2 Purchasing

8/3/2019 2 Purchasing

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SCMGenap2010/2011

FacultyofComputerScienceUniversityofIndonesia 1

LABSMODULE:PURCHASINGSAPUsername _______________________________ Name _______________________________

1.CreateRawMaterialMenu LogisticsMaterialsManagementMaterialMasterMaterialCreate

(Special)RawMaterial

Trans.codeGBI

company

(retail

industry

sector

and

company

code

US##)

needs

to

produce

bicycles

to

fulfillcustomersdemands.Theyhavealreadychecked their inventory inplant DL##andtheystillneedotherrawmaterialnamely###bicyclelamp(LAMP###).Creatingspecialforthisrawmaterial,GBIspersonnelneedstoinsertBasicData1,Purchasing,

GeneralPlantData/Storage1,Accounting1andCosting1.

ThisrawmaterialhasBaseUnitofMeasureequalwithEA(Each)andincludedinBIKESmaterialgroup. Inaddition,purchasinggroupN##willhandletheprocurementofthisrawmaterial. Inordertodeterminewhichgeneralledgeraccountswillbeaffectedbytransactioninvolvingthis

material,the

valuation class of this material is 3000 We would like also to tell the system to

adjustthevalueofinventoryheldbythecompanyaspriceschangebysettingthepricecontroltoVandmovingpriceequalto1.75.Eachtimethismaterialispurchased,thecurrentpurchaseprice isusedtoupdatethevalueof

thecompanysinventoryofthismaterialusingamovingaverageformula.MakesurethatWithQty Structure and Material Origin are checked. The Qty (quantity) Structure setting tells thesystem that cost estimating will be done within a Bill of Material Structure (for discrete

manufacturing)orarecipe(processmanufacturing). TheMaterialOriginsettingtellsthesystem

torecordthematerialnumberwhenupdatingcosts involvingthismaterial,allowing formore

detailedcost

analysis.

YourRawMaterialNumber:______________________


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2.CreateNewVendorMenu LogisticsMaterialsManagementPurchasingMasterDataVendor

CentralCreate

Trans.codeNext,thecompanyneedstoentertheinformationforthevendorwhowillbeprovidingthisnew

rawmaterial.GBIwillcreatetheVendorcentrally,whichmeansthatwewillbeenteringboth

purchasing organization (US##) and accountingrelated data i.e. account group KRED in thistransaction.Theaccountgroupdefineswhichdataisrequired/possibleforthevendorandhow

thevendornumberwillbeassigned.

Thevendorsnameis###PortageMaterial(ArbocrestStreetNo.10postalcode49024PortageUS,regionMI)andhasjurisdictioncodeMI0000000.Thisvendorhasbeenassignedto300###reconciliation account and E1 for the cash management group. The reconciliation account istheoverall general ledgeraccount that is updated whenever anaccounting entry is made for

this vendor. Whenever an invoice is received from this vendor account 300100, which is the

accountspayablereconciliationaccount,willbeincreasedbytheamountoftheinvoiceaswell

as the sub ledgeraccount for this vendor. The reconciliation account allows the company to

easilykeeptrackofitstotalaccountspayable.Paymentterm0001isPaymentimmediatelyDuenet,whichmeansthatforthisvendor,therearenoearlypaymentdiscounts(like2%10,net30),the entire amount is due when the invoice is received. Then item Chk double inv. means incheckingforduplicateinvoices,thesystemcomparesthefollowingcharacteristicsbydefault:

Vendor Currency Companycode Grossamountoftheinvoice Referencedocumentnumber Invoicedocumentdate

Thisitemhelpsprevententeringaninvoicetwicesothatyoudontpayabilltwice.GBIandthis

vendorhavealreadyagreedtouseUSDcurrencyforalltransactionsand0001forthetermsofpayment(thesecondtimethishasbeenentered).

YourVendorNumber:______________________

3.CreatePurchaseOrderMenu LogisticsMaterialsManagementPurchasingPurchaseOrder

CreateVendor/SupplyingPlantKnown

Trans.code


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Withamaterialandvendordefined inthesystem,wecannowcreateapurchaseorder. This

purchaseordercontains:

Material:LAMP###

POquantity:100Deliv.Date: adatetwoweeksinthefutureNetPrice:1.75Currency:USDPlant:DL##InfoUpdateisNOTselected

PurchasingGroup: N##After saving the data and you will get the system message issued, click the save button. This

warningshownbecause inthissystem,wehavenotconfiguredanoutputdestination(printer,

fax,EDI,internet,etc.)forthepurchaseorderasthisisavirtualcompany.

