2.008.2 Satisfactory Academic Progress Standards · 6/14/2018 · requires that a student achieve...
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!J SOWELA TECHNICAL COMMUNITY COLLEGE w ww . sowela .e du TITLE: TITLE IV FEDERAL FINANCIAL ASSISTANCE: SATISFACTORY ACADEMIC PROGRESS STANDARDS EFFECTIVE: Spring 2018 LAST REVISION: June 14, 2018 Policy No: 2.008.2 Introduction The United States Department of Education mandates that student s maintain satisfactory academic progress (SAP) toward completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs, including Pell, Federal SEOG, Federal Work s· tudy, and Federal Direct Student Loan s. As such, federal guidelines require that each institution establish a satisfactory academic progress (SAP) policy that includes a quantitative component, a qualitative component and a time frame; and that such policy be at least as strict as the policy the institution applies to a student who is not receiving Title IV assistance. The policy must also explain how a student can regain financial aid eligibility after having it revoked, through an appeal procedure or otherwise. Students must be made aware of the applicable SAP policy when aid is awarded. This policy is in accordance with LCTCS Policy #1.02, Tit le IV Federal Financial Assistance: Satisfactory Academic Progress Standards. Policy Statement To monitor the satisfactory academic progress (SAP) of students applying for or receiving Title IV funds, all colleges comprising the Louisiana Communi ty and Technical College System (LCTCS) wi ll use the following measures, effective with the SAP evaluations occurring at the end of fall 2017, but no later than the sp ring 2018 semester: ( 1) Grade point average-Achieving and maintaining at least a 2.00 grade point average (2) Pace of progression- Passing a required number of hours (67% of all hours attempted) (3) Maximum timeframe- Total overall hours must not exceed 150% of the published length of a s tudent's degree program. In addition, effective with the SAP evaluations occurring at the end of fall 2017 (but no later than the spring 2018 semester), all LCTCS colleges will evaluate satisfactory academic progress for all students at the end of each payment period and communicate with s tudent s in writing, via email, applying for or receiving Title IV funds. A payment period is the period of enrollment established by a college for which tuition and fees are charged and financial aid is disbursed. All calculations will be based upon the cumulative academic record as transcribed by the college at the time of SAP evaluation. Source of Policy: Enro ll ment Management a nd Stu dent Affairs-Financial Aid LCTCS Policy Reference: # 1. 026 L CTCS G•idoli oe ~oie,oo,, o, U. ez. rtm'.'. ' of Ed•~tioa H I, IV reg•latioas Related Policy: NIA Approved by: ~-? Date: <op¢~ Chancellor
Transcript of 2.008.2 Satisfactory Academic Progress Standards · 6/14/2018 · requires that a student achieve...
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
w wwsowela e du
TITLE TITLE IV FEDERAL FINANCIAL ASSISTANCE SATISFACTORY ACADEMIC PROGRESS STANDARDS
EFFECTIVE Spring 2018 LAST REVISION June 14 2018 Policy No 20082
Introduction
The United States Department of Education mandates that students maintain satisfactory academic progress (SAP) toward completion of their degrees within a reasonable period of time to be eligible for Title IV financial aid programs including Pell Federal SEOG Federal Work smiddottudy and Federal Direct
Student Loans As such federal guidelines require that each institution establish a satisfactory academic progress (SAP) policy that includes a quantitative component a qualitative component and a time frame and that such policy be at least as strict as the policy the institution applies to a student who is not receiving Title IV assistance The policy must also explain how a student can regain financial aid eligibility after having it revoked through an appeal procedure or otherwise Students must be made aware of the applicable SAP policy when aid is awarded This policy is in accordance with LCTCS Policy 102 Title IV Federal Financial Assistance Satisfactory Academic Progress Standards
Policy Statement
To monitor the satisfactory academic progress (SAP) of students applying for or receiving Title IV funds all colleges comprising the Louisiana Community and Technical College System (LCTCS) will use the following measures effective with the SAP evaluations occurring at the end of fall 2017 but no later than the spring 2018 semester
(1) Grade point average-Achieving and maintaining at least a 200 grade point average (2) Pace of progression- Passing a required number of hours (67 of all hours attempted) (3) Maximum timeframe- Total overall hours must not exceed 150 of the published length of
a students degree program
In addition effective with the SAP evaluations occurring at the end of fall 2017 (but no later than the
spring 2018 semester) all LCTCS co lleges will evaluate satisfactory academic progress for all students at the end of each payment period and communicate with students in writing via email applying for or receiving Title IV funds A payment period is the period of enrollment established by a college for which tuition and fees are charged and financial aid is disbursed
All calculations will be based upon the cumulative academic record as transcribed by the college at the time of SAP evaluation
Source of Policy Enrollment Management and Student Affairs-Financial Aid LCTCS Policy Reference 1026 LCTCS Gbullidolioe ~oieooo Uezrtm of Edbull~tioa H I IV regbulllatioas Related Policy NIA
Approved by ~- ~~ Date ltopcent~Ch ancellor
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Qualitative StandardCumulative GPA
