2. Recom Memo & NotesJun 02, 2020 · Microsoft Word - 2. Recom Memo & Notes.docx Author: jmanci01...

Socorro ISD Special Meeting

Tuesday, June 2, 2020 5:30 PM

Agenda of Special Meeting

The Board of Trustees

Socorro ISD

A Special meeting of the Board of Trustees of Socorro ISD will be held June 2, 2020, beginning

at 5:30 PM in the District Service Center Board Room, 12440 Rojas Drive, El Paso, Texas

79928.

The subjects to be discussed or considered or upon which any formal action may be taken are as

listed below. Items do not have to be taken in the order shown on this meeting notice.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. WORKSHOP

A. Presentation of FY2020-2021 Revenue Estimates and Preliminary Budget

INFO: **Administration will provide a presentation of the FY2020-2021

revenue estimates and preliminary budget for the Board of Trustees.

Presenter: Tony Reza

3

4. NEW BUSINESS

A. Consider approval of Personal Protective Equipment RFP No. E2060

INFO: **Solicitation to procure gloves, gowns, facial shields, safety glasses,

masks, infrared non touch thermometers and electrostatic sanitizing sprayers as

needed district wide.

Presenter: Tony Reza

14

B. Consider approval of Memorandum of Understanding (MOU) with Urgent Care

for Kids, LLC

INFO: **This partnership was established to assist local and SISD communities

with COVID-19 testing as requested by the City of El Paso. Urgent Care for

Kids will provide curbside COVID-19 testing at no cost to the District. In kind,

the District will provide traffic control assistance via Police Services and will

provide minimal use of facilities as the demand warrants for the following:

Student Activities Complex (SAC), Sanchez Middle School, Pebble Hills High

School and Slider Middle School. District nurses will be allowed to contract

with this vendor independently to render services at testing site(s).

Presenter: Marivel Macias

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If, during the course of the meeting, discussion of any items on the agenda is required to be held in a closed meeting,

the Board shall conduct a closed meeting as to that item in accordance with Chapter 551, Subchapters D and E,

Texas Government Code, the Texas Open Meetings Act.

BOARD AGENDA ITEM

Topic: Presentation of FY2020-2021 Revenue Estimates and

Preliminary Budget

Requested By: Tony Reza, Chief Financial Officer

Division Approval: Jose Espinoza, Ed.D.

Superintendent of Schools

Board Meeting Date Requested: _June 2, 2020_____

Approximate Time For: Presentation: 20 min

Discussion:

Reading Material: Attached √

Not Necessary

Action Requested:

Information only

Action Needed by:

Information Only:

People Participating In Presentation

(If Other Than Cabinet Members):

Who Has Been Involved? (List)

Dr. Espinoza and Mr. Reza

How Will It Benefit The District's Mission/Goals?

Goal 4

How Will Request Be Financed?

Cost To District:

Summary of Topic (Need, Program Description, Recommendation, Timeline)

Administration will provide a presentation of the FY2020-2021 revenue estimates and preliminary budget for the Board of

Trustees.

Attachments (List): Presentation

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 3

FY2020-21Budget Workshop

June 2, 2020

4

§ Review Final FY2020-21 Budgets:

§ General Fund§ Child Nutrition Program§ Debt Service Fund

§ Review Public Notice to be Published

§ Budget and Property Tax Rate Adoption Timeline

Agenda

5

Budget Cost Drivers:§ A commensurate general pay increase of 2% for teachers,

nurses, librarians, and counselors and all other job classes;§ A lump sum payment of $1,000 to eligible employees; § Additional instructional positions due to projected growth at the

campuses and the expansion of the dual language program;§ Additional instructional positions for the Special Education

program;§ Funding to implement full day prekindergarten at most of our

elementary campuses;§ Increase in funding for the TASB stipend and pay

recommendations;§ Funding to provide laptops for the incoming freshmen class; § Funding to purchase ten (10) school buses; and§ Funding in staff development for the state mandated Reading

Academies.

Current Budget Drivers for FY2020-21

6

FY2020-21 Proposed Budgets

7

Projecting the use of fund balance in the amount of $6,985,360 for the General Fund and $665,896 for the Child Nutrition Program.