InfoUpdate tells the SAP system that it should create a purchasing info record automatically

when this order is saved. The purchasing info record contains information about the

relationshipbetweenavendorandacustomer.Thepurchasinginforecordisausefultool,and

therereallyisntareasonwewouldntwanttocreateone,butasatest,wewillfirstseewhat

happenstothepurchasingprocesswhenwedonotcreateapurchasinginforecord.

YourPurchaseOrderNumber:______________________

4.Check

for

Purchasing

Info

Record

Next,wewillconfirmthatthesystemdidnotcreateapurchasinginforecordwasNOTcreated

whenwesavedthepurchaseorder. TheonlywaytoseeifsomethingdoesnotexistintheSAP

systemistotryandseeifitistherebysearching. Tolookforapurchasinginforecord,follow

themenupath:

Menu LogisticsMaterialsManagementPurchasingMasterDataInfoRecordDisplay

Trans.codeSearch

for

your

vendor (###PortageMaterial),entermaterialLAMP###,US##forPurchasing

Org,andDL## for Plantshouldbeenteredasdefaultvalues fromtheParameter IDs.Clickontheentericon( ). Confirmthatyourentriesarecorrect,andthenclickontheexiticon( )to

returntotheSAPEasyAccessscreen.


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5.ReceiveGoodsintoInventoryNext,wewillreceivethegoodsfromthepurchaseorderintoinventory. Todothis,followthe

menupath:

Menu LogisticsMaterialsManagementInventoryManagementGoodsMovementGoodsReceiptForPurchaseOrderGRforPurchase

Order(MIGO)

Trans.code

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterialandDL##forplantandclickontheenter. ClickontheWheretabtotellthesystemwhereweare putting the receipt (storage location RM## (Raw materials)). Makesure that Item OK isselected,meaningthat100lampswereintheshipmentandpassedinspection,thenclickonthe

save icon ( ). You should get a message like the following:

________________________________

Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

6.VerifyGoodsReceiptNext, we will verify that the goods receipt is now in the system by looking at the

Stock/RequirementsList. Todothis,followthemenupath:

Click on the search icon to fithe purchase order number


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Menu LogisticsProductionMRPEvaluationsStock/RequirementsListTrans.codeMake sure material LAMP### and plant DL## are entered, then click enter. Make sure yourmaterialandplantareproperlyspecifiedon the Individualaccess tab, thenclickon theenter

icon( ).Verify100lampsinstock.Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

7.CheckG/LAccountBalanceNotonlyshouldthelampsshowupinthematerialsmanagementarea,butitshouldalsoshow

uponthegeneralledgeraccounts. Toverifythis,followthemenupath:

Menu AccountingFinancialAccountingGeneralLedgerInformationSystemGeneralLedgerReports(New)LineItemsG/LAccount

Statements

Trans.codeEnter US## for Company code, the current year for fiscal year, the date you started thisexerciseasthePostingdate.Makesuretheselections:

G/LaccountlineitemsAssetlineitemsMateriallineitemsStandarddocuments

arechecked.Thenclickontheexecuteicon( ). ThiswillproducethefollowingreportonG/L

account 200####, InventoryRaw Material. The 100 units purchased have created a debit of

$175.00.TheG/Laccountreflectsthevalueoftherawmaterialsreceived. Clickontheexiticon

( )toreturntotheSAPEasyAccessscreen.

Note: You may have additional entries if you have performed other purchasing transactions

beforeworkingonthisexercise.

