20084 H Awards Programupdate

4-H Awards Program4-H Awards Program

2008 Update

2008 Due Date2008 Due Date

• Record Book due date• April 1, 2008

• Interview date• May 6 & 7, 2008

• Announcement at Roundup• Honor Night

Updates for 2008Updates for 2008

• 4-H members should wear “Business Attire” for the Award Interviews. 4-H uniforms will be considered inappropriate attire for interviews, because the member is representing themselves and their 4-H work, they are not representing a 4-H office or position.

Updates for 2008Updates for 2008

• Hall of Fame Interview Committee will only judge only 4-H Hall of Fame and given a total of 30 minutes to interview Hall of Fame candidates’ and review their applications.

New for 2008New for 2008

• $1,000 Level III Scholarship - Human Environmental Sciences Scholarship

• Hall of Fame Scholarships increased to $1500.00

• All Level I & II Project Scholarships will remain at $1000.00

Relevant Changes made in 2006Relevant Changes made in 2006

• Projects/Scholarships defined in levels• Level I Projects

• Current stand alone projects

• Level II Projects (member must be previous state winner in a level I Project)

• Advanced Projects

• Level III Scholarships • High school seniors only

• Level IV Scholarships • For Full Time college students only

Success doesn’t just happen…Success doesn’t just happen…

PlanningPlanning• Use a road map

• Project Objectives (found in Awards Handbook)

• Short term goals• What is to be done this year to meet objectives

• Month by Month planning

• Long term goals• Scholarships/Trips• State Winner

Planning with membersPlanning with members

• Start with the objectives• Brainstorm activities which meet the

objectives• Decide which section of the ORF that type

of activity would be reported in• Take good notes

4-H Recordkeeping 4-H Recordkeeping

Getting Started

A 4-H Record Book is…A 4-H Record Book is…

• An organized way to summarize a 4-H member’s project work, leadership and citizenship activities.

• A way to compete for awards and scholarships

• One of those things that kids/parents put in those stiff green folders with a clover

• A real headache

Parts of a Record BookParts of a Record Book

• The Oklahoma Report Form• A 6-page 4-H Story • 3 pages of project pictures (up to 13 for

Photography• NOTHING ELSE!

Extras…Extras…

• In previous years, we removed• Tab/divider pages with artwork• Scrapbooking stickers• Medals• Publicity Photos

The Oklahoma Report FormThe Oklahoma Report Form

• Designed to report facts and figures• Divided into Sections

• IA – What have you done in this project?• IB – What have you learned in this project?• II – 4-H Leadership Experiences• III – 4-H Citizenship Experiences• IV – Awards in All projects• V – Non-4-H Experiences

Section I-A Section I-A Project WorkProject Work

• 4-H Project Work – 15 points• Concise summary of work done as a 4-H

Member in the project• Should show growth in number and complexity

of activities• Other Project Work – 5 points

• Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings

Section I-B – LearningSection I-B – Learning5 points5 points

• Should reflect age-appropriate knowledge and skills

• Should show growth in technical expertise and skill

• Generally listed in Chronological order• Should relate to project objectives – some

objectives can only be met by learning

Section II Section II Leadership ExperiencesLeadership Experiences

• 4-H Leadership – 15 points• Relates directly to the project reported• Projects led, organized or assisted• 4-H visible as “lead” group/organization