FY2020-21 Revenue Estimates – All Funds

199-General Fund 240-Child NutritionProgram 599-Debt Service Grand Total

5700 Local Revenue 110,074,328 3,208,000 41,787,251 155,069,579

5800 State Revenue 326,574,629 131,742 19,172,206 345,878,577

5900 Federal Revenue 6,937,000 28,736,507 - 35,673,507

Total Estimates 443,585,957 32,076,249 60,959,457 536,621,663

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§ How will the Texas Education Agency address funding tied to student attendance during FY2020-21;

§ The negative fiscal impact of the COVID-19 pandemic on the upcoming state biennial budget;

§ Staffing for the new Student Activities Complex (SAC) and two new schools (combo school) in FY2022 and FY2023.

Considerations

9

7

Proposed Tax Decrease

Maintenance & Interest & Total Operations Tax Sinking Fund Tax Rate

Current Tax Rate $0.970000 $0.398954 $1.368954

Proposed Tax Rate Change ($0.003600) $0.000000 ($0.003600)

Proposed Property Tax Levied $0.966400 $0.398954 $1.365354

Projected Rollback Rate $1.365354

10

8

Impact of Tax Rate on Average Resident

Proposed Tax Last Year This Year Impact

Average Taxable Value $116,981 $118,660

Tax Rate 1.368954 1.365354 ($.0036)

Property Tax Levied $ 1,601.41 $ 1,620.13 $18.72

Rollback Rate 1.365354

11

FY2020-21 Budget and Property tax Rate Adoption Timeline

• Will Publish notice on June 4th in the El Paso Times and West Texas Courier to hold public hearing on budget;

• Regular board meeting in June will conduct public hearing on proposed budget followed by adoption of budget; and

• Regular board meeting in August will conduct public hearing on proposed tax rate followed by adoption of the property tax rate.

12

Questions

13

BOARD AGENDA ITEM

Topic: Personal Protective Equipment and Accessories-

RFP No E2060

Requested By: Samuel Garcia, Director of Purchasing

Division Approval: Tony Reza, Chief Financial Officer

Board Meeting Date Requested: June 2, 2020

Approximate Time For: Presentation:

Discussion: Reading Material: Attached √

Not Necessary

Action Requested:

Board approval

Action Needed by: June 2, 2020

Information Only:



Samuel Garcia, Director of Purchasing

Who Has Been Involved? (List) Samuel Garcia, Director of Purchasing; Julia Mancinas

Rosales, Purchasing Agent, Maria Morales, Purchasing

Agent, Ismael Castro, Emergency Manager, Nickole

Renteria, Intern Assistant Nurse Manager, Rebecca Madrid,

Nurse Manager, Gracie Tovar, Administration Specialist


How Will Request Be Financed? General and Federal

Funds

Cost To District: $900,000.00


Scope: To provide the Socorro Independent School District with personal protective supplies and accessories. This will be done

on an as needed basis district wide.

Administrative Recommendation:

The administration recommends that the bid be awarded to the responsible, responsive bidder(s) whose bid(s) is (are) most

advantageous to the District, and is the overall best value to the district, as follows:

Adorama Inc. Alert Services, Inc. Brady Industries of Texas, LLC. Catalyst Pr

El Paso Office Products, LLC Frank’s Supply Co., Inc. Groupo Gte( GTE Holding, LLC) Lekson Inc.

Liberty Paper Lighthouse for the Blind Maybe Mars LLC

Medco Supply Company MSC Industrial Supply Co. Nova Safety Products Omega Rehab

(Performance Health Supply) (Sid tool Co. Inc.) Services (Therapool)

Promo Solutions School Health Corporation Scorpion Sales & Entertainment, LLC Spectrum Paper Inc.

(Stacy Smoot)

Sun Country Medical Western Frontier Trading LLC Zhou Medical Solutions

(Sun Country Medical Equipment)

Total. .............................................................................................................. $ 900,000.00 per year

Term of Bid…... ........................................................... 1 year with 2 one-year possible extensions.