8.CreateaSecondPurchaseOrderWewillnowcreateasecondpurchaseordertodemonstratehowSAP:

Helpsmanagepurchasedmaterialprices AdjustsG/LrecordswithMovingAveragePrices


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CanautomaticallycreateapurchasinginforecordTocreateanotherpurchaseorder,wewillagainfollowthemenupath:

Menu LogisticsMaterialsManagementPurchasingPurchaseOrderCreateVendor/SupplyingPlantKnown

SAP tries to make data input easier by remembering the last configuration of a screen and

previousvaluesforfieldentries. Thistime,wedonthavetoclearouttheEnjoySAPwindowor

expandtheitemoverviewarea. Inaddition,wecanusethebackspacekeyonthevendorfield

to find the vendor number for ### Portage Materials and purchasing group North America(N##). Clicking on the enter icon ( ) calls up data about ### Portage Materials. Enter thematerial number (LAMP###),aquantity of 100anddelivery date a date twoweeks into thefuture,andANEWNETPRICEOF1.80.MakesurethatInfoUpdateisselectedthistime,sothatapurchasinginforecordwillbecreatedautomaticallywhenthisorderissaved.Clickonthesave

icon( )tosavethepurchaseorder. Youwillgetthefollowingmessage:

ClickontheSaveoptiontosavethepurchaseorder. Clickontheexiticon( )toreturntothe

SAP

Easy

Access

screen.

YoursecondPurchaseOrderNumber:______________________

9.CheckforPurchasingInfoRecordNext, we will confirm that the system created a purchasing info record when we saved the

secondpurchaseorder. Tolookforthenewpurchasinginforecord,followthemenupath:


Searchforyourvendor(###PortageMaterial),entermaterialLAMP###,US##forPurchasingOrg,andDL## for Plantshouldbeenteredasdefaultvalues fromtheParameter IDs.Clickontheentericon( ).

Thepurchasing inforecordhasbeencreated,but littledatahasbeenmaintained.Clickonthe

Purch.org.data1icon.Nopricingorplanneddeliveryleadtimedatahasbeenmaintained.The

standardquantitywas taken from thepurchaseorder thatcreated the info record.While the

Click on Save


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purchasinginforecordhasnowbeencreated,there isvery littleusefuldatamaintainedatthis

point. Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

10.ReceiveGoodsintoInventoryNext,wewillreceivethegoodsfromthepurchaseorderintoinventoryandexaminetheimpact

thenewpricehasonthevalueofourinventory. Toreceivethepurchaseorderintoinventory,

followthemenupath:


Order(MIGO)

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterialandDL## for plantandclickon theenter. Perform thesearchasshownabove,and theSAPsystemshouldfindyourpurchaseorder:

Click on the search icon to fithe purchase order number


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Doubleclickonthecorrectpurchaseordernumbertoselectit,thenclickontheentericon( )

to

pull

up

the

data

from

the

purchase

order.

Click

on

the

Where

tab

to

tell

the

system

where

weareputtingthereceipt(storagelocationRAWMATERIALS(RM00)). MakesurethatItemOKisselected,meaningthat100lampswereintheshipmentandpassedinspection,thenclickon

the save icon ( ). You should get a message like the following:

_________________________________


11.CheckInventoryintheMaterialMasterThefirstplacewecanviewtheimpactoftwogoodsreceiptsformaterialpurchasedatdifferent

prices is in thematerialmasterrecord. Toviewthematerialmaster record, followthemenu

path:

Menu LogisticsMaterialsManagementMaterialMasterMaterialDisplayDisplayCurrent

Trans.codeEnteryourmaterialnumberLAMP###.Clickontheentericon( ),whichwillproducethefollowingpopupwindowtoselectmaterialmasterviews:Accounting1view,thenclick

on

the

enter

icon.

Enter

DL##forPlant,thenclickontheentericon.

Purchase order numbers are sequential.The most current purchase order will havethe highest document number.Double-click to select the correct purchaseorder


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Weprocessedtwoordersforthelampwithdifferentprices:

Quantity UnitPrice Total

Order1 100 $1.75 $175.00

Order2 100 $1.80 $180.00

200 $355.00

Sothe

average

price

for

alamp

is

currently:

unitper$1.775units200

$355.00PriceAverage


The moving average price is $1.78 (actually $1.775,as we will see soon), there are 200 units in stock andthe total value of this inventory is $355.00


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12.PerformGoodsIssueNext,wewillwithdraw100lampsfrominventorybyperformingagoodsissuetoacostcenter.