• Other Leadership – 5 points• Leadership in other 4-H projects• Use of 4-H Leadership skills to benefit other

organizations/groups

Section IIISection IIICitizenship ExperiencesCitizenship Experiences

• 4-H Citizenship – 15 points• Community service projects/activities related to

the project reported which are organized by/through 4-H

• Individual service activities representing 4-H• Other Citizenship – 5 points

• Community Service related to other 4-H projects

• Community projects organized by other groups

Section IV Section IV – 5 points– 5 points

4-H Awards in All 4-H Awards in All Projects/ActivitiesProjects/Activities

• Report project-related accomplishments first

• Significant awards• Summarize or group similar types of

recognition• Do not exceed ½ page

Section V- Section V- 5 points5 points

Non-4-H ExperiencesNon-4-H Experiences• If project-related activities have been

reported in other sections, do not repeat • Include significant awards/participation• Summarize or group similar types of

recognition• Do not exceed ½ page

4-H Story4-H Story

• Complements the facts in the Oklahoma Report Form

• Shares the member’s feelings• Tells who, what, when, where, why and

how the facts in the ORF came to be • Must be double spaced• Must be no more than 6 pages

4-H Story4-H Story

• Project Growth – 5 points• Document change over time in skill, ability, numbers,

etc• Personal Growth – 5 points

• Examples of how 4-H and this project has impacted the member and others

• Application of 4-H knowledge and skills – 5 points

• Examples of leadership and service and application of skills in other settings

Photo Section – 5 pointsPhoto Section – 5 points

• Suggested Pictures• 1 page of project work • 1 page of leadership activities• 1 page of citizenship activities

• 3-4 pictures per page • Up to 6 pictures if digitally cropped and

captions printed as one unit• Descriptive Captions

Overall Record Book – 5 pointsOverall Record Book – 5 points

• Well organized• Tabs for ORF, Story and Photos are helpful, but not

required

• Easy to read• Effective use of bold fonts, white space and color to

draw attention to headings etc.

• Correct spelling and grammar• Don’t depend on spell and grammar check

• No extra materials

Oklahoma Report FormOklahoma Report FormWhere does this “go”?Where does this “go”?

• Breed, raise and show animals• Learn how supply and demand affects

commodity markets• Organize a civic group presentation• Serve as Teen Leader for a project club• Interview/shadow a breeder or broker• Participate in judging activities

Oklahoma Report FormOklahoma Report FormWhere does this “go”? Where does this “go”?

• Keep reproductive records• Donate seeds or plants and work in a

community garden• Supply animals for a petting zoo• Research how substances enter the food

chain


• Obtain infant/child CPR certification• Organize an adopt a grandparent program• Teach workshops on healthy snacks• Provide childcare for OHCE events• Serve as a page in House or Senate• Learn the difference between rights and

responsibilities


• Inventory of clothing construction techniques learned and used

• Research types of sewing equipment• Learn how to complain about an inferior

product• Construct costumes for school play• Organize a fashion show

A word about other organizationsA word about other organizations

4-H members often belong to other organizations, and they utilize the knowledge and skills gained as a 4-H member in that other organization (church youth group, FFA, FCCLA, FBLA, Boy/Girl Scouts, Jr. Breed Associations, etc.).

What to ReportWhat to Report

• Work done as a 4-H member should be reported as 4-H work in a county or state

4-H record book.• Work done as a member of another youth

group should be reported as non-4-H work in a county or state 4-H record book.

What if I’m not sure?What if I’m not sure?

Ask this question:

“If those who were there and saw, heard or benefited from my actions were asked what organization I represented would probably not say 4-H, then report it as non-4-H work.”

Decisions…Decisions…

• A 4-H member raises beef cattle, but exhibits market cattle as an FFA member

• The same member organized a 4-H Beef project club which met regularly, had educational programs and conducted service projects.


• The church youth director knows that you show sheep as a part of your 4-H work and asks you to provide a lamb for the living Nativity scene

• You get volunteers from your livestock project club to provide animals and participate in the living Nativity scene


• Because of your success in 4-H Share the Fun, the music teacher recruits you to be in school performances

• You recruit members of your school music, drama or dance group to become 4-H members and participate in Share the Fun


• You accompany your church youth group to sing at the nursing home

• You recruit members of your church youth group to go with your 4-H club to sing at the nursing home

Call it what it is…Call it what it is…

• Related work done as a member of another organization or group should be reported as:

_________ Project work conducted as a member of ___________ organization(s)

Formatting TipsFormatting Tips

• No “preferred” way• Use a chart for activities which are done

every year or several times a year• Use impact statements or summaries to

emphasize special projects• Use lists to show that public speaking or

judging activities were project-related

Food Science - chartFood Science - chartActivity 2003 2004 2005 2006 Total

New recipes tried

Snacks prepared

Meals Planned & Prepared

Recipes Analyzed

Recipes Modified

Food Science - statementFood Science - statement

Organized a food science project club that met once per month during the school year. Average monthly attendance was 14. Participants learned healthy eating and activity habits. From the beginning of school to the end of the year, members increased activity levels by average of 20 minutes per day.

LeadershipLeadership

• Use this section to report• Teaching opportunities & experiences• Details of activities organized • One on one assistance• Number reached through activities • Member’s role in Youth Adult Partnerships• Promotional Leadership• Officer responsibilities

CitizenshipCitizenship

• Use this section to report:• Participation in Service Learning activities• Activities which foster greater understanding of

community issues• Donations, community fund raisers, Food or

clothing drives etc.• Involvement in special causes – Heart Association or

Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.

Awards in All ProjectsAwards in All Projects

OK to group like awards1. Received county medals in Dog, Fabrics and Fashions,

Food Preservation, and Sheep

2. Selected to attend Denver, Kansas City, National Congress and Citizenship Washington Focus

3. Grand Champion Bread in County Fair – 5 years

4. Grand Champion Fashion Revue entry – 6 years

5. Breed Champion Wether – 2 years

Non-4-H ExperiencesNon-4-H Experiences

• OK to group like activities• Superintendents Honor Roll – 6 years• Academic awards in History, English and Math

• Single entries for emphasis• Valedictorian of graduating class• Selected to serve as Senate page

Pieces of the 4-H Project Puzzle

Why 4-H Projects?Why 4-H Projects?

When projects are completed,They will represent ME-the 4-H member, my thinking, my skill of hand, my work ideas.

--OB Boggs, WVES

4-H Record Books…4-H Record Books…

• are teaching tools for developing desirable character traits and life skills as well as project skills

• teach youth to help themselves and others

• provide real experiences in making decisions

• are age appropriate & flexible for individual development

• include intrinsic & extrinsic rewards

We promote Project Work by:We promote Project Work by:

• Showing how … not doing for• Observing & listening• Supporting with encouragement• Being sincerely interested• Staying just out of the way, while never

being far away• Helping members do things their own

way when possible• Knowing what is going on• Praising when it is needed & earned

The Finished Project The Finished Project Work PuzzleWork Puzzle

•Is driven by the 4-H member•Has short and long term goals•Builds on interests•Include Quality, Quantity & Variety•Is a Process vs Activity•Uses tools for reporting not the end result of the work

Project Work CycleProject Work Cycle

• What do I know?• What do I want to know more

about?• How can I find out?• How do I make what I learned

useful?• How can I share my

knowledge?• What’s next?

E

Experiential Process

EXPERIENCE*SHARE*PROCESS*GENERALIZE*APPLY

National Recognition National Recognition ModelModel

• Participation• Peer Competition• Progress toward goals• Standards of

Excellence• Cooperation

Why is this important?Why is this important?

• Good project work involves all the elements of the 4-H Recognition Model

• 4-H Record books are a picture of the 4-H member’s project work.

• Record books are one way to determine a member’s progress and reward them for their effort.

• Through project work they develop the leadership, citizenship and life skills 4-H is about.

• Projects are how we develop our members into the people we want them to be.

• It is not just “for the Recordbook” It is for youth development.

