2 BOARD MEETING SCHEDULES 0 1 ANNUAL REPORTS

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ANNUAL REPORTS OF THE TOWN OFFICES OF THE TOWN OF RUTLAND, MASSACHUSETTS July 1, 2017 June 30, 2018

Transcript of 2 BOARD MEETING SCHEDULES 0 1 ANNUAL REPORTS

ANNUAL REPORTS

OF THE

TOWN OFFICES

OF THE TOWN OF RUTLAND, MASSACHUSETTS

July 1, 2017 – June 30, 2018

BOARD MEETING SCHEDULES

Board of Appeals ………………………… Meetings are scheduled as needed Board of Assessors ……………………..... Schedules are posted Online Board of Health ………………………….. One Monday per Month Board of Selectmen ……………………… Every Other Monday, 6 p.m. Conservation Commission ……………….. 1st & 3rd Tuesday per month, 7 p.m. Council on Aging ………………………… Third Wednesday, 7 p.m. Finance Committee ………………………. Thursday as needed, 7 p.m. Library Trustees ………………………….. Fourth Monday, 7p.m. Planning Board …………………………… Second and Fourth Tuesday, 6:30 p.m. WRSD Committee ……………………….. Second and Forth Monday, 7:30 p.m. Boards meet in Community Hall, Community Hall Annex and Rutland Library as posted. Please note that meeting dates are subject to change, please check with the Town Clerk’s Office or visit

the Town website to confirm meeting schedules, www.townofrutland.org.

TOWN OFFICE HOURS Community Hall and Annex are closed Fridays

Assessor ……………………………………… Monday – Thursday 8:00 a.m. – Noon Selectmen ……………………………………. Monday – Thursday 8:00 a.m. – 3:30 p.m. Board of Health …………………………….... Monday – Thursday 8:30 a.m. – 12:30 p.m. Building Inspector …………………………… Monday – Thursday 1:00 p.m. – 5:00 p.m. Treasurer/Collector …………………………… Monday – Thursday 8:00 p.m. – 4:30 p.m. Town Clerk …………………………………… Monday, Wednesday, Thursday 8:00 a.m. - 4:30 p.m. Tuesday 8:00 a.m. - 7:00 p.m. Fire …………………………………………... Monday – Thursday 8:00 a.m. – 4:00 p.m. Police ………………………………………... Monday – Friday 7:30 a.m. - 3:30 p.m. Library ………………………………………. Tuesday - Thursday 10:00 a.m. – 8:00 p.m. Saturday 10:00 a.m. - 2:00 p.m. (Closed Memorial Day – Labor Day)

2018

RUTLAND

ANNUAL

TOWN

REPORT

2018

INDEX

REPORT OF: PAGE 4th of July Committee ………………………………………………………….. Agricultural Commission ……………………………………………………… Annual and Special Town Meetings ………………………………………....... Assessors ………………………………………………………………………. Board of Appeals ……………………………………………………………… Board of Health ……………………………………………………………….. Building Commissioner/Inspector …………………………………………....... Cable Advisory Committee ……………………………………………………. Capital Improvement Planning Committee…………………………………….. Conservation Commission …………………………………………………...... Council on Aging ……………………………………………………………… Department of Public Works ………………………………………………...... Development and Industrial Commission ……………………………………... Election Results………………………………………………………………… Electrical Inspector ……………………………………………………………. Finance Committee ……………………………………………………………. Gas Inspector ………………………………………………………………….. Historical Commission ………………………………………………………… Librarian ……………………………………………………………………...... Officers Appointed by Selectmen ……………………………………………… Planning Board ………………………………………………………………… Plumbing Inspector …………………………………………………………..... Police Department …………………………………………………………....... Recreation Committee …………………………………………………………. Rutland Regional Emergency Communications Center ……………………..... Selectmen ……………………………………………………………………… Superintendent – Bay Path Regional ………………………………………….. Superintendent – Wachusett Regional ………………………………………… Town Accountant ……………………………………………………………… Town Administrator …………………………………………………………… Town Clerk ……………………………………………………………………. Veterans’ Services …………………………………………………………….. Vital Statistics/ Licenses ……………………………………………………..... Town Collector ………………………………………………………………… Town Officers Elected ………………………………………………………… Treasurer ………………………………………………………………………. Wachusett Watershed Regional Recycle Center ………………………………. Wachusett Greenways ………………………………………………………….

REPORT OF: PAGE4th of July Committee ..........................................................................................120Agricultural Commission .....................................................................................125Annual and Special Town Meetings ......................................................................18Assessors ................................................................................................................70Board of Appeals ..................................................................................................126Board of Health ....................................................................................................116Building Commissioner/Inspector .......................................................................112Cable Advisory Committee ..................................................................................119Capital Improvement Planning Committee ...........................................................92Conservation Commission ...................................................................................121Council on Aging ...................................................................................................87Department of Public Works ..................................................................................72Election Results .....................................................................................................39Electrical Inspector ..............................................................................................114Finance Committee ..............................................................................................109Gas Inspector .......................................................................................................115Librarian ..............................................................................................................117Officers Appointed by Selectmen ............................................................................8 Planning Board .....................................................................................................122 Plumbing Inspector ..............................................................................................114 Police Department ..................................................................................................75 Recreation Committee ...........................................................................................90 Rutland Regional Emergency Communications Center ........................................84Selectmen .................................................................................................................6Superintendent – Bay Path Regional ...................................................................128Superintendent – Wachusett Regional .................................................................127Town Accountant ...................................................................................................49Town Administrator ...............................................................................................13Town Clerk .............................................................................................................16Veterans’ Services ................................................................................................124Vital Statistics/ Licenses ........................................................................................16Town Collector .......................................................................................................41Town Officers Elected ..............................................................................................5Treasurer ................................................................................................................41Wachusett Watershed Regional Recycle Center ..................................................130Wachusett Greenways ..........................................................................................132

INDEX

*PLEASE MAKE SURE YOUR HOUSE NUMBERS ARE VISIBLE*

For Information On: Animal Control Assessments/Abatements Bills, Accounts Blasting and Burning Permits Building Department Civil Defense Dog Licenses Elections Historical Assets Library Licenses Lunch Program for Elderly Oil Burner Inspections Percolation Tests Planning Board Plumbing Inspections Recreation Safe Place Schools Selectmen Senior Issues Smoke Detector Certificate Street & Highways Taxes & Payments Traffic Trees Voter Registration Veterans Services Water & Sewer Wachusett Regional District Wachusett Regional H.S Citizen Information Service State Representative State Senator