Todothis,followthemenupath:

Menu LogisticsMaterialsManagementInventoryManagementGoodsMovement

Goods

Issue

Trans.code

EnterMovementtype201(ConsumptionforCostCenterfromWarehouse),whichmeansthatthecostforthismaterialwithdrawalwillbeabsorbedbyacostcenter. Becausethecontrolling

module,whichmanagesmanagerialandcostaccounting,hasbeenimplementedinthissystem,

anytransactioninvolvingacostorexpensemusthavesomeobjecttoabsorbthecost. Thiscan

beacostcenter,whichrepresentsanoverheadcostobject,oraproductionorsalesorder,ora

project,amongothers. Afterspecifyingthemovementtype201,whichtellsthesystemwewill

beprovidingacostcenter,enterPlantDL##andStorageLocationRM##(rawmaterials),thenclick

on

the

enter

icon

( ).

EntercostcenterNAPR1000(productioncost),MaterialLAMP###andquantity100,thenclick

onthesaveicon( ). Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

ToseehowmuchtheSAPsystemchargedthecostcenterforthe100lamps,followthemenu

path:

Menu AccountingControllingCostCenterAccountingInformationSystemReportsforCostCenterAccountingLineItemsCostCenters:ActualLine

Items

Trans.codeEntercostcenterNAPR1000,thenclickontheentericon( ).Executingthecostcenterreport

willproducethefollowingresults:100unitswerechargedtothecostcenteratacostof$177.50.

Usetheexiticon( )toreturntotheSAPEasyAccessscreen.

13.RecheckG/LAccountBalanceWecanreviewthecostsforthesetransactionsusingtheG/LAccountStatement,whichwehave

seenbefore. Todothis,followthemenupath:

Menu AccountingFinancialAccountingGeneralLedgerInformationSystemGeneralLedgerReports(New)LineItemsG/LAccountStatements

Enter US## for company code, the current year for fiscal year, the date you started thisexerciseasthePostingdate.Makesuretheselections:


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G/LaccountlineitemsAssetlineitemsMateriallineitemsStandarddocuments

arechecked.

Then

click

on

the

execute

icon

( ).

This report shows the impact of the two purchases and one material withdrawal. The table

belowmoreclearlyillustrateshowthemovingaveragepriceworks:

Quantity UnitPrice Trans.Total Total

Order1 100 $1.75 $175.00

Order2 100 $1.80 $180.00

200 $355.00

Withdrawal1 100 $1.775 $177.50

100

$177.50

Afterthetwopurchases,GBIcompanyhas200lamps,forwhichitpaidatotalof$355.00,oran

average of $1.775 per lamp, which is the moving average price. The 100 lamps that are

withdrawnarecostedatthemovingaverageprice,sothattheremaininginventoryof100lamps

isvaluedat$177.50,or$1.775perlampthemovingaverageprice.

Onemorepurchasewillfurther illustratetwoconceptstheroleofthepurchasing inforecord

andhowmovingaveragepriceswork.

Usetheexiticon( )toreturntotheSAPEasyAccessscreen.

14.CreateaThirdPurchaseOrderWewillnowcreateathirdpurchaseorder. Thistime,thepurchasinginforecordexistsandwill

help usdetermine pricing. To create the third purchase order, we will again follow the menu

path:


Again use the backspace key on the vendor field to find the vendor number for ### PortageMaterials.

Clicking

on

the

enter

icon

( )

to

call

up

data

about

###

Portage

Materials.

Vendor

nameandcurrencyarepulledupfromthevendormaster.Similarly,wecanusethebackspace

keytocallupthematerialnumberfor lamps,LAMP###.Enterthematerialnumber,quantity(100)anddeliverydateisadatetwoweeksintothefuture.Thistime,LEAVETHEPRICEBLANK.Clickingontheentericon( )willagaincallupdataaboutthelamp(materialLAMP###)from

thedatabase. Itwillagainopenthe itemdetailsectionofthescreen,butthistime,adefault

price will be entered automatically because the R/3 system set the default price using the

previouspurchaseorder.


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Because the purchasing info record exists, the SAP system looked at the previous purchase

orderto findapriceforthe lamps. Ifapricehasbeenset inthepurchasing inforecord,that

pricewouldhavebeenused. Clickonthesave icon( )tosavethepurchaseorder. Youwill

getthefollowingmessage:

ClickontheSaveoptiontosavethepurchaseorder. Usetheexiticon( )toreturntotheSAP

EasyAccess

screen.