The qualitative standard is the students cumulative grade point average GPA) The qualitative standard requires that a student achieve no less than a cumulative GPA of 200 at the end of each payment period The cumulative academic record as transcribed by the college including grades received at the college as well as transfer grades transcribed by the institution for attempted coursework) will be included in the cumulative GPA calculation A students cumulative grade point average will be calculated based upon all courses on the students transcript- passed failed courses from which the student withdrew officially or unofficially) repeated and non-credit transitional coursework The cumulative GPA calculation will not be rounded
Quantitative StandardPace of Progression
In calculating the quantitative standard the college will measure the pace at which the student is progressing This is calculated by dividing the cumulative hours completed by the total cumulative hours attempted then rounding if necessary to the nearest whole number eg 0667 would be rounded to 67) All students not on an academic plan see below) must pass 67 percent of all overall hours attempted All courses passed all courses failed courses from which the student withdrew officially or unofficially) repeated courses course for which the student received an incomplete and non-credit transitional coursework will be considered in the calculation even if the student did not receive financial aid
Maximum Allowable Attempted Hours
Students may receive financial aid if they have attempted no more than 150 of the hours required to complete their program of study The maximum timeframe will be calculated by multiplying the total number of hours required for a given program of study by 150 For example if 60 credit hours are required to complete the program the maximum allowable attempted hours for the degree is 90 (60 hours x 150= 90)
For both native and transfer students hours attempted includes all hours pursued received withdrawn and failed All of these hours are counted as attempted even if the student did not receive federal financial aid All calculations will be based upon the cumulative academic record as transcribed by the college at the time of SAP evaluation
Other Factors Which May Impact a SAP Determination
I Grades
I (incomplete) grades could have an adverse effect on the students ability to maintain satisfactory academic progress An I grade will be considered attempted but will not be considered to have been completed It is the students responsibility to inform the Financial Aid Office if an I grade changes during a payment period If the change of the grade will affect the students financial aid eligibility the Financial Aid Office will
JisowELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu perform a recalculation of aid eligibility during the payment period Otherwise the change of grade will not be factored into the cumulative pace rate until the next SAP evaluation
Transitional Courses
The maximum number of hours that a student may receive Title IV federal aid for transitional courses is 30 hours For SAP purposes development courses will count as attempted hours completed hours and grades received even if federal financial aid is not received for these courses
Withdrawals
W (withdrawn grades could have an adverse effect on the students ability to maintain satisfactory academic progress A W grade will be considered attempted but will not be considered to have been completed
Academic Renewal
Academic renewal does not affect or alter the students financial aid records for purposes of determining
financial aid eligibility All hours attempted and grades received will continue to be counted for purposes of federal financial aid and satisfactory academic progress
Transfer Students
Transfer students are required to meet the same standards as native students in order to receive federal financial aid All transfer students shall initially be coded TRANS until the end of the first payment period when they are evaluated for SAP At the time of the SAP evaluation only transfer credits transcribed by the college will be counted (as both attempted and completed hours in the cumulative GPA pace of progression and maximum allowable hours components of the SAP determination
First-time Freshmen
All first-time freshmen are considered to be meeting SAP upon enrollment For SAP purposes students with
no prior post-secondary experience who are enrolling for the first time at the undergraduate level are firstshy
time freshmen Prior post-secondary experience does NOT include (1) credit received before earning a high
school diploma (or equivalent (2) credit received for completing tests or assessments or (3) credit for life
experience or military service However credit received prior to earning a high school diploma (or equivalent
credit received as the result of completing any tests or assessments or credit for life experience or military
service - that is transcribed by the college will be considered starting with the SAP calculation performed at
the conclusion of the first payment period following enrollment as a first-time freshman
IsoWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaedu
Repeated Courses
A student who has received a failing grade in a required course at the college may repeat the course pursuant to the colleges policy on repeating courses For the purposes of SAP required courses that are failed and repeated multiple times will count toward a students hours attempted hours completed and grades received Also pursuant to federal regulations a student may only receive federal financial aid for one repetition (repeat) of any previously passed course All repeated courses will be included in the total attempted hours for SAP evaluation
Change of Major
Students who change their major are still expected to complete the coursework for the new major within the