See or Call: Animal Control Officer Assessor Town Treasurer Fire Chief Building Inspector Director Town Clerk Town Clerk Historical Commission Librarian Town Clerk Meal Site Fire Chief Board of Health Chairman Plumbing Inspector Recreation Coordinator Safe Place Director Naquag Principal CTMS Principal Glenwood Principal Administrative Secretary Council on Aging Fire Chief Superintendent, D.P.W. Town Collector Police Department Tree Warden Town Clerk Veteran’s Agent Water Department Superintendent Administration Office Secretary of State Kim Ferguson Anne Gobi

Telephone Number 886-2123 886-4101 886-4103 886-4107 886-4118 886-2123 886-4104 886-4104 886-4486 886-4108 886-4104 886-4119 886-4107 886-4102 886-7720 886-4118 886-0048 886-0048 886-2901 886-0073 886-0399 886-4100 886-7945 886-4107 886-4105 886-4103 886-4033 886-4105 886-4104 520-508-4364 886-4105 829-1670 829-6771 800-392-6069 617-722-2263 617-722-1540

TOWN OF RUTLAND NUMBERS TO KNOW

EMERGENCY: FIRE, POLICE & AMBULANCE ……………………………………………… 911

NON EMERGENCY FIRE ……..……………………………………………………….. 508-886-4107

NON-EMERGENCY POLICE ………...…………………………………………………508-886-4033

ANNUAL REPORTS

OF THE

TOWN OFFICERS

OF THE

TOWN OF RUTLAND

MASSACHUSETTS

For the Fiscal Year Ending

June 30, 2018

The Board of Selectmen Dedicates the Annual Town Report to:

Janet A. Barakian Helen F. Viner

1936-2018 1939-2018

Janet Barakian and Helen Viner were long- time residents of Rutland who were passionate about devoting their time to community service and preserving Rutland’s rich history. Both women served distinguishably for the Town and Rutland Historical Society in various roles for over 30 years.

Janet lived in Rutland for 50 years. She was the dispatcher for the police and fire departments, dispatching from her home at that time. Janet also worked in the former police station as Clerk and Police Matron. She was appointed to the Rutland Historical Commission and was in charge of the Rutland Historical Society’s Antique Shows, Flea Markets, and fund- raising events for the Civil War Monument Restoration as well as other projects. Janet also served on the Library Board of Trustees and was instrumental in building the Town Library. Janet was a member of Rutland’s 4th of July Committee and served as Chairperson of the Rutland Annual Town Wide Yard Sale for 22 years. Over the past 22 years the efforts of Janet and her committee have raised over $50,000 for the Town’s July 4th celebration.

Helen was a life-long resident of Rutland and grew up on her family’s farm. She worked at the Rutland Heights Hospital as an occupational health nurse early in her nursing career. Helen was an active member of the Rutland Historical Society and served as president. She was a member of the Franklin T. Wood Studio Restoration Committee and dedicated her time to the preservation of the studio. In 2002 Helen was appointed to serve on the Rutland Historical Commission and was former Chairperson. In 2004, she was appointed Curator of the Rutland Historical Society and later also served on the Ware River Water Shed Advisory Committee. Helen spearheaded the restoration of the Rutland Prison Camp Cemetery in 2018, a project she was inspired and devoted to accomplish.

The Rutland community feels the loss of these two remarkable and loyal women. Janet and Helen will be greatly missed and remembered for their commitment and dedication to the Rutland community and their love for Rutland.

POPULATION 1990 4,669 (Federal)

2000 6,353 (Federal) 2010 7,973 (Federal) 2018 9,054 (Local as of June)

REGISTERED VOTERS 6,225

Democrat 1121 Republican 979 Unenrolled 4043

Green Rainbow 5 Libertarian 13 Green Party USA 1

MA Independent Party 3 Inter 3rd Party 3 United Independent Party 51

Conservative 2 Pizza Party 1 World Citizen Party 1

Pirate 1 American Independent 1

Miles of Road: Square Miles: 35.42

Town and County 90.03 Miles

State 9.20

99.23 Miles Acres: 22,246

Heights above Sea Level:

Center 1,205

Standpipes (Rice Hill) 1,250

Top of Standpipes 1,340

Town Election: Second Monday of May

Annual Town Meeting: Saturday preceding second Monday of May

TOWN OF RUTLAND

FOUNDED 1713 INCORPORATED 1722

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ELECTED REPRESENTATIVES

United State Senators:

Elizabeth A. Warren Democrat

Edward J. Markey Democrat

Congressman: Second Congressional District

James P. McGovern Democrat

State Senator: Worcester, Hampden, Hampshire & Middlesex District

Anne M. Gobi Democrat

State Representative: First Worcester District

Kimberly N. Ferguson Republican

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REPORT OF THE TOWN CLERK

ELECTED TOWN OFFICERS FISCAL 2018

Moderator Term Expiration

Randy E. Jordan 2019

Selectmen

Jeffrey A. Stillings 2021

Leah M. Whiteman 2021

Sheila H. Dibb 2020

Wayne A. Walker 2020

Leroy C. Clark 2019

Assessors

Jeffrey R. Gibbs 2021

Kevin A. Jarvi 2020

Arthur F. Lincoln 2019

Town Clerk

Anita K. Carlson 2021

Wachusett Regional School District Committee

Rachel M. Dolan 2021

Anthony P. Difonso 2021

Charles E. Witkes 2019

Matthew Lavoie 2019

Southern Worc. County Reg. Voc. School Dist. Committee

Michael S. Pantos 2021

Ann Marie T. Pantos 2019

Board of Health

Scott M. Gilroy 2021

Elliott L. Nadeau, Jr. 2020

Karin M. Prucnal 2019

Planning Board

Marilyn R. Sidoti 2023

Norman W. Anderson 2022

Shawn R. Moore 2021

Timothy A. Nahrwold 2020

Charles Richard Williams 2019

Library Trustees

Jean M. Grant 2021

Daniel M. Keeney 2021

Kenneth A. Scott (resigned January) 2020

William G, Brazeau .(elected May) 2020

Edward G. Purcell 2020

Ruth Ann Rovezzi 2019

Shelley A. Mitchell 2019

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BOARD OF SELECTMEN

FISCAL YEAR 2018 ANNUAL REPORT

The Board of Selectmen is pleased to submit the Fiscal Year 2018 Annual Report to the residents

of Rutland. The Board of Selectmen is comprised of five members, each serving a three-year

term, who are elected and entrusted with the responsibility of being the policy making body of

the Town and whose duties are given in accordance with the state statutes and Town’s bylaws.

During Fiscal Year 2018 the following members served on the Board: Stephanie Bacon, Leroy

“Skip” Clark, Michael Pantos, Sheila Dibb and Wayne Walker. The Board meets every other

Monday, at 6:00 p.m., in the Selectmen’s Meeting Room of the Rutland Public Library, and on

an as needed basis. The Board of Selectmen’s meetings are open to the public and televised live

on Charter Cable channel 191. All meetings are posted on the town’s website,

www.townofrutland.org.