YourthirdPurchaseOrderNumber:______________________

15.CreateaThirdGoodsReceiptWewillagainreceivegoodsfromthepurchaseorderintoinventoryandexaminetheimpactthe

new price has on the value of our inventory. To receive the purchase order into inventory,

followthemenupath:

Menu LogisticsMaterialsManagementInventoryManagementGoodsMovementGoodsReceiptForPurchaseOrderGRforPurchaseOrder(MIGO)

MakesuretousethePurchasingDocumentsforMaterialtab,thenenterLAMP###forMaterialandDL## for plantandclickon theenter. Perform thesearchasshownabove,and theSAPsystemshouldfindyourpurchaseorder:

Double-click on the purchase order withthe highest purchase order number


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Doubleclickonthecorrectpurchaseordernumbertoselectit,thenclickontheentericon( )

topullupthedatafromthepurchaseorder:

Clickon the Where tab to tell thesystemwhereweareputting the receipt (storage locationrawmaterials (RM##)). Makesurethat ItemOK isselected,meaningthat100 lampswere intheshipmentandpassedinspection,thenclickonthesaveicon( ). Youshouldgetamessage

likethefollowing:___________________________________


16.CheckInventoryintheMaterialMasterWecanagainchecktheimpactofthenewgoodsreceiptsinthematerialmasterrecord. To

viewthe

material

master

record,

follow

the

menu

path:


Enter your material number LAMP###. Click on the enter icon ( ), which will produce thefollowingpopupwindowtoselectmaterialmasterviews:Accounting1view,thenclickontheentericon.EnterDL##forPlant,thenclickontheentericon.

Click on the Where tab andenter 100 for storage locationMake sure Item OK is selected,then click on the Save (post) icon


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Themovingaveragepricehasagainchangedbecauseofthenewmaterialreceipt. Theanalysis

isasfollows:

Order1 100 $1.75 $175.00

Order2

100 $1.80

$180.00200 $355.00

Withdrawal1 100 $1.775 $177.50

100 $177.50

Order3 100 $1.80 $180.00

200 $357.50

The moving average price is now $1.79 (actually$1.7875, and there are 200 units in stock for a totalvalue of this inventory is $357.50


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Sotheaveragepriceforalampiscurrently:

unitper$1.7875units200

$357.50PriceAverage


17.CreateCondition(Price)inPurchasingInfoRecordThepurchasinginforecordprovidestheabilitytomanagepricesandmaintainbettercontrols

andrecords. Tousethepurchasinginforecordtomanagepurchaseditemprices,acondition

recordhastobeentered. Todothis,followthemenupath:

Menu LogisticsMaterialsManagementPurchasingMasterDataInfoRecordChange

Trans.codeThis informationshouldbeenteredautomaticallyifnot,search for thevendorandmaterial,

andentertheappropriatePurchasingOrg.andPlant.Makesuretheappropriatedataisentered,

thenclickontheenter icon( ). ClickontheConditions tabtoenterthematerial LAMP###price.

Enter 1.85 for the price


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TheSAPsystemwillusetodaysdateasthedefaultstartdate,andwillalsoenterthecurrency

andunitofmeasurefromthevendorandmaterialmasters. Enter1.85forthematerialprice,

thenclickonthesave icon ( ) tosavethenewmaterialprice. Clickontheexit icon ( ) to

returntotheSAPEasyAccessscreen.

18.CreateaFourthPurchaseOrderWe will now create a fourth purchase order. This time, the pricing condition exists in the

purchasing inforecordandwillbeusedbytheSAPsystemtodeterminepricing.Tocreatethe

fourthpurchaseorder,wewillagainfollowthemenupath:


Againuse

the

backspace

key

on

the

vendor

field

to

find

the

vendor

number

for

### Portage

Materials. Clickingontheentericon( )tocallupdataabout##PortageMaterials.Similarly,wecan use the backspacekey tocallup thematerialnumber for lamp, LAMP###. Enter the

materialnumber,quantity (100) anddeliverydate is a date two weeks into the future. Thistime,LEAVETHEPRICEBLANK.Clickingontheentericon( )willagaincallupdataaboutthelamp (material LAMP##) from the database. It will again open the item detail section of the

screen,butthistime,adefaultpricewillbeenteredautomaticallybecausetheR/3systemset

thedefaultpriceusingthepreviouspurchaseorder.