maximum allowable hours All attempted hours from a prior major will be included in the total attempted hours If a change in major results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
Second Degree
A student who completes hisher degree then pursues a second degree at the same level (ie a student with an Associates Degree who begins a new program to earn a second Associates Degree) is still expected to
complete the coursework for the second degree within the maximum allowable hours All attempted hours from the previous degree at the same level will be included in the total attempted hours If pursuing a second degree at the same level results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
PassNon-Pass Grades
PassNon-pass grades will not impact the cumulative GPA component of a SAP determination However they will be included in the pace of progression and maximum allowable hours components
Re-Establishing Eligibility
A student who is not making satisfactory academic progress may choose not to submit an appeal If this is the
case the student will not be eligible to receive federal financial aid until he or she is in compliance with all components of the SAP policy Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy The student will need to attend classes without federal financial aid at hisher own expense until heshe is once again in compliance with the policy This may take several payment periods to accomplish but it will be the responsibility of the student to improve hisher academic performance during this time A student may request hisher academic record be reviewed by the Financial Aid Office If the student is found to be in compliance eligibility for federal financial aid can be re-established
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaed u The SAP Review Process
Satisfactory academic progress will be reviewed at the end of each payment period by the colleges Financial Aid Department for all students and students who received aid the previous semester (payment period) will be notified of their updated status in writing via email
Status Codes
All LCTCS colleges will use the following codes to comply with this policy
(1) NEW - student is attending college for the first time this includes students who received credit (1) before earning a high school diploma or equivalent) (2) for completing tests or assessments or (3) for life experience or military service
(2) TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution
3) GOOD - student meets all three standards and is eligible to receive federal financial aid
(4) WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in good or new standing during that previous payment period
S) APLAN - student failed to meet SAP was granted an appeal is placed on an Academic Plan
(6) BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment
Communications
LCTCS colleges have the autonomy to develop BANNER user defined fields that can be utilized to customize communications to students regarding SAP status and the SAP appeal process
Appeals
Students who do not meet SAP standards have the right to submit an appeal to the colleges Financial Aid Appeals Committee Appeals must be submitted by the colleges established deadlines which should be published on the colleges website Appeals are typically based upon mitigating circumstances such as prolonged illness accidents that required hospitalization of the student or a close family member death of an immediate family member or other extreme documented incidents All appeals must include documentation that 1) substantiates claims being made in the appeal and (2) demonstrates a change in current circumstances making academic success likely if the appeal is granted Appeals can only be made once per
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
JisoWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu
Qualitative StandardCumulative GPA
The qualitative standard is the students cumulative grade point average GPA) The qualitative standard requires that a student achieve no less than a cumulative GPA of 200 at the end of each payment period The cumulative academic record as transcribed by the college including grades received at the college as well as transfer grades transcribed by the institution for attempted coursework) will be included in the cumulative GPA calculation A students cumulative grade point average will be calculated based upon all courses on the students transcript- passed failed courses from which the student withdrew officially or unofficially) repeated and non-credit transitional coursework The cumulative GPA calculation will not be rounded
Quantitative StandardPace of Progression
In calculating the quantitative standard the college will measure the pace at which the student is progressing This is calculated by dividing the cumulative hours completed by the total cumulative hours attempted then rounding if necessary to the nearest whole number eg 0667 would be rounded to 67) All students not on an academic plan see below) must pass 67 percent of all overall hours attempted All courses passed all courses failed courses from which the student withdrew officially or unofficially) repeated courses course for which the student received an incomplete and non-credit transitional coursework will be considered in the calculation even if the student did not receive financial aid
Maximum Allowable Attempted Hours
Students may receive financial aid if they have attempted no more than 150 of the hours required to complete their program of study The maximum timeframe will be calculated by multiplying the total number of hours required for a given program of study by 150 For example if 60 credit hours are required to complete the program the maximum allowable attempted hours for the degree is 90 (60 hours x 150= 90)