In Fiscal Year 2018 the Board accepted the resignation of member Stephanie Bacon, and

member Michael Pantos’ three-year term reached its end. The vacant seats were filled with the

May 2018 election of members Leah Whiteman and Jeffrey Stillings. Margaret Nartowicz

resigned her position as Town Administrator after three years of service to the Town. The

position was filled in Fiscal Year 2019 on an interim basis by Robert Reed, and permanently by

Michael J. Nicholson, former Executive Aide to Gardner Mayor Mark P. Hawke. Department of

Public Works Superintendent Gary Kellaher announced his retirement after a decade of service

to the Town.

The Town began the process of applying for designation as a Massachusetts Green Community

through the Department of Energy Resources. The Board also accepted an annual gift from The

Devereux School to fund an additional full-time police officer for the Town.

As the local licensing authority, the Selectmen renewed and/or issued the following licenses

concerning its licensed serving establishments:

Annual Alcohol Renewals (10)

Annual Innkeepers License (1)

Class I, II, III Licenses (6)

Entertainment License (1)

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The Board would like to express their appreciation to all employees, board and committee

members for their continuous dedication and services to the residents of Rutland.

Respectfully yours,

Sheila Dibb, Chairwoman

Leroy “Skip” Clark

Wayne Walker

Leah Whiteman

Jeffrey Stillings

Michael Pantos (term ended 05/2018)

Stephanie Bacon (resigned 12/2017)

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TOWN ADMINISTRATOR

Margaret Nartowicz

FIRE CHIEF

Seth Knipe

CONSTABLES

Mark Mosio

Richard Salls

Ralph Anderson

TOWN COUNSEL

KP LAW

ACCOUNTANT

Scanlon & Associates, LLC

ZONING BOARD OF APPEALS

(3 year appointment)

Richard Surrette Expires 2019

Christopher Senecal Expires 2018

Robert Paulsen Expires 2020

ASSOCIATE BOARD OF APPEALS

Arthur Wells Expires 2019

Paul Kirrane Expires 2018

Jacob Morris Expires 2020

SEALER OF WEIGHTS AND MEASURES

Edward Seidler

VETERANS GRAVES OFFICER

Philip Cannell

SELECT BOARD APPOINTMENTS FISCAL YEAR 2018

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ADA COORDINATOR

Ted Purcell

RECORDS ACCESS OFFICERS

Anita Carlson, Supervisor

Lynn Kelley

Seth Knipe

Michael Moriarty

Nicholas Monaco

CHIEF PROCUREMENT OFFICER

Margaret Nartowicz

VETERANS SERVICE AGENT

Steve Gagnon

CONSERVATION COMMISSION

(3 year appointment)

Peter Craine Expires 2019

Shawn Moore Expires 2019

Joseph Dell’Aquila Expires 2018

Eric Bigelow Expires 2018

Scott Landgren Expires 2020

Willard Cannon Expires 2020

Jake Petes Expires 2020

REPRESENTATIVE TO WORCESTER COUNTY REGIONAL TRANSIT AUTHORITY

Michael Pantos

CABLE ADVISORY COMMITTEE

Paul Mattson

Addison Redfield

James Kelly

Christian Santillo

Peter Craine

BAYPATH BUILDING COMMITTEE MEMBER

Michael Pantos

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COUNCIL ON AGING COMMITTEE

Rose Anne Ferrandino Expires 2019

Patricia Lachance Expires 2019

Melanie Palmer Expires 2018

Marcia Arakelian Expires 2018

Carolyn Semon Expires 2020

Gerald Kristoff Expires 2019

June Wiley, Alternate

MEMORIAL DAY COMMITTEE

John Byron

William Bailey

Philip Cannell

Ronald Marsh

William Critchley

DEVELOPMENT AND INDUSTRIAL COMMISSION

(5 year appointment)

Michael Sullivan, Chairman Expires 2018

Mark O’Clair Expires 2021

Douglas Briggs Expires 2020

Michele Van Reet Expires 2018

Charles Williams Expires 2021

HEALTH INSURANCE ADVISORY COMMITTEE

Justin Bassett

Janet Barakian

Rebecca Tuttle

Neil Viner

Kerry Remington

Nicholas Monaco

Dianne Herzig

Phyllis Chartier

HEALTHCARE BENEFITS CONSULTANT

Barbara Sbrogna, The Boyle Group

CENTRAL MA REGIONAL PLANNING COMMITTEE

Charles Williams

STORMWATER ADVISORY COMMITTEE

Gary Kellaher

REPRESENTATIVE TO WACHUSETT EARTHDAY

Sheila Dibb

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FINANCE COMMITTEE

(Appointed by Town Moderator, 3 year term)

Ratified by the Board of Selectmen

Lyndon Nichols, Chair Expires 2019

Deborah Kristoff Resigned 05/2018 Expires 2019

Sheryl Vernon Expires 2020

Iain McKinlay Expires 2020

Karen Nahrwold Expires 2018

Carlisle Bindoo Resigned 05/2018 Expires 2018

Thomas Ruchala Expires 2018

Brian Stidsen Appointed 05/2018 Expires 2021

Carol Martens Appointed 05/2018 Expires 2019

SOLAR COMMITTEE

Diane Peterson

Norman Anderson

Gary Kellaher

Robert Donelson

Charles Williams

Margaret Nartowicz

CAPITAL IMPROVEMENT PLANNING COMMITTEE

(3 year appointment)

Harry Sechman, Chairman Expires 2019

Joseph Becker, Vice Chairman Expires 2020

Julie Kelly, Secretary Expires 2018

Michael Ferguson Expires 2019

AGRICULTURAL COMMISSION

Donna Kilpatrick Expires 2019

Randy Jordan Expires 2020

William Walker Expires 2018

Glenn Kauppila Expires 2018

AGRICULTURAL COMMISSION ALTERNATES

Charles Williams

Gerald Kristoff

Debbie Carlson

Jineen Walker

ETHICS COMMISSION LIAISON

Anita Carlson

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MUNICIPAL HEARING OFFICER

Anita Carlson

CULTURAL COUNCIL

(2 consecutive 3 year appointments)

Suzanne Myer Smith Expires 2019

Andrea Deane Expires 2019

Donna Ferguson Expires 2018

Nancy Sechman Expires 2019

Karen Potter Expires 2019

Mildred Anderson Expires 2020

Michele Almstrom Expires 2018

FOURTH OF JULY COMMITTEE

Karen Greenwood, Chairman

John Scannell

Janet Barakian

Barbara Campbell

Lynne Amsden

Jon Koblich

John Fitzgerald

Cynthia Purcell

Deborah Frost

Zachary Palmer

Carrie Mota

Tina Greenfield

Missy Puliafico

HISTORICAL COMMISSION

(3 year appointment, up to 7 members)

Helen Viner, Chairman Expires 2018

Addison Redfield Expires 2018

Janet Barakian Expires 2020

EARTHWORKS BOARD

Kate Gervais, At Large member Expires 2020

Glen Kauppilla, Agricultural Commission Expires 2018

Peter Craine, Conservation Commission Expires 2019

Norm Anderson, Planning Board Expires 2019

Elliot Nadeau, Board of Health Expires 2020

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TOWN ADMINISTRATOR

FISCAL YEAR 2018 ANNUAL REPORT

The Administrator serves as the town’s chief administrative officer and the Board of Selectmen’s

agent for all town affairs on a day-to-day basis, assuring the proper administration of town

government. Duties include serving as chief procurement officer, personnel director, chief

financial officer/budget director, and appointing authority for most employees under the Board’s

jurisdiction.

