2004-2005 Annual Report - Port Macquarie …...The 2004/2005 Annual Report covers the period 1 July...

2004-2005 Annual Report

Table of Contents Message from the Mayor ..................................................................................................................2

Message from the General Manager.............................................................................................3

Council Information............................................................................................................................4

Councillors and Their Contact Details ............................................................................................5

Governance........................................................................................................................................6

Economic Development.................................................................................................................23

Social ..................................................................................................................................................34

Environment.......................................................................................................................................54

Infrastructure......................................................................................................................................70

Freedom of Information...................................................................................................................74

Privacy and Personal Information Protection Act ......................................................................86

Competitive Neutrality ....................................................................................................................87

Heritage & Museums Annual Reports ...........................................................................................89

Financial Reports ..............................................................................................................................95

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MESSAGE FROM THE MAYOR Local government, more than any other form of government, is about interacting and working with the community. Much of our work has a dramatic and instant impact on the local community, such as the provision of water, collection of waste services and road construction and maintenance. While these services are essential it is important to note that local government is much more than the old saying ‘roads, rates and rubbish’. More and more Councils are taking on additional responsibilities, provision of cultural facilities, social and urban planning, advocacy at the State and National level to name but a few. The success in delivery of all of these is contingent on Council’s ability to interact with the community and to reflect their views. As our Councillors complete their second year in office, it has become apparent that one of the major focuses, and I believe defining characteristics of this Council, is our willingness to work with the community. The large number of Council Committees, Working Groups and Boards are a clear indication that Council is committed to community consultation. Representatives on these committees and groups represent a cross-section of the population, encompassing business people, youth, people with a disability and tourism operators to name but a few. While Council is elected by the community to represent them for a four-year term, it is important that we recognise the need to interact and communicate with the community in our role to successfully deliver to the community. MAYOR COUNCILLOR ROB DREW

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MESSAGE FROM THE GENERAL MANAGER This Annual Report marks the end of the 2004/2005 financial year. Council continues to monitor and conduct itself in a responsible financial manner as we tackle with the demands and needs of a rapidly growing community – both now and into the future. Good governance and financial management don’t just happen, they are the result of vigilance and planning. It is important to note the Internal Audit Committee’s role within Council in achieving this. Formed in 2004 and composed principally of community members, the Committee has strengthened Council’s commitment to good governance and accountability. Ultimately the work of Council is about building a community and making the Port Macquarie-Hastings region a better place by working towards our vision of a high quality sustainable life for all. Council staff are dedicated to achieving this vision as the community which we serve is also one which we and our families live in. It is important to acknowledge that our staff are integral to Council’s high regard in the community. The strength of any organisation lies with their skilled and dedicated staff and Port Macquarie-Hastings Council has high calibre staff, many of whom are recognised at an industry and national level within their respective fields. The quality and talent of our staff were showcased at the Local Government Management Challenge this year when they won the NSW title and went on to take out second place at the Australasian championships. Congratulations. Each year promises our staff more projects, significant challenges and exciting developments. I have no doubt that Council staff will work with and for the community as we head into a future of which we can all be proud. GENERAL MANAGER BERNARD SMITH

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COUNCIL INFORMATION INTRODUCTION This is a comprehensive Annual Report of the Port Macquarie-Hastings Council for the twelve month period to 30 June 2005. The reporting requirements set out in the Local Government Act require significant detail to be provided with a strong emphasis being placed on accountability. The 2004/2005 Annual Report covers the period 1 July 2004 to 30 June 2005 and includes a comparison between Council’s Management Plan and performance in this period. Council welcomes enquiries concerning any area covered in this Report. Council staff will endeavour to assist you in providing answers to all enquiries received. Port Macquarie-Hastings Council produces community newsletters throughout the year which detail Council's major achievements. These newsletters also provide general information relating to Council's current projects and future plans. STRATEGIC DIRECTION Council has set a Strategic direction incorporating a Vision, Mission, Corporate Values and Focus Areas. This provides a guide for the organisation to achieve our Vision. COUNCIL’S VISION A sustainable high quality of life for all. COUNCIL’S MISSION To provide regional leadership and meet the community’s needs in an equitable and inclusive way that enhances the area’s environmental, social and economic qualities. COUNCIL’S VALUES Sustainability Excellence in Service Delivery Consultation & Communication Openness & Accountability Community Advocacy

COUNCIL’S FOCUS AREAS Environment Social Development Economic Development Governance

MEETINGS Members of the community are welcome to attend and address Council meetings. Council meetings are held every three weeks on Mondays (if Monday is Public Holiday then the meeting is held on the next Tuesday). If you wish to address a Council Meeting, a request must be submitted in writing to the General Manager by 11.00am on the day of the Meeting. You can obtain the date and time of the next Council Meeting by telephoning the Council office on 6581 8111 or by visiting Council’s website. Regular advertisements detailing meeting venues and times are also published in local newspapers. Business papers for Council meetings are available on Council’s Website www.hastings.nsw.gov.au and for inspection at Council Libraries on the Friday morning before the meeting. You can also obtain a copy of the Business Paper at the Council Chambers prior to the Meeting.

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COUNCILLORS AND THEIR CONTACT DETAILS

Deputy Mayor Bob Sharpham Phone: 6582 3524 Fax: 6582 2233 Email: [email protected]

Mayor Rob Drew Phone/Fax: 65853619 Email: [email protected]

David Mayne Phone/Fax: 6583 5080 Email [email protected]

Daphne Johnston Phone: 6559 7546 Fax: 6559 9940 Email: [email protected]

Jamie Harrison Phone/Fax: 6583 6486 Email: [email protected]

Lisa Intemann Phone/Fax: 65852340 Email: [email protected]

Rob Nardella Phone/Fax: 6582 6357 Email: [email protected]

Cameron Price Phone: 65504331 Fax: 65504329 Email: [email protected]

Adam Prussing Phone/Fax: 6584 5279 Email: [email protected]

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GOVERNANCE OUTCOME: To provide leadership and effective decision making, sound financial and resource

management. To undertake the role of advocacy and promote communication and consultation.

The following programmes are contained within the Governance Focus Area: • Governance;

• Organisational Development;

• Information Management; and

• Financial Planning and Services. Underlying these Programmes are Activities that produce the outcomes required within each Programme via services, projects and Key Strategies. A summary of these items is provided within this document. The Council has the following charter as set out in the Local Government Act 1993: • to provide directly or on behalf of other levels of government, after due consultation,

adequate, equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively.

• to exercise community leadership. • to exercise its functions in a manner that is consistent with and actively promotes the principles

of multiculturalism. • to promote and to provide and plan for the needs of children. • to properly manage, develop, protect, restore, enhance and conserve the environment of the

area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development.

• to have regard to the long term and cumulative effects of its decisions. • to bear in mind that it is the custodian and trustee of public assets and to effectively account

for and manage the assets for which it is responsible. • to facilitate the involvement of councillors, members of the public, users of facilities and services

and council staff in the development, improvement and co-ordination of local government. • to raise funds for local purposes by the fair imposition of rates, charges and fees, by income

earned from investments and, when appropriate, by borrowings and grants. • to keep the local community and the State government (and through it, the wider community)

informed about its activities. • to ensure that, in the exercise of its regulatory functions, it acts consistently and without bias,

particularly where an activity of the council is affected. • to be a responsible employer.

Responsibility for the implementation of this Charter lies within the Governance Focus Area.

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GOVERNANCE PURPOSE: To provide leadership and effective decision making, ensuring an accountable and

open organisation. The following services are provided within this programme: • General Manager’s Office;

• Mayoral Office;

• Insurance;

• Customer Service;

• Governance; and

• Audit. These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance

Indicators 2004/05 Comments

Provide leadership & direction in managing the organisation

General Manager’s office

Action implemented on results of staff survey.

Ongoing Ongoing action is being implemented at a sectional and organisational level.

Continue to implement the Internal Audit Programme

General Manager’s office

Internal Audit Programme adopted by Council. Implement and report to Council.

31.07.04 30.06.05

Internal Audit Program Developed. Draft 2006 Program to be reported to Council in August 2005 for adoption.

Customer Satisfaction Survey

Customer Service

Survey to be conducted twice annually to measure satisfaction levels of the service provided by the Customer Service Centre. Results to be reviewed & included in the development of an improvement plan.

31.08.04 31.12.04

Survey conducted. Results presented to Council Workshop. Improvement Plans developed and discussed with staff at quarterly review.

Review Community Consultation Policy

Governance Strategy developed in consultation with stakeholders.

30.09.04 Discussion Paper completed and ready for review.

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ORGANISATIONAL DEVELOPMENT PURPOSE: To provide development programmes for staff, systems and planning processes for the

betterment of the organisation. The following services are provided within this programme: • Corporate Development Activities;

• Corporate Planning;

• Business Planning;

• Performance Reporting;

• Staff Development and Training;

• Staff Recruitment; and

• Human Resources Planning and Management. These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance


Review of the Monthly Performance & Corporate Reporting systems and implementation of improvements

Corporate Development Activities

All key work groups reporting performance through the monthly performance reporting system.

Ongoing Continue to achieve.

Ensure compliance with all relevant legislation, including the Industrial Relations Act 1996, OH&S Act 2000, Workers’ Compensation and Injury Management Act 1998 and the provisions of the relevant awards under which Council staff are employed.

Human Resources Planning and Management

Compliance. Advice accurate. Staff gain knowledge in correct process and procedures in respect of employment related legislative requirements.

Ongoing Achieved as per performance indicators. The Local Government State Award detailing employment conditions made available on the intranet to all staff with computer access.

Implementation of the annual Organisational Training Plan

Staff Development and Training

Needs identified. Training conducted where identified as a need.

Ongoing Implemented and training being conducted as per plan.

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Key Strategies Activity Area Performance Indicators

2004/05 Comments

Continue implementation of 360 degree feedback performance management system for assessment of staff

Staff Development and Training

Round 1improvements incorporated and second assessment completed.

30.06.05 Ongoing implementation.

Annual review of Business Plans across all Council units

Business Planning

Executive Group satisfied with quality of information provided in documents. Review completed.

30.11.04 Presentation to the executive was completed on 9th/10th December 2004.

Publish Council’s Annual Report

Performance Reporting

Annual Report published & meets Local Government Act requirements.

30.11.04 To completed by Finance and Corporate Development.

Monitor organisational performance

Performance Reporting

Quarterly Corporate Review of Council’s financial position and key strategies reported and adopted.

Ongoing Ongoing monitoring.

Develop & exhibit the 2005/2008 Corporate Plan

Corporate Planning

Corporate Plan developed & exhibited in accordance with Department of Local Government Guidelines.

30.06.05 Target of 30.06.05 achieved. Process for next year’s Corporate Plan has commenced.

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EXECUTIVE SUPPORT PURPOSE: To provide support to councillors and senior management, including communication

programmes to ensure community education and engagement on issues is achieved. The following services are provided within this programme: • General Manager’s/Mayoral Support;

• Executive Management & Support;

• Corporate Relations and Marketing; and

• Administrative Services. These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance


Publish Council Newsletter 3 times per year & deliver to all residents

Corporate Relations and Marketing

Newsletter published & distributed. February, May and August each year.

Ongoing Community newsletter now published every month, in Regional Press newspapers and the Holiday Coast Pictorial alternatively. Newsletters printed on time.

Publish & Distribute Community Report


Community Report to be delivered to all residents in November each year.

Ongoing Monthly newsletters have improved the frequency of communication with the community. The Community Report information is now incorporated into the newsletters throughout the year.

Website Re-development Corporate Relations and Marketing

Website reviewed & updated.

30.09.04 New website up and running in March 2005.

Communications Strategy (correspondence standards)


Communications Strategy reviewed & revised as necessary.

01.09.04 To be reviewed in 2005/06.

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INFORMATION MANAGEMENT PURPOSE: To provide and maintain effective information management systems to meet customer

requirements. The following services are provided within this programme: • Records Management;

• Information Technology Services;

• Archival Services;

• Privacy Management; and

• Freedom of Information. These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance


Compliance with Freedom of Information Act

Freedom of Information

Process of applications and reporting in accordance with provisions of FOI Act at all times.

Ongoing Compliance achieved in most cases.

Compliance with Privacy & Personal Information Act

Privacy Management

Appeals & reporting in compliance with Privacy Act at all times.

Ongoing Compliance achieved.

Disaster Plan Revision Information Technology Services

Plan to be reviewed and revised as necessary.

Completed Disaster Plan has been reviewed and updated, December 2004.

Continue E-Services system implementation

Information Technology Services

System meets Community requirements.

30.06.05 Server installed and system now in its testing phase. Live transactions have now gone through the system. Rates and Water payments will start 1 August 05

Implement annual IT program

Information Technology Services

Process completed by 30 June each year.

Completed IT program being implemented as planned.

Implementation of Domdoc Document Management System

Records Management

Introduce new domdoc system.

Ongoing Finance & Corporate Services, Community

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2004/05 Comments

Test domdoc system. Roll out domdoc system.

Development and Executive Services are now live. Infrastructure Services, Water & Natural Resources and Development & Environment due by November 05. All Divisions now getting correspondence electronically.

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FINANCIAL PLANNING AND SERVICES PURPOSE: To provide financial management services to Council, including strategic financial

planning, revenue administration and best value purchasing programmes, to ensure maximum use of scarce resources.

The following services are provided within this programme: • Financial Management; • Strategic Financial Planning;

• Budget Administration;

• Revenue generation and collection; and

• Best Value Procurement Functions. These services areas are measured on a monthly basis via the use of Key Performance Indicators. Key Strategies Activity Area Performance


Long term financial model incorporates the outcomes of the Business Plan process

Strategic Financial Planning

Financial model incorporates scenarios based on Business Plans.

28.02.05 On target.

Ongoing process review and improvement

Financial Management

Three processes reviewed annually.

Ongoing Ongoing review.

Continue implementation project plan to achieve identified Procurement strategy outcomes

Best Value Procurement Functions

Annual savings of $778,000 achieved.

Ongoing Continuing Project Plan.

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HUMAN RESOURCES ANNUAL REPORT 2004 – 05 STATEMENT OF HUMAN RESOURCES ACTIVITIES UNDERTAKEN S.428(2)(M) Recruitment During 2004-05, 72 permanent positions were advertised, with Human Resource staff directly involved in the recruitment of these employees. In addition, some 96 temporary and casual employees were also engaged during the 12 month period, to provide flexibility in meeting workload peaks and covering extended periods of leave. As the skills shortage in a number of technical and professional disciplines continues, the market rate adjustment applied to our salary system on a staged basis in January and November 2004, has resulted in the organisation becoming far more competitive in terms of recruitment and retention, in these hard to fill classifications. There has been a significant trend towards web-based advertising and a marked expansion in e-cruitment during the period. Workers Compensation There was a 27% overall reduction in the number of workers compensation claims lodged in 2004-05, compared to the previous year. The number of lost time claims decreased 10%, while there was a 43% increase in the hours worked under the early return to work program. This pro-active approach to claims management, contributes significantly to the containment of workers compensation premium costs. The third (final) Premium Discount Scheme audit of our Workers Compensation, OH&S, Training and related functions, was successfully undertaken, and brings to a total of $150,000, the rebates gained on our workers compensation premium over the past three (3) years. Industrial Relations There were a considerable number of negotiations with Unions, and grievance resolutions with individuals during the year, which were successfully resolved at a local level. There were no disputes registered with the Industrial Relations Commission during 2004-05. The section provides policy development, award and legislative interpretation and determination, and consultancy to management on an ongoing basis. The revised organisation structure was successfully implemented, a revised package for on-call staff was negotiated and an appeal mechanism for job evaluation was introduced. The Consultative Committee met on eight (8) occasions, to provide an effective forum for management/staff collaboration and communication throughout the year. Resource Sharing Council entered into a strategic alliance with Great Lakes, Taree, Gloucester, Kempsey, Nambucca, Bellingen and Coffs Harbour Councils, which was formed with the objective of achieving cost savings and/or improved service delivery of identified functions, within the participating organisations. A Human Resources Management Network and Occupational Health & Safety Network have been established, and are working collaboratively on projects, common issues, information sharing and benchmarking.