Completing the 4-H Record Book

2008 Awards Program Update

12/20/04

4-H Awards Program Update4-H Awards Program Update• All applications due April 1, 2008 in

State 4-H office by 12 noon. This includes:4-H Project Record BooksScholarship ApplicationsNational Congress ApplicationsKey Club Member ApplicationsState Honorary 4-H Member NominationsState 4-H Alumni Nominations

Note: National 4-H Conference applications are due July 1

4-H Awards Program Update4-H Awards Program Update

Minimum Scores Required on Records to be considered for interview:

• Record Books – 75 points• Hall of Fame – 75 points• Scholarships – 75 points


News Information Sheet• Use current form from 4-H

Website• No individual photo needed• Completeness and accuracy

essential• Two copies per applicant

4-H Awards Program Update4-H Awards Program UpdateProjects/Scholarships• For 2008

• No new Level I projects• Advanced Projects

• For previous state winners only• Advanced Achievement, Advanced

Agriculture Advanced Citizenship, Advanced Family and Consumer Sciences, Ira Hollar Advanced Leadership

• Scholarships• One member – one form (except

Blackburn & Collegiate 4-H)


Project Objectives• Should be the “roadmap” for

planning all 4-H Project work• Are listed for stand-alone and AOP

projects• Reflect current focus of projects• Include appropriate technology

applications• Are easy to read and understand


Margins• Top – 1 inch• Bottom – ½ inch• Left Side – 1 ¼ inch• Right Side – ½ inch

Larger margins OK – smaller DQ


Recommended FontsTimes New Roman 12

Arial 12

Courier 12

Smaller Fonts will be disqualified

Discouraged FontsAny narrow, condensed, script, or novelty

fontsUse of bold-face type, underlining, italics or color OK for

emphasis


Scholarships• Check awards handbook for criteria

and eligibility• Required materials vary• Specific forms for

• Blackburn Handskills• Collegiate 4-H


Hall of Fame Blue Award Group• No more than 20 selected from Hall of Fame

Applicants• No more than 10 finalists selected from Blue

Award Group for interviews• Minimum score of 75 on written materials• Revised score sheets• Must be at least 16 years of age by January 1 of

current program year• Exception: Full time college freshmen who

remain active in 4-H may apply for Hall of Fame, even if past 19th birthday – application must reflect 4-H work beyond high school

4-H Awards Program Update4-H Awards Program UpdateDisqualifications - General• Previous State Project Winner –

members may be named the State Winner in only one project during their 4-H Career• Anything extra –

check guidelines• Too many pages• Too much space• Reduced fonts• Smaller margins• Reduced spacing• Excess photos

4-H Awards Program 4-H Awards Program UpdateUpdate

For more information

• Contact county extension educator• Check latest revision of 4-H Awards

Handbook on 4-H websitehttp://oklahoma4h.okstate.edu

• Revised handbook posted by January 1

4-H Project 4-H Project Record BooksRecord Books

Oklahoma 4-H Report Oklahoma 4-H Report Form and Story Form and Story

GuidelinesGuidelines

Oklahoma Report FormOklahoma Report Form

Section IA – What have you done in this project? Scoring: 4-H Project Work – 15 points

Project work in other settings – 5 points

• Summary – no more than 2 pages• Amount of project work completed, including

time spent, number or items, animals or activities

• Learning experiences, such as talks, tours, research & study

• Work should relate to project objectives


Section IB – What have you learned in this project

Scoring: 5 points

• Summary – no more than 1 page• Knowledge and skills gained should

be progressive and age-appropriate• Relate to project objectives• List what was learned; skills acquired


Section II –Leadership ExperiencesScoring: 4-H Leadership – 15 points

Other Leadership – 5 points

• Summary – no more than 2 pages• Highlight

• Teaching• Organizational experiences• Elected leadership and committee work

• Use * asterisk to designate project related leadership


What is Leadership?• One to one assistance (4-H or other)• Teaching/organizing workshops • Organizing activities• Promotional activities• Serving as volunteer leader for club or

project club• Officer or committee chair


Section III – Citizenship ExperiencesScoring: 4-H Citizenship – 15 points

Other Citizenship – 5 points

• Summary – no more than 2 pages• Highlight:

• Individual Community Service• Service Learning activities

• Use * asterisk to designate project related citizenship


What is Citizenship?• A member’s relationship with others

and the community, as demonstrated by:• Organizing and participating in activities

that deal with community issues• Activities that contribute to welfare of

individuals and the community• Empowering others• Representing 4-H on community boards


Section IV – Awards in all 4-H Projects

Scoring – 5 points

• Summary – no more than ½ page• New ORF template has a table for this

section• Grouping similar items OK

1. County Medals in 12 projects2. 19 grand champion fair exhibits3. Champion Illustrated Presentation 5 years

• Should be most significant 4-H awards


Section V – Non-4-H ExperiencesScoring – 5 points

• Summary – no more than ½ page• New ORF template has table in this section• Grouping similar items OK

1. Superintendent’s Honor Roll – 12 years2. Student Council Officer – 3 years3. Academic Awards in Math, English & Science

• Should be most significant non-4-H activities

4-H Story4-H Story

No more than 6 pages – double spacedScoring: Project Growth – 5 points

Personal Growth – 5 pointsApplication of 4-H Knowledge & skills – 5 points

• Should be personal & conversational• Show personal and project growth• Share triumphs and disappointments• Why or how involvement in 4-H or the

project changed the individual, family, or business

Oklahoma Report Form and StoryOklahoma Report Form and Story

Photo SectionPhotos show growth, involvement, leadership and service – 5 points

• Limited to 3 pages of photos – no shingling• Exception: 10 additional pages for Photography

• 3-5 pictures per page, with captions• Should show project work, leadership and

citizenship activities• Color copies OK

4-H Project Record Books4-H Project Record Books

Common ProblemsRepetition between sections of ORF

• Lack of solid project work• Not enough quality leadership and

citizenship activities• Lack of focus – not enough planning• Story tells of winning rather than

growth


Disqualifications • Member is not 14 by January 1 of current year• Member has graduated from high school and is

older than 18 by January 1 of current year • Additional space or pages added to ORF

• Section IA – more than 2 pages• Section IB – more than 1 page• Section II – more than 2 pages• Section III – more than 2 pages• Section IV – more than ½ page• Section V – more than ½ page• Sections IV & V – on separate pages


Disqualifications• Line spacing - less than 6 lines per inch• Font smaller than 12 point• Copier Reductions to gain space• Margins less than:

• Left – 1 ¼ inch• Right – ½ inch• Top – 1 inch• Bottom – ½ inch


Disqualifications

• Story more than 6 pages• Story not double spaced• Story printed on both sides of paper• More than 3 pages of project pictures (Except

Photography project)• Any extra materials (record sheets,

correspondence, news clippings, photos or artwork on divider pages, etc.)

4-H Scholarships4-H Scholarships

Guidelines and EligibilityGuidelines and Eligibility

Level III ScholarshipsLevel III Scholarships

• For graduating high school seniors only• A member can receive one level III

scholarship during 4-H career• One form with appropriate attachments

needed for all scholarships• Exception – Blackburn Handskills

Level IV 4-H ScholarshipsLevel IV 4-H Scholarships

• Applicant must be at least a 2nd semester Freshman enrolled full time

• Concurrent High School enrollment does not count toward eligibility

• May receive only one Level IV scholarship per year

• May receive more than one level IV scholarship during career

Level III 4-H ScholarshipsLevel III 4-H ScholarshipsNo Restrictions on College

or Field of StudyRequired materials varyMember can only win one of these

scholarships in 4-H careerApplicant must be graduating Senior• Harold & Jeanne Gibson Memorial – 2 @ $500• Dana Smith Memorial – 1 @ $500• Oklahoma 4-H Key Club – 1 @ $500• 4-H Entrepreneurship – 1 @ $1,000