During Fiscal Year 2018 many employment changes were made under the purview of the Town

Administrator. The Town hired Mr. David George to serve as the Town’s first Planner and

Community Development Coordinator in September of 2018. Ms. Margaret Nartowitz resigned

as Town Administrator in August, leading to the Town hiring Mr. Robert Reed to serve as

interim Administrator. The Town then contracted with Community Paradigm to lead the search

for a new Administrator. As a result of the search, Mr. Michael Nicholson was appointed to

serve as Rutland’s second Town Administrator. Following the resignation of Mr. Gary Kelleher

in November of 2018, Mr. Joseph Buckley was hired as the new Director of Public Works for the

Town in December. Employment agreements can be viewed on the town’s website. The

centralization of personnel files, and updates to personnel policies, job descriptions, and the

classification and compensation plan are ongoing.

Rutland’s team of dedicated, professional town employees and volunteers continue to make

progress in many areas. Several grants and other funding were received from state and regional

agencies in FY18 for solar technical assistance, regional and local planning assistance, policy

updates, public safety, elder services, and infrastructure initiatives. This funding is important to

continue to assure the town’s ability to sustain its services to the community and plan for the

future.

I continue to look forward to many new and exciting town-wide initiatives in the coming years

that will strengthen the community and assure responsible, lasting progress.

Respectfully submitted,

Michael J. Nicholson

Town Administrator

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DEPARTMENT OF PUBLIC WORKS

Gary F. Kellaher, Superintendent

Nancy M. Macaruso, Administrative Assistant

POLICE DEPARTMENT

Scott Livingston, Interim Chief of Police

Nicholas A. Monaco, Chief of Police - appointed October 23, 2017

Ronald Friberg, Troy Chauvin, Diane Herzig – Sergeants

John Songy, Detective

Jacqueline I. O’Brien, Administrative Assistant

RUTLAND REGIONAL EMERGENCY COMMUNICATIONS CENTER

Michael Moriarty, Director

Phyllis Chartier, Dispatcher/Supervisor

ANIMAL CONTROL OFFICER

Laura Pease – resigned

Jennifer Ford – appointed May 2018

BUILDING DEPARTMENT / INSPECTORS

William C. Cassanelli, Building Commissioner

James M. Smith, Plumbing & Gas Inspector

Lester J. Grace, Inspector of Wires

Lynn M. Miller, Administrative Assistant

TREASURER/COLLECTOR

Rebecca l. Tuttle

Lisa R. Schiemann, Assistant Treasurer/Collector

SAFE PLACE DIRECTOR

Katelyn A. Wojnarowicz – resigned

Sarah L. Galvin – appointed September 2017

RECREATION PROGRAM COORDINATOR

Corinna L. Frohock

TOWN ADMINISTRATOR APPOINTMENTS FISCAL YEAR 2018

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COUNCIL ON AGING

Nancy J. Nichols, Director

Catherine M. Corcoran, Outreach Coordinator

HEALTH AGENT (Appointed by Board of Health)

Richard Stevens

ASSISTANT TOWN CLERK (Appointed by Town Clerk)

Lynn P. Thomas - resigned

Daymian R. Bartek – appointed March 20, 2018

RUTLAND PUBLIC LIBRARY (Appointed by Library Board of Trustees)

Kerry Remington, Director

Aislinn Lewis, Children’s Librarian

Susan J. Liimatainen, Assistant Librarian

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Report of the Town Clerk

Vital Statistics July 1, 2017 to June 30, 2018

Births - 90 Deaths -58 Marriages - 26

Our busy office is open to the public 36.5 hours per week and is staffed by a full time Town Clerk and a

part time Assistant Town Clerk. We were fortunate to have Daymian Bartek join our staff in March when

the previous assistant left to take a position in another community. Daymian worked in the Assessor’s

office prior to being appointed Assistant Town Clerk. She is an asset to our office and her enthusiasm for

the job is appreciated.

The office issued 1,570 dog licenses during the fiscal year. Application forms are mailed to all households

in January with the annual census and owners may use the on-line payment option available on the Town

website. In addition to fulfilling over 430 requests for Vital Records, we issued forty-seven Business

Certificates and ten Raffle Permits to non-profit organizations. All special permits issued by the Zoning

Board of Appeals and the Planning Board are also recorded with the Clerk’s office.

The Annual Town Election was held in May. In addition to the Annual Town Meeting, the year saw four

special town meetings. Nine General By-law amendments were passed at Town Meeting. Seven amended

existing by-laws and two added new by-laws - “Stretch Energy Code” and “Tax Title Payment

Agreements”. The Zoning By-laws were amended in March when a new article “Temporary Moratorium

on Recreational Marijuana Establishments” was approved. The Clerk’s office submits all general and

zoning by-law changes to the Attorney General’s office for review before they become effective. Once

approval is received our office posts the public notices. Zoning By-law are effective retroactive to the

date Town Meeting voted. General By-laws become effective on the posting date.

It is the duty of the Town Clerk to update the General and Zoning By-laws for publication. They are

available on the Town Website and in our office. A project codifying the General By-laws began with the

goal of organizing the by-laws into similar formats with consistent numbering.

The Clerk’s office has participated in the Senior Tax Work Off Program since 2016. We have been

fortunate to have had the same two reliable volunteers for the last three years. A big thank-you to Helen

and Pat who assist with filing and other clerical duties.

Vitals Comparison of Last Five Years

Fiscal Year 2017 2016 2015 2014 2013

Births 68 80 89 75 75 Deaths 51 39 50 53 46 Marriages 26 23 37 25 30

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Meeting agendas for all town boards and committees are posted on the town website: www.townofrutland.org Residents may subscribe to alerts via the website to stay informed of Town news and local events.

Respectfully submitted,

Anita K. Carlson

Town Clerk

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Special Town Meeting Monday, July 24, 2017

7:00 P.M.

Glenwood Elementary School

Moderator Randy Jordan opened the meeting at 7:06 pm. The Town Clerk read the posting of

the Warrant which was followed by a salute to the flag. One hundred twenty-one registered

voters were present.