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Incentive Program A framework for a team based incentive program was developed, which incorporated a behaviourally based staff performance feedback program. The incentive program is being piloted within a number of Sections, with a view to extending it corporately. It is proposed to utilise the performance feedback mechanism on a corporate basis, to also include those staff who elect not to participate in the incentive program. Safety There has been ongoing development of Council’s OH&S Management System, with the addition of a further eight (8) modules during the past year. These were:- • Incident Management • Safe Work Practices • Pre Purchase Assessment • Electrical Appliance Testing • Working at Heights • Manual Handling • Certification & Licensing of Workers • Managing Contractor OH&S Risks

In conjunction with development of the new modules, there is ongoing review of existing policy and procedures, to ensure alignment with the new modules. The formal consultative and communication mechanisms of Work Site Safety Representatives and Safety Review Committee are supplemented by on the job toolbox talks, together with activities such as joint development of Safe Work Method Statements and site safety inspections. Pro-formas have been developed and implemented for Risk Assessment and recording Toolbox Meetings. A hard copy OH&S Management System Manual has been issued to all outdoor staff line Supervisors, and many outdoor workgroups, while the same information is accessible to other staff through the intranet. Training Council developed an Annual Training Plan in accordance with its commitment to learning and development. The range of courses include:- • Manual Handling • Worksite Traffic Control • Traffic Control • First Aid • Health & Lifestyle • Armed Hold-up • Supervisors in Action • Discrimination & Harassment Prevention • Working Under Overhead Powerlines • Confined Spaces • Staff Induction • Chainsaw-Cross Cutting • Microsoft Work • Microsoft Excel

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In addition, there was support for staff attending conferences, seminars, workshops, employees undertaking further studies and for apprentices, trainees and students undertaking work experience. As part of the resource sharing alliance, Council also accessed a number of training programs run by Hunter Council’s Learning & Development, which provide benefits in terms of industry relevance, cost and accessibility. EEO Council remains committed to the principles and practice of EEO, and has revised its EEO policy to cover discrimination on all grounds covered by State and Federal legislation. The following activities were undertaken:- • Discrimination and harassment prevention training provided to staff by Anti-Discrimination

Board • Advertisements and job descriptions are continually reviewed to ensure they are free from

indirect discrimination, bias, discriminatory language and reflect importantly the skills and knowledge required in the job

• Policies and procedures are continually reviewed to ensure they are free from discrimination, bias and discriminatory language

• Ongoing monitoring of the merit selection process through Human Resources staff participation in the selection process

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MAYOR AND COUNCILLORS The total amount of money expended during the 2004/2005 year on Mayoral fees and Councillor fees was as follows: Mayoral Fees $ 28,215.00 Councillor Fees $119,507.58 Total $147,722.58 The total costs associated with Councillor expenses for 2004/2005 were $69,695.43. The total costs associated with Mayoral expenses for 2004/2005 were $27,484.10. Facilities for Mayor and Councillors Port Macquarie-Hastings Council’s Policy pertaining to Facilities for Mayor and Councillors was made under the Local Government Act, 1993, including Sections 252 to 254. The Act requires that the Council must adopt a policy concerning the payment of expenses and the provision of facilities to the Mayor and other Councillors. Mayor In addition to those facilities provided to the Councillors, the Mayor is entitled to receive the benefit of: • A car and mobile phone is provided in accordance with the following:

o free and unrestricted use of the Mayoral vehicle. o unrestricted use of the mobile phone on the basis that Council is reimbursed for any

private calls. • An office suite in the Council Administration Building. • Secretarial support services associated with the office of Mayor. • Administrative assistance associated with functions, meetings and the like. • Office refreshments. • Telephone, facsimile machine at place of residence which will remain the property of Council. • Air travel - Economy Class. Councillors The Councillors are to receive the benefit of: • Provision and use of official stationery, including letterhead, business cards and name badges. • Typing services, Council business only. • Postage of official correspondence - all mail is to be directed through the Council’s own

mailing systems. • Meals/refreshments on evenings of Council, Committee, Sub-Committee Meetings and Working

Parties, or at any other time deemed appropriate by the Mayor or General Manager whilst on Council business.

• Transport to official functions (if needed) when deputising for the Mayor. • A subscription to Local Government Act and Planning and Environment Legislation held in the

Councillors’ Room. • A subscription for the Local Government Regulations. • A Councillors’ Room, shared by all Councillors in the Council Headquarters Building, including a

telephone and computer terminal. • Councillor Room refreshments. • A telephone/facsimile machine dedicated line and consumables at a suitable location as

nominated by the Councillor which will remain the property of Council. Where a telephone/fax facility is not required by a Councillor, Council will meet 50% of the

rental of the Councillor’s telephone and the cost of all costs made on Council business.

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The Mayor or General manager will be required to certify all claims for reimbursement prior to payment.

Where no separate telephone/fax/answering machine and dedicated line is provided and

upon request, Council will provide, at its expenses, an answering machine for a Councillor’s telephone.

• Upon request by a Councillor, Council will provide, at its expenses, a two (2) drawer filing

cabinet for the storage of Council related documents. • Upon request by Councillors, Council will provide, at its expense, copies of local newspapers,

industry magazines and publications for information and research purposes. • Air travel - economy class. • Insurance - Councillors shall receive the benefit of insurance cover for (See also Item 4):

o personal injury/accident o public liability o professional indemnity o travel insurance o illness while travelling - travel, accident or sickness

• Council will provide training for Councillors as is appropriate for the affective discharge of the functions of civic office.

o Such training will be at Council’s expenses and will be provided by Council’s own staff or by outside providers as appropriate.

• Reasonable expenses for the care of: (a) a child of the Councillor; or

(b) a dependant of the Councillor requiring full-time care, actually and necessarily incurred by a Councillor whilst attending Council and Committee meetings, and Council Workshops.

NOTE:

1. Child/dependant care expenses are not to be reimbursed if the care is provided by a relative of the Councillor who ordinarily resides with the Councillor. A "relative" is defined as a spouse, defacto partner, parent, son, daughter, brother, sister or grandparent.

2. That for any Councillor the amount payable in any one year be limited to $3,500

(indexed to CPI) however any Councillor be entitled to approach the General Manager for special consideration to make a recommendation to Council.

Reimbursement is subject to a formal claim being lodged not later than one (1) month after the

expense was incurred. • Protective apparel, if required, including hard hat and safety footwear, to accord with the NSW

Occupational Health and Safety Act, 1983, for on site inspections. • Provision of Notepad computer, printer, consumables and Telstra line. Councillors to be offered

the option of a Council provided ADSL connection or where a Councillor already has an ADSL connection and uses that connection for Council business, a subsidy of $90 per month towards the cost of maintaining that connection.

• Provision of a Councillor uniform, upon request, consisting of blazer/jacket; shirt/blouse; trousers/skirt and tie/scarf.

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Travelling Expenses Incurred by Councillors Within the Hastings Local Government Area Councillors are entitled to claim for travel from their place of residence to and from the Council Chambers, or other nominated venues, whilst on Council business, at the rate per kilometre as contained in the Local Government (State) Award. The travelling expense is payable for Council and Committee Meetings, formal or social functions when representing Council or meetings with the community, where attendance is approved for the purposes of this policy by the Council or the Mayor or the General Manager. Outside the Local Government Area When approved by Council or the Mayor, Councillors will be entitled to travel to be by first class, such as when the Councillor is to accompany dignitaries. The Mayor and the General Manager are to have authority to determine such circumstances. Where destinations are up to two (2) hours drive from Port Macquarie, travel should be by Council vehicle, unless otherwise approved by the Mayor or General Manager. A Councilor who uses his or her own vehicle will be reimbursed at the appropriate kilometre rate or equivalent airfare, whichever is the lesser. Vehicles Upon request by Councillors, vehicles based at the Administration Building will be made available to enable Councillors to conduct inspections or attend meetings on Council related business. Conferences and Seminars Who May Attend Conferences/Seminars? Councillors may be nominated to attend conferences, seminars and similar functions by: • the Council, through resolution duly taken • the Mayor or General Manager acting under delegated authorities This shall not preclude the Mayor from nominating a substitute attendee for functions on those occasions where the Mayor is unable to be in attendance. What Conferences and Seminars May be Attended? The conferences, seminars, workshops, courses and similar to which this policy applies shall generally be confined to: • Local Government Association Annual Conferences (Federal and State). • Special “one-off” Conferences called by the Local Government Association on important

issues. • Annual Conferences and Congresses of the major industry associations and professions in Local

Government. • Seminars which further the training and development efforts of the Council, and within the

budget framework. Registration The Council will pay all normal registration costs which are charged by organisers, including those relating to official luncheons, dinners and tours which are relevant to the interests of the Council. Costs Incurred Payment of reimbursement of costs incurred shall be subject to the requirements:

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(a) The travel is on Council business being to and from conference or seminars of the Local Government related organisations.

(b) Only reasonable allowances are claimed or accepted towards necessary out-of-

pocket expenses. (c) The travel is undertaken with all due expedition, and by the shortest route. (d) Any time occupied in other than Council business is not included in the calculation of

expenses to be paid. (e) The claim is made not later than three (3) months after the expenses were incurred, and

upon a voucher form for payment. Actual accommodation and subsistence expenses will be met by Council up to the limits prescribed in Council’s Policy No. S21 or on the basis of reasonableness, as determined by the Mayor or General Manager. Council will not meet any expenses for alcohol or personal expenses. Community Functions Where the Mayor, Deputy Mayor or Councillors accept an invitation to attend a community function in the role of the Mayor, Deputy Mayor or Councillor, Council shall meet the cost associated with such attendance. Spouse/Partner Where the attendee is accompanied by his or her spouse/partner no objection is raised subject to Council not being involved in any additional costs. Where the Mayor has requested a Councillor to attend a function in his stead and the nature of the function is such that the Mayor has determined the Councillor should be accompanied, Council will meet travelling and subsistence expenses for the spouse/partner. Councillors’ Insurance Councillors shall receive the benefit of insurance cover for: • Personal Injury/Accident - Councillors will be covered whilst ever on Council business. • Public Liability • Professional Indemnity • Travel Insurance (i) Personal Effects: Where Council requires a Councillor to travel Council will obtain travel

insurance through its travel agent insurers to cover personal effects of participants. (ii) Personal Accident: Where Council requires a Councillor to travel overseas it will effect

personal accident cover. Illness While Travelling - Travel Accident or Sickness Occasionally Councillors or staff members incur medical or hospital expenses from illness or accident whilst travelling overseas on Council business. Council will take out a Travel, Accident and Sickness Policy to cover overseas travel in the individual case. Councillors’ Legal Advice and Legal Costs Enquiry, Investigation or Hearing In the event of any enquiry, investigation or hearing by any of: • Independent Commission Against Corruption

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• The Office of the Ombudsman • The Department of Local Government and Co-operatives • The Police • The Director of Public Prosecutions, or • The Local Government Pecuniary Interest Tribunal into the conduct of a Councillor, or where: Legal proceedings being taken against a Councillor arising out of or in connection with the

Councillor’s performance of his or her civic duties or exercise of his or her functions as a Councillor, Council shall reimburse such Councillor, after the conclusion of the enquiry, Investigation, hearing or proceeding, for all legal expenses properly and reasonably incurred, given the nature of the enquiry, investigation, hearing or proceeding, on a solicitor/client basis, PROVIDED THAT:

(a) The amount of such reimbursement shall be reduced by the amount of any moneys that

may be or are recouped by the Councillor on any basis; and (b) That the enquiry, investigation, hearing or proceeding results in a finding substantially

favourable to the Councillor. Note: Legal expenses incurred in relation to proceedings arising out of the performance by a

Councillor of his or her functions under the Act should be distinguished from expenses incurred in relation to proceedings arising merely from something which a Councillor has done during his or her term in office. An example of the latter is expenses arising from an investigation as to whether a Councillor acted corruptly by using knowledge of a proposed rezoning for private gain. This latter type of expense should not form part of a policy adopted under Section 252 of the Act.

Council may not meet the costs of an action in defamation taken by a Councillor as plaintiff in

any circumstances. Where doubt arises in relation to any of these points, Council should seek its own legal advice. Councillors’ Expenses Reporting Section 428 of the 1993 Local Government Act requires, inter alia: "Within 5 months after the end of each year, a council must prepare a report as to its

achievements with respect to the objectives and performance targets set out in its management plan for that year."

The abovementioned report must include details of: "...the total amount of money expended during the year on mayoral fees and councillor fees,

the council’s policy on the provision of facilities for use by councillors and the payment of councillor’s expense, together with a statement of the total amount of money expended during that year on the provision of such facilities and the payment of such expense."

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STATEMENT OF EXTERNAL BODIES EXERCISING DELEGATED FUNCTION S.428(2)(O) No external bodies exercised functions delegated by Council in the period 1 July 2004 to 30 June 2005. STATEMENT OF ALL COMPANIES IN WHICH COUNCIL HELD A CONTROLLING INTEREST S.428(2)(P) There are no companies which Council held a controlling interest in the period 1 July 2004 to 30 June 2005. STATEMENT OF ALL PARTNERSHIPS, COOPERATIVES OR OTHER JOINT VENTURES TO WHICH COUNCIL WAS A PARTY S.428(2)(Q) Council was not involved in any partnerships or joint ventures in the period 1 July 2004 to 30 June 2005. Council is part of the Mid North Coast Library Cooperative.

ATTENDANCE BY COUNCILLORS AT COUNCIL MEETINGS AND SUB-COMMITTEE MEETINGS

(1 July 2004 to 30 June 2005) Councillor Council Meetings

Attended Sub-Committees

Attended Rob Drew (Mayor) 18 24 Bob Sharpham (Deputy Mayor)

18 67

Jamie Harrison 16 Lisa Intemann 17 15 Daphne Johnston 18 18 David Mayne 16 5 Rob Nardella 18 8 Cameron Price 18 13 Adam Prussing 18 9

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ECONOMIC DEVELOPMENT OUTCOME: To facilitate economic growth through the provision of quality services, strategies and

infrastructure for the betterment of the community. The following programmes are contained within the Economic Focus Area:

• Economic Development;

• Tourism Development;

• Marketing and Promotions;

• Infrastructure Planning and Design;

• Asset Management; and

• Business Units. ECONOMIC DEVELOPMENT PURPOSE: To encourage and facilitate business development and quality employment

opportunities that provide for the needs of the Hastings community. The following services are provided within this programme: • Industry Development; and

• Investment attraction. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Agriculture/ Horticulture

Economic Development

Stage III (Commercialisation)- Hastings Food and Agriculture Opportunities Program underway. Electronic market trialled SUKI operational

Ongoing Trial complete by 30/06/06

On target – comprises the following projects Software developed, widespread support, funding submission prepared for part-time co-ordinator Preparation of MOU for Council consideration

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2004/05 Comments

Tastings of Hastings implemented Stage IV Hastings Food and Agriculture Opportunities Program – University linkages in place.

underway. Location and joint venture party finalised Achieved. Planning commencing for 2006/07 Remains on schedule to achieve target (30.06.08)

Forestry Economic Development

MOU with prospective Oriented Strand Board investor in place. Oriented Strand Board manufacturing plant – Investor commitment Oriented Strand Board planning finalised.

No progress since meetings with Itochu Remains on schedule to achieve Target (08-09).

Education Economic Development

Dedicated University campus operational and linked with Hastings Food and Agriculture Opportunities Program. EFTSU’s places dedicated to Port Macquarie.

70 places

Remains on schedule to achieve target of 30.06.08 Student applications up considerably on 2004/05

Health Economic Development

Radiotherapy unit operational.

Services to

Facility planning well underway. On

Page 24



2004/05 Comments

School of rural Health operational Implementation of program – health as an ‘export’ industry.

commence March 2007

target to meet schedule. DA with Council On schedule with development of medical precinct.

Information Enquiries and advocacy


100% of requests efficiently handled within 48hrs of receipt

Ongoing Achieved

Industrial Land Economic Development

Completion of Stage 2 of the Industrial Land Strategy.

Underway with planning for employment zone – Pacific Highway.

Extractive Industry Economic Development

Completion Stage 2 – protection of resource and haulage routes

30.06.04 Now a planning issue – with DDE.

Industry Development Planning (IDP)


IDP (1) self-sufficient IDP (2) commenced. IDP (2) self-sufficient. IDP (3) commenced IDP (3) self-sufficient

30.06.05 31/12/07 1/01/07 31/12/07

Achieved Commencement delayed to 1/1/06 (Food/Wine & Tourism) Home based business

Quality Service Provider Program (QSP)


Reviewed and successfully re-implemented. 100 new businesses accredited

Achieved

On schedule to meet target (31/12/06)

Promotion Economic Development

Material maintained and effective

Ongoing Snapshots 7 produced. Website updated, DOP updated, CD produced.

Retail Development


Wauchope Masterplan adopted and funding sources determined

Mostly achieved. Plan adopted, funding requests to 2006/07 Corporate Plan.

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2004/05 Comments

Greater PMQ CBD – consultation finalised

Development design consultation underway

Tourism Development


1st Infrastructure Plan Design Complete Funding in place

30.12.05

Unlikely to be achieved. Reliance on volunteers.

New Growth Area Economic Development

Employment Strategy developed and adopted by Council

1.07.05 Achieved

New Growth Area Employment


Employment Strategy Implemented

30.06.05 Implementation dependent on structure planning – to link with 3rd Industry Development Plan

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TOURISM DEVELOPMENT PURPOSE: To strategically plan and grow the tourism industry and to create sustainable

employment and tourism infrastructure. The following services are provided within this programme: • Tourism Planning;

• Visitor Information Centres; and

• Events. These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years.

Key Strategies Activity Area

Performance Indicators

2004/05 Comments

10 Year Tourism Plan

Tourism Planning

Draft plan approved by Tourism Taskforce. Draft plan goes on public display. Tourism Plan approved by Council. Annual objectives of the Tourism Plan are achieved.