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department

Submit Ten (10) Days Before Board Meeting

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BOARD AGENDA ITEM

Topic: MOU Socorro ISD and Urgent Care for Kids, LLC

Requested By: Marivel Macias, Assistant Superintendent

for Administrative Services

Division Approval: Marivel Macias, Assistant

Superintendent for Administrative

Services

Board Meeting Date Requested: _June 2, 2020_____

Approximate Time For: Presentation: 5 min

Discussion:

Reading Material: Attached √

Not Necessary

Action Requested:

Board approval

Action Needed by: June 2, 2020

Information Only:



Marivel Macias, Assistant Superintendent Administrative

Services

Who Has Been Involved? (List)

Superintendent‘s Cabinet

Dr. Ismael Castro, District Emergency Operations Manager

Ms. Rebecca Madrid, Nurse Manager

Chief Jose Castorena, SISD Chief of Police

District Attorney


Safe and Supportive Learning Environment

How Will Request Be Financed?

Cost To District: 0.00


Administration recommends consideration and approval of this Memorandum of Understanding between Socorro independent

School District and Urgent Care for Kids, LLC as presented.

This partnership was established to assist local and SISD communities with COVID-19 testing as requested by the City of El

Paso. Urgent Care for Kids will provide curbside COVID-19 testing at no cost to the District. In kind, the District will provide

traffic control assistance via Police Services and will provide minimal use of facilities as the demand warrants for the following:

Student Activities Complex, Sanchez Middle School, Pebble Hills High School and Slider Middle School. District nurses will

be allowed to contract with this vendor independently to render services at testing site(s).

Attachments (List): MOU

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting 16

{Firm Documents/1964/999/00234824.DOCX } MOU05-13-2020

Memorandum of Understanding

BETWEEN SOCORRO INDEPENDENT SCHOOL DISTRICT

AND URGENT CARE FOR KIDS, LLC

This Memorandum of Understanding ("MOU") is entered into by and between Socorro Independent

School District (''District") and Urgent Care for Kids, LLC ("Vendor"), effective as of June 3, 2020.

RECITALS

A. In concert with requests by the City of El Paso and in order to assist local communities with COVID-19 testing, Vendor was selected by the Office of Emergency Management to provide COVID-19 testing;

B. The parties now wish to establish the process by which Vendor will provide COVID-19 testing services at no cost to the District to include curbside COVID-19 testing.

NOW THEREFORE, in consideration of the terms and conditions set forth herein the parties agree to

the following:

Services. All services provided by Vendor shall be at no cost to the District. Vendor will be

permitted to provide curbside COVID-19 testing at the District’s Student Activities Complex

(SAC), Sanchez Middle School, Pebble Hills High School, and Slider Middle School properties,

as needed and only as approved by the District. The District will permit minimal usage of District

property, to include use of designated bathroom facilities in the previously mentioned buildings

and sufficient space in front of the building to erect tents.

It is anticipated that testing will take place Monday through Friday from 8 a.m. to 11 a.m.,

although these hours may be adjusted according to need by agreement of the parties. The

scheduling for the use of any District location, building or site for the conduct of any and all

testing under this agreement must be approved in advance by the District.

The flow of traffic for the testing will be designed and implemented by the District. District Police

Services will provide safety and security services to facilitate the curbside testing. These services

will be provided when such support does not incur any additional cost to the District and does not

interfere with those employees’ District duties. Vendor can supply signage to clearly mark

entrances and exits, in addition to cones for traffic control.

Vendor shall provide outdoor tents to cover personnel conducting testing. Vendor shall supply

all necessary testing supplies to be processed by a partner lab of Vendor. Testing supplies will

include: Collection Swab Package containing a foam nasopharyngeal Swab, sterile transport vial,

3ml saline bullet, 2 pieces of medical grade gauze, specimen collection bag and label, and ziplock

or plastic bag for soiled PPE containment and disposal. Vendor will also supply necessary coolers

to keep specimens at ideal temperature for storage.

Vendor shall supply Personal Protective Equipment (“PPE”) for each person directly obtaining

specimen collection to include at a minimum disposable isolation gown (or reusable equivalent

that has the capability to be sanitized), gloves, eye protection, N95 mask (reusable unless soiled),

and bouffant hair covering. Vendor shall also supply moderate PPE (for persons assisting but not

directly obtaining specimen collection to include gloves and surgical mask.