ARTICLE 1:

Finance Committee member Karen Nahrwold moved that the Town vote to raise and appropriate

the additional sum of $25,478.00 to defray the expenses of the Wachusett Regional School

District Transportation Assessment for the fiscal year beginning July 1, 2017.

Motion seconded. Finance Committee recommended favorably.

No discussion. Motion Carried

ARTICLE 2:

Karen Nahrwold moved that the Town vote to appropriate the additional sum of $207,167.00 to

defray the expenses of the Wachusett Regional School District Operations Assessment for the

fiscal year beginning July 1, 2017, and as funding therefor, raise and appropriate the sum of

$204,177.56, transfer balances as printed in the motion totaling $2,989.44 from prior years’

town meeting appropriations,

Account

Town Meeting Article # Description Remaining Balance

001-141-5800-007 STM 05/14/14 12 Assessors’ Office Equipment $337.73

001-161-5850-004 STM 11/21/16 2 (4) Optical Scan Voting Tabulators $750.00

001-192-5850-035 STM 11/21/16 13 Old Fire Station Water & Sewer $189.63

001-210-5850-039 STM 11/21/16 6 2016 Police SUV Purchase $860.00

001-210-5850-040 STM 05/06/17 7 2015 Cruiser Lease Payoff $128.24

001-610-5850-017 STM 05/09/15 5 Wireless Internet – Library $723.84

TOTAL $2,989.44

and reduce by $66,610.86 the amounts raised and appropriated at the May 6, 2017 Annual Town

Meeting for municipal operations in the fiscal year beginning July 1, 2017 as shown on the

handout titled: TOWN OF RUTLAND - JULY 24, 2017 SPECIAL TOWN MEETING - FY

2018 BUDGET REDUCTIONS.

Motion seconded. Finance Committee recommended favorably.

No discussion. Motion Carried

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ARTICLE 3:

Karen Nahrwold moved to take no action. Motion seconded.

Finance Committee recommended no action. Motion to take no action carried.

Motion to adjourn made and seconded.

Moderator adjourned meeting at 7:14 pm.

Respectfully submitted,

Anita K. Carlson

Town Clerk

Town of Rutland

Special Town Meeting

Wednesday, November 15, 2017

7:00 P.M.

Glenwood Elementary School

Moderator Randy Jordan called the meeting to order promptly at 7:00 PM. The Town Clerk

read the posting of the Warrant which was followed by a salute to the flag. Mr. Jordan thanked

the body for being in attendance and went over the rules of the evening. Seventy-four registered

voters were present.

ARTICLE 1:

Finance Committee Chairman Lyndon Nichols moved that the Town vote to approve the cost

items of the collective bargaining agreement between the Town and the Rutland Regional

Emergency Dispatch Employees, Massachusetts Coalition of Police, AFL-CIO, Local 435 for the

period July 1, 2017 through June 30, 2019, and in connection therewith, to transfer from the

FY18 Dispatch Purchased Services Account (001-299-5200-000), the sum of $14,560.00 to be

added to the FY18 Dispatch Wages Account (001-299-5110-000), for the purpose of funding

FY18 contract wage adjustments.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried unanimously.

ARTICLE 2:

Finance Committee member Sheryl Vernon moved that the Town vote to approve the cost items

of the collective bargaining agreement between the Town and the Rutland Professional

Firefighters’ Association Local 4878 for the period July 1, 2017 through June 30, 2019, and in

connection therewith, to appropriate from Free Cash the sum of $5,256.36 to be added to the

Ambulance Wages Account (001-231-5120-000) for the purpose of funding FY18 contract

wage adjustments, and FY18 prorated wages for a new full-time Day Shift officer position.

Motion seconded. Finance Committee recommended favorably. No discussion.

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Motion carried unanimously.

ARTICLE 3

Karen Nahrwold moved that the Town vote to approve the cost items of the collective bargaining

agreement between the Town and the Massachusetts Coalition of Police Local 399, Rutland

Police Patrolmen’s Union for the period July 1, 2016 through June 30, 2019, and in connection

therewith, appropriate from Free Cash the sum of $86,056.43 to be added to the Police Wages

Account (001-210-5120-000) for the purpose of funding FY17 and FY18 contract wage

adjustments (total of $36,056.43), and FY18 prorated wages for two (2) new police patrolmen

positions (total of $50,000.00).

Motion seconded. Finance Committee recommended favorably.

Crestview Drive resident Joe Becker stated that he saw the merits of two additional patrolmen

and asked if the true cost with health benefit could be funded within the tax levy for FY 19.

Town Administrator Margaret Nartowicz replied that while other budget request would need to

be looked at, revenue projections and new growth could support the increase. Lord Lane resident

Jeff Stilling asked how Rutland’s ratio of police officers compared with surrounding towns.

Chief Monaco replied that Rutland is currently at 1.25 per thousand population. The addition of

two new patrolmen would bring the town to 1.5 per thousand, which, while below some local

towns at 1.6 and 1.7, still puts Rutland in a better position to provide services. The state average

is 2.5 with the national average at 2.0 officers per thousand.

Motion carried unanimously.

ARTICLE 4

Tom Ruchala moved that the Town vote to appropriate from Free Cash the sum of $1,000 to be

added to the Town Clerk Additional Salary Account (001-161-5130-000), as additional

compensation for the Town Clerk in accordance with the provisions of MGL c.41, §19K,

accepted under Article 12 at the May 14, 2001 Annual Town Meeting, where she has completed

the necessary courses of study and training, and has been awarded a certificate by the

Massachusetts Town Clerks' Association as a certified Massachusetts municipal clerk.

Motion seconded. Finance Committee recommended favorable action. No discussion.

Motion carried unanimously.

ARTICLE 5

Iain McKinlay moved that the Town vote to appropriate from Free Cash the sum of $25,000.00

to provide additional funds for legal and Land Court fees to assist in foreclosing on an additional

20 properties that are in Tax Title.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried.

ARTICLE 6:

Lyndon Nichols moved that the Town vote to appropriate from Free Cash the sum of $25,000.00

to fund data collection and environmental review ($21,500), GIS culvert location mapping

20

($800), and legal support services ($2,700) for site readiness and development of the Rutland

Heights property for the Rutland Development and Industrial Commission.

Motioned seconded. Finance Committee recommended favorably.

Resident Charles Witkes asked if there was any more detail on the environmental review of the

property. RDIC chairman Mike Sullivan answered that when a commercial appraiser researched

the site environmental issues were raised relative to “dirty sites” and wetland issues. Weston &

Sampson, the Town’s engineers, have submitted a proposal to evaluate the information from the

State and give the Town a full report on the property.

Motion carried

ARTICLE 7:

Sheryl Vernon moved that the Town vote to transfer from the appropriation voted under Article

3 of the November 21, 2016 Special Town Meeting (School Network Infrastructure 001-300-

5850-001), the sum of $8,000.00 for the purpose of funding the conversion of the Town

telephone system to VoIP, including all incidental and related expenses.

