.

Carried

F19/08/09 Moved: Cr J. Watt Seconded: Cr R.A. Gâté Recommend that the information be received.

Carried


http://www.localgovernment.qld.gov.au/funding.aspx


34

SECTION 11: ATTACHMENTS Attachment 1 - Item 7/2 Summarised Budget Report as at 31 July 2009 In Committee Attachment 1 – In Committee Item 4 Constitution of Gympie Cooloola Tourism Inc

COUNCIL IN COMMITTEE The Chairman advised the meeting that Council was going “Into Committee” to discuss: 1. Outstanding Sundry Debtor Report As At 31 July 2009 2. Kilkivan Industrial Estate – Report from Industrial Estate Working Group 3. Standing Offer Arrangement 2009/10-T127 Bulk Liquid Water Treatment

Chemicals 4. Constitution of Gympie Cooloola Tourism Inc 5. Goomeri Industrial Estate – Report from Industrial Estate Working Group 6. Request for Waiver of Legal Fees

F20/08/09 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne That pursuant to the provisions of Section 463 of the Local Government Act, Council resolves to close the meeting to the public and move “into committee” to consider the following matter/s:- 1. Outstanding Sundry Debtor Report As At 31 July 2009 2. Kilkivan Industrial Estate – Report from Industrial Estate Working

Group 3. Standing Offer Arrangement 2009/10-T127 Bulk Liquid Water

Treatment Chemicals 4. Constitution of Gympie Cooloola Tourism Inc 5. Goomeri Industrial Estate – Report from Industrial Estate Working

Group 6. Request for Waiver of Legal Fees Further, that in relation to the provisions of Section 250 of the Act, Council resolves that following the closing of the meeting to the public and the moving ‘into committee’ that all matters and all documents (whether in hard copy, electronic, optical, visual or magnetic form) discussed, raised, tabled and/or considered whilst the meeting is closed and ‘in committee’, are confidential to the Council and the Council wishes to keep them confidential.

Carried



35

COUNCIL OUT OF COMMITTEE F21/08/09 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne

That proceedings be resumed in Open Council.

Carried

IN COMMITTEE ITEMS

In Committee Item 1 Outstanding Sundry Debtor Report As At 31 July 2009 Re: Outstanding Sundry Debtor Report As At 31 July 2009 File: 5/3/08/0003 Date: 11 August 2009 Nil

In Committee Item 2 Kilkivan Industrial Estate – Report from Industrial Estate Working Group Re: MINUTE F22/08/09 Kilkivan Industrial Estate – Report from

Industrial Estate Working Group File: 3/3/01/0002 and 3/3/10/0003 Date: 17 July 2009

F22/08/09 Moved: Cr R.J. Dyne Seconded: Cr R.A. Gâté Recommend that Council authorise the Mayor and CEO to progress negotiations with Ausgum (Adam Gleeson) over lots 10-13 (inclusive) on SP 204674, Gatehouse Road, Kilkivan in light of the new valuation received from Col Otto Valuations; and Further, should a sale price not be able to be agreed upon by the parties within 30 days of the commencement of new negotiations, that Council list the property with the local real estate agents with the following special conditions- (a) the properties be listed as one job lot; (b) the sale price be in accordance with the valuation received from Col

Otto;



36

(c) the lots be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12 months to develop the site and;

(d) Once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is paid to allow the completion of the sale transaction and the title to be transferred accordingly.

Carried

In Committee Item 3 Standing Offer Arrangement 2009/10-T127 Bulk Liquid Water Treatment Chemicals

Re: MINUTE F23/08/09 Standing Offer Arrangement 2009/10-T127

Bulk Liquid Water Treatment Chemicals File: 5/6/14/0001 Date: 5 August 2009

F23/08/09 Moved: Cr I.T. Petersen Seconded: Cr J. Watt Recommend that the tender evaluation report be received. Following a thorough assessment of the offers received it is recommended that the tender be awarded as follows: Sodium Hypochlorite 10% - Elite Chemicals Liquid Alum Sulphate 8% - Orica Chemicals and Magnesium Hydroxide 60% - Orica Chemicals.