Becauseacondition(price)nowexists inthepurchasing inforecord,theSAPsystemusesthat

price($1.85)insteadofthepricefromthepreviouspurchaseorder($1.80)tofindapriceforthe

lamps. Click on the save icon ( ) to save the purchase order. You will get the following

message:

The R/3 system set the default price usingthe purchasing info record price of $1.85


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ClickontheSaveoptiontosavethepurchaseorder. Usetheexiticon( )toreturntotheSAP

EasyAccessscreen.

YourFourthPurchaseOrderNumber:_______________________

19.CreateaFifthPurchaseOrderandOverridetheDefaultPriceWewillnowcreatea fifthpurchaseorderandwillobserve the impactofmanuallyoverriding

theprice. Tocreatethefifthpurchaseorder,wewillagainfollowthemenupath:


Again use the backspace key on the vendor field to find the vendor number for ### PortageMaterials. Enter thematerialnumber (LAMP###),quantity (100) anddelivery date is a datetwoweeksintothefuture. Thistime,LEAVETHEPRICEBLANK.Clickingontheentericon( )will again call up data about the lamp from the database. It will again open the item detail

section of the screen, and again a default price will be entered automatically from thepurchasinginforecord. Thistime,wewillmanuallyoverridethedefaultprice:

Replace the default price of 1.85 per unitwith a price of 1.90 per unit


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TheSAPsystementeredadefaultpriceof1.85,butthepricingprocedurewillallowthistobe

overridden. Notethatthesystemcanbeconfiguredsothatamanualoverride isnotpossible.

Enterapriceof1.90,thenclickonthesave icon( )tosavethepurchaseorder. Youwillget

thefollowing

message:

Clickon

the

Save

option

to

save

the

purchase

order.

Use

the

exit

icon

( )

to

return

to

the

SAP

EasyAccessscreen.

YourFifthPurchaseOrderNumber:_______________________

20.ReviewCondition(Price)inPurchasingInfoRecordWeshouldreviewthepurchasinginforecordtoseeifthepricethatwasmanuallyenteredinthe

last step had an impact on the condition in the purchasing info record. We can do this by

reviewingthepurchasinginforecordineitherdisplayorchangemode. Ifwemakenochanges,

thenthere

is

no

difference

in

which

approach

we

use.

Entering

the

review

in

change

mode

has

theadvantageofallowingustoeasilycorrectanyerrors.

Toreviewthepurchasinginforecordinchangemode,followthemenupath:


Again, this information should be entered automaticallyif not, search for the vendor and

material,andentertheappropriatePurchasingOrg.andPlant.ClickontheConditionstab,and

thistimeanewwindowwillpopup:


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Doubleclickingonthefirst(andonly)entrywillbringupthepricingcondition:

Notethatthepriceisstill1.85. Themanualoverridechangedthepurchaseorder,buthadnot

impact on the pricing condition. If another purchase order is created for the lamp, the SAP

Price is still 1.85

Double-click on thefirst line to review thepricing condition


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systemwilluse1.85 for thedefaultprice, not the1.90manuallyentered in the lastpurchase

order.

Clickontheexiticon( )toreturntotheSAPEasyAccessscreen. Toseehowthepurchasing

inforecordcanbeusedtomanagepricechanges,reentertheChangeInfoRecordtransaction.

Clickon

the

enter

icon

( ),

then

click

on

the

Conditions

icon

to

get

back

to

the

following

pop

upwindow:

Toenterapricechange,clickontheNewvalidityperiodicon( ). ThiswillbringuptheCreate

GrossPriceConditionscreen:

Click on New validity period


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EnterthefirstdayofthenextmonthfortheValidondate,sothatthenewpricewilltakeeffectonthefirstofthenextmonth. Enter1.90fortheprice,thenclickonthesaveicon( )tosave

thepricechange. Thiswilltakeyoubacktothe initialChange InfoRecordscreenandclickon

theentericon( ),thenclickontheConditionsicontogettheValidityPeriodspopupwindow:

Enter the first date of the next month forthe Valid on date, then enter 1.90 forthe new price and click on the save icon


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Notethatbyusingconditionsinthepurchasinginforecord,itismucheasiertoreviewpricingas

wellasmanagepricechanges. Clickonthecancelicon( ),thenontheexiticon( )toreturn

totheSAPEasyAccessscreen.

