2005 OCT ABA Planning Presentation

8/12/2019 2005 OCT ABA Planning Presentation

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PLANNING

Association of Business Administrators

October 17, 2005


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AGENDA

Hyperion Planning Overview

Project Organization

Basic Design Considerations

Status Update Outstanding Issues

Health System Interface

Users

Training

Timetable

Communication


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Hyperion

86 of the Fortune 100 are

customers

300 of the Fortune 500 are

customers

Hyperion in business over 23years

Products in use by over 9,000

companies

5,000+ using Essbase or

Planning application for

planning and forecasting

#1 Bu siness Perform ance Mgt (03/2004)

#1 in Financia l and B usiness

Performance Management

Appl ica t ions

#1 in Budget ing & Planning

Visionary in Corporate

Performance Management

(10/2004)


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Hyperions Higher Ed

Experience
http://www.brown.edu/webmaster/index.htmlhttp://www.duke.edu/


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Why Hyperion

Planning?

Market-leading product

Superior reporting and

analytical capabilities Packaged application

Scaleable

Customer support

Consistency of

tools/learning curve

Capacity for future

expandability


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Hyperion Planning Will Increase Capabilities

Budgeting Current: Multiple budgeting files, time consuming

New: One integrated system with Web or Excel input options. Long-term vision tohave organizational metrics inform the plan

Consolidation

Current: Slow, inefficient

New: Immediate consolidation available, users stay in system

Analysis/Reporting

Current: No real analytical or reporting tools in Pillar

New: Real-time, powerful reporting and analytical tools

Submission

Current: Disconnected and redundant

New: Integrated system eliminates manual redundant entry, improves workflowmanagement, improves data integrity and lowers maintenance

Forecasting

Current: Cant be done within plan

New: integrated with plan: prior year actuals, current year budget and

actuals


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Moving From Transaction Processing to

Decision Support

0%

20%

40%

60%

80%

100%

Current To-Be

Transaction Processing

Consolidation

Reporting

Decision Support


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Sponsors/Owners

Robin Beck

Scott Douglass

Bonnie Gibson

)

Health System Sponsors/Owners

Keith Kasper, Kathy Bramwell

John Kilroy


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Sponsors/Owners

Robin Beck

Scott Douglass

Bonnie GibsonAdvisory BoardBonnie Gibson, Chair

Kathy Bramwell, SOMJohn Horn, Finance

John Keane, Library

Trevor Lewis , Wharton

Eileen Mayko, Anbg. Ctr

Janet Plantan, GSE

Lisa Prasad, FRES

Ramin Sedehi, SAS

Peter Sepe, Business Srvs.

Tom Stump, SEAS

Greg Tausz, Finance

Mary Lee Brown, Audit

Bill Turner, VPULJeanne Curtis, ISC

TBD, Provost Office

Mike Harris, EVP



John Kilroy


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Sponsors/Owners

Robin Beck

Scott Douglass

Bonnie Gibson

Project Management/Core Team

Fran Seidita: Budget Office

Amy Miller: ISC

Roxanne Bataitis: Financial Systems

ISC Staff Budget

Office Staff

Finance Staff

(Comptroller,

Training,

Systems)

School and

Center Staff

Advisory BoardBonnie Gibson, Chair

Kathy Bramwell, SOMJohn Horn, Finance

John Keane, Library

Trevor Lewis , Wharton

Eileen Mayko, Anbg. Ctr

Janet Plantan, GSE

Lisa Prasad, FRES

Ramin Sedehi, SAS

Peter Sepe, Business Srvs.

Tom Stump, SEAS

Greg Tausz, Finance

Mary Lee Brown, Audit

Bill Turner, VPULJeanne Curtis, ISC

TBD, Provost Office

Mike Harris, EVP



John Kilroy

Consultants

Health System

Mgmt/Core Team(Liaison TBD)


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Basic Design Considerations

Implementation of Penns Chart of Accounts

Nomenclature: Scenarios and Versions

Time Periods

Methodology for Pre-populating Forecasts

Detailed Salary Planning


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Implementation of Penns Chart of

Accounts

ORG-Program-CREF

Funds and Groups

RCM Rows


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Potential Budget Entry Form 0

Budget Expense in GeneralPurpose Funds

ORG FUND PROG CREF GO

Actual Budget Forecast Budget Budget Budget

FY05 FY06 FY06 FY07 FY08 FY09

EXPENSES

Academic Salaries

Non-Academic SalariesTotal Salaries & Wages

Employee Benefits

Total Compensation

Expand Current Expense

Expand Travel & Entertainment

Expand 5200 Faculty Domestic Travel

Expand Supplies and Minor Expense

Expand Non-Capitalized Equipment

Expand Rentals & Leasues

Debt Service

Capital Funding

Other Capital Transactions

Student Expense

Total Direct Expenditures

Expense Credits

Total Direct Exp. After Expense Credits


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Budget Expense in General Purpose Funds