31.07.04 31.08.04 31.10.04 30.06.05

Consultants have been contracted to deliver the project. Plan to be delivered by 30 May 2006.

Advocacy services Tourism Planning

Tourism “start Up” kit is produced & distributed in response to enquiries.

31.07.04 Completed.

Visitor Information Centre Sites reviewed

Tourism Planning

New site identified. 30.06.05 Completed.

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MARKETING AND PROMOTIONS PURPOSE: To devise in partnership with industry stakeholders an effective marketing and

promotions campaign to gain greater market share. The following services are provided within this programme: • Tourism Marketing; and

• Conference Marketing. These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years.



2004/05 Comments

“Call to action” for marketing campaign

Tourism Marketing

Information packs distributed within 48 hours.

Ongoing On track.

Delegate Registration Service

Conference Marketing

Service levels maintained in accordance with Service Agreement.

Ongoing On track.

Conference Promotional Material

Conference Marketing

Conference and Meeting Facilities Guide – Updated print runs.

Ongoing On track.

Display Material Tourism Marketing

Display banners.

Ongoing On track.

Multi media promotion

Tourism Marketing

Promotional CD – amend and produce copies.

30.06.05 On track.

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INFRASTRUCTURE PLANNING AND DESIGN PURPOSE: To ensure community infrastructure requirements are identified and programmed to

meet future demands. The following services are provided within this programme: • Infrastructure Planning;

• Works Program Management;

• Technical Advice and Investigation; and

• Survey and Design. These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years.


2004/05 Comments

Prepare Rolling Works Programmes for Transport and Waterway facilities.

Works Program Management

Completed on time and reflect Council adopted strategies and available funding.

30.11.04 Complete.

Commence implementation of Hastings Major Roads & Traffic Study

Infrastructure Planning

Feasibility of outer ring road completed on time and presented to Council.

31.12.04 In progress, final outcome delayed to June 2006.

Develop strategy for sealed road pavement maintenance


Strategy completed on time and reflects asset management needs within available resources.

30.11.04 Complete.

Lakewood Drainage Investigations


Completed on time and presented to Council.

31.03.05 Delayed due to drainage engineer 6 month vacancy.

Review Bonny Hills By-Pass


Completed on time feasible outcome.

31.03.05 Complete.

PM Outer Ring Road Route Selection


Completed on time. 31.03.05 Duplicated item, see above.

Develop strategy for bridge upgrades & replacements


Provides for cost effective asset renewals & upgrades.

31.12.04 Complete.

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2004/05 Comments

Prepare 3 year survey & design programme

Survey & Design

Programme prepared on time. Reflects adopted works programmes.

30.06.04 Complete.

Develop Quality Services Plan

Survey & Design

Completed on time and endorsed.

31.12.04 Complete.

Complete 75% of 2005/06 programmed designs

Survey & Design

Completed as programmed to design briefs.

31.03.05 80% complete, behind schedule due to design demands exceedance of resource availability.

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ASSET MANAGEMENT PURPOSE: To provide strategic intelligence on asset conditions and provide rolling programmes to

maintain assets at required community standards. The following services are provided within this programme:

• Community Facilities Management;

• Asset Management and Reporting; and

• Asset Management Planning. These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years.


2004/05 Comments

Building Asset Management Plans

Community Facilities Management

Plans completed. Implementation.

30.06.05 Ongoing

Financial model completed and condition assessments of all assets finalised. BAMP completed.

Implement Authority Asset Management System across each class of assets within the organisation.

Asset Management and Reporting

Buildings Asset data collected. System implemented. Water Asset data collected. System implemented. Roads Asset data collected. System implemented. Sewer Asset data collected. System implemented. Drainage Asset data collected. System implemented.

30.12.04 30.06.05 30.06.05 30.06.05 30.06.05 30.06.05 30.06.05 30.06.05 30.06.05 30.06.05

Program on track. Program on track. Program on track. Program on track. Program on track.

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BUSINESS UNITS PURPOSE: To manage key assets for the commercial benefit of Council. The following services are provided within this programme: • Property Portfolio Management;

• Commercial Leasing Management; and

• Investment Identification. These services areas are measured on a monthly basis via the use of Key Performance Indicators. KEY STRATEGIES The following information sets out the Key Strategies of this programme for the coming three years.


2004/05 Comments

To manage Council’s investment landholdings in accordance with the Property Business Plan

Property Portfolio Management

Developing an income stream that returns a pre determined rate net per annum benchmarked regularly on market forces applying at the time, to determine whether this level is appropriate.

30.06.05 Investigating alternate property investment strategy.

Wauchope Industrial Land


Completion of staged subdivision works. Stages 2, 3a & 3b.

30.06.04 Completed. Final stage commenced April 05.

The Binnacle Property Portfolio Management

Completion of Binnacle Master Plan.

Ongoing Master planning to commence by June 05.

Review Property Development & Commercial Leasing Business Plan


Plan Reviewed & Presented to Council.

30.06.05 Completed.

Develop Flynn’s Beach Caravan Park in accordance Council recommended option.


Options identified and costed. Preferred option reported to Council.

30.06.05 Reported in December 2004 re options. Report in Jan re continuing management of cabin options.

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2004/05 Comments

Blackbutt Residential Stage 4


Feasibility studies completed.

30.06.05 Investigating DA by June 05.

Thrumster land holding


Develop layout for residential and industrial areas. Prepare staging options and cash flow model.

30.06.05 On target.

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SOCIAL OUTCOME: To facilitate access to a range of services and facilities, recognising the importance of

social well-being and ensuring a safe, inclusive and equitable community. The following programmes are contained within the Social Focus Area: • Social Development;

• Cultural Development;

• Library Services;

• Transport;

• Facilities Management;

• Parks And Recreational Services; and

• Operations. SOCIAL DEVELOPMENT PURPOSE: A community where people have good access to facilities and services, feel secure,

involved and can work together to deal with local issues. The following services are provided within this programme: • Community Development;

• Aged & Disability Planning;

• Youth Services Planning;

• Crime Prevention Planning;

• Community Facilities Planning;

• Social Planning; and

• Aboriginal & Torres Strait Islander Community Development. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Implement the Community Plan, including: (i) provide community development

Community Development

i) Number & nature of Community Plan programmes implemented in

Ongoing

New Social Plan being developed. To be completed 31 August 2005

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2004/05 Comments

resources to local indigenous & rural communities

period. (ii) Website on line and information updated.

Ongoing development

Implement the Disability Discrimination Act, Action Plan in co-operation with key groups & agencies

Disability Services

Number of strategies implemented. Ensure awareness continues across organisation. Review Action Plan.

Ongoing

Disability awareness training provided at council staff inductions.

Implement the Crime Prevention Strategy in co-operation with key groups & agencies. Develop Crime Prevention Plan 2005 - 2007 CPTED Principles integrated into policy and planning


Number of strategies implemented. Level to which it is integrated.

Ongoing Ongoing

Crime Prevention Plan 2005 – 2007 currently being developed and due to be completed October 2005. CPTED principles to be incorporated in DCP20.

Implement the Hastings Community Drug Action Plan


Number of strategies implemented.

Ongoing Plan reviewed & updated quarterly.

Implement the Aboriginal Action Plan

Aboriginal Services

Plan developed and launched. Implement number of strategies.

Ongoing

Currently being reviewed and due for completion by April 2006.

Community Facility Planning


10 year plan drafted. Draft plan approved by Council for Public Exhibition. Plan on Public Exhibition. Final Plan adopted.

31.10.04 HACC facility progressing.

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CULTURAL DEVELOPMENT PURPOSE: A culturally diverse and vibrant area, which supports creativity and innovation, and

celebrates its rich social history. The following services are provided within this programme: • Cultural Planning;

• Heritage;

• Art Gallery;

• Public Programmes;

• Museums; and

• Cultural Facilities Planning. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Write a detailed interim cultural plan.

Cultural Facilities Planning

Plan developed Projects initiated managed, documented, evaluated and reported.

Ongoing

Plan currently being developed. Due to be completed October 2006. Windmill Hill, Harry’s Stage Two completed March 05 Sharing Australian Stories grant submitted.

Continue with Arts and Cultural Development Taskforce advisory and project management committee

Cultural Development

Quarterly meetings held. Involved and active group.

Ongoing Taskforce currently reviewing future structure and membership. Taskforce to oversee the development of the Cultural Plan

Public Art Master Planning And Policy Development


Public art opportunities identified and written into plans. Write integrated public art proposals.

Ongoing 30.06.05

Projects including CBD Town Green, Cowarra Dam Camden Haven 7 villages progressing.

Develop Exhibition program targeting broad


Gallery Attendances

Ongoing Attendance increased. 24963

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2004/05 Comments

spectrum of community and interests

and survey/questionaire/visitors book comments.

people visited the Gallery in 2004/05

Gallery Project Development to establish in-house curatorium and regional artists professional development

Art Gallery Public Programme

Meet standard bench mark for exhibitions by Museums and Galleries Foundation Meet grant requirements for NSW Ministry for the Arts.

Ongoing Attendance increased. Increased interest in locally developed programmes. Public programme developed and delivered.

Create sponsorship partnerships

Art Gallery Sponsorship $. 30.06.05 King and Campbell Jim Pearson Transport Terry Curley Lawyers Wendy Stokes Val Allen Country Energy

Create business partnerships

Art Gallery No and strength of business partnerships.

30.06.05 Port Macquarie Community College Hastings Business Women’s Network Tourism Development Terry Curley Lawyers Blue Poles Sunset Gallery Local Commercial Artists Studios Country Energy

Develop, adopt & implement strategy

Art Gallery Strategy implemented & reviewed.

30.06.05 Youth Audience Development Strategy adopted in September and is ongoing. Volunteer Professional Strategy in place.

Cataloguing & Research of Timbertown & Council

Museums Cataloguing items complete

Ongoing Ongoing.

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2004/05 Comments

Collection and “Mosaic” updated.

Continue to catalogue collections Continue to research collections

Museums Nos. Catalogued. Object files.

Ongoing Ongoing. Liaising with Council sections.

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LIBRARY SERVICES PURPOSE: To provide quality information and recreational services. The following services are provided within this programme: • Library Operations;

• Special Needs Library Operations;

• Public Internet Access; and

• Targeted Learning Programs. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Attract new borrowers to maintain membership at 50% of population

Library Operations

Library membership measured against census data.

Ongoing 1083 new members have joined in the past 3 months retaining an active membership of 50% of population.

A programme of extension activities of at least 1 per month

Targeted Learning Programs

No. of activities held/no. of attendees.

Ongoing 91 programmes attracting 1749 attendees have been run for adults and children.

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TRANSPORT PURPOSE: To provide and maintain a safe network suited to community requirements. The following services are provided within this programme: • Transport Network Management;

• Footpaths and Cycleways;

• Traffic Management and Safety;

• Street Lighting;

• Capital Works Programme;

• Road and Bridge Maintenance Services;

• Road Resealing; and

• Unsealed Roads. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Implement Pedestrian Access Mobility Plan

Transport Network Management

Implemented as programmed.

Ongoing In progress.

Provide for a new depot and workshop to replace the current facility

Transport Network Management

Complete site investigation and preliminary design. Construct new depot. Occupy new depot, demolish existing depot facilities and rehabilitate the site.

30.06.05 On target. Detailed investigation of Thrumster site continuings.

Complete the approved Works Programme each financial year.

Capital Works Programme

Individual projects and entire programme completed each year and quality of works to Council’s requirements.

30.06.05 Overall programme on target.

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2004/05 Comments

Undertake routine and reactive maintenance for road, bridge and associated infrastructure assets

Road and Bridge Maintenance Services

Services provided and work completed to meet Council’s requirements and within budgets provided.

30.06.05 Services provided to date in line with budgets provided.

Review the strategy for road resealing

Road Resealing

Strategy reviewed by due deadline.

30.11.04 Reported to Council on 19/7/04.

Review strategy for unsealed rural roads

Road Resealing

Strategy reviewed by due deadline.

30.11.04 Reported to Council on 13/9/04.

Produce end of year report. Reflect with Insight Maintenance Management System

Road and Bridge Maintenance Services

End of year report produced for road maintenance.

31.08.04 System was fully installed in September 2004.

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FACILITIES MANAGEMENT PURPOSE: To effectively manage facilities to meet a range of community requirements. The following services are provided within this programme: • Airport Management;

• Caravan Parks Management;

• Crematorium and Cemeteries Management;

• Sporting Facilities Management; and

• Swimming Pools Management. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Maintain current serviceability standards to meet the standards of licencing requirements

Airport Management

Licence maintained. CASA Inspection

30.11.04 Licence maintained via October inspection.

To continue to offer leasing opportunities for the General Aviation sector.

Airport Management

Leasing demands satisfied.

30.06.05 Lots 22 and 22 agreement to lease.

GA3 development of 15 hangar areas to be established over 9 years to cater for cat B aircraft

Airport Management

Stage 1 complete by mid 04.

30.06.05 Hangar completed in October 04.

Connect sewer to GA3 area, terminals, GA areas

Airport Management

Hangars able to be connected to sewer system.

Consultant engaged in Awaiting GA3 DA approval.

Effective advertising, particularly to lift occupancy rates at low season.

Caravan Parks Management

Preferred Consultant to be appointed. Marketing Plan for 2003-2005 to be developed. Marketing Plan to be Reviewed.

30.06.05 Marketing campaign in conjunction with park managers in progress.

Review Master Plan and Capital Works Program in conjunction with consultant’s report.

Caravan Parks Management

Preferred Consultant to be appointed.

30.06.05 Master plan went to Councillor Workshop in March 05.

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2004/05 Comments

Report provided to property committee on the review.

Continuous campaign for memorial sales

Crematorium and Cemeteries

Increase in sales for that item.

Ongoing Continued advertising campaigns in January 05.

Port Macquarie Regional Sports Stadium

Sporting Facilities Management

Construct covered spectator seating

30.06.05 Completed May 2005.

Hastings Sports Taskforce Sporting Facilities Management

Provide strategic advice on infrastructure needs. Encourage participation in sport. Identify and support development of major sporting events.

Ongoing Ongoing Ongoing

2005/06 Sporting Grants Applications invited. Sports Audit continuing.

Port Macquarie Swimming Pool

Swimming Pools Management

Plan for expansion of swimming facilities.

30.06.05 Consultancy brief for architectural services invited.

Aquatic Facilities Working Party

Swimming Pools Management

Strategically plan for aquatic needs and facilities in the Hastings.

30.06.05 Inspection of facilities completed. Macquarie park selected as site of Aquatic Facility.

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PARKS AND RECREATIONAL SERVICES PURPOSE: To provide a range of active and passive recreational facilities and environmental

open space. The following services are provided within this programme: • Management Parks, Gardens and Reserves;

• Sport Field Management;

• Lifeguard and Beach Management;

• Playgrounds; and

• Recreational Planning. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Parks and Reserves Improvement Programme

Management Parks, Gardens and Reserves

Complete Parks and Reserve Improvement Programme.

30.06.05 Improvements programme on target.

Parks and Reserves Maintenance Programme

Management Parks, Gardens and Reserves

Continue to provide a level of maintenance in accordance with Park and Gardens Specification.

30.06.05 Maintenance programme on target.

Wayne Richards Park – Stage 1

Sports Field Management

Complete Construction – Stage 1.

31.01.05 Stage 1 completed and officially opened.

Wayne Richards Park – Stage 2


Complete detailed design and associated documentation. Complete Construction – Stage 2.

Detailed design and associated documentation has been completed. Construction of Stage 2 in conjunction with Ring Road specification and timeframe.

Wauchope District Sporting Complex


Complete detailed design and associated documentation. Complete Construction – Stage 1.

Preliminary work commenced in preparation of consultancy brief. Final preliminary design has been completed.

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2004/05 Comments

Sporting Facilities Area 13 Sports Field Management

Include provision of sporting facilities in Area 13 Masterplan.

30.06.05 Detailed liaison with Working Party for inclusion of sporting fields in Area 13.

Sporting Facilities Area 14 Sports Field Management

Include provision of sporting facilities in Area 14 Masterplan.

30.06.05 Detailed liaison with Working Party for inclusion of sporting fields in Area 14.

Provision of Lifeguard Service

Lifeguard and Beach Management

Continue to provide a level of service in accordance with Park and Gardens Specification. Plan for ongoing improvement of lifeguard service.

30.06.05 30.06.05

Lifeguard service provided to approved standards.

Installation of Playgrounds Playgrounds Complete annual playground installation programme.

30.06.05 Playground installation programme continuing.

Strategic Planning for Parks and Recreational function.

Recreational Planning

Continue to plan for provision of broad range of recreational facilities.

30.06.05 Forward planning ongoing for a range of park & recreational functions.

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OPERATIONS PURPOSE: To ensure natural disaster risks are minimised through sound planning for the benefit of

the community. The following services are provided within this programme: • State Emergency Services; and

• Bushfire Management. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Identify and confirm a site for a new Port Macquarie SES Headquarters in conjunction with NSW Ambulance and Fire Brigade

State Emergency Services

Site identified and confirmed.