21.CreateaFourthGoodsReceiptforTwoPurchaseOrdersFinally,wewillreceivethelasttwopurchaseorderstoreviewthemovingaveragepriceonelast

time. Wecanusethesameprocessasbefore,followingthemenupath:


Order(MIGO)

Doubleclickonthefourthpurchaseordernumbertoselectit,thenclickontheentericon( )

topullupthedatafromthepurchaseorder,thenclickonthesearchicon( )tosearchforthe

lastpurchase

order

number.

Again,

double

click

on

the

fifth

purchase

order

number

to

select

it,

thenclickontheentericon( )topullupthedatafromthispurchaseorder.


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Closetheitemdetailportionofthescreentomakeprocessingeasier:

ClickonOKforbothitems,enterstoragelocationrawmaterialsforbothitems,thenclickonthe

Save (post) icon ( ). You should get a message like the following:

_______________________________

Close the item detail portion of thescreen to make processing easier

Click on OK for both items,enter storage location 100 forboth items, then click on theSave (post) icon


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21.VerifyMovingAveragePricesFor

one

final

time,

we

will

verify

the

moving

average

prices

in

the

SAP

R/3

system.

The

relevant

transactionsthatwehaveprocessedsofararesummarizedinthefollowingtable:

Transaction Units UnitCostOrder1 100 $1.75

Order2 100 $1.80

Withdrawal1 100 $1.775

Order3 100 $1.80

Order3 100 $1.85

Order4 100 $1.90

Giventhisinformation,whatshouldthemovingaveragepricebe?___________________

OnewaytocheckistolookonemoretimeattheMaterialMaster. Onemenupathtogettothe

materialmasteris:


Select the Accounting 1 view for material LAMP### in Plant DL##. This screen shows the

standardprice tobe$1.83. This isobviouslya roundedvalue. An interestingquestion is the

internal accuracy of this price. In other words, does SAP use the rounded figure in cost

calculations,ordoesitmaintainamoreaccuratefigureinternally?

______________________________________________________________________________

______________________________________________________________________________

Aninterestingwaytotestthisistocreateonemoregoodsissuetoacostcenterforlamps,and

thencheckthecostchargedtothecostcenter. Toissuelampstoacostcenter,followthemenu

path:

Menu LogisticsMaterialsManagementInventoryManagementGoodsMovementGoodsIssue

Enter Movement type 201 (Consumption for Cost Center from Warehouse), Plant DL## and

StorageLocationrawmaterials,thenclickontheentericon( ).EntercostcenterNAPR1000,MaterialLAMP###andquantity100,thenclickonthesave icon

( ).

To

review

the

costs

associated

with

this

goods

issue,

run

the

cost

center

report

by

followingthemenupath:

Menu AccountingControllingCostCenterAccountingInformationSystemReportsforCostCenterAccountingLineItemsCostCenters:ActualLine

Items

Enter NAPR1000 in the cost center, then click on the execute icon. Executing the cost centerreportwillproducethefollowingresults:


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Although SAP only maintains two decimal places for the moving average price, in actual cost

calculations,it

uses

the

total

value

of

the

stock

($732.50)

divided

by

the

total

stock

(400

units)

toobtainamoreaccuratecostforthegoodsissue($183.13)thanwouldhavebeenobtainedby

usingthemovingaverageprice($183.00).

Note also that by using the moving average price to value goods issues, the moving average

pricedoesnotchangewhengoodsareissued. Theyonlychangewhengoodsarereceivedand

there isapricedifferencebetweenthepriceofthenewgoodsbeingreceivedandthemoving

averageprice.Clickontheexiticon( )toreturntotheSAPEasyAccessscreen.

22.PrintResultTo

verify

that

you

have

completed

this

exercise,

we

will

report

the

quantity

and

value

of

materialLAMP###instock. Todothis,followthemenupath:Menu LogisticsMaterialsManagementValuationBalanceSheetValuation

ResultsBalanceSheetValueperAccount

TransCode

Enteryourcompanycodeandmaterial,thenclickontheexecuteicon( ). Thiswillproduce

thefollowingreport:

Note the cost of 183.13


26/26

/

Ifyouhave300unitsinstockwithavalueof$549.37,congratulations.

There should be 300 units instock with a value of $549.37

2 Purchasing

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Transcript of 2 Purchasing