Motion seconded. Finance Committee recommended favorably.

Town Administrator Margaret Nartowicz noted that if approved, the article would use all funds

remaining following completion of the school WiFi projects.

Motion carried unanimously

ARTICLE 8:

Karen Nahrwold moved that the Town vote to appropriate from Free Cash the sum of $5,534.00

to purchase twenty (20) weapons and holsters for the Police Department.

Motion seconded. Finance Committee recommended favorably.

Police Chief Nicholas Monaco made a motion to amend the article by adding the words “and

ammunition” after the word “holsters”. Amendment seconded. No discussion on the

amendment. Amendment passed.

Motion with amendment carried.

ARTICLE 9:

Tom Ruchala moved that the Town vote to appropriate from Free Cash the sum of $5,905.00 to

purchase five (5) bullet proof vests with placards for the Police Department.

Motion seconded. Finance Committee recommended favorable action. No discussion.

Motion carried unanimously

ARTICLE 10:

Iain McKinlay moved that the Town vote to appropriate from Free Cash the sum of $2,347.00 to

purchase one (1) mobile laptop unit for the Police Department.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried unanimously

21

ARTICLE 11:

Lyndon Nichols moved that the Town vote to appropriate from Free Cash the sum of $1,100.00

to purchase archival pocket sleeves and storage binders to preserve Vital Records (Birth, Death

& Marriage Certificates) for the Town Clerk’s Office.

Finance Committee recommended favorably. Motion seconded. No discussion.

Motion carried unanimously.

ARTICLE 12:

Sheryl Vernon moved that the Town vote to appropriate from Free Cash the sum of $9,384.00 to

be added to the Reserve Fund Account (001-132-5700-000) for the purpose of replenishing

funds expended from the Reserve Fund in the current year.

Motion seconded. Finance Committee recommended favorable action. No discussion.

Motion carried unanimously

ARTICLE 13: C.I.P.C. chairman Harry Sechman moved that the Town vote to appropriate from Water

Enterprise Free Cash the sum of $66,360.00 to purchase and equip a new Water Department

Utility Truck, to replace a 2006 Ford F250 Van for the Department of Public Works.

Motion seconded. Finance Committee recommended favorably.

Mr. Sechman spoke to the purchase having been vetted by the C.I.P.C and to the need for the

truck. Tom Ruchala noted that the funds are coming from user rates already collected from

water users. In response to a question from Mr. Ruchala, DPW Superintendent Gary Kellaher

said that there was currently $921,254 in Water Enterprise Free Cash and $70,859 in Sewer

Enterprise Free Cash. Mr. Kellaher also noted that the truck being replaced failed inspection due

to a rotted frame and the Water Department doesn’t have another truck in its fleet

Motion carried.

ARTICLE 14: Harry Sechman moved that the Town vote to appropriate from Free Cash the sum of $66,979.55

to purchase and equip a new Pick-Up Truck with Brush Slide-in and Plow for the Fire

Department.

Motion seconded. Finance Committee recommended favorable action.

Mr. Sechman pointed out that the article was unanimously approved by the C.I.P.C. The vehicle

would save time, effort & money and allow the Fire Department faster access to get to where

they need to go.

Motion carried

ARTICLE 15:

Harry Sechman moved that the Town vote to appropriate from Free Cash the sum of $44,418.90

to the Capital Stabilization Fund.

Motion seconded. Finance Committee recommended favorably.

22

Mr. Sechman commented that the appropriation was in keeping with the ability of the fund to

grow so that in the future the Town will have funds for major projects. No other discussion.

Motion carried unanimously

ARTICLE 16:

Lyndon Nichols moved that the Town vote to appropriate from Free Cash the sum of $44,418.90

to the Other Post-Employment Benefits Trust Fund.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried unanimously

ARTICLE 17:

Sheryl Vernon moved that the Town vote to appropriate from Free Cash the sum of $44,418.90

to the Stabilization Fund.

Motion seconded. Finance Committee recommended favorably.

In response to a question from Ware Road resident Rachel Dolan, Margaret Nartowicz replied

that if the article passed, it would bring the Stabilization Fund figure to $890,267.97.

Motion carried unanimously.

ARTICLE 18:

Planning Board By-law Subcommittee chairman Marilyn Sidoti moved that the Town vote to

amend that portion of the Town of Rutland General By-laws titled “GENERAL

PROVISIONS”, by deleting sections 1-3 in strikethrough and inserting in place thereof the

underlined language as shown on the handout titled “General Provisions”.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried unanimously

ARTICLE 19:

By-law Subcommittee member Julie Kelley moved that the Town vote to amend that portion of

the Town of Rutland General By-laws titled “TOWN MEETINGS” as printed in the warrant

under Article 19, except that in Section 3, insert, after the words “shall take place on the”, the

words, “Tuesday following the second Wednesday of June” so that the clause will provide, “shall

take place on the Tuesday following the second Wednesday of June”.

Motion seconded. Finance Committee recommended favorable action.

Sheila Dibb spoke against the change saying she feels that the advantage of having real 3rd

quarter figures doesn’t outweigh the disadvantages she sees to moving to a later date when

schools could possibly be out for the year. She added that she is in favor of moving the meeting

to a week night. Following a question from a resident, Ms. Dibb said a majority of the Select

Board had voted in favor of placing the article on the warrant but had not taken a vote to

recommend or not. She was a dissenting vote to place the article on the Warrant. Three

members of the Select Board were not in attendance and she stated she couldn’t comment on

their support. Julie Kelley spoke in favor of the changes, noting that the By-law Subcommittee,

Finance Committee and Town Departments supported the change. She cited the advantages of

23

being in a better position for projections and having Senate numbers in June. Ms. Kelley added

that having Regional Transportation and other assessment figures would allow for a better idea

of what the ramifications of passing the school budget would have on the Town. Joe Becker

questioned such a signification change being considered at a Special rather than the Annual

Town Meeting. Several other residents spoke in agreement. He also indicated he was not sure a

later date would make a big difference one way or the other. When asked for her thoughts, the

Town Administrator agreed that the change to a later date would allow for better defined revenue

projections and stated that she appreciates the conversation getting started. Consensus was that

such a major change in the day and/or date of the town meeting should be re-considered at the

Annual Town Meeting.

Motion defeated - 18 in favor to 34 opposed by Moderator’s hand count.

ARTICLE 20:

Marilyn Sidoti moved that the Town vote to amend that portion of the Town of Rutland General

By-laws titled “FINANCIAL AFFAIRS-Licenses and Permits of Delinquent Taxpayers By-

law”, by inserting the underlined language and deleting the strikethrough language as shown on

the handout titled “Licenses and Permits of Delinquent Taxpayers By-law”.