31.12.04 Awaiting DIPNR approval to exhibit draft LEP & KPoM.

Develop new Port Macquarie SES Headquarters in conjunction with co-located NSW Ambulance and Fire Brigade

State Emergency Services

Site concept plan developed and agreed. SES Building completed. Joint Emergency Operations Centre.

30.06.05 On target.

Continue to support Joint Service Level Agreement with NSW Rural Fire Service

Bushfire Management

Service level indicators are met.

Ongoing

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REPORT ON BUSH FIRE HAZARD REDUCTION ACTIVITIES S.428(2)(i1) Hazard reduction activities were carried out by four (4) agencies within the Port Macquarie-Hastings Council area. These were NSW Rural Fire Service, National Parks & Wildlife Services, State Forests, and Department of Lands. Hazard Reduction Activities NSW Rural Fire Service NSW Rural Fire Service, Port Macquarie-Hastings District completed 64 hectares of hazard reduction burns. National Parks and Wildlife Service (NPWS) The NPWS carried out 2 hazard reduction activities; totalling 23.3 hectares and completed 349 km of fire trail maintenance. State Forest The State Forest carried out 32 hazard reduction activities, which were completed to satisfactory levels, totalling 1868.2 hectares. 166 km of fire trail maintenance was also completed. NSW Fire Brigades The NSW Fire Brigade carried out no hazard reduction activities. Summary of Hazard Reduction Works Planned control burns approved by the Hastings Bush Fire Management Committee totalled 1082.4 hectares. There were a further 878.5 hectares of hazard reduction by mechanical means - hand clearing/ mowing/slashing. Fire Calls and Other Incidents (Rural Fire Service) The Rural Fire Service attended a total of 349 incidents during the 2004/2005 year. These incidents included bush and grass fires, structural fires, motor vehicle accidents/fires, storm and tempest, within the Port Macquarie-Hastings Council area and surrounding areas. Units also assisted at the Section 44 Bush Fire Emergencies in the Richmond Valley and Kempsey.

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DETAILS OF PROGRAMMES UNDERTAKEN BY COUNCIL DURING THE YEAR TO PROMOTE SERVICES AND ACCESS TO SERVICES FOR PEOPLE WITH DIVERSE CULTURAL AND LINGUISTIC BACKGROUNDS S.428(2)(J) The Hastings has relatively small numbers of people from linguistically diverse backgrounds.

ABORIGINALITY Of a total population of 64483 some 1273 persons identified as Aboriginal or Torres Strait Islander in the 2001 Census (2% of total population). This represents a similar rate to NSW (1.8% total population) but lower than the Mid North Coast Region (3.6% total population), and is a 30% increase over the 931 persons identified as Aboriginal or Torres Strait Islander in 1996. Census data may under enumerate the number of Aboriginal or Torres Strait Islanders in the population and informal estimates suggest 1500 may be a more accurate figure. ETHNICITY Of the total Hastings population of 64483, 54701 persons identify their place of birth as Australia (84.8% of total population). This represents a significantly higher rate than NSW (69.9% total population) and a similar rate to the Mid North Coast Region (84.0% total population). Of 4,629 persons identifying as not having Australian birth, identified their place of birth as English speaking countries (7.2% of total population). 2,008 persons identified their place of birth as non-English speaking countries (3.1% of total population) and is a 20% increase over the 1,665 in 1996. 94.3% of the Hastings population (aged 5 years or more) speak English only. During the year the following activities were carried out:

• Support and sponsorship of activities targeting people from cultural and linguistic diverse backgrounds

• Group for Reconciliation including printing of newsletter • Community events held marking NAIDOC and Reconciliation Weeks • Consultation on Draft Statement of Commitment and Reconciliation undertaken. • Council continued to consult with local Lands Council on relevant issues • Aboriginal Art exhibited at Port Macquarie Regional Art Gallery • NESB HACC project identified access and equity issues for service providers in the region

and has compiled a resource manual for HACC services to implement access and equity strategies in service provision.

• Facilitated the Mid North Coast Multicultural Network • Developed and supported Discoverfest multicultural community event – Nov 2004 with

approximately 3 500 people attending and involved over 100 performers, artists and volunteers conducting approximately 30 events within the day.

• Bi-Lingual project implemented ACCESS & EQUITY ACTIVITIES The following section summarises the activities Hastings Council undertook to ensure that appropriate facilities and services are accessible to everyone in the community. This covers services Council may itself provide and services Council may advocate for provision from other service providers. Council’s objective is to ensure that appropriate facilities and services are accessible to everyone in the community.

Page 48


Major Targets 1. Promote fairness in the distribution of resources and access to services essential to meet basic

needs. 2. Recognise people’s rights and improve quality of life. 3. Provide people with opportunities for participation and consultation about decisions affecting

their lives and improve the accountability of decision-makers. Hastings Council priority access and equity activities have been identified as part of its ongoing community planning process. The Community Plan has been developed on the basis of the Community Services Plan. Other planning documents, which the Plan refers to, are: • Hastings Community Profile 2003 • Hastings Crime Prevention Strategy 1998 - 2004; and • Disability Discrimination Act Action Plan 2002 - 2005. Copies of these documents are available at all Libraries for reference. They are also available from the Council Offices. Significant access and equity activities Council has achieved in 2004 - 2005 reporting year are highlighted in the following table.

Target Group Activity Issue Identified Community Facilities and Recreation

Community, visitors Prepare a management and development plan for community and cultural facilities in existing areas and areas of new urban growth

Currently being undertaken

Community, visitors Expand and upgrade passive and active indoor and outdoor recreation resources

Achieved and ongoing

Young people Expand leisure and recreation options for young people

Achieved and ongoing: Projects developed in conjunction with Youth Council

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Art and Culture

Community, visitors Business Plan developed and adopted by Council incorporating the Art Gallery, Performing Arts, Cultural Heritage and Museum space in the Hastings


Community, visitors People with a disability

Support the development of cultural facilities, projects and programs with local communities and specific groups Develop and facilitate corporate disability awareness training


Community, all target groups, visitors Develop public art policy, implementation and funding plan

Ongoing planning and development

Community Develop a strategic art and cultural industries plan

Partly achieved

Community Diversity and Participation

Aboriginal and Torres Strait Islander people People of diverse cultural and linguistic backgrounds

Facilitate the establishment of culturally appropriate services, Corporate induction training

Achieved and ongoing Cultural Awareness Training in partnership with MRC & Manning Neighbourhood Centre; Multicultural Kit and Directory produced

Community Allocate Council grants and assist groups in applying for external grants to meet identified community needs

Achieved AAS Grants - $130000 distributed to 4 projects; Community Grants Program - $58880 to 23 groups; CDSE - $132123 to 21 groups; Non-Council Owned Halls Grants $20000 to 9 facilities;

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Aboriginal and Torres Strait Islander people, Rural communities

Develop and implement consultation methods between Council and indigenous communities, Council and rural communities. Provide community development resources to these communities.

Achieved and ongoing: Regular meetings with Land Councils & Bearlay interagency group; A&TSI and rural communities included in Consultations; Sites Officer training conducted; Sites of Cultural significance identified and recorded; Community Halls and facilities audited

Community safety and crime prevention

Women, children, men, older people Implement actions in the Crime Prevention Strategy to reduce violence, and improve safety in public places and in relationships

Achieved and ongoing: Good Sports Accreditation Program; Safer Spaces Project; Installation of sharps bins in Port Macquarie and Wauchope; Development of HCDAT Brochure and Information Folder Macquarie Park Aerosol Art Mural; Real Men Project; Breakfast Club;

Community, visitors

Promote beach safety Achieved

Health

Community Develop and implement an action plan on illicit drugs

Plan developed and implementation ongoing

Older people Promote healthy lifestyles for older people


Children Active involvement in key interagency groups

Achieved and ongoing: Families First;

People with disabilities, Young people, Community Aboriginal and Torres Strait Islander people

Lobby for, support the establishment of and promote adequate and appropriate health services and networks in the Hastings


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Employment, Education and Economic Development

Unemployed Promote employment opportunities for groups which are particularly disadvantaged in the jobs market

Achieved

Community Continue to support and advocate for local primary industries

Ongoing

Housing and Accommodation

Low income people, older people, people with disabilities, Aboriginal and Torres Strait Islander people

Implement strategies identified in housing study to promote the provision of affordable and appropriate housing

Hastings Housing Forum – Nov 2004

Aboriginal and Torres Strait Islander people

Monitor the provision of affordable and appropriate housing

Needs analysis as part of Social Planning process

Men, women, people with disabilities Support establishment of crisis accommodation for men, people with mental illness (and dual diagnosis), drug or alcohol problems

Achieved in part; ongoing liaison with Health and Housing agencies

Welfare and Support Services

All target groups Support the establishment of a community legal/justice/ advocacy service for the Hastings

Advocacy ongoing; Law Society Workshops conducted – June 2005

Men Provide ongoing support for Hastings Macleay Men’s Support Group

Achieved / project completed

Children, people with disabilities, families, women

Monitor and advocate for adequate levels of support services;

Achieved and ongoing liaison with relevant community services

All target groups Encourage and support coordination between agencies to optimise the use of resources


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Information, Planning and Advocacy

Community, new residents Support the coordination and delivery of community information services

Achieved

Community Establish and use relevant reference and working groups to assist community planning such as the Hastings Youth Advisory Group, Art and Culture Advisory Committee

Achieved

Gay, lesbian, bi-sexual and transgender people

Develop a detailed section in the Community Plan to reflect the needs of people of diverse sexualities Establish and support the work of the Gay, Lesbian, Bi-sexual and Transgender (GLBT) working group

Achieved GLBT Working Group established and supported – attending meetings and assisting in updating Hasting Pride GLBT Directory

All target groups Coordinate and participate in planning forums, interagency and related initiatives at regional and local level


Transport and Mobility

Community, especially low income earners

Support an accessible and effective public transport system

Achieved

People with disabilities, older people, children, visitors

Plan for and provide safe walkways, footpaths and cycle ways


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ENVIRONMENT OUTCOME: To protect and enhance environmental values and provide for sustainable growth and

development. The following programmes are contained within the Environment Focus Area: • Strategic Planning;

• Regulatory Control;

• Environmental Management;

• Human Health Management;

• Water Cycle Management; and

• Waste Management. STRATEGIC PLANNING PURPOSE: To create sustainable living for the current and future residents of the Hastings. The following services are provided within this programme: • Strategic Landuse Planning; • Environmental and Natural Resource Strategic Planning; and • Development Contribution Plan development and administration. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Hastings Urban Growth Strategy – Area 14 • Masterplan • Environmental Studies • Infrastructure

planning • Contribution Plans • Development Control

Plans • Rezonings

Strategic Landuse Planning

All planning for a first stage release to be completed.

31.12.04 31/12/04 target not achieved due in part to need to undertake cost/benefit on effluent reuse and water sensitive design. Still awaiting completion of this and other work.

Implement Hastings Urban Growth Strategy – Area 13 • Structure plan • Environmental Studies • Infrastructure


Draft structure plan completed and to Council.

31.12.04 Draft structure plan completed and went to Council on 31 October 2005. The delay was due in part to issues involving the KpoM and combining of Structure

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2004/05 Comments


Plans • Rezonings

Plan and Environmental Study.

Implement Wauchope Urban Growth Strategy • Masterplan • Environmental Studies • Infrastructure

planning • Contribution Plans • Development • Control Plans • Rezonings


Resubmit amended strategy to DIPNR.

30.06.05 Amended Strategy reported to Council 26 April. Additional information sent to DIPNR in April. Still awaiting their response.

Implement Camden Haven Urban Growth Strategy • Masterplan • Environmental Studies • Infrastructure


Plans • Rezonings


First stage infill LEP to Council.

31.03.05 Implementation of infill commenced. Environmental investigations for infill sites underway. Resolution to commence LES obtained.

Implement Rural Residential Release Strategy • Environmental Studies • Infrastructure


Plans • Rezonings


Awaiting response from DIPNR. Draft LEP to Council.

30.06.05 Implementation underway.

Stormwater Development Servicing Plan (Stage 2)

Development Contribution Plan development and administration

Background studies completed. Plan exhibited and reported to Council.

31.03.05 Dependant on review of water sensitive design issues. Study in progress.

Lindfield Park Release Area Contribution Plan



30.06.05 Now part of Area 13 Release Area Contribution Plan.

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2004/05 Comments

Lake Cathie / Bonny Hills Release Area Contribution Plan



30.06.05 Did not make 30.06.05 target due in part to need to undertake cost/benefit on effluent reuse and water sensitive design.

Area 13 Release Area Contribution Plan



30.06.05 Did not make 30.06.05 target due in part to need to complete Structure Plan and DCP.

Administration Levy Contribution Plan & Servicing Plans Review



31.12.04 Admin Levy CP & Sewer completed. Water dependent on DSP Review.

Emergency Services Contribution Plan (Bushfire, SES & Surf Lifesaving)



Draft reported to Council in October 05.

Establish Landuse Monitoring System


System available to provide updated advice on landuse taken up by contribution plan area.

31.12.04 Implementation underway.

Contribution Estimation Calculator available via Council Web site


Calculator available on Web Site.

31.12.04 Contribution estimation table prepared.

Undertake Annual Review of growth rates, work program and project values

Development Contribution Plan development and

Updated rates included in plan. Projects included in Rolling Works

Ongoing Completed.

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2004/05 Comments

administration Program.

Review of DCP 20 - CBD Strategic Landuse Planning

DCP adopted by Council.

31.03.05 Public exhibition proposed changes. Work underway.

Development Control Plan for West Lindfield


DCP Adopted by Council.

30.06.05 Draft DCP delayed in part by Area 13 Plan and new Oxley Hwy. Noise impacts determined. Finalising stormwater strategy.

Implement Kew/Kendall Urban Growth Strategy


Rezonings finalised by Council.

31.12.04 All but two (2) sites completed. Delayed due to archaeological issues.

Strategic review of LEP Strategic Landuse Planning

As Legislation requires or every five years.

Draft reform proposals from the State Gov’t requiring review within 5 years.

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REGULATORY CONTROL PURPOSE: To provide a development and building control system which provides for “ownership”

of applications and where legislative requirements and council policies are applied in a consistent and efficient manner.

The following services are provided within this programme: • Development Application Assessment;

• Building Certification and Inspections Services;

• Development and Building Compliance;

• Ranger and Law Enforcement Services; and

• Development Engineering. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Review the process by which simple /straight foreword applications can be dealt with so as to reduce processing times for these applications

Development Application Assessment

Review undertaken and recommended changes made.

30.06.05 Completed.

Review the manner in which applications for outstanding notices and orders certificates and building certificates are lodged with Council and processed by staff with the view of improving service delivery

Development and Building Compliance


30.06.05 Completed.

Investigate Councils roles and responsibilities in respect of providing BCA and planning advisory services and prepare a model for the provision of these services

Development and Building Compliance


31.03.05 No longer viable due to legal issues relating to the role of the PCA.

Undertake a review of existing building related practices and procedures and document approach to be implemented by CBS staff

Building Certification and Inspections Services

Procedures manual prepared.

01.06.05 Work underway.

BCA assessment reports to be provided to clients for

Building Certification

Reports provided for all relevant

01.12.04 No longer viable due to legal issues

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2004/05 Comments

all class 2-9 building projects

and Inspections Services

projects. relating to the role of the PCA.

Survey of customer needs Building Certification and Inspections Services

Survey conducted every 12 months.

01.01.05 Delayed. Still to be done.

Develop CBS Brand as a separate identity to council

Building Certification and Inspections Services

Business developed in accordance with Business Plan.

01.09.04 Completed.

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ENVIRONMENTAL MANAGEMENT PURPOSE: To protect and enhance environmental values and to monitor and report on

environmental trends. The following services are provided within this programme: • Environmental & Natural Resources Services; and

• Environmental & Natural Resources Monitoring. These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Continued implementation of Cities for Climate Protection Program

Environmental & Natural Resources Services

Implementation of the actions of the Greenhouse Abatement Strategy.

Ongoing

Preparation of Environmental Management System for Organisation


System developed.

31.01.05 Incorporated in new software.

Implement Environment Management System


Implemented across organisation and reviewed.

30.06.05 Incorporated in new software.

Acid Sulphate Soils Remediation Projects


Improved management of 4 drainage systems.

30.06.05 Achieved.

Preparation of comprehensive State of Environment Report

Environmental & Natural Resources Monitoring

Report prepared. 30.11.04 Achieved.

Implementation of Onsite Sewerage Risk Management System


Integration of Onsite Sewerage Management database with GIS System completed.

30.06.05 Achieved.

Implementation of centralised water quality database

Environmental & Natural Resources Monitoring

Database operational.

30.06.05 Achieved.

Implementation of wood smoke reduction program


Programme completed.

30.11.04 Program completed.

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2004/05 Comments

Implementation of sustainable homes partnership


Programme completed.

