2004 Portfolio Review 2005 Project Implementation Workshop, Bamako 2004 Portfolio Review: Main...

2004 Portfolio Review

2005 Project Implementation Workshop, Bamako

2004 Portfolio Review: Main Findings



• What is the portfolio review?• Status of the regional portfolio • Performance indicators and ratings• Implementation performance • Major problems• Crucial challenges• Proposed indicators to improve the regional

portfolio



What is the regional portfolio review?

• Tool to analyse and assess the structure and quality of the regional portfolio– identify management issues at IFAD level– provide appropriate responses– basis for corporate reporting to IFAD’s governing bodies– provide input for PBAS– aggregate and analyse RIMS indicators

• Process is staff-driven– Project and country levels: Review of data available– Preparation of project status reports and country programme

issues sheets (based on supervision reports)– Country review meetings with all relevant IFAD staff– Revision, aggregation and analysis of inputs at a regional level– Draft version, comments– Finalisation

• Period covered: 1 July 2003 – 30 June 2004


Status of the regional portfolio

• Current portfolio: 18 active countries • 55 loan projects, 39 ongoing, $ 660 million• Geographic imbalance

– 35 ongoing projects in 11 West African countries– only 4 ongoing projects in 3 Central African Countries

• Reactivation of loan portfolio in 3 post-conflict countries (Congo, DR Congo and Sierra Leone)

• No loan projects in 6 countries, Cote d’Ivoire “frozen”

• In general, quality and impact of the regional project portfolio has improved


Performance Indicators and Ratings

Classification of ratings

1 Above or on targetGood ratings

2 Mostly on target

3 Substantially below target Risk Flags

for low ratings4 Little or no progress

Rating system:

• Project-at-Risk Methodology

• Indicators influence performance ratings and country allocations


Implementation performance

• 20% of effective projects show a disbursement lag of ≥ 40%

• Project management performance remains a concern in many countries

• Performance of Cooperating Institutions– Only in 35% of projects, supervision is found to be

problem-free – 54% with moderate problems– 10% projects with major problems


Portfolio Performance

PAR Classification

2004 2003

Number of Projects

% Number of Projects

%

Project Not at Risk 33 85 26 70

Potential Problem Project

0 0 0 0

Actual Problem Project 6 15 9 25

Not Rated 0 0 2 5

Total 39 100 37 100


Areas of Low Performance

Indicator

Performance of M&E system 14 36%Performance of service providers 12 31%Disbursement rate 11 28%Project management performance 9 23%Gender focus in implementation 8 21%Timeliness and quality of audits 8 21%Availability of counterpart funds 7 18%Poverty focus in implementation 6 15%Compliance with procurement procedures 5 13%Beneficiary participation in implementation 4 10%Compliance with loan convenants 2 5%

Number of low ratings

% of projects


Project management performance remains a concern

• Measures

– Regional Management Capacity Strengthening Programme

– Regional M&E Capacity Strengthening Programme

– Follow-up of case-specific supervision and mid-term review recommendations

– Redesigning problematic project components as appropriate


Crucial challenges

• Manage time to achieve results (planning/implementation) of project cycle– Average time laps from approval to loan signature 3.4 months

– Average time laps from signature to start-up 1 year

– Low disbursement performance during implementation

• Manage quality throughout the cycle based on responsibilities assigned to the partners– Government: Ownership and implementation

– Cooperating Institution: Basic Supervision/Implementation Support

– IFAD: Ensure good governance in resource use


Proposed indicators to improve the portfolio

• By 2006, resources used annually for implementation support increased by at least 30% depending on needs identified in cooperation with the PCU, CPM and CI.

• By 2006, there are no projects rated at risk in the region.

• By 2007, low ratings are below 10% for all implementation performance indicators in ongoing projects.

• By 2008, all ongoing and new projects have action plans to improve performance of their M&E systems.

2004 Portfolio Review 2005 Project Implementation Workshop, Bamako 2004 Portfolio Review: Main...

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