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Transcript of 2 Dr. Rene G. Rendon, CPCM, C.P.M., PMP U.S. Naval Postgraduate School Monterey, California...
2
Dr. Rene G. Rendon, CPCM, C.P.M., PMPU.S. Naval Postgraduate School
Monterey, [email protected]
An Analysis of DoD Services Acquisition:
Implications for a
Program Management Approach
Overview
• Services Acquisition Environment
• Characteristics of Services
• Results of Preliminary Research
• Innovative Approaches to Services Acquisition
• Current Research Findings
• Conclusion
The Services Acquisition Environment
0
20
40
60
80
100
120
140
1999 2000 2001 2002 2003
Dollars in Billions
DoD Spending on Services(Source: GAO-05-274, March 2005, pg. 5)
The Services Acquisition Environment
Figure 3: DoD's Contracts for Goods and Services(Source: GAO 03-935, September 2003, pg. 4)
0
10
20
30
40
50
60
70
80
90
100
1998 1999 2000 2001 2002
Dollars
in b
illions
Goods
Services
The Services Acquisition Environment
0
2
4
6
8
10
12
14Pr
ofes
sion
al,
adm
inistrat
ive a
ndm
anag
emen
t su
ppor
t
Cons
truct
ion, r
epair
and
maint
enan
ce o
fst
ructur
es a
ndfa
cilities
Maint
enan
ce, re
pair
and
rebu
ilding
ofeq
uipm
ent
Info
rmat
ion
tech
nology
ser
vice
s
Utilit
ies
and
hous
ekee
ping
ser
vice
s
Tran
spor
tatio
n, tra
vel
and
reloca
tion
Med
ical s
ervice
s
Arch
itect
and
engine
ering
Oper
ation
ofgo
vern
men
t-ow
ned
facilities
Othe
r se
rvices
Do
llars
in B
illio
ns
Services Purchased by the DoD in FY 2000(Source: GAO 02-230, January 2002, pg. 18)
• Consistent problems in managing service contracts
• Fragmented and uncoordinated approach
• Not employing sound business practices
• Inadequate contractor oversight
The Services Acquisition Environment
Characteristics of Services
• Intangibility of service outcomes• Difficult to define and measure quality• Simultaneity of production and consumption• Co-production requirement for some services• Diversity of services
Presidio of Monterey (POM)
• Directorate of Contracting– Reports to POM Garrison Commander– Functionally aligned under Army Contracting Agency
Southern Region
• DLI is major customer
• Major contracts include:– Grounds and infrastructure maintenance– Custodial and janitorial services– Food services, motor pool services– Audio visual and IT services
Presidio of Monterey (POM)
• Presidio Municipal Services Agency (PMSA)– Inter-municipal consortium (Monterey and Seaside)– Maintains buildings at DLI and POM
• Contractor performance management– POM, DLI, or other benefiting organization– Use of Quality Assurance Evaluators or other Technical
Managers
Services Supply Chain at POM
Municipal Workers
IndependentVendors
PMSA
POMContracting
Office
DLI
OMC
Other
Customers
Other Contractors
Travis AFB
• 60th Contracting Squadron– Manages over $320M annually– Supports 60th Air Mobility Wing and David Grant Medical
Center
• Service contracts include– Grounds maintenance, Custodial– Food services, MFH maintenance– Passenger Terminal Operations– Medical services
• Successful NIB/NISH Program: Pride Industries, Inc.
Travis AFB
• Contractor performance management– Quality Assurance Evaluators– Business Requirement Advisory Group (BRAG)
• Cross-functional teams representing service users• Plan and manage contract services life cycle • Develop Statement of Objectives or Performance Work
Statement, Quality Assurance Surveillance Plan (QASP)
Services Supply Chain at Travis AFB
PrideIndustries
CONSHospital
AMW
Other
Customers
Other Contractors
Observations from Site Visits
• Continued growth in the volume of service acquisition in DoD
• POM: Innovative Supply Chain arrangement with PMSA has resulted in significant cost savings
• Travis AFB: Proactive and frequent communications are essential for successful service contracts (BRAGs)
• Travis AFB: Co-location of contracting squadron (CONS) with Air Mobility Wing (AMW)
• Difficult to establish service specifications and measure and monitor service output and quality.