30.06.05 Display home completed.

Page 61


HUMAN HEALTH MANAGEMENT PURPOSE: To maintain acceptable levels of human health and safety within the community and

to monitor trends. The following services are provided within this programme: • Public Health Services;

• Public Safety Monitoring; and

• Public Health Monitoring. These services areas are measured on a monthly basis via the use of Key Performance Indicators.



2004/05 Comments

Implementation of food safety program

Public Health Services and Public Safety Monitoring

200 food premises inspected.

Ongoing

Implementation of public health premises inspection program

Public Health Monitoring

50% of premises inspected.

Ongoing

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WATER CYCLE MANAGEMENT PURPOSE: To ensure the sustainability of water resources to protect the natural environment. The following services are provided within this programme: • Sewerage Services;

• Water Supply Services;

• Foreshore, Estuary and Floodplain Management;

• Stormwater Drainage; and

• Water Cycle Planning.

These services areas are measured on a monthly basis via the use of Key Performance Indicators.


2004/05 Comments

Implement stormwater management improvement activities

Stormwater Drainage

Implementation of Water Efficiency Development Control Plan. Implementation Of Erosion and Sediment Control Enforcement Protocol. Implementation of stormwater quality monitoring program.

30/06/05 Ongoing

On target, draft brief prepared. In progress.

Implementation of Catchment Water Quality Program

Foreshore, Estuary and Floodplain Management

Establishment and use of integrated water quality monitoring systems and protocols. Implement estuary monitoring program in accordance

Ongoing Ongoing

In progress. In progress.

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2004/05 Comments

adopted Estuary Management Plans.

Implement Stormwater Management Plan

Stormwater Drainage

Implemented as programmed.

Ongoing In progress.

Filling of the Cowarra Dam and commissioning of dam pumping station & balance tank

Water Supply Services

Fill dam & commission associated facilities, including spillway, intake tower, valve block, pumping station & hypo dosing system.

Dam currently at 92% capacity and commissioning will be dependent upon filling to 100% anticipated in March 2006.

Construction & commissioning of Southern Arm Trunk Main


Construction commenced & completed.

Investigations in progress including dating of REF. Construction to commence late 2006.

Provision of Water Treatment Facilities at Comboyne, Long Flat, Telegraph Point, Wauchope & Rosewood


Construction commenced & completed.

Village WTPs completed. Wauchope & Rosewood under construction and will be completed June 06.

Complete concept design for raising of Port Macquarie Dam


Concept design report completed and forwarded to DLWC.

Initial survey completed. Final design dependent upon secure yield analysis.

Investigation & Implementation of Water Reclamation Plant in Port Macquarie


Completion & approval of REF Construct reticulation network Construction & Commissioning of Plant.

Completed

On target. Construction of Plant and Reticulation underway. Anticipate commissioning in May 2006.

Investigation & Implementation of Water


Completion & approval of REF

Site for WTP acquired & now to

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2004/05 Comments

Reclamation Plant at Wauchope

Construction & Commissioning of Plant.

include waste stream from Wauchope WTP rather than STW. On target.

Investigation & Implementation of Water Reclamation Plant in Laurieton


Completion & approval of REF Construction & Commissioning of Plant.

On target. On target.

Lake Cathie/ Bonny Hills Treatment Plant Upgrade

Sewerage Services

Upgrade approved by EPA and other Authorities to allow construction of Augmentation.

30.12.04 REF for Augmentation placed on exhibition. Submissions currently being reviewed prior to determination of REF by Council.

Lake Cathie/Bonny Hills STP Upgrade

Sewerage Services

Detailed Design Construction of Stage 1 Augmentation

30.06.05 Design brief drafted, awaiting input from REF determination.

Detailed Design of proposed Augmentation of the Dunbogan STW

Sewerage Services

Detailed design completed and accepted by Council and other Authorities.

Ongoing Consultant engaged for initial concept review, prior to progression to detailed design.

Proposed Augmentation of Dunbogan STW

Sewerage Services

Construction of Augmentation

Design brief complete to allow detailed design to proceed.

Develop the Hastings Effluent Management Strategy, providing concepts for implementation and delivery

Sewerage Services

Long term strategies developed to meet the requirements of the Hastings Urban Growth Strategy.

Ongoing Concept for Camden Haven adopted. Hastings network currently being investigated.

Develop the Sewerage Servicing Options for the Hastings Small Villages

Sewerage Services

Servicing Options developed and

31.12.04 Concepts adopted. Development options being

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2004/05 Comments

adopted by Council and DLWC.

prepared.

Construct Hastings Small Village Schemes

Sewerage Services

Village Schemes constructed in a timely manner.

Ongoing Herons Creek option adopted. Land acquired for Comboyne to allow planning to commence.

Complete Investigations and Design of Area 13 Treatment Plant

Sewerage Services

Investigations and design of plant undertaken to gain EPA approval.

Ongoing Draft EIS presented to Council & exhibited in September 2005.

Construction of proposed Thrumster STP for Area 13 Development

Sewerage Services

Construction and commissioning of new STW.

Report on Scheme Concept to Council on 9 May 2005.

Complete Water Sensitive Urban Design DCP

Water Cycle Planning

DCP completed on time with Council and EPA endorsement.

31.03.05 Delayed due to IWCM investigations Area 14.

Complete Strategic Framework for Integrated Watercycle Management project

Water Cycle Planning

Completed on time, approved by EPA.

31.03.05 Draft final report completed. Final report completed in August 2005.

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WASTE MANAGEMENT PURPOSE: To provide an environmentally sustainable waste management service to the

community. The following services are provided within this programme: • Waste Collection;

• Waste Disposal;

• Waste Minimisation; and

• Waste Management Forward Planning. These services areas are measured on a monthly basis via the use of Key Performance Indicators.



2004/05 Comments

Rationalisation of Landfills Waste Disposal

Sites selected for the establishment of transfer station sites to service Camden Haven and Wauchope. Sites acquired. Transfer station designs developed. Wauchope Transfer Station constructed and commenced. Camden Haven Transfer Station constructed and commenced.

31.07.04 30.09.04 31.12.04 30.04.05 30.04.05

Camden Haven site has been determined and acquired. Wauchope site acquired. Design completed for Wauchope and will be model for Camden Haven. Wauchope T/S completed and operational.

Implementation of “Waste Avoidance & Resource Recovery Strategy”

Waste Minimisation Program

Strategy programs for 04/05 implemented. Strategy programs for 05/06 implemented. Strategy review 06/07.

30.06.05

Strategy is being implemented as per program.

New domestic waste/recycling/organic

Waste Collection

Contract specification

30.09.04

J R Richards have been appointed

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2004/05 Comments

collection and processing contract in place and contractor appointed

prepared. Tender prepared. Contractors appointed. Plant/Infrastructure established. Contractors commence operation.

31.01.05 28.03.05 and 27/6/05

as the MRF contractor. J R Richards appointed as waste collection contractor.

Page 68


SUMMARY OF THE AMOUNTS INCURRED BY COUNCIL DURING 2004/2005 IN RELATION TO LEGAL PROCEEDING TAKEN BY OR AGAINST COUNCIL S.428(2)(D)

Matter Sum of Amount

Comment

Alan Wilson - Covenants - Lighthouse Road, PM $429 Advice - finalised Cottrell - LEC Appeal - 17 Narran Cl, Kings Ck $395 Settled 'out of court' Dugdale - Pollard - 3 Newport Crescent - Non Compliance $1,029 Continuing Hutchison Builders - Ki-ea Development 7-11 Joffre Street, PM -$5,588 Prosecution - finalised Kirkbride - Clearing SEPP 14 Wetlands $3,504 Prosecution - finalised MMTR Pty Ltd - Illegal Tree Clearing - Lot 5 DP 809815, Thrumster $1,389 Prosecution - finalised O'Donnell & Hanlon $1,778 Prosecution - finalised Peppertree Real Estate - Pembrook Village Road - Building Entitlement $154 Advice Carnegie Cove Integrated Retirement $1,091 Advice Pembrooke Village - Unauthorised Dwelling Houses $1,345 Advice Annual Fire Safety Statements - Commercial $639 Advice P Atkins - LEC Appeal - DA 2003/0443 -Dunbogan $1,426 Settled 'out of court' Council Land Development Area 13 $844 Advice

Russell Salt $985 Prosecution under TPO - continuing

Sundowner Caravan Park $924 Advice Privacy Provisions for Development Applications $385 Advice Port Central - Agreement for Car Parking Floor $2,124 Advice Panorama Development Section 96 Modification $979 Advice Port Macquarie Hospital Lodge Assoc Inc. $270 Advice General Matters $474 Advice Scorpion Securities - DA 2003/0834 20-22 Mort St $586 Appeal - finalised Port Macquarie Sailing Club $429 Continuing Maxwell Quarries - Section 94 Contributions $311 Advice DA 2003/0449 Boonamin Road, PMQ $1,025 Advice McRae & Pike - DA 2004/0559 Tilbaroo Crossing Road Toms Creek $582 Advice Grand Total $17,509

Page 69


INFRASTRUCTURE

Conditions of Public Works Category $ Spent Condition as at 30 June 2005

Amenities & Toilets $244,865 Satisfactory

Visitor Information Centres $42,179 Satisfactory

Community/Youth Centres $7,126 Satisfactory

Surfing Clubs $50,247 Satisfactory

Residencies $12,410 Satisfactory

Music Centre $1,603 Satisfactory

Public Halls $51,683 Satisfactory

Senior Citizens Centres $12,967 Satisfactory

Civic Centre $75,517 Satisfactory

Libraries $180,025 Satisfactory

Indoor Sporting Complexes $67,919 Satisfactory

Regional Stadium $13,180 Satisfactory

Historic Court House $15,193 Satisfactory

HQ, Laurieton & Wauchope Administration $285,196 Satisfactory

Regional Art Gallery $44,464 Satisfactory

Coach/Transit Station $61,911 Satisfactory

Community Clocks $642 Satisfactory

Sea Rescue $9,447 Satisfactory

SES & Fire Control $19,607 Satisfactory

HACC Centre $8,609 Satisfactory

$1,204,790

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CONDITION OF PUBLIC ROAD, STORMWATER DRAINAGE, FLOOD MITIGATION, WATER SUPPLY AND WASTE WATER Definitions used with respect to the condition of water, wastewater, roads and drainage assets are as follows:

Excel In excellent (near new) condition; and/or Adequately performing the required function; and/or No problem beyond normal maintenance; and/or Negligible; wear and/or Undamaged or damage repaired to original specification

Good In good condition; and/or Easily performing required function; and/or Wear approaching allowable limits and/or All wear within tolerance

Fair In fair condition; and/or Not performing required function; and/or Problem requiring immediate attention; and/or Wear beyond tolerances; and/or Damage is noticeably affecting performance

Broken Down

Unusable; and/or Broken Down; and/or Not able to be operated; and/or Dangerous

CONDITION OF PUBLIC ROADS

Asset Category Quantity Condition Rating at

30/6/2005

At Cost Value ( x $1,000)

Estimate of Amount

Required to Raise Assets to a Satisfactory Serviceability

Standard ( x $1,000)

Estimate of Annualised

Cost to Maintain

Satisfactory Serviceability



Cost to Maintain Current

Serviceability Standard

( x $1,000)

Maintenance Expenditure

for 2004/2005 Financial Year

( x $1,000)

Airport 1 Good $ 5,708.09 $ 6,000.00 $ 256.87 $ 257.00 $ 398.67

Sealed Local Roads 754.283 km Fair $ 297,524.03 $ 35,858.52 $ 6,272.38 $ 5,951.00 $ 3,625.14

Unsealed Local Roads 447.215 km Fair $ 45,146.31 $ 5,441.17 $ 1,810.60 $ 903.00 $ 550.08

Bridges on Local Roads 135 Fair $ 17,353.08 $ 2,091.45 $ 188.45 $ 174.00 $ 211.44

Bridges on Regional Roads.

14 Fair $ 6,301.38 $ 759.46 $ 68.43 $ 64.00 $ 76.78

Sealed Regional Roads 70.794 km Good/Fair $ 31,833.80 $ 3,836.71 $ 669.73 $ 637.00 $ 387.87

Unsealed Regional Roads 14.704 km Good/Fair $ 1,764.67 $ 212.68 $ 70.77 $ 71.00 $ 21.50

Street Lighting - Fair - $ 300.00 $ 1,150.00 $ 950.00 $ 863.61

Note: Accurate estimates of the annualised cost to raise the asset condition to a satisfactory

serviceability standard or to maintain the current serviceability standard, are not currentlyavailable. The figures given in the table above are the best estimates.

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CONDITION OF STORMWATER DRAINAGE AND FLOOD MITIGATION

Asset Category Quantity

Condition Rating at 30/6/2005

At Cost Value ( x $1,000)

Estimate of Amount

Required to Raise Assets to a Satisfactory Serviceability



Cost to Maintain

Satisfactory Serviceability



Cost to Maintain Current

Serviceability Standard

( x $1,000)

Maintenance Expenditure for

2004/2005 Financial Year

( x $1,000)

Urban Stormwater Drainage

176.8 km Fair $ 35,941.99 $ 8,527.68 $ 808.70 $ 360.00 $ 388.16

Flood Mitigation 285,534 m3 Fair $ 4,519.54 $ 1,072.32 $ 101.69 $ 46.00 $ 48.81

Note: Accurate estimates of the annualised cost to raise the asset condition to a satisfactory serviceability

standard or to maintain the current serviceability standard, are not currently available. The figuresgiven in the table above are the best estimates.

Page 72


CONDITION OF WATER SUPPLY

Category Condition at end of 30/6/2005

Cost estimate to reach

Satisfactory standard

Cost estimate to maintain

standard (current $

value)

Maintenance Programme

2005/2006 ($)

Collection 5 river intakes, 1 borewell Good N/A 225,000 225,000 Treatment 10 chlorination sites Good N/A 250,000 250,000 Storage 2 OCS Dams 34 Reservoirs

Good Good

N/A N/A

310,000 290,000

310,000 290,000

Reticulation 17 pump stations 745km mains 24,668 connections 1 SCADA system, 271 sites

Good Good Good Good

N/A N/A N/A N/A

350,000 432,000 475,000 295,000

350,000 432,000 475,000 295,000

CONDITION OF WASTE WATER

Category Condition

at end of 30/6/2005

Cost estimate to reach

Satisfactory standard

Cost estimate to maintain

standard (current $

value)

Maintenance Programme

2004/2005 ($)

Collection 25,559 connections 478km gravity mains 95km rising mains 153 pump stations

Good Good Good Good

N/A N/A N/A N/A

333,800

1,077,900

333,800

1,077,900 Treatment Disposal 6 plants 1,363,700 1,363,700

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FREEDOM OF INFORMATION

TYPES OF DOCUMENTS HELD BY COUNCIL Port Macquarie-Hastings Council holds documents, which relate to a number of different issues concerning the Hastings area and the operation of Council. These documents are grouped into five categories: 1. Files 2. Policy Documents 3. General Documents 4. Codes 5. Procedures Some of these documents may be made available to the public on request. Documents that are not normally available to the public may require a Freedom of Information application to be completed before the release of such documents. Documents are available on paper, disk or microfiche. Some of these documents are available for inspection as a requirement of certain legislation, other documents are available for purchase, whilst others are available free of charge. The following is a list of these documents. 1. Files The main types of files that are held by council include General Subject files, Property files and Subdivision of Land files. All other types of files are listed in the list of documents to follow. Members of the public, who wish to peruse files and/or copy documents contained on a file, should contact the person from Council you are dealing with or the Public Officer. 2. Policy Documents Council has a register of policy documents that relate to the functions of Council. Policy documents are available for inspection free of charge. These documents are also available for viewing on Council’s website. Copies can be obtained for a copying fee. 3. General Documents General documents held by Council have been divided into two sections as listed below: (A) DOCUMENTS AVAILABLE FOR INSPECTION AS PER LEGISLATION Section 12(1) of the Local Government Act 1993 requires certain documents held by the Council to be made publicly available for inspection, free of charge. The public is entitled to inspect such documents at the office of the Council during ordinary office hours or at any other place as determined by the Council, for example, at libraries. Any current and previous year's documents of this type may be inspected by the public free of charge. These documents are: • Annual Financial Reports • Annual Report • Annual Reports of Bodies Exercising Delegated Council Functions

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• Any Codes referred to in this Act • Auditor's Report • Building Application (see footnote) • Business Papers for Council and Committee Meetings (but not including business papers for

maters considered when a meeting is closed to the public) • Complaints Handling Policy • Conferences and Seminars Policy (Interstate and Overseas) • Contributions Plan • Council's Code of Conduct • Council's Code of Meeting Practice • Council's Land Register • Council's Policy concerning the payment of expenses incurred by, and the provision of facilities

to Councillors • Council's Procedure Manual • Delegation of Authority Register • Development Application (see footnote) • Disclosure Register for Councillors, Designated Persons and Delegates • EEO Management Plan • Environmental Planning Instruments, Development Control Plans and Plans made under Section

94AB of the Environmental Planning and Assessment Act, 1979, applying to land within the Council's area

• Fees and Charges Policy (see Management Plan) • Internal Reporting Policy (for purposes of the protected Disclosure Act) • Leases and Licences for use of public land classified as Community Land • Local Policies adopted by the Council concerning Approvals and Orders • Management Plan • Minutes of Council and Committee Meetings (but not including minutes of a meeting or any

part of a meeting that is closed to the public other than the recommendation of that meeting • Occupational Health & Safety Code • Plans of land proposed to be compulsorily acquired by the Council • Plans of Management for Community Land • Plans of Management for Community Land (Stuart Park, General Sports Grounds) • Pricing Policy (see Management Plan) • Records of Approvals granted and decisions made on Appeals concerning Approvals • Records of Building Certificates • Register of Investments • Returns as to Candidates' Campaign Donations • Revenue Policy (see Management Plan) • Section 94 Contributions Plan (Administration Building, Administration Levy, Hastings Contribution

Plan 1993, Library Resources, Major Roads, Open Space, Regional Cultural Centre, Hastings River Drive, Innes Peninsula, Kings Creek, Laurieton Walkway, North Haven Business Precinct, Bains Dairy)

• State of Environment Report • Subdivision Code • The Statement of Affairs, the Summary of Affairs and the Register of Policy Documents required

under the Freedom of Information Act 1989. • Tree Preservation Policy • Privacy Management Plan • 2004/2007 Corporate Plan

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Council also has copies of these documents available for taking way, either free of charge of on payment of copying charges. Note: The right to inspect does not apply to: • plans and specifications contained in building and development applications for any

residential parts of a proposed building, other than plans that show the height and external configuration of the building in relation to the site on which it is proposed to be erected; and

• commercial information contained in building and development applications, which would be

likely to prejudice the commercial position of the person who supplied it, or reveal a trade secret.