(A copy of by-law amendment is available at the Town Clerk’s office for review

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried

ARTICLE 21:

Marilyn Sidoti moved that the Town vote to amend that portion of the Town of Rutland General

By-law entitled Revolving Funds, Section 6, as printed in the warrant under Article 21.

Motion seconded. Finance Committee recommended favorably. No discussion.

Motion carried

ARTICLE 22:

Marilyn Sidoti moved that the Town vote to amend that portion of the Town of Rutland

General By-laws titled “LEGAL AFFAIRS, Section 4.” as printed in the warrant under Article

22.

Motion seconded. Finance Committee recommended favorably.

Ms Sidoti noted that it would put the term in alignment with the Town’s fiscal year. No further

discussion.

Motion carried unanimously

ARTICLE 23:

Marilyn Sidoti moved that the Town vote to amend the first sentence of that portion of the Town

of Rutland General Bylaws titled, “Council on Aging, Section 2.” so that it will provide as

follows: The Council on Aging will consist of up to seven Rutland registered voters appointed by

the Board of Selectmen.”

Motion seconded. Finance Committee recommended favorably.

24

Council on Aging Director Nancy Nichols asked how a quorum number would be determined if

the by-law was amended with the language of “up to seven” members. The Town Administrator

stated that the Select Board would have to declare the number of members each year.

After noting that the wording “up to seven” could result in a board of one or an even number of

members, Crestview Drive resident Joe Becker made a motion to amend the article to read “will

consist of 3, 5 or 7 Rutland registered voters”.

The amendment received a second and was passed by the body.

Article with amendment passed

ARTICLE 24: Select Board member Sheila Dibb moved as printed in the Warrant, Article 24.

“To see if the Town vote to accept as a public way that certain parcel of land known as Michael

Drive and shown on a plan entitled “Definitive Subdivision Plan” Moose Crossing prepared for

East County Realty, LLC, 153 East Hill Road, Oakham, MA as prepared by New England

Environmental Design, LLC dated March 11, 2008 and recorded with the Worcester County

Registry of Deeds in Plan Book 867 Page 25, and authorize the Board of Selectmen to acquire,

by gift, purchase, and/or eminent domain, the fee to and/or easements in such way as shown on

the aforesaid plan for all purposes for which public ways are used in the Town of Rutland, and

any drainage, utility, access, and/or other related easements, including but not limited to all of

the grantor’s interest in and to the drainage easement located on Lot 4, Lot 5, Lot 6, and

drainage easement as shown on the Plan recorded at the Worcester County Registry of Deeds

Plan Book 804 Page 76 and all other easements as shown on said plans.

Motion seconded. Finance Committee recommended favorable action. No discussion.

Motion carried unanimously

Moderator entertained a motion to adjourn. Motion made and seconded.

Meeting adjourned at 8:11 pm

Moderator Randy Jordan wished all a Happy Thanksgiving.

Respectfully submitted,

Anita K. Carlson

Town Clerk

25

Town of Rutland

Special Town Meeting

Monday, March 12, 2018

7:00 P.M.

Rutland Public Library

Moderator Randy Jordan opened the meeting at 7:00 pm. The Town Clerk read the posting of

the Warrant which was followed by a salute to the flag. The Moderator went over housekeeping

rules for the evening. Joseph Becker and Scott Davis were asked to be vote counters. Eighty-

one registered voters were present.

ARTICLE 1:

Board of Selectmen member Wayne Walker moved that the Town vote to amend the Town's Zoning By-Law by adding a new ARTICLE XII –Temporary Moratorium on

Recreational Marijuana Establishments, that would provide as shown on the handout titled

"ARTICLE XII – Temporary Moratorium on Recreational Marijuana Establishments", and

further to amend the Table of Contents to add ARTICLE XII, "Temporary Moratorium on

Recreational Marijuana Establishments".

Motion seconded. Finance Committee recommended favorably.

Town Administrator Margaret Nartowicz read an informational summary which was provided as

a handout to meeting participants.

Questions and comments were heard from those in attendance.

Rachel Dolan, Ware Road resident, asked for clarification as to whether a moratorium would be

in conflict with Rutland’s existing “Right to Farm By-law”. Another resident, Chrystal Roy,

asked about the risks if the moratorium did not pass. Norman Anderson, Planning Board

Chairman, explained that outside of the 500 foot buffer from schools that the State Regulations

specify, a facility could be located in any of the Town’s Zoning Districts that allow businesses.

A 2/3 vote was required for passage. The Moderator called for a hand count.

Motion Carried 62 YES 16 NO

Motion to adjourn made and seconded.

Moderator adjourned the meeting at 7:16 pm.

Respectfully submitted,

Anita K. Carlson

Town Clerk

26

Town of Rutland

Special Town Meeting

Saturday, May 12, 2018

6:00 P.M.

Glenwood Elementary School

Moderator Randy Jordan opened the meeting promptly at 6:00 PM. He thanked those in attendance. Following a

salute to the flag, the Town Clerk read the posting of the Warrant. Seventy-seven registered voters were present.

ARTICLE 1:

Select Board Chairman Leroy (Skip) Clark moved that the Town vote to appropriate from Free

Cash the sum of $77,458.96, and transfer from the DPW Highway Wages-Overtime and Standby

Account (001-421-5140-000) the sum of $78,660.29, for the sum total $156,119.25 to the DPW

Snow and Ice Supplies Account (001-423-5400) for Fiscal Year 2018.

Motion seconded Finance Committee recommended favorably

No discussion Motion carried unanimously

ARTICLE 2

Sheila Dibb moved that the Town vote to transfer from the DPW Highway Construction/

Maintenance Supplies Account (001-422-5530-000), the sum of $2,272.83 to Verizon for

telephone service charges of prior fiscal years.

Motion seconded Finance Committee recommended favorably

Town Administrator Margaret Nartowicz explained that outstanding balances were traced back

to 2012. Payment is due for telephone service equipment purchased in F/Y 2012 and requires a

9/10 vote. DPW Superintendent Gary Kellaher has been in contact with Verizon and the amount

due will be reduced to approximately $1,700. In that event, Ms Nartowicz said any dollar

amount remaining after payment will revert back to Free Cash.

Motion carried unanimously

ARTICLE 3:

Wayne Walker moved that the Town vote to transfer from Article 1 of the October 24, 2011

Special Town Meeting, Wastewater Treatment Plant (WWTP) Feasibility Study (201-440-5800-

008), the sum of $26,597.15 to the FY18 Sewer Enterprise Operating Budget, Purchased

Services Account (201-440-5200-000).

Motion seconded Finance Committee recommended favorable action

Motion carried unanimously

ARTICLE 4:

Michael Pantos moved that the Town vote to transfer from the FY18 Sewer Enterprise Operating

Budget, Purchased Services Account (201-440-5200-000), the sum of $19,528.68 to the City of

27

Worcester for sewer transport charges of the prior fiscal year.