For both native and transfer students hours attempted includes all hours pursued received withdrawn and failed All of these hours are counted as attempted even if the student did not receive federal financial aid All calculations will be based upon the cumulative academic record as transcribed by the college at the time of SAP evaluation
Other Factors Which May Impact a SAP Determination
I Grades
I (incomplete) grades could have an adverse effect on the students ability to maintain satisfactory academic progress An I grade will be considered attempted but will not be considered to have been completed It is the students responsibility to inform the Financial Aid Office if an I grade changes during a payment period If the change of the grade will affect the students financial aid eligibility the Financial Aid Office will
JisowELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu perform a recalculation of aid eligibility during the payment period Otherwise the change of grade will not be factored into the cumulative pace rate until the next SAP evaluation
Transitional Courses
The maximum number of hours that a student may receive Title IV federal aid for transitional courses is 30 hours For SAP purposes development courses will count as attempted hours completed hours and grades received even if federal financial aid is not received for these courses
Withdrawals
W (withdrawn grades could have an adverse effect on the students ability to maintain satisfactory academic progress A W grade will be considered attempted but will not be considered to have been completed
Academic Renewal
Academic renewal does not affect or alter the students financial aid records for purposes of determining
financial aid eligibility All hours attempted and grades received will continue to be counted for purposes of federal financial aid and satisfactory academic progress
Transfer Students
Transfer students are required to meet the same standards as native students in order to receive federal financial aid All transfer students shall initially be coded TRANS until the end of the first payment period when they are evaluated for SAP At the time of the SAP evaluation only transfer credits transcribed by the college will be counted (as both attempted and completed hours in the cumulative GPA pace of progression and maximum allowable hours components of the SAP determination
First-time Freshmen
All first-time freshmen are considered to be meeting SAP upon enrollment For SAP purposes students with
no prior post-secondary experience who are enrolling for the first time at the undergraduate level are firstshy
time freshmen Prior post-secondary experience does NOT include (1) credit received before earning a high
school diploma (or equivalent (2) credit received for completing tests or assessments or (3) credit for life
experience or military service However credit received prior to earning a high school diploma (or equivalent
credit received as the result of completing any tests or assessments or credit for life experience or military
service - that is transcribed by the college will be considered starting with the SAP calculation performed at
the conclusion of the first payment period following enrollment as a first-time freshman
IsoWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaedu
Repeated Courses
A student who has received a failing grade in a required course at the college may repeat the course pursuant to the colleges policy on repeating courses For the purposes of SAP required courses that are failed and repeated multiple times will count toward a students hours attempted hours completed and grades received Also pursuant to federal regulations a student may only receive federal financial aid for one repetition (repeat) of any previously passed course All repeated courses will be included in the total attempted hours for SAP evaluation
Change of Major
Students who change their major are still expected to complete the coursework for the new major within the
maximum allowable hours All attempted hours from a prior major will be included in the total attempted hours If a change in major results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
Second Degree
A student who completes hisher degree then pursues a second degree at the same level (ie a student with an Associates Degree who begins a new program to earn a second Associates Degree) is still expected to
complete the coursework for the second degree within the maximum allowable hours All attempted hours from the previous degree at the same level will be included in the total attempted hours If pursuing a second degree at the same level results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
PassNon-Pass Grades
PassNon-pass grades will not impact the cumulative GPA component of a SAP determination However they will be included in the pace of progression and maximum allowable hours components
Re-Establishing Eligibility
A student who is not making satisfactory academic progress may choose not to submit an appeal If this is the
case the student will not be eligible to receive federal financial aid until he or she is in compliance with all components of the SAP policy Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy The student will need to attend classes without federal financial aid at hisher own expense until heshe is once again in compliance with the policy This may take several payment periods to accomplish but it will be the responsibility of the student to improve hisher academic performance during this time A student may request hisher academic record be reviewed by the Financial Aid Office If the student is found to be in compliance eligibility for federal financial aid can be re-established
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaed u The SAP Review Process