• Ensuring the right number of skilled acquisition personnel is highly critical. The observed downsizing of contracting workforce does not appear to be in line with this need.
• The management infrastructure for the acquisition of services is less developed than that for acquisition of products and systems.
Observations from Site Visits
• Less formal approach to the acquisition and management of services
• Lack of standardization of business practices in services acquisition
Observations from Site Visits
Purpose of Continuing Research
• Explore the application of a program management approach and project management concepts to services acquisition in the Department of Defense
Program Management Approach
• Well-defined, disciplined methodology and infrastructure (PMI, 2004; Kerzner, 2006)
• Centralized, coordinated management to achieve the program’s strategic benefits and project objectives (PMI, 2004)
• Program management approach incorporates project management concepts (PMI, 2004)
Project Management Concepts
• Project lifecycle• Integrated processes• Designated manager with project authority• Integrated cross-functional teams• Enabling organizational structure
21
IOCBA
System Development& Demonstration
Production & Deployment
Pre-Systems Acquisition
Systems Acquisition
Operations & Support
C
Sustainment
Technology Opportunities & User Needs
Concept Refinement
TechnologyDevelopment
System Integration
System Demonstration
LRIP Full-Rate Prod & Deployment
DesignReadiness Review
FRPDecisionReview
Sustainment
Disposal
FOC
ConceptDecision
The Defense Acquisition Management Framework
22
System Program Director
LogisticsSystems
Engineering Testing ContractingFinancial
Management Integration
AirVehicle
Analysis & Integration
PropulsionIntegration
Armament
VehicleMgt
System
Utilities &Subsystems
Airframe
Avionics
Cockpit
Analysis & Integration
Exhaust & Controls
Support
TurboMachinery
Engine Support Systems
Training System
OperationsSupport
Support Data
Support Equipment
Pilot
Maintenance
Engine
Auto Test System
Services Life Cycle (Conceptual)
Access DiagnosisService Process Planning
Execution Continuation Closure
Innovative Approaches to Services Acquisition Management
• Air Education and Training Command (AETC)– AETC Program Management Flight– AETC Contracting Squadron
• Air Combat Command (ACC)– Acquisition Management and Integration Center
• Centralized Panning, Control, and Execution
– “Services SPO”• Combined program management and contracting
organization
Centralized Services Acquisition Management
ACO
QAE
FAC
Pre-Award
ProgramManagement
Flight(PM)
HQ Contracting
Squadron(PCO)
HQFunctional
Reps
Post-Award
PM PCO
HQReps
Innovative Approaches to Services Acquisition Management
• AETC Model– Centralized Planning (Pre-Award)
• Roles and responsibilities shared by HQ PMF and HQ CONS
– Decentralized Execution (Post-Award)
• HQ retains PM authority (No on-site PM)• HQ delegates contracting officer
authority (On-site ACO)
Innovative Approaches to Services Acquisition Management
• ACC Model– Centralized Planning and Execution
• Single point control, integrated management, and a unique cradle-to-grave sustainment capability
• Integrated services “SPO-like” program management organization
Research Findings
• Traditional approach to managing services acquisition does not incorporate program management approach – Well-defined, disciplined methodology and
infrastructure– Centralized, coordinated management
• Project lifecycle• Integrated processes• Designated manager with project authority• Integrated cross-functional teams• Enabling organizational structure
Research Findings
• AETC model incorporates– Well-defined, disciplined methodology and
infrastructure– Centralized, coordinated pre-award management
• Project lifecycle• Integrated cross-functional teams• Enabling organizational structure• Integrated processes
– No on-site Program Manager– On-site ACO
Research Findings
• ACC model incorporates– Well-defined, disciplined methodology and
infrastructure– Centralized, coordinated program management
• Project lifecycle• Integrated processes• Designated manager with project authority• Integrated cross-functional teams• Enabling organizational structure
Conclusion
• Program management approach needed to manage DoD’s critical services acquisition– Well-defined, disciplined methodology and
infrastructure – Centralized, coordinated approach incorporating
project management concepts
• AETC and ACC models provide innovate and successful approaches to services acquisition