17


Vendor will supply at no cost to the District all other necessary materials as needed to conduct the

curbside testing. Vendor shall also provide paper lab requisition forms, lab documentation forms,

and paper registration forms as a backup option if technology failures occur.

Vendor will provide all necessary training for nursing staff, to include specimen collection,

required documentation, nursing procedures, proper use of PPE, preservation of specimens,

preparation for specimen drop off, safety, sanitation and compliance with lab protocols.

Vendor may have one nursing representative to assist with daily operations, and the District will

provide incidental use of the Director and Coordinator of Health Services to provide the oversight,

as well as working the actual specimen collection. The District will allow its nursing staff to

conduct testing. Vendor may solicit services from off-duty District nurses and independently

contract with them at Vendor’s own expense.

Vendor will assume all billing and insurance related tasks, and patient insurance may be billed for

the testing services. However, for those without insurance, Vendor will provide a program to

provide services at no cost. District will have no responsibility or liability for insurance billing or

collection or payment for testing and services. Vendor will comply with all laws and regulations,

including but not limited to HIPAA. District will neither receive nor be responsible for reporting

of testing results.

Vendor will provide proof that it has in place and maintains appropriate liability insurance to cover

all testing services and all personnel engaged by Vendor to provide services at District approved

locations.

Vendor hereby acknowledges that its personnel are independent of the District and nothing in this

agreement shall be deemed to create employment, Agency, joint venture, partner or any other

arrangement between Vendor and SISD.

Vendor shall defend. indemnify and hold Socorro ISD harmless against all claims and damages

that are the related to arise from any of the testing activities provided by Vendor under this

Agreement.

Nothing in this agreement is intended to or does operate to create any third-party beneficiary

rights.

SISD may terminate this MOU immediately with written notice and at its sole discretion

Sovereign Immunity: The Parties stipulate and agree that no provision of, or any part of this

Agreement or any subsequent amendment shall be construed: (1) as a waiver of the doctrine of

sovereign immunity or immunity from suit as provided for in the Texas Constitution and the Laws

of the State of Texas; (2) to extend liability beyond such liability provided for in the Texas

Constitution and the Laws of the State of Texas; or (3) as a waiver of any immunity provided by

the 11th Amendment or any other provision of the United States Constitution or any immunity

recognized by the courts and the laws of the United States.

Additional Terms. This MOU does not preclude Vendor from bidding on or delivering further

services to the District including but not limited to any responding to any RFPs or RFQs

distributed by the District. Additionally, this MOU was established as a result of an introduction

from county health services and Vendor was identified as a capable partner to deliver much needed

medical services in response to the current pandemic. In an effort to spread awareness about the

services outlined in this MOU, prior to commencement of Vendor’s services the District shall

18


complete a marketing initiative including but not limited to mutually agreed upon district wide

email to all families, mutually agreed upon press release, and mutually agreed upon social media

posts on all District pages. To the extent the services are not being utilized at a necessary

minimum level of volume then the Vendor at its sole discretion may discontinue services.

IN WITNESS WHEREOF, the parties have caused this Extension to be executed by their duly authorized

representatives on June 2, 2020.

SOCORRO INDEPENDENT SCHOOL

DISTRICT

____________________________________

Signature:

Print name: Jose Espinoza, Ed.D.

Title: Superintendent of Schools

____________________________________

Signature:

Print name: Cynthia Ann Najera

Title: Board President

URGENT CARE FOR KIDS, LLC

_____________________________________

Signature:

Printed name: ________________________

Title:

19

CoverAgendaCALL TO ORDERPLEDGE OF ALLEGIANCEWORKSHOPPresentation of FY2020-2021 Revenue Estimates and Preliminary BudgetFY2020-2021 Budget.docFY2020-21 BUDGET WS - June 2 2020_ Final Updated 05.27.2020 8.00 PM.pptx

NEW BUSINESSConsider approval of Personal Protective Equipment RFP No. E2060Bid-Personal Protective Equipment.docxBid-Personal Protective Equipment to include in book.pdf

Consider approval of Memorandum of Understanding (MOU) with Urgent Care for Kids, LLCBAI - MOU SISD and Urgent Care for Kids.docMOU - urgent care MOU--COVID testing--2020--site use (00234824xC24CD).pdf

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