(B) DOCUMENTS NOT COVERED BY SECTION 12(1) OF THE LOCAL GOVERNMENT ACT 1993. The council must allow inspection of its documents not covered by section 12(1) free of charge, unless it is satisfied that allowing inspection of a particular document would, on balance, be contrary to the public interest. However, this requirement to allow inspection does not apply to any part of a document dealing with personnel matters concerning particular individuals, the personal hardship of any resident or ratepayer, trade secrets or a matter the disclosure of which would constitute an offence against an Act or found an action for breach of confidence. The provision of information to the public by councils is subject to the same public interest criteria as apply to the State Government under section 59A of the FOI Act. For the purpose of determining whether allowing inspection of a document would be contrary to the public interest, it is irrelevant that the inspection of the document may cause a loss of confidence in the council; or cause a person to misinterpret or misunderstand the information contained in the document because of an omission from the document or for any other reason. While section 12(1) gives entitlement to inspect some documents, persons might choose to inspect or access other documents under the FOI Act, where there is protection from defamation. Reference might also be made to section 664 of the Local Government Act, concerning disclosure and misuse of information. The public officer has the responsibility of assisting people to gain access to the council's public documents. RIGHT TO INSPECT DOCUMENTS - ASSOCIATED DOCUMENTS Documents associated with development and building applications under section 12(1) of the Act include development consents, building approvals or any other decisions or documents issued by the council in relation to those applications. These associated documents must be available for inspection. RIGHT TO INSPECT DOCUMENTS–LEGAL DOCUMENTS Section 12(6), allowing inspection of documents not referred to in section 12(1), does not override the common law right of councils to refuse public access to documents that contain advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. RIGHT TO TAKE AWAY COPIES OF DOCUMENTS Where a right to inspect documents is conferred or granted by or under the Local Government Act, that right includes a right to take away copies, either free of charge or on payment of reasonable copying charges, as the council chooses. The right to take away copies or set a charge is subject to any contrary provision of the Act. For example, section 174 refers to an approved fee for a copy

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of a building certificate and a person can obtain such a copy only with the consent of the building owners. In addition, the right to take away copies under section 12B does not apply to copies of the residential roll of electors (referred to in S.302(1)) or the resumes of candidates for election (referred to in S.308). RIGHT TO TAKE AWAY COPIES OF DOCUMENTS – PLANS The Copyright Act 1968 overrides the provisions of the Local Government Act. Material which is eligible for copyright protection includes plans of buildings and developments. These are protected automatically as soon as they are drawn or recorded in some way. A plan may be subject to copyright irrespective or whether it has of a copyright notice, ie the © symbol, placed on it. A council should only allow a copy of a plan to be taken away if the approval of the copyright owner has been obtained. Plans of a proposed building as merely show its height and its external configuration in relation to the site on which it is proposed to be erected, referred to in section 12(1A) of the Act, are not subject to copyright. Copies of such plans may be taken away. REVIEW OF DECISIONS RESTRICTING - ACCESS TO INFORMATION If the general manager or other staff member of a council denies access to information held by the council to the public or a councillor, the person concerned must provide the council with written reasons for the restriction. The reasons must be publicly available. A council must review any restriction no later than 3 months after it is imposed. If requested by any person, the council must carry out a further review of the restriction 3 months after the first review or 3 months after any subsequent review. If the council finds that there are no grounds for the restriction, or if access to the information is obtained under the FOI Act, the council must remove the restriction. A Councillor or member of the public dissatisfied with the general manager's or council' s decision on access to documents also has the right to seek access to the council records through the FOI Act and, if access is not granted, to lodge a complaint with the Ombudsman or to appeal to the District Court. A councillor also retains the right to request the inspection of any council record under clause 41 of the Local Government (Meetings) Regulation. (C) OTHER DOCUMENTS AVAILABLE FOR INSPECTION, TAKING AWAY OR PURCHASE Planning Instruments: • Hastings LEP 1987 (including Explanation Notes, Model Provisions, as adopted by LEP & Index) • Hastings LEP 2001 Text & Maps • SEPP No’s 1, 4, 6, 8, 9, 11, 14, 15,16, 21, 22, 26, 30, 32, 33, 35, 36, 37, 44, 45, 48, 50, 55, 62, 64, 65,

71, SEPP (Seniors Living) 2004, SEPP (Building Sustainability Index: BASIX) 2004, SEPP (ARTC Rail Infrastructure) 2004, SEPP (Major Projects) 2005,

• North Coast Regional Environmental Plan • Parking Code (Code No CO3) • Hamilton Village Management Plan Development Control Plans: • DCP 4 Port Macquarie Airport • DCP 5 Industrial Development Guidelines • DCP 6 Peripheral Business Zoning, Laurieton

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• DCP 7 Policy on Advertisements • DCP 8 Rural Residential/Hobby Farm Development • DCP 9 Residential Tourist Accommodation • DCP 10 Port Macquarie Urban Expansion • DCP 11 Gordon Street Commercial Area • DCP 17 Subdivision Code • DCP 18 Off Street Parking Code • DCP 20 Port Macquarie Town Centre • DCP 24 North Haven Shopping Precinct • DCP 25 Aeroplane Landing Areas • DCP 27 Airport Lands – The binnacle • DCP 29 Hastings River Drive • DCP 32 Bed and Breakfast • DCP 33 Brothels • DCP 34 Acid Sulphate Soils • DCP 36 Exempted Complying Development • DCP 38 Dwelling Houses and Ancillary Development • DCP 40 Advertising of Development • DCP 41 Building Construction and Site Management • DCP 45 Innes Peninsula • DCP 46 Town Beach Precinct • DCP 47 Flynns Beach Precinct • DCP 48 Energy Efficient Waterwise Residential Buildings Reports and Studies: • Hastings Coastal Development Structure Plan, 1990 • Hastings Coastal Development Strategy & Residential Release Programme, 1983 • Hastings Coastal Development Strategy and Residential Release Programme, 1985 Review • Port Macquarie Retail Study Final Report by Plant Location International Pty Ltd • JTCW Tall Buildings Study • Camden Haven Industrial Land • Port Macquarie Foreshore Management Plan • Report on Public Hearing (Dunbogan Canal Development) • Hastings Urban Growth Strategy, Draft 1999 • Management Plan for Koalas, 1991 • Mitchell McCotter–Background Report for Section 94 Plan, 1993 • Connell Wagner–Arterial Roads Report for Section 94 Plan, 1993 • Hastings Contribution Plan 1993 • Port Macquarie Townscape Plan – Practical Handbook of Construction Details • Rural Residential Release Study, 1994 • Airport Lands Environmental Study • Extractive Industry Resources Inventory Report • Open Space Management Plan • Queenslake Foreshore Plan of Management • Lighthouse Beach Road Hierarchy Position Paper • Laurieton Bay Foreshore Plan of Management • Airport Lands Environmental Study • Bush Fire Hazard Analysis Airport Lands Study -Port Macquarie • Cowarra Regional Waste EIS Main Report & Appendices • DCP Airport Lands -The Binnacle • Geotechnical Investigation – The Binnacle Landfill Investigation • Hastings River Drive Strategy -Environmental Study • Hastings Heritage Study Volume 1 and Volume 2 (July 1991) • Maps • Property Information • Electoral Rolls • Copy of Council' s Drainage Code

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• Copy of Local Approvals Policy • Copy of Individual Policies

4. Codes Council has a register of codes that relate to the functions of Council. Codes are available for inspection free of charge. Copies can be obtained for a copying fee. 5. Procedures Council has a register of procedures that relate to the functions of Council. Procedures are available for inspection free of charge. Copies can be obtained for a copying fee. HOW MEMBERS OF THE PUBLIC MAY ACCESS OR AMEND COUNCIL DOCUMENTS As mentioned in the previous section, Council has a vast range of documents, which can be accessed in varying ways. Most documents can be inspected at the Administration Headquarters between 8.30am and 4.30pm, Monday to Friday (public holidays excepted).

Copies of documents may also be picked up from the Administration Headquarters in person. For further enquiries about the document in question the appropriate division officer should be contacted If you experience any difficulty in obtaining documents or information, you should contact the Public Officer.

FREEDOM OF INFORMATION REQUESTS Documents which are not made available as a matter of course may still be obtained under the Freedom of Information Act 1989. If you believe that it may be necessary to apply for access to documents or to have Council records amended, you should contact Council’s Freedom of Information Coordinator on 6581 8631 to discuss your requirements. Applications under the Freedom of Information Act are required to be in writing and identify which document(s) you request access to. A fee of $30.00 is applicable and if the documents concern your personal affairs, no processing fee will be charged until more than 20 hours processing time has occurred, however ancillary charges such as file retrieval fees and copying charges may apply. If your request does not concern documents affecting your personal affairs, a $30.00 per hour processing charge will apply together with the $30.00 application fee and other ancillary charges When a Freedom of Information application is received, the Freedom of Information Coordinator: Identifies the document(s) requested, • Checks whether the document(s) are available free of charge or on payment of a fee, • Checks whether the document(s) are exempt document(s), • Checks whether release of the information is prohibited under the Privacy and Personal

Information Protection Act or other Acts, • Determines whether consultation should be undertaken with other parties and if necessary,

consults with those other parties, • considers other parties submissions, • makes a determination, • advises the applicant of the determination. IF YOU ARE NOT SATISFIED WITH COUNCIL’S DECISION If you are not satisfied with Council’s decision on your application for access to documents or amendment of the information held by Council, you have a right of Internal Review. An application

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for an Internal Review must be in writing, be submitted within 28 days of the original determination of Council and be accompanied by a $40.00 fee. If, after an Internal Review, you are still not satisfied with Council’s decision you have the right to seek an external review by either the NSW Ombudsman or the NSW Administrative Decisions Tribunal. PUBLIC OFFICER Council has appointed the Manager Governance and Executive Services, Mr Neil Porter, as its Public Officer. Amongst other duties, the Public Officer may deal with requests from the public concerning the Council’s affairs and has the responsibility of assisting people to gain access to public documents of the Council (Council’s Freedom of Information Officer is responsible for determining applications for access to documents or for other amendment of records). If you have any difficulty in obtaining access to Council’s documents, you may wish to refer your enquiry to the Public Officer. Enquiries to the Public Officer should be addressed as follows: Neil Porter Public Officer Port Macquarie-Hastings Council Corner Lord and Burrawan Streets PORT MACQUARIE NSW 2444 Contact Details: Phone: (02) 6581 8631 Fax: (02) 6581 8100 Email: [email protected]

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SECTION A Numbers of new FOI requests -

Information relating to numbers of new FOI requests received, those processed and those incomplete from the previous period.

FOI Requests

Personal

Other

Total

A1 New (including transferred in) A2 Brought forward

2 8 10

A3 Total to be processed

2 8 10

A4 Completed A5 Transferred out A6 Withdrawn

1

1

8

9

1

A7 Total processed

1

8

9

A8 Unfinished (carried forward)

Nil

Nil

Nil

SECTION B What happened to completed requests?

(Completed requests are those on Line A4). Results of FOI Request

B1 Granted in full B2 Granted in part B3 Refused B4 Deferred

9

B5 Completed 9

SECTION C Ministerial Certificates - number issued during the period. C1 Ministerial Certificates issued Nil

SECTION D Formal consultations - number of requests requiring consultations (issued) and total number of FORMAL consultation(s) for the period. D1 Number of requests requiring formal consultation(s)

-

2

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SECTION E

Amendment of personal records – number of requests for amendment processed during the period

Result of Amendment Request

Total

E1 Result of amendment - agreed E2 Result of amendment - refused

Nil Nil

E3 Total

Nil

SECTION F Notation of personal records - number of requests for notation

processed during the period. F3 Number of requests for notation

Nil

SECTION G FOI requests granted in part or refused - Basis of disallowing access - Number of times each reason cited in relation to completed requests, which were granted in part or refused. Basis of Disallowing or Restricting Access

Personal

Other

G1 Section 19 (application incomplete, wrongly directed) G2 Section 22 (deposit not paid) G3 Section 25(1)(a1) (diversion of resources) G4 Section 25(1)(a) (exempt) G5 Section 25(1)(b), (c), (d) (otherwise available) G6 Section 28(1)(b) (documents not held) G7 Section 24(2) (deemed refused, over 21 days) G8 Section 31(4) (released to medical practitioner)

G9 Totals

Nil

Nil

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SECTION H

Costs and fees of requests processed during the period (ie those included in lines A4, A5 and A6).

Assessed

Costs

FOI Fees

Received H1 All completed requests

$1590

$270

SECTION I *Discounts allowed - numbers of FOI requests processed during

the period where discounts were allowed. Type of Discount Allowed

Personal

Other

I1 Public interest I2 Financial hardship - Pensioner/child I3 Financial hardship - Non-profit organisation

Nil Nil Nil

Nil Nil Nil

I4 Totals

Nil

Nil

I5 Significant correction of personal records

Nil

Nil

Note: *Except for Items I5, Items I1, I2, I3 and I4 refer to requests processed as recorded in A7. I5 however shows the actual number of requests for correction of records processed during the period.

SECTION J Days to process:

Number of completed requests (A4) by calendar days (elapsed time) taken to process.

Elapsed Time

Personal

Other

J1 0 - 21 days J2 22 - 35 days J3 Over 35 days

1

6 1 1

J4 Totals

1

8

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SECTION K

Processing time: number of completed requests (A4) by hours taken to process

Processing Hours

Personal

Other

K1 0 - 10 hours K2 11 - 20 hours K3 21 - 40 hours K4 Over 40 hours

1

6 2

K5 Totals

1

8

SECTION L Reviews and appeals:

number finalised during the period L1 Number of internal reviews finalised

Nil

L2 Number of Ombudsman reviews finalised

Nil

L3 Number of District Court appeals finalised

Nil

Details Of Internal Review Results: in relation to internal reviews finalised during the period

Bases of Internal Review

Personal

Other

Grounds on which internal review requested

*Upheld

*Varied

*Upheld

*Varied

L4 Access refused L5 Deferred L6 Exempt matter L7 Unreasonable charges L8 Charge unreasonably incurred L9 Amendment refused

L10 Totals

Nil

Nil

Nil

Nil

Note: * Relates to whether the original agency decision was upheld or varied by the internal review.

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ADDITIONAL SUMMARY INFORMATION

*Comparison from Previous period Year

2004

2005

New Requests

13

10

Completed

13

9

Withdrawn

nil

1

Granted in Full

8

8

Granted in Part

2

Nil

Refused

3

Nil

Deferred

Nil

Nil

Requiring Consultation

3

2

Number of internal reviews

1

Nil

Number of Ombudsman reviews

Nil

Nil

Number of ADT reviews

Nil

Nil

Amendment of personal records

Nil

Nil

There has been nil impact by FOI requirements on Council's activities, policies and procedures. There have been nil inquiries under the FOI Act by the Ombudsman or any appeals under the Act to the Administrative Decisions Tribunal.