Satisfactory academic progress will be reviewed at the end of each payment period by the colleges Financial Aid Department for all students and students who received aid the previous semester (payment period) will be notified of their updated status in writing via email
Status Codes
All LCTCS colleges will use the following codes to comply with this policy
(1) NEW - student is attending college for the first time this includes students who received credit (1) before earning a high school diploma or equivalent) (2) for completing tests or assessments or (3) for life experience or military service
(2) TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution
3) GOOD - student meets all three standards and is eligible to receive federal financial aid
(4) WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in good or new standing during that previous payment period
S) APLAN - student failed to meet SAP was granted an appeal is placed on an Academic Plan
(6) BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment
Communications
LCTCS colleges have the autonomy to develop BANNER user defined fields that can be utilized to customize communications to students regarding SAP status and the SAP appeal process
Appeals
Students who do not meet SAP standards have the right to submit an appeal to the colleges Financial Aid Appeals Committee Appeals must be submitted by the colleges established deadlines which should be published on the colleges website Appeals are typically based upon mitigating circumstances such as prolonged illness accidents that required hospitalization of the student or a close family member death of an immediate family member or other extreme documented incidents All appeals must include documentation that 1) substantiates claims being made in the appeal and (2) demonstrates a change in current circumstances making academic success likely if the appeal is granted Appeals can only be made once per
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
JisowELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu perform a recalculation of aid eligibility during the payment period Otherwise the change of grade will not be factored into the cumulative pace rate until the next SAP evaluation
Transitional Courses
The maximum number of hours that a student may receive Title IV federal aid for transitional courses is 30 hours For SAP purposes development courses will count as attempted hours completed hours and grades received even if federal financial aid is not received for these courses
Withdrawals
W (withdrawn grades could have an adverse effect on the students ability to maintain satisfactory academic progress A W grade will be considered attempted but will not be considered to have been completed
Academic Renewal
Academic renewal does not affect or alter the students financial aid records for purposes of determining
financial aid eligibility All hours attempted and grades received will continue to be counted for purposes of federal financial aid and satisfactory academic progress
Transfer Students
Transfer students are required to meet the same standards as native students in order to receive federal financial aid All transfer students shall initially be coded TRANS until the end of the first payment period when they are evaluated for SAP At the time of the SAP evaluation only transfer credits transcribed by the college will be counted (as both attempted and completed hours in the cumulative GPA pace of progression and maximum allowable hours components of the SAP determination
First-time Freshmen
All first-time freshmen are considered to be meeting SAP upon enrollment For SAP purposes students with
no prior post-secondary experience who are enrolling for the first time at the undergraduate level are firstshy
time freshmen Prior post-secondary experience does NOT include (1) credit received before earning a high
school diploma (or equivalent (2) credit received for completing tests or assessments or (3) credit for life
experience or military service However credit received prior to earning a high school diploma (or equivalent
credit received as the result of completing any tests or assessments or credit for life experience or military
service - that is transcribed by the college will be considered starting with the SAP calculation performed at
the conclusion of the first payment period following enrollment as a first-time freshman
IsoWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaedu
Repeated Courses
A student who has received a failing grade in a required course at the college may repeat the course pursuant to the colleges policy on repeating courses For the purposes of SAP required courses that are failed and repeated multiple times will count toward a students hours attempted hours completed and grades received Also pursuant to federal regulations a student may only receive federal financial aid for one repetition (repeat) of any previously passed course All repeated courses will be included in the total attempted hours for SAP evaluation
Change of Major
Students who change their major are still expected to complete the coursework for the new major within the
maximum allowable hours All attempted hours from a prior major will be included in the total attempted hours If a change in major results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
Second Degree
A student who completes hisher degree then pursues a second degree at the same level (ie a student with an Associates Degree who begins a new program to earn a second Associates Degree) is still expected to
complete the coursework for the second degree within the maximum allowable hours All attempted hours from the previous degree at the same level will be included in the total attempted hours If pursuing a second degree at the same level results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