ORG FUND PROG CREF GO



EXPENSES

Academic Salaries

Non-Academic SalariesTotal Salaries & Wages

Employee Benefits

Total Compensation







Debt Service

Capital Funding


Student Expense


Expense Credits



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Budget Expense in General Purpose Funds

ORG-PROG-CREF FUND GO



8300-7000-1234 FUND 000000EXPENSES

Academic SalariesNon-Academic Salaries

Total Salaries & Wages

Employee Benefits

Total Compensation





Expand Non-Capitalized EquipmentExpand Rentals & Leasues

Debt Service

Capital Funding


Student Expense


Expense Credits



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Budget Revenue in General Purpose Funds

OBJECT FUND GO

Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09

OBJECT 4920 MISC INCOME FUND 000000ORG-PROG-CREF

8300-7000-1234

8300-7000-5678

8300-7000-9012

8300-7000 Total8300-7110-1234

8300-7000-5432

8300-7110-9012

8300-7110 Total 8300 Total

8310-7000-1234

8310-7000-5678

8310-7000-90128310-7000 Total

8310-7688-6543

8310-7668-3456

8300-7668-9012

8300-7668 Total

8310 Total

PROV TOTAL


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Budgeted Revenue and Expense in Designated

FundsORG-PROG-CREF FUND GO



8300-7000-1234 FUND 412345

REVENUE TOTAL

EXPENSES

Academic Salaries

Non-Academic Salaries

Total Salaries & WagesEmployee Benefits

Total Compensation







Debt Service

Capital Funding

Other Capital TransactionsStudent Expense


Expense Credits


8300-7000-5678 FUND 412345

REVENUE TOTAL

EXPENSES

Academic Salaries

Non-Academic Salaries

CONTINUED for each ORG-PROG-CREF combination in selected fund


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FY 2007-FY 2011 Budget Planning ProcessAll Funds Overview CENTER NAME Budget Schedule Page 1

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)

Actual Actual Actual Ori . B t. Actual Ori . B t. Y-E Pro . Pro osed Pro osed Pro osed Pro osed Pro osed$000s FY02 FY03 FY04 FY05 FY05 FY06 FY06 FY07 FY08 FY09 FY10 FY11

REVENUESUnder raduate Re ular Tuition GuaranteeUnder raduate Fin. Aid GuaranteeUG Fin. Aid Incentive & Inv. Income Transfer

Net Under raduate GuaranteeUnder raduate S ecial & Summer TuitionUnder raduate S ecial Fin. AidGraduate & Professional TuitionGraduate & Professional Fin. AidS ecial Pro rams TuitionGeneral FeeOther FeesTotal Net Tuition & Fees

Investment IncomeOverhead--Investment Funds

Total Investment IncomeGift IncomeOverhead--Gift Funds

Total Gift IncomeGrant & Contract RevenueIndirect Cost Recover --Grant & Contract

Total S onsored Pro ram RevenueOther Income includin Sales & ServicesTotal Direct RevenuesSubventionCommonwealth A ro riationTotal Subvention & PA A ro riation

General Resource TransfersBank & Other TransfersFunding from Allocated Costs

Total Resource TransfersTOTAL REVENUES & TRANSFERSEXPENSESAcadem ic SalariesNon-Academic Salaries

Total Salaries & Wa esEm lo ee Benefi tsTotal Com ensationCurrent Ex ense

Debt ServiceCapital FundingOther Ca ital Transactions

Total Ca ital TransactionsStudent Aid Ex enseTotal Direct Ex endituresless: Ex ense Credits

Total Dir. Ex . After Ex ense CreditsLibrar Char esFacilities Maintenance Char esUniversit Services & Develo ment Char es

Total Allocated Cost Char esTOTAL EXPENDITURES

CURRENT-YEAR OPERATING SUR /DEFFinal Year-End Ad ustmentsCurrent Year Cash Effect--Other ActivitCURRENT-YEAR CASH POSITION (SUR)/DEF

Prior-Year Cash Position Sur /Def

CUMULATIVE CASH POSITION SUR /DEF

Single Page Format


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Treatment of Student AidCurrent(Ben Signs) Proposed (natural signs)

Revenue

(Tuition Income) (4100 - 4118)

UG Aid (4181-4194)

UG Aid Incentive (4195)

UG Aid Endowment Trans (4196)

Grad & Prof Aid (4180,82,84,85,86,90)

Revenue

Tuition Income

Endowment Income

UG Aid Endowment Trans

Transfers

UG Aid Incentive

Expense

Compensation

Teaching Assistant (5040)

Research Assistant (5041)

Research Fellow (5044)

Teaching Fellow (5048)

Teaching Assistant Summer (5049)Research Assistant Summer (5070)