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PRIVACY AND PERSONAL INFORMATION PROTECTION ACT

The Privacy & Personal Information Protection Act is an Act to provide for the protection of personal information, and for the protection of the privacy of individuals generally. It is a requirement of the Act that all state agencies, including local government must prepare and implement a privacy management plan. Port Macquarie-Hastings Council adopted its Privacy Management Plan on 9 October 2000. The Act requires Council to comply with twelve (12) Information Protection Principles. The principles cover the way councils collect, store and provide access to personal information. Training sessions on the requirements of the Act have been provided to Councillors and relevant staff advising them of their responsibilities in complying with the twelve principles. Information booklets on the Privacy Act have been made available at Council's Customer Service Counter and branch offices. Council has reviewed a number of its forms used for collecting information from the public. As a requirement of the legislation some have been amended to include a Privacy & Personal Protection Notice which advises the public of the reason the information is being collected, the intended recipients of the information, whether the supply of the information is required by law or voluntary, the existence of any right of access to, and correction of the information, and the name and address of council. The Privacy & Personal Information Protection Act also contains provisions relating to the disclosure of personal information contained in public registers. The Act requires that personal information kept in a public register must not be disclosed unless the agency is satisfied that it is to be used for a purpose relating to the purpose of the register. This requirement has been modified by a Code of Practice, which applies to all local government authorities. Under the code, the council may allow any person to inspect a publicly available copy of a public register in council premises, and copy a single entry or a page of the register without requiring the person to provide a reason for accessing the register. If the whole or a substantive part of the register is required, the code requires that the names and addresses of all previous and current property owners must not be disclosed. Section 58 of the Act allows an individual to request that their personal information can be removed from a public register and not disclosed to the public. Council has had no requests under this legislation this year.

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COMPETITIVE NEUTRALITY

PROGRESS IN IMPLEMENTING THE PRINCIPLES OF COMPETITIVE NEUTRALITY S.428(2)(R) NATIONAL COMPETITION POLICY The National Competition principles agreement: • Specifies that the competitive neutrality principles need not be applied where the benefits of

implementation are outweighed by the costs. • Indicates that competitive neutrality is only to apply to a local Council’s business activities, and

not to its non-business and non-profit activities • Requires a local Council’s significant business activities (Category 1 Waste Management

Services, Sewerage Service Operations and Water Supply Operations) to be subject to the same corporatisation principles as those applied to significant State Government business activities, viz:

• Adopt a corporatisation model for the business activities; • Include debt guarantee fees, where the business benefits from the Council’s borrowing position

by comparison with commercial rates; • Factor into prices an appropriate return on capital invested; • Make any subsidies provided to customers and the funding of those subsidies, explicit; • Operate within the same regulatory framework as other businesses; and • Include in their costs the same Federal, State and Local Government taxes and charges, as do

private businesses. The principle of competitive neutrality requires that Local Government businesses operate without net competitive advantage over other businesses as a result of their public ownership. Previously local Government businesses received competitive advantages, such as immunity from various taxes and charges and regulatory requirements, concessional interest rates on loans and cheaper borrowing rates because of government guarantees. Simultaneously, public ownership could create competitive disadvantages, such as costly public service industrial conditions, higher superannuation costs, community service obligations and less managerial autonomy. However, competition policy foes not require that all firms or businesses on an equal footing. Competing businesses may differ in size, assets, skills, experience and culture, characteristics which define each competitor’s unique competitive advantages and disadvantages. The benefits of adopting a competitive neutrality regime reside in the development of fairer and more cost-reflective pricing policies and production in line with market requirements. Council has determined Category 1 ($2 million and above) Business Units as follows: • Water • Sewerage • Waste

To date Council has: • Adopted a policy on the attributions of costs overheads • Adopted a Competitive Neutrality Complaints Policy • Prepared detailed Business Plans for the Category 1 Business Units • Applied the Competitive Neutrality pricing requirement

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COMPETITIVE NEUTRALITY COMPLAINTS Council adopted an Action Requests/Complaints Handling Policy on 9 March 1998. This sets out Council’s broad policy position in dealing with complaints. A series of procedures support the Policy by setting out specific action, which will be followed. One of these procedures is the Competitive Neutrality Complaints Procedure (PR68) adopted by Council on 9 March 1998. For the period ended 30 June 2005, the following summary is provided: Number of Complaints received: Nil Subject matter or nature of complaint: N/A Outcome: Finalised Detail – No N/A Pending – No N/A

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HERITAGE & MUSEUMS ANNUAL REPORTS HERITAGE ANNUAL REPORT 2004 – 2005

CONSERVATION WORKS In March, 2005 conservation work commenced on nine (9) monuments within Port Macquarie’s Second Burying Ground (1824-1886). The works, which had been identified in the Conservation Management Plan for the burying ground, were deemed as being of a high priority and involved preservation to stonework and marble, reinstatement of missing items, conservation, repairs and re-rendering of brickwork, painting of metal work and removal of tree roots.

The cost of this work was approximately $36,000. However, the ongoing failure to undertake the necessary conservation work would have resulted in this invaluable piece of local and state heritage being lost forever.

An approach has now been made to Council for a recurrent budget of $20,000 to continue conservation work to the remaining monuments. HERITAGE FESTIVAL This year, between the 9th and 17th of April, the Hastings celebrated its eighth Heritage Festival. More than 7,000 people attended the Festival which is part of the National Trust’s state-wide festival of events. It brings together people of all ages, races and interests to enjoy and learn more about our heritage. It also provides an opportunity for us as a community to reflect on the work and passion that goes into protecting our heritage, whether it is buildings, cultural traditions or natural environment.

The theme for this years Festival was ‘Community + Heritage’. The Festival was once again co-ordinated by Council with the assistance of a number of hardworking volunteers and heritage organisations.

Twenty two (22) individual events were held in the Hastings the most number of events of any local government area in the State.

This year also saw the trial of a ‘Heritage Card’, a card that permitted the bearer entry into a number of museums once during the Festival.

Top: Wallace grave conservation works Port

Macquarie’s Second Burying ground Middle top: Lake Innes Ruins walking tour Heritage Car display Middle bottom: Cemetery walking tour Choral Concert - Wesleyan Chapel Bottom: Port Macquarie Historical Society

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HERITAGE ASSISTANCE FUND In November 2004 Council allocated a total of $15,000 from the Heritage Assistance Fund to seven (7) property owners to carry out repairs, maintenance or to re-instate missing items to their heritage listed property. The total cost of this work was $98,957.

The fund, which encourages positive work on heritage items identified within Hastings Local Environmental Plan 2001, has proved very successful since its introduction in 1999.

Partially funded by Council and the NSW Heritage Office the fund has assisted owners of twenty eight (28) items by providing financial assistance of $77,378 for work with a total value of $277,313. BUS TOURS In April 2004, as part of the Heritage Festival, bus tours to a number of heritage sites were introduced. The initial bus tour proved so successful that during the 2004-2005 financial year five (5) tours were held.

To date more than three hundred (300) people have boarded the bus and taken the opportunity to learn more about the Hastings’ history.

LISTINGS Council made application to the NSW Heritage Office to have Port Macquarie’s First Burying Ground (Allman Hill) and Second Burying Ground (Gordon Street) included on the State Heritage Register.

Listing on the register will mean that these heritage items are of particular importance to the people of NSW and will be legally protected under the NSW Heritage Act.

It is anticipated that listing will be finalised in July 2005.

REMEMBERING OUR CONVICT HERITAGE (1821 - 1847) The production of signage panels that will provide an informative look at Port Macquarie’s convict past is well underway.

The panels will be modern and minimalist and will provide a consistent marker which can be recognised throughout the townscape.

The panels and an accompanying brochure will be launched in July 2005.

Bus Tour - Roto House

GRANT FUNDING AND SPONSORSHIP During the financial year Council secured grant funding from the NSW Heritage Office for the following:

$24,500 Conservation work and an Interpretation Plan for Port Macquarie’s Second Burying Ground. $20,000 Implementation of Interpretive signage within the Port Macquarie Town Centre. $7,500 Continuation of the Heritage Assistance Fund. $2,500 Continuation of the Heritage Advisory Service.

Council also secured sponsorship from private and other government organisations for the following: $38,350 Implementation of Interpretive signage within the Port Macquarie Town Centre.

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HERITAGE ADVISORY SERVICE The Heritage Advisory Service assists Council and the community to have appropriate measures in place so as to best conserve and present the heritage of the Hastings.

Council’s Heritage Advisor, Stephen Booker, visits the Hastings 11 times a year and comments on Development Applications and provides feedback to Council’s Heritage Officer on a variety of projects. HERITAGE OFFICER Council’s Heritage Officer, Mitch McKay, works closely with heritage and statutory organisations, Council staff, Heritage Advisory Committee and Heritage Advisor.

His role is varied and includes co-ordination and/or preparation of various studies, strategies, registers and inventories, events, promotional and educational material, conservation works as well as securing grant funding and/or sponsorship to assist in fulfilling the role.

Top left:

Port Macquarie’s First Burying ground

Top right: Port Macquarie’s Second Burying ground

Middle centre:

Pilot’s Boatshed - Port Macquarie

Middle top:

Sample panel - Remembering our Convict Heritage (1821-1847)

Middle bottom:

Awning option 1 – Pilot’s Boatshed

Middle centre:

Porch details – Wesleyan Chapel, Port Macquarie

Bottom left:

Awning option 2 – Pilot’s Boatshed

Bottom right:

Post detail - Hamilton Green, Port Macquarie

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MUSEUMS ANNUAL REPORT 2004 – 2005 The Museums sector continues to be managed by community volunteers with Council now taking a leadership role in the development of a multi-campus regional museum, which will create a co-ordinated future for all local heritage groups and museums. The issue of the ageing of the volunteers and their declining numbers makes it imperative that Council continues to work with these community groups. MUSEUMS WORKING GROUP & COLLECTIONS RESEARCH GROUP Continued bi-monthly meetings throughout the year. Comboyne Heritage Society joined in July, which takes the number up to 11 heritage organisations represented. • Mid North Coast Maritime Museum • Port Macquarie Historical Society & Museum • Historic Courthouse • Roto House • Wauchope Historical Society • Camden Haven Historical Society • Friends of Timbertown • Kendall Heritage Society • Douglas Vale • Port Macquarie & Districts Family History Society THEMATIC STUDIES Timber Stories exhibitions are still in place in some of the museums as they were designed to have a long- term presence and usefulness. The catalogue from this thematic study is still being compiled. The resultant website is being rethought due to the restructure and change in direction of Australian Museums On Line (AMOL) now Collections Australia Network (CAN) who can no longer offer assistance in the establishment and planning of such a web site.

The Her Story thematic study is still being undertaken with a contextual history of women being written and researched by local historian Narelle Matthews. Some elements of the study include: • The release in March 2005 of the first ever listing of all

European females in the Port Macquarie settlement during 1821-23. Researched and compiled by the Port Macquarie & Districts Family History Society.

• A public program entitled Celebrating Spinsters at Roto

House in April 2005, which looked at the invaluable role single women have played in contributing to the community. Kylie Winkworth gave a slide show on this topic and local volunteer Deb Sommers spoke about the local role of the Flynn women of Roto House.

• Organised a reunion morning tea for the women who

worked on the Bicentennial embroideries project to collect their memories and stories of the planning and production of the embroideries. The women were keen to raise the profile of these magnificent hand- made panels.

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• A public program entitled Textile Treasures held at the

Art Gallery in conjunction with the Stitch in Time project. Kylie Winkworth, expert in textile collections gave a presentation and advice on the care and storage of textiles. Members of the public were invited to bring along their own textile collections for assessment and advice.

• The production of a DVD about the weaving project

based on the life of local woman Nancy Van de Linde of Wauchope.

• A paper conservation workshop and public

program called Paper Trails in June and the conservation assessment of the Annabella Boswell diaries by Powerhouse Museum conservator Margaret Jurascek. Held in the Regional Art Gallery, attended by 30 members of the public who were invited to bring along their paper- based object for professional assessment free of charge. Margaret also ran a one- day workshop on paper storage and display requirements for museum volunteers. This was attended by local volunteers, library and council records staff and museum volunteers from Coffs Harbour and Macksville.

• For Better or Worse: an exhibition of weddings at Port Macquarie museum, which displayed and

researched objects from their collection.

The remainder of exhibitions and the study’s catalogue will come on line during the first half of 2006. HERITAGE IN A BOX A project funded by the Ministry for the Arts and Council looks at the development of an education kit for primary school children based on Port Macquarie’s local history in line with the Human Society in the Environment (HSIE) syllabus. The kit is aimed at Stage 2 Learning, which is Years 3 & 4 of primary school. The kit will provide teachers with the historical information & extra resources, excursion notes to museums and heritage sites and pre & post excursion activities. A local teacher has been employed to write the kit information under the mentorship of Dr Janette Griffin, an expert in learning in museums. It is planned for a launch date of April 2006. MUSEUMS ADVISORY SERVICE The Museums Advisory Service was finalised in June 2005 with a final report to Council by Kylie Winkworth. Ms Winkworth has been advising Council since 2001 and produced a Hastings Museums Development Plan, which was adopted by Council on 20 June 2005. REGIONAL MUSEUM • A regional museum planning day was held in August 2004 with representatives from Museums &

Galleries NSW and all local heritage & museum groups in attendance. • Talks have begun with the Mid North Coast Maritime Museum and the Port Macquarie Historical

Society Museum about the possibility of partnerships with Council in the near future. • A site history of the Hibbard Boatyard & Slipway was commissioned to establish the significance

of the site. Carried out by Dr Stephen Gapps and heritage architect Jill Shepherd this document will be most useful in the direction of any future development of the area.

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TRAINING FOR VOLUNTEERS 1. Mosaic Training sessions x 2 run by curator in the library technology room. 2. Collections Australia Network (CAN) training run by Outreach Trainer at CAN. 3. Education workshop by Dr Janette Griffin as part of the Heritage In a Box project. 4. Paper Conservation Workshop for museum volunteers run by Margaret Jurascek of the

Powerhouse Museum. BIRPAI LAND COUNCIL Council provided funding and advice for the production of some photographic images from the Thomas Dick collection for cultural training purposes both within the Land Council and locally. MUSEUMS & GALLERIES NSW The curator was asked to be a representative on the Museums Reference Group which entails four meetings a year, two in Sydney, to make comment on various issues related to regional museum workers and state wide museum planning & strategies. TIMBERTOWN In February, the Curator and the Manager of Timbertown travelled to Sovereign Hill Victoria to meet with management and discuss the elements of success of this outdoor museum. A 2-day visit which established contacts and gained information on financial and organizational structures to assist in the redevelopment of Timbertown. A close working relationship between the Curator, Manager of Timbertown and the Facilities Manager ensures that Timbertown is planned with due respect to its heritage and social significance. REGIONAL MUSEUMS CURATOR • Assist volunteers with general museum inquiries. • Provides guidance and assistance in the development of exhibitions, publications associated

with thematic studies. • Acquires funding for co-ordinated projects. • A staff rep on the Project Reference Group for the new Arts Conference & Entertainment

facility, consults with architects and project management when required, offers advice on the museum requirements for the centre.

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FINANCIAL REPORTS Following are Council’s Financial Reports for the financial year ending 30 June 2005: • Statement of Financial Performance • Statement of Financial Position • Expenses, Revenues, Assets Held and Grants Included In Revenues • The Total Amount Granted Under Section 356 of the Local Government Act 1993 • Senior Staff Remuneration Packages • Mayoral & Councillor Fees • Statement of Financial Performance by Business Activities • Statement of Financial Position by Business Activities • Summary of Rates And Charges Written Off During 2004/2005 • Contract Details • Cross Subsidises – Water • Details Of Overseas And Interstate Visits Undertaken During The Year By Councillors, Council

Staff Or Other Persons Representing The Council

Note: For a full set of Council’s Financial Statements,

please contact the Customer Services Centre at Port Macquarie-Hastings Council,

Cnr Burrawan & Lord Streets, Port Macquarie NSW 2444 or telephone 6581 8111.