PassNon-Pass Grades
PassNon-pass grades will not impact the cumulative GPA component of a SAP determination However they will be included in the pace of progression and maximum allowable hours components
Re-Establishing Eligibility
A student who is not making satisfactory academic progress may choose not to submit an appeal If this is the
case the student will not be eligible to receive federal financial aid until he or she is in compliance with all components of the SAP policy Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy The student will need to attend classes without federal financial aid at hisher own expense until heshe is once again in compliance with the policy This may take several payment periods to accomplish but it will be the responsibility of the student to improve hisher academic performance during this time A student may request hisher academic record be reviewed by the Financial Aid Office If the student is found to be in compliance eligibility for federal financial aid can be re-established
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaed u The SAP Review Process
Satisfactory academic progress will be reviewed at the end of each payment period by the colleges Financial Aid Department for all students and students who received aid the previous semester (payment period) will be notified of their updated status in writing via email
Status Codes
All LCTCS colleges will use the following codes to comply with this policy
(1) NEW - student is attending college for the first time this includes students who received credit (1) before earning a high school diploma or equivalent) (2) for completing tests or assessments or (3) for life experience or military service
(2) TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution
3) GOOD - student meets all three standards and is eligible to receive federal financial aid
(4) WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in good or new standing during that previous payment period
S) APLAN - student failed to meet SAP was granted an appeal is placed on an Academic Plan
(6) BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment
Communications
LCTCS colleges have the autonomy to develop BANNER user defined fields that can be utilized to customize communications to students regarding SAP status and the SAP appeal process
Appeals
Students who do not meet SAP standards have the right to submit an appeal to the colleges Financial Aid Appeals Committee Appeals must be submitted by the colleges established deadlines which should be published on the colleges website Appeals are typically based upon mitigating circumstances such as prolonged illness accidents that required hospitalization of the student or a close family member death of an immediate family member or other extreme documented incidents All appeals must include documentation that 1) substantiates claims being made in the appeal and (2) demonstrates a change in current circumstances making academic success likely if the appeal is granted Appeals can only be made once per
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
IsoWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaedu
Repeated Courses
A student who has received a failing grade in a required course at the college may repeat the course pursuant to the colleges policy on repeating courses For the purposes of SAP required courses that are failed and repeated multiple times will count toward a students hours attempted hours completed and grades received Also pursuant to federal regulations a student may only receive federal financial aid for one repetition (repeat) of any previously passed course All repeated courses will be included in the total attempted hours for SAP evaluation
Change of Major
Students who change their major are still expected to complete the coursework for the new major within the
maximum allowable hours All attempted hours from a prior major will be included in the total attempted hours If a change in major results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
Second Degree
A student who completes hisher degree then pursues a second degree at the same level (ie a student with an Associates Degree who begins a new program to earn a second Associates Degree) is still expected to
complete the coursework for the second degree within the maximum allowable hours All attempted hours from the previous degree at the same level will be included in the total attempted hours If pursuing a second degree at the same level results in a student not meeting SAP the student may submit a SAP appeal that if granted will allow the student to continue receiving aid while under an academic plan
PassNon-Pass Grades
PassNon-pass grades will not impact the cumulative GPA component of a SAP determination However they will be included in the pace of progression and maximum allowable hours components
Re-Establishing Eligibility
A student who is not making satisfactory academic progress may choose not to submit an appeal If this is the
case the student will not be eligible to receive federal financial aid until he or she is in compliance with all components of the SAP policy Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy The student will need to attend classes without federal financial aid at hisher own expense until heshe is once again in compliance with the policy This may take several payment periods to accomplish but it will be the responsibility of the student to improve hisher academic performance during this time A student may request hisher academic record be reviewed by the Financial Aid Office If the student is found to be in compliance eligibility for federal financial aid can be re-established
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaed u The SAP Review Process