Expense

Compensation





Teaching Asst Summer (5049)Research Assistant Summer (5070)

Predoc and Ed Fellow

Student Aid

Predoc Trainee and Ed Fellowship

(5045-46)

Tuition TA/RA/TF/RF

(4187-89,4191,5360)

Student Aid

UG Aid

Grad & Prof Aid

Tuition TA/RA/TF/RF


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Treatment of Student AidCurrent(Ben Signs) Proposed (natural signs)

Revenue

(Tuition Income) (4100 - 4118)

UG Aid (4181-4194)

UG Aid Incentive (4195)

UG Aid Endowment Trans (4196)

Grad & Prof Aid (4180,82,84,85,86,90)

Revenue

Tuition Income

Endowment Income

UG Aid Endowment Trans

Transfers

UG Aid Incentive

Expense

Compensation





Teaching Assistant Summer (5049)Research Assistant Summer (5070)

Expense

Compensation





Teaching Asst Summer (5049)Research Assistant Summer (5070)

Predoc and Ed Fellow

Student Aid

Predoc Trainee and Ed Fellowship

(5045-46)

Tuition TA/RA/TF/RF

(4187-89,4191,5360)

Student Aid

UG Aid

Grad & Prof Aid

Tuition TA/RA/TF/RF


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Nomenclature and Time Periods

Nomenclature

Scenarios: Budget, Actual, Forecast

Versions: Winter, Spring, Summer

Actuals for current and prior year

Budget for next and 4 future years

ADJ incorporated into June

Separate reporting cubeAbility to report on more prior years and in

more detail than we display in Planning


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Pre-Populating the Forecast

Keep Original Budget intact for comparativepurposes

Start with Original Budget broken down bymonth

Replace individual months with actuals atmonth end

Each quarter responsibility centers reviewand revise forecast based on YTD actuals

and expectations Subsequent quarters start with prior forecast

updated for new actuals


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Detailed Salary Planning

As in Pillar, Responsibility Centers can elect to build

up salary plans person by person, or can budget in a

lump sum

Payments to Faculty and Staff will be pre-populated

by person

Planning for Graduate Students, PostDocs, Student

workers and temps will not be done by person

This initial implementation will not replace SALINC

feed to payroll. That would be a future project


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Status Update

Prototype Developed

Revenue and Expense

Salaries

History

Reporting

Data Entry Forms

Interfaces


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To Do and To Solve

Still Pending

EB Calculation

Input Assumptions

GAAP Reporting Prototype Evaluation

Report/Data Entry Form missing link

Data Entry Issue: Pillar wasnt so bad

Performance Progress, but still some issues

Testing throughout


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University/Health System

School of

Medicine

Clinical Dept User

UNIVERSITY

REVENUE AND

EXPENSE PLAN

(Ben 26 digits)

UNIVERSITY

SALARY PLAN

University Paid

Employees

(Ben 26 digits)

HEALTH SYSTEM

REVENUE AND

EXPENSE PLAN

(Lawson Accounts)

HEALTH SYSTEMSALARY PLAN

Health System Paid

Employees

(Lawson Accounts)


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Users

Types

Planners (231)

Interactive (20)

View Only (36)

Numbers: Responsibility Centers need to

evaluate deployment


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Security

Designed and Tested using Prudence IDs

LDAP server under development

Will facilitate single sign on (transitioning to

PennKey) Need to identify users for initial rollout

Revenue and Expense security modeled onBEN security

Salary security Based on the paying org: if you pay a person

you see that component of their salary


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Training

Training Outline

Advanced Chart of Accounts (Quiz: pass to move on)

Org-Program-CREF

Fund Groups

Org Parents

RCM Rows

Budget Guidelines: University and School specific (Quiz)

Hyperion Web-based (includes multiple exercises and quiz)

Individual and Proctored Group format

Penn Specific Examples available via Help College of Philadelphia graded exercise

School based follow-up: school specific issues, additional

coaching as needed


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Timetable

December rollout for some senior BAs for possibleuse in January (Winter). How many will depend onperformance and training Forecasts

Budget

Likely that most departmental users will still be onPillar in January (Winter). Some departmental userswill use Planning this Spring, but probably some willstill be on Pillar. In those cases, Pillar plans will beloaded into Planning after submission.

Input assumptions will still be in Excel for January(Winter)

GAAP reporting coming later


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Communication

Thursdays at 4:00: The Planning Open House.

Anyone can come and see what has been

accomplished during the previous week

(but call first if youre coming!)

Web site: Budget Office web site will have a

Planning Update link

Periodic e-mail updates to participants and

Responsibility Center senior BAs

We value your feedback:

[email protected]

or any of the Budget Office staff

2005 OCT ABA Planning Presentation

Documents

Transcript of 2005 OCT ABA Planning Presentation