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PORT MACQUARIE - HASTINGS COUNCILSTATEMENT OF FINANCIAL PERFORMANCE

for the year ended 30 June 2005

Actual Actual2005 2004$'000 $'000

EXPENSES FROM ORDINARY ACTIVITIES

Employee Costs 24,161 21,119

Materials & Contracts 24,371 22,742

Borrowing Costs 1,434 1,559

Depreciation 19,496 18,395

Other Expenses 5,512 4,559

Loss from Disposal of Assets 576

Total Expenses from Ordinary Activities 74,974 68,950

REVENUES FROM ORDINARY ACTIVITIES

Rates & Annual Charges 45,192 41,281

User Charges & Fees 14,774 15,575

Investment Revenues 7,157 5,888

Grants & Contributions - Operating 10,634 11,003

Other Revenues 8,038 1,450

Profit from Disposal of Assets 178 -Revenues from Ordinary Activities before Capital Amounts 85,973 75,197

SURPLUS (DEFICIT) FROM ORDINARY ACTIVITIES BEFORE CAPITAL AMOUNTS 10,999 6,247

Grants & Contributions provided for capital purposes 32,993 21,586SURPLUS FROM ORDINARY ACTIVITIES AFTER CAPITAL AMOUNTS 43,992 27,833

SURPLUS (DEFICIT) FROM ALL ACTIVITIES 43,992 27,833

Page 96


PORT MACQUARIE - HASTINGS COUNCILSTATEMENT OF FINANCIAL POSITION

for the year ended 30th June 2005

Actual Actual2005 2004$'000 $'000

CURRENT ASSETSCash Assets 3,603 1,463Investment Securities 60,643 58,750Receivables 9,635 6,509Inventories 1,332 1,064Other 661 630TOTAL CURRENT ASSETS 75,874 68,416

NON-CURRENT ASSETSInvestment Securities 36,161 35,059Receivables 1,521 1,054Inventories 240 376Property, Plant & Equipment 774,507 735,340TOTAL NON-CURRENT ASSETS 812,429 771,829TOTAL ASSETS 888,303 840,245

CURRENT LIABILITIESPayables 5,810 5,069Borrowings 3,858 4,012Provisions 2,960 2,638TOTAL CURRENT LIABILITIES 12,628 11,719

NON-CURRENT LIABILITIESPayables 9,218 9,308Borrowings 22,283 19,541Provisions 8,137 7,485TOTAL NON CURRENT LIABILITIES 39,638 36,334TOTAL LIABILITIES 52,266 48,053

NET ASSETS 836,037 792,192

EQUITYAccumulated Surplus 834,696 790,704Asset Revaluation Reserve 1,341 1,341TOTAL EQUITY 836,037 792,045

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PORT MACQUARIE - HASTINGS COUNCILEXPENSES, REVENUES, ASSETS HELD AND GRANTS INCLUDED IN REVENUES


Grants included in Revenues

Total Assets Held

ORIGINAL BUDGET ACTUAL

ORIGINAL BUDGET ACTUAL

ORIGINAL BUDGET ACTUAL ACTUAL ACTUAL

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000FUNCTIONS/ACTIVITIESGOVERNANCE 2,225 2,188 22 (2,225) (2,166)

(871) (634)(922) (901)(118) (175)

(918) (1,365)(1,875) (2,232)

(6,446) (4,722)

(135) (154)(3,007)

(492) (1,499)

(4,082)

ADMINISTRATION 1,113 834 242 200 26,196PUBLIC ORDER & SAFETY 2,122 2,234 1,200 1,333 708 5,544HEALTH 260 262 142 87 79 21

COMMUNITY SERVICES & EDUCATION 1,190 1,543 272 178 237 948HOUSING & COMMUNITY AMENITIES 13,388 15,851 11,513 13,619 781 53,515WATER SUPPLIES 11,656 13,719 18,733 22,758 7,077 9,039 4,272 201,777SEWERAGE SERVICES 10,188 10,475 16,038 15,092 5,850 4,617 439 155,642RECREATION & CULTURE 8,094 7,504 1,648 2,782 634 52,634MINING, MANUFACTURING & CONSTRUCTION 1,590 1,573 1,455 1,419 343TRANSPORT & COMMUNICATION 17,083 15,187 14,076 20,823 5,636 3,696 378,359ECONOMIC AFFAIRS 2,947 3,604 2,455 2,105 132 13,324

TOTAL FUNCTIONS & ACTIVITIES 71,856 74,974 67,774 80,418 5,444 10,978 888,303GENERAL PURPOSE REVENUES* 29,818 32,078 29,818 32,078 6,723SURPLUS/(DEFICIT) FROM ALL ACTIVITIES 71,856 74,974 97,592 112,496 25,736 37,522 17,701 888,303

Expenditure Revenues Operating Result

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PORT MACQUARIE - HASTINGS COUNCIL

PM New Years Eve Committee 3,200.00Camden Haven New Years Eve Committee 2,000.00Port Macquarie Eisteddfod Society 125.00Rotary Pride of Workmanship 500.00Cancer Council 200.00Telegraph Point Public School 200.00Port Macquarie Holidays - New Year Eve Celebrations 1,363.64St Josephs Regional High School - Music Tour 1,500.00Port Macquarie Info Shop 9,700.00Kickstart 7,296.18Arts Mid North Coast 9,357.72Donations for DA/BA fees 3,054.00Donation of Rates 29,445.74Donation of Waste Depot Tipping Fees 15,977.79Camden Haven Concert Band 7,000.00Hastings District Pipe Band 7,000.00Koala Orchestra 5,500.00Port Macquarie Town Band 10,227.28North Coast Academy of Sport 7,900.00Port Macquarie Marine Radio Base 3,500.00Port Macquarie Sea Rescue 3,500.00Camden Haven Marine Radio Base 3,500.00Camden Haven Sea Rescue 3,500.00Maritime Museum - Rates 11,745.86Maritime Museum - Water Charges 103.86Port Macquarie Surf Life Saving Club 3,500.00Tacking Point Surf Life Saving Club 3,500.00Bonny Hills Surf Life Saving Club 3,500.00Camden Haven Surf Life Saving Club 3,500.00Tacking Point Surf Life Saving Club 14,000.00PM Kart Racing Club 11,100.00Mayors Cultural Fund 5,124.50Mayors Sporting Heroes 14,856.42Sporting Grants Programme 41,781.82Donations - Other Community Grants Programme 82,289.59

330,549.40

THE TOTAL AMOUNT GRANTED UNDER SECTION 356 OF THE LOCAL GOVERNMENT ACT 1993


Title Total General Manager 219,575.54

Senior Staff Renumeration Packagesfor the year ended 30th June 2005

Page 99


1 Mayoral Fees 28,215.00

2 Councillor Fees 119,507.58

The total costs associated with Councillor expenses for 2004/2005 were:

Councillors ExpenseDelegates Expenses 6,482.19Insurances 2,734.84Phones 28,211.42Printing 5,108.10Stationery 753.97Sundry Expenses 2,843.81Travelling 23,561.10

69,695.43

Mayoral ExpensesCatering 1,092.68Conferences 2,389.57Delegates Expenses 195.73Insurances 225.85Phones 2,301.04Phones - Mobile 3,087.24Subscriptions/Updates 4,206.53Sundry Expenses 3,618.96Travelling Expenses 10,366.50

27,484.10OtherCatering 40,927.70

40,927.70

Total Expenses (including Mayoral and Councillor Fees 285,829.81

The total amount of money expended during the 2004/2005 year on Mayoral fees and Councillor fees was as follows

MAYORAL & COUNCILLOR FEESfor the year ended 30th June 2005

Page 100


Water Sewer Waste Management(Category 1) (Category 1) (Category 1)

'000 '000 '0002005 2005 2005

EXPENSES FROM ORDINARY ACTIVITIESEmployee Costs 2,647 2,882 1,143Materials & Contracts 5,680 4,702 7,830Borrowing Costs 20 316 214Depreciation & Amortisation 3,225 2,865 233Other Operating Expenses 667 828 87Loss on Disposal of Assets 205 0 0NCP Imputation Payments 26 50 25Debt Guarantee Fee 34 125 103

TOTAL 12,504 11,768 9,635REVENUE FROM ORDINARY ACTIVITIESRates & Annual Charges 5,240 9,556 6,712User Charges & Fees 6,112 687 2,489Interest Received 2,579 2,356 31Grants & Contributions - Operating 479 359 498Other Operating Revenues 61 75 85Gain on Disposal of Assets 0 0 0

TOTAL 14,471 13,033 9,815ORDINARY ACTIVITIES RESULT BEFORE CAPITAL AMOUNTS 1,967 1,265 180

Grants & Contributions - Capital 8,569 2,818 13RESULT FROM ORDINARY ACTIVITIES 10,536 4,083 193

Corporate Taxation Equivalent 2,077 387 54SURPLUS (DEFICIT) FOR YEAR 8,459 3,696 139

Add: Accumulated Profits brought forward 182,898 147,689 2,236 NCP Imputation Payments retained 26 50 25 Debt Guarantee Fee Retained 34 125 103 Corporate Tax Equivalent Retained 2,077 387 54Less: Dividends Paid -832 -759ACCUMULATED SURPLUS 192,662 151,188 2,557

RATE OF RETURN ON CAPITAL 1.08% 1.51% 0.38%NOTIONAL SUBSIDY FROM COUNCIL N/A N/A N/A

Council has applied the competitive neutrality pricing requirements to all of its Category 1 & 2 business activities.

PORT MACQUARIE - HASTINGS COUNCILSTATEMENT OF FINANCIAL PERFORMANCE BY BUSINESS ACTIVITIES


BUSINESS ACTIVITIES

Page 101


2005 2004 2005 2004 2005 2004CURRENT ASSETSInvestment Securities 6,409 21,631 30,325 14,216 102 85Receivables 4,265 1,573 2,023 2,495 370 569Inventories 341 292 12 22TOTAL CURRENT ASSETS 11,015 23,496 32,360 16,733 472 654

NON-CURRENT ASSETSInvestment Securities 7,470 22 22,099 31,621Receivables 206 143 251 3,993 224 165Property, Plant & Equipment 183,240 167,707 104,797 104,207 6,226 5,855TOTAL NON-CURRENT ASSETS 190,916 167,872 127,147 139,821 6,450 6,020

TOTAL ASSETS 201,931 191,368 159,507 156,554 6,922 6,674

CURRENT LIABILITIESPayables 210 1,524 234 277 488 121Interest bearing liabilities 163 72 665 618 506 502Provisions 429 384 218 190 170 153TOTAL CURRENT LIABILITIES 802 1,980 1,117 1,085 1,164 776

NON-CURRENT LIABILITIESPayables 5,287 5,287 3,337 3,337Interest bearing liabilities 1,939 102 3,204 3,869 2,684 3,190Provisions 1,241 1,101 661 574 517 472TOTAL NON CURRENT LIABILITIES 8,467 6,490 7,202 7,780 3,201 3,662

TOTAL LIABILITIES 9,269 8,470 8,319 8,865 4,365 4,438

NET ASSETS 192,662 182,898 151,188 147,689 2,557 2,236

EQUITYAccumulated Surplus 192,662 182,898 151,188 147,689 2,557 2,236TOTAL EQUITY 192,662 182,898 151,188 147,689 2,557 2,236

Property, Plant & Equipment asset Purchases/Construction 18,377 3,455 606

STATEMENT OF FINANCIAL POSITION by BUSINESS ACTIVITIESfor the year ended 30th June 2005

BUSINESS ACTIVITIES

(Category 1) (Category 1) (Category 1)'000 '000 '000

Water Sewer Waste Management

Page 102


Residential Rates Abandoned Pensioners 1,318,450.93 Abandoned Other 6,552.60 Abandoned Interest 5.45

Farmland Rates Abandoned Pensioners 34,671.99 Abandoned Other 61.31

Mining Rates Abandoned Pensioners - Abandoned Other -

Business Rates Abandoned Pensioners 1,605.66 Abandoned Other 229.98

Water Availability Charges Abandoned Pensioners 609,279.04 Abandoned Other 5,757.09 Abandoned Interest 0.68

Sewer Availability Charges Abandoned Pensioners 571,622.14 Abandoned Other 2,527.20 Abandoned Interest 0.03

Waste Management Charges Abandoned Pensioners - Domestic 496,467.99 Abandoned Pensioners - Other Waste 451.82 Abandoned Other - Domestic 830.05 Abandoned Other - Other Waste 91.72 Abandoned Interest - Domestic 0.14 Abandoned Interest - Other Waste 0.06

Newtons Special Rate Abandoned Other 25,800.00 Septic Tank Charges Abandoned Other 17.97- Extra Charges Abandoned Interest 584.09

3,074,972.00

SUMMARY OF RATES AND CHARGES WRITTEN OFF DURING 2004/2005

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CONTRACT DETAILS S.428(2)(h) Following are the details for each contract awarded by Council during the year other than employment contracts and contracts for less than $100,000. CONTRACTS

Supplier Project Cost (excl GST) Mid Coast Road Service Pioneer Road Service

Asphaltic Concrete (AC) $1,000,000.00 pa

Humes Geofabrics

Civil Products $350,000.00 pa

Cognos Performance Management System

$326,000.00 pa

Pioneer Road Services Great Lakes Aggregate Bridle Construction Boral Country Hanson Pty Ltd

Road Construction Suppliers $800,000.00 pa

Country Energy

Supply of Electricity $1,000,000.00 pa

Currie/Brown

Cultural Centre – Surveying $188,945.00

Simpson Design Cultural Centre – Civil etc $176,398.00

Steenson Cultural Centre – Elect/ Mechanical

$178,332.00

Tonkin Zulaikha & Greer

Cultural Centre – Architects $729,375.00

Precision Pipelines Lakewood Sewerage Pumping Station

$816,465.00

G & L Croker

Koree Island PS#2 Construction $154,021.00

Veolia Water Systems

Villages/Wauchope/PM WTP’s $4,625,000.00

Reed Constructions

Wauchope WTP Building $11,788,377.00

W A Edwards

Waste Transfer Station $501,555.00

Mid Coast Switchboards Wauchope Clear Water Pumping Station

$300,000.00

Water Treatment Australia Wauchope Lime/CO2 Dosing Plant Equipment

$1,125,156.00

CROSS SUBSIDIES - WATER A subsidised water supply contribution will mean that there is a cross-subsidy between the typical residential bills for water supply (water rates) and the water supply contributions. The cross-subsidy will extend for the period of reduced contributions, this being until the end of the 2005-2006 financial year. The calculation of the cross-subsidy is based upon the weighted average contribution for all the water supply schemes and moves to $40 by the year 2005/2006. A cross-subsidy of $40, means that each typical residential water bill subsidises the water supply contributions by $40. Removal or further reduction of the cross subsidy is subject to Council adopting the revised Developer Charges in the Draft Water Supply Development Servicing Plan that was exhibited in April 2005.

Page 104


REGISTER OF INTER-STATE AND OVERSEAS TRAVEL

1 July 2004 to 30 June 2005 Name Name of Conference Location Date/s Resolved Rod Hart (Tree Management Officer)

Advanced Training in Tree Health Diagnostics in Brisbane from 5 July to 9 July 2004

Brisbane 5 to 9 July 2004

ORD 31/05/04

Rob Drew (Mayor) National Local Roads Congress

Tununda, South Australia

11 to 13 July 2004

ORD 21/06/04

Councillors: Rob Drew (Mayor) Bob Sharpham (D/Mayor) Daphne Johnston Adam Prussing Cameron Price David Mayne Senior Staff: Bernard Smith (General Manager) Geoff Freeman (Dir. of Infrastructure Services) Michael Coulter (Dir. of Development and Environment Services) Craig Milburn (Acting Dir. of Corporate and Community Services) Tony Leahy (Manager-Financial and Corporate Planning) Matt Owens (Senior Planning Manager)

The Good, the Bad & the Ugly Tour

South-East Queensland

21 to 22 July 2004

ORD 19/07/04

Murray Thompson (Water Supply Manager)

Port Macquarie Reclaimed Water Project Design Team to inspect reclaimed water plants

Singapore 13 to 21 November 2004

ORD 13/09/04

Mark Pilgrim (Business Manager) Lane Dechaineux (Airport Manager)

Annual Australian Airports Association Conference

Alice Springs 7 to 11 November 2004

ORD 13/09/04

Andrew Rock (Parking Officer) 8th Australian National Parking Group Workshop

Melbourne 17 to19 November 2004

ORD 05/10/04

Rob Drew (Mayor) Bernard Smith (GM) Craig Milburn (Acting Dir. of Corporate & Community Services)

Tour of Galleries and Performing Arts Centres

Melbourne 8 November 2004

ORD 01/11/04

Tony Leahy (Manager Corporate & Financial Planning)

Senior Managers Program

Mt Eliza Executive Education – Melbourne

17 to 21 May 2005

ORD 14/02/05

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REGISTER OF INTER-STATE AND OVERSEAS TRAVEL 1 July 2004 to 30 June 2005

Name Name of Conference Location Date/s Resolved Rob Drew (Mayor) Trevor Sargeant (Economic Development Manager)

2nd Australian Regional Economies Conference

Mandurah, Western Australia

8 to 10 March 2005

ORD 14/02/05

Mark Pilgrim (Business Manager) Liz Gilroy (Regional Museum Curator)

Information gathering Sovereign Hill, Ballarat, Victori

7 to 10 March 2005

ORD 14/02/05

Rob Drew (Mayor) Bernard Smith (GM) Trevor Sargeant (Economic Development Officer)

15th Anniversary Port Macquarie-Handa Sister City Relationship World Expo

Handa, Japan Aichi Prefecture, Japan

April 2005 ORD 07/03/05

Geoff Freeman (Dir. of Infrastructure Services)

National Sea Change Conference

Victor Harbour, SA

11 to 13 May 2005

ORD 26/04/05

Rod Ward (Printing Officer) PACPRINT Exhibition Melbourne, VIC

May 2005 ORD 26/04/05

Tree Management Officer Treenet Seminar Adelaide, SA

1 to 2 September 2005

ORD 26/04/05

Mayor Councillor Jamie Harrison Councillor Adam Prussing Geoff Freeman (Dir. of Infrastructure Services) Tony Leahy (Dir. of Finance & Corporate Services)

Investigate initiatives of Hervey Bay Council, including Airport & Water Facilities

Hervey Bay, QLD

June 2005 ORD 30/05/05

Wendy Dell (Tourism Manager) Australian Tourism Exchange

Perth 18 to 24 June 2005

ORD 30/05/05

Page 106

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