Level III 4-H ScholarshipsLevel III 4-H ScholarshipsRestrictions on College

or Field of StudyRequired materials varyMember may only receive one during 4-H

career• Larry D. Anderson Memorial – 1 @ $500• Oklahoma Youth Expo – 2 @ $1,000• OHCE – 1 @ $1,000• Blackburn Handskills – 1 @ $500

(must plan to attend trade school – HS Career Tech enrollment not adequate)

Level IV 4-H ScholarshipsLevel IV 4-H ScholarshipsRestrictions on College

or Field of StudyRequired materials varyMembers may receive one per year in addition to

other 4-H Scholarships • OHCE – 1 @ $1,000• Patillo/Graumann Memorial – 2 @ 1,000

• 1 to a male; 1 to a female• B.A. Pratt – 1 @ $500• Tracey Cox Memorial – 1 @ $500• Collegiate 4-H – 1 @ $500

4-H Scholarships4-H Scholarships

General requirements for all scholarships• Appropriate Scholarship application

with all required attachments• Transcript(s)• Letter of recommendation

Other materials may be requiredCheck Awards Handbook

State Awards State Awards ProgramProgram

Guidelines and Guidelines and EligibilityEligibility

Oklahoma 4-H Hall of FameOklahoma 4-H Hall of Fame

• 2 $1,500 Scholarships & Portraits• Member must be 16 by January 1 of

program year• Have completed no more than freshman

year of college or not passed 19th birthday by January 1 of program year

• College Freshmen who remain active in 4-H eligible, even if passed 19th birthday

Oklahoma 4-H Hall of FameOklahoma 4-H Hall of Fame

• Blue Award Group of not more than 20 selected

• Group of no more than 10 finalists selected for interview

• Must have a Record Book score of 75 or higher

• Must enter a State Hall of Fame application in current program year

National 4-H CongressNational 4-H Congress

• Must be at least 16 and not passed 18 on January 1 of program year

• Number of delegates selected based on availability of funds

• Candidates may interview in 2007• Financial Responsibility – delegates

will pay a portion of cost for the trip

National 4-H ConferenceNational 4-H Conference

• Applicants must be freshman, sophomore, or junior in high school September 1 of year of application.

• Two year commitment• Attend National 4-H Conference• Implement a program in Oklahoma• Be available to present workshops throughout

state• Some financial responsibility

Applications due July 1 – not with Record Books and Scholarship Applications

News EagleNews Eagle• Must be 14 by January 1 of program year• Must reside in one of the following counties:

• Alfalfa• Blaine• Garfield• Grant• Kay• Kingfisher• Logan• Noble• Woods

State Outstanding AlumniState Outstanding Alumni

• Recognizes former 4-H members who have achieved success and have continued involvement in/support of 4-H

• Up to 4 recognized at Roundup• Counties nominate• Due with 4-H Record Books

State Honorary 4-H MemberState Honorary 4-H Member

• Any adult with strong commitment to 4-H is eligible

• May or may not have been a former 4-H member

• Nominees provide continuous support of 4-H

• Nominations due with 4-H Record Books

Awards Available to All CountiesAwards Available to All Counties

Applicant must present talk, illustrated presentation or demonstration using or promoting product

• Breads – 3 awards/county• Beef – 1 award/county

• Must submit application in State Awards Handbook• Dairy Products – 3 awards/county• Pork – 1 award/county

• Must submit application in State Awards Handbook• Peanut – 2 awards/county

Awards Available to All CountiesAwards Available to All Counties

Oklahoma 4-H Key Club• Be age 15 or older by January 1 of program

year• Accumulate minimum number of points

shown on application form• Be approved by County Educator• Make at least one presentation about Key

Club to a 4-H Group• Make at least one general presentation about

4-H to a non-4-H youth or adult group• Report on programs by published deadlines

20084 H Awards Programupdate

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Transcript of 20084 H Awards Programupdate