Carried

In Committee Item 4 Constitution of Gympie Cooloola Tourism Inc Re: MINUTE F24/08/09 Constitution of Gympie Cooloola

Tourism Inc File: 1/2/08/0005 Date: 17 August 2009



37

F24/08/09 Moved: Cr J. Watt Seconded: Cr R.J. Dyne

Recommend that the information be noted. Further that the information be forwarded to the Cooloola Regional Development Bureau for consideration.

Carried

In Committee Item 5 Goomeri Industrial Estate – Report from Industrial Estate Working Group

Re: MINUTE F25/08/09 Goomeri Industrial Estate – Report from

Industrial Estate Working Group File: 3/3/10/0007 Date: 19 August 2009

F25/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt Recommend that:- 1. Lot 23 on SP 225643, Hayden Drive, Goomeri be advertised for tender

containing the special condition that the lot be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12months to develop the site and once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is to be paid to allow the completion of the sale transaction and the tile to be transferred accordingly.

2. In respect to Lot 24 on SP 225643, Hayden Drive, Goomeri, the Mayor

and CEO be authorised to negotiate with the highest tenderer, being John E. Taylor and Jukka Hiltunen, Kovatex Pty Ltd in conjunction with Col Otto’s valuation. Should a suitable compromise be unable to be reached, that the lot be listed for sale with local real estates agents, at the valuation received from Col Otto with a special condition that the lot be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12 months to develop the site and once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is to be paid to allow the completion of the sale transaction and the tile to be transferred accordingly.

3. In respect to Lot 19 on SP 148209, corner of Burnett Highway and

Hayden Drive, Goomeri, that the Mayor and CEO be authorised to negotiate with the highest tenderer, being Lennard A. Plant and



38

Donna Maree Taylor, Goomeri Service Centre in conjunction with Col Otto’s valuation. Should a suitable compromise be unable to be reached, that the lot be listed for sale with local real estates agents, at the valuation received from Col Otto with a special condition that the lot be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12 months to develop the site and once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is to be paid to allow the completion of the sale transaction and the tile to be transferred accordingly.

4. In respect to Lot 29 on SP 221388, Hayden Drive, Goomeri, that the

Mayor and CEO be authorised to negotiate with the highest tenderer, being Lennard A. Plant and Donna Maree Taylor, Goomeri Service Centre in conjunction with Col Otto’s valuation. Should a suitable compromise be unable to be reached, that the lot be listed for sale with local real estates agents, at the valuation received from Col Otto with a special condition that the lot be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12 months to develop the site and once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is to be paid to allow the completion of the sale transaction and the tile to be transferred accordingly.

5. (a) The balance of Lot 28 on SP 221388 be offered for tender, upon

amalgamation of the sliver of land into Mr Plant’s lot, with a special condition that the lot be offered under a lease to purchase arrangement where 50% of the purchase price is to be paid up front as a lease payment allowing for a term of 12 months to develop the site and once the lot has been fully developed with all planning and development conditions being met, the balance 50% of the purchase price is to be paid to allow the completion of the sale transaction and the tile to be transferred accordingly, and

(b) Further, that a valuation be sought from Col Otto and that the Mayor and CEO be authorised to set a reserve value. Should a suitable compromise be unable to be reached with the applicable tenderer, that the lot be listed for sale with local real estates agents, at the valuation received from Col Otto.

6. No further action be undertaken in respect to Lot 16 on SP 148209

until the General Manager of Design Services has designed a future layout of the Goomeri Industrial Estate and proposed use of the lot is known.

Carried




39

In Committee Item 6 Request for Waiver of Legal Fees Re: MINUTE F26/08/09 Request for Waiver of Legal Fees File: 3/3/03/0080 DOC ID: 1036829 Date: 26 April 2009

F26/08/09 Moved: Cr R.A. Gâté Seconded: Cr J. Watt Recommend that the Kilkivan Kindergarten Inc be invoiced for $1000.00 to finalise the account. Further that staff be requested to report to a future meeting outlining the outstanding leases. Carried

GENERAL BUSINESS NIL

There being no further business the meeting closed at 11.49 am.

Confirmed this NINTH day of SEPTEMBER 2009.

Cr G.L. Engeman CHAIRMAN

2009-08-26 Corporate Governance & Finance Committee ... · 26/08/2009 · Corporate Governance and...

Documents

Transcript of 2009-08-26 Corporate Governance & Finance Committee ... · 26/08/2009 · Corporate Governance and...