Satisfactory academic progress will be reviewed at the end of each payment period by the colleges Financial Aid Department for all students and students who received aid the previous semester (payment period) will be notified of their updated status in writing via email
Status Codes
All LCTCS colleges will use the following codes to comply with this policy
(1) NEW - student is attending college for the first time this includes students who received credit (1) before earning a high school diploma or equivalent) (2) for completing tests or assessments or (3) for life experience or military service
(2) TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution
3) GOOD - student meets all three standards and is eligible to receive federal financial aid
(4) WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in good or new standing during that previous payment period
S) APLAN - student failed to meet SAP was granted an appeal is placed on an Academic Plan
(6) BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment
Communications
LCTCS colleges have the autonomy to develop BANNER user defined fields that can be utilized to customize communications to students regarding SAP status and the SAP appeal process
Appeals
Students who do not meet SAP standards have the right to submit an appeal to the colleges Financial Aid Appeals Committee Appeals must be submitted by the colleges established deadlines which should be published on the colleges website Appeals are typically based upon mitigating circumstances such as prolonged illness accidents that required hospitalization of the student or a close family member death of an immediate family member or other extreme documented incidents All appeals must include documentation that 1) substantiates claims being made in the appeal and (2) demonstrates a change in current circumstances making academic success likely if the appeal is granted Appeals can only be made once per
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
JSOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowelaed u The SAP Review Process
Satisfactory academic progress will be reviewed at the end of each payment period by the colleges Financial Aid Department for all students and students who received aid the previous semester (payment period) will be notified of their updated status in writing via email
Status Codes
All LCTCS colleges will use the following codes to comply with this policy
(1) NEW - student is attending college for the first time this includes students who received credit (1) before earning a high school diploma or equivalent) (2) for completing tests or assessments or (3) for life experience or military service
(2) TRANS- student is enrolling in the college for the first time and has previously attended another postsecondary institution
3) GOOD - student meets all three standards and is eligible to receive federal financial aid
(4) WARN - student failed to meet at least one of the standards at the end of the previous payment period and the student was in good or new standing during that previous payment period
S) APLAN - student failed to meet SAP was granted an appeal is placed on an Academic Plan
(6) BAD- student is not meeting SAP and is not eligible to receive federal financial aid for the next payment period of enrollment
Communications
LCTCS colleges have the autonomy to develop BANNER user defined fields that can be utilized to customize communications to students regarding SAP status and the SAP appeal process
Appeals
Students who do not meet SAP standards have the right to submit an appeal to the colleges Financial Aid Appeals Committee Appeals must be submitted by the colleges established deadlines which should be published on the colleges website Appeals are typically based upon mitigating circumstances such as prolonged illness accidents that required hospitalization of the student or a close family member death of an immediate family member or other extreme documented incidents All appeals must include documentation that 1) substantiates claims being made in the appeal and (2) demonstrates a change in current circumstances making academic success likely if the appeal is granted Appeals can only be made once per
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
$ SOWELA ~ TECHNICAL COMMUNITY COLLEGE
wwwsowela edu payment period
If an appeal is approved the student will be placed on an Academic Plan The student will then be evaluated at the end of each payment period based on that plan
SAP appeal decisions are final and cannot be overridden If an appeal is denied the student is not eligible for
federal aid and must attend at their own expense until (1) the student meets the academic standards as outlined in the SAP policy or (2) the student successfully appeals and is approved to be placed on an academic plan in a future payment period
Academic Plan middot
An Academic Plan is specifically designed for a student who does not meet at least one of the standards at the end of the previous payment period and whos Financial Aid Appeal has been granted The requirements
within the Academic Plan must be met to regain eligibility Students will need to meet the standards of the Academic Plan each payment period until meeting the SAP standards Not enrolling in college for a period of time then re-enrolling will not bring the student into compliance with the SAP policy and may require the student s academic plan to be re-adjusted
At minimum the Academic Plan will require that the student do the following
(1) Earn a GPA of 20 or greater each payment period (2) Pass 75 percent of all hours attempted each payment period
Individual LCTCS colleges may require students to meet additional requirements such as taking specific courses andor meeting with academic advisors