Motion seconded Finance Committee recommended favorable action

No discussion Motion required a 9/10 vote Motion carried unanimously

ARTICLE 5:

Skip Clark moved that the Town vote to transfer the sum of $2,480.00 from the Glenwood

School Roof Account (361-300-5800-001) as voted under Article 6 of the May 7, 2016 Special

Town Meeting, and from the Naquag Green Project Fund (360-300-5800), the sum of $9,220.00,

for the sum total $11,700.00 for materials and labor to construct an exterior paved walkway

at the Glenwood Elementary School, including all incidental and related expenses.

Motion seconded Finance Committee recommended favorable action

No discussion Motion carried unanimously

ARTICLE 6:

Sheila Dibb moved that the Town vote to appropriate from Free Cash, the sum of $3,600.00 to

purchase and equip three (3) desktop computers for the Rutland Public Library.

Motion Seconded Finance Committee recommended favorably Motion carried unanimously

ARTICLE 7:

Wayne Walker moved that the Town vote to transfer the sum of $38,177.42 from the Primary

Building Account (305-192-5800) as voted under Article 5 of the December 13, 2004 Special

Town Meeting, for on-site crushing of materials at the Department of Public Works to be

used for the construction of a municipal parking area on a portion of Town-owned land located at

278 Main Street and shown as Parcel 042-A-6 on the Rutland Assessors’ Map, including all

incidental and related expenses.

Motion Seconded Finance Committee recommended favorably

No discussion Motion carried unanimously

Moderator called for a motion to adjourn Motion made and seconded

Meeting adjourned at 6:16 PM Respectfully submitted,

Anita K. Carlson

Town Clerk

28

Town of Rutland

Annual Town Meeting

Saturday, May 12, 2018

7:00 P.M.

Glenwood Elementary School

The meeting was opened at 7:00 pm by Moderator Randy Jordan. Town Clerk Anita Carlson read the posting of

the Warrant. Rachael Douglas, pianist at the First Congregational Church in Rutland, sang the National

Anthem. Ronald Marsh, a lifelong Rutland resident, offered the invocation which was followed by a salute to

the flag. The Moderator thanked those in attendance and went over meeting procedures. He introduced Select

Board members Sheila Dibb, Wayne Walker, Leroy (Skip) Clark and Michael Pantos, Town Administrator

Margaret Nartowicz, Town Counsel Lauren Goldberg of K.P. Law, Town Clerk Anita Carlson and Finance

Committee members Lyndon Nichols, Karen Nahrwold,, Sheryl Vernon Carlisle Bindoo and Thomas Ruchala, One hundred eighty-five registered voters were present.

The Moderator announced that a recommendation from the Finance Committee had been made

to take Article 2 out of order.

The meeting body voted to consider Article 2 following Article 8.

ARTICLE 1:

Select Board member Michael Pantos moved that the Town vote to hear the Annual Reports of

the Town Officers and Committees.

Motion seconded Finance Committee recommended favorable action

No discussion Motion carried

ARTICLE 3:

Finance Committee Chairman Lyndon Nichols moved that the Town vote to raise and

appropriate the sum of $453,047.00 to defray the expenses of the Southern Worcester County

Regional Vocational School Assessment for the fiscal year beginning July 1, 2018, said amount

for the Regional School District to be inclusive of all costs required under the Education Reform

Act, or any other applicable law, including all vocational education tuition payments made

directly by the Town of Rutland.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 4:

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $6,954,143.00 to

defray the expenses of the Wachusett Regional School District Minimum Local Contribution for

the fiscal year beginning July 1, 2018.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 5:

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $610,209.00 to

defray the expenses of the Wachusett Regional School District Debt Service Assessment for the

fiscal year beginning July 1, 2018.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 6:

29

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $1,025,355.00 to

defray the expenses of the Wachusett Regional School District Transportation Assessment for

the fiscal year beginning July 1, 2018.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 7:

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $3,472,920.00 to

defray the expenses of the Wachusett Regional School District Operations Assessment for the

fiscal year beginning July 1, 2018.

Motion seconded Finance Committee recommended unfavorable action followed immediately

by an amendment to the article.

Finance Committee Member Carlisle Bindoo moved to amend the motion by reducing the

amount to be raised and appropriated by the sum of $133,404.16, so that the sum total

$3,339,515.84 shall be raised and appropriated to defray the expenses of the Wachusett Regional

School District Operations Assessment for the fiscal year beginning July 1, 2018.

Amendment seconded. Finance Committee recommended favorably on the amendment

A lengthy, at times contentious, discussion on the amendment followed.

Motion to move the question made and seconded Vote to move the question passed

Vote on the amendment Scott Davis and Jeffrey Stilling acted as counters

Yes 49 No 107 Amendment defeated

Vote on original motion Counters were used

Yes 111 No 55

Original motion carried

ARTICLE 8:

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $6,415,009.00,

appropriate from Free Cash the sum of $199,111.04 and transfer from the Holden Hospital Trust

Fund the sum of $19,590.00, for the sum total $6,633,710.04 to defray the expenses of

Municipal Departments for the fiscal year beginning July 1, 2018 as set forth in the columns

titled “FY19 Contingent Reduced Budget” in the TOWN OF RUTLAND FY 2019 TOWN

MEETING BUDGET handout.

Motion seconded Finance Committee recommended favorably on the reduced amount

Motion carried

(Note: Following Article 30, Article 8 was reconsidered – see revised vote)

Following Article 8, Kelley Nosel,14 Irish Lane, moved to reconsider Article 7 according to

“Robert’s Rules of Order”. Motion made and seconded.

Discussion on motion to reconsider Article 7 ensued. Per the Moderator, Rutland uses ‘Town

Meeting Times” rather than “Roberts Rules of Order”.

30

Motion to reconsider defeated

ARTICLE 2:

Lyndon Nichols moved that the Town vote to fix the salaries or compensation of elected Town

Officers for the fiscal year beginning July 1, 2018, in accordance with Chapter 41, Section 108

of the General Laws.

Moderator $ 75.00

Selectmen $ 3,000.00 (Members each $600.00)

Town Clerk $ 61,756.80

Assessors $ 1,500.00 (Members each $500.00)

Board of Health $ 750.00 (Members each $250.00)

Planning Board $ 2,500.00 (Members each $500.00)

Motion seconded. Finance committee recommended favorably Motion carried

(Note: Following Article 30, Article 2 was reconsidered – see revised vote)

ARTICLE 9:

Lyndon Nichols moved that the Town vote to raise and appropriate the sum of $2,386,535.56,

transfer the sum of $3,485.87 from the Department of Public Works Garage Construction

Account 371-429-5960-000 created under Article 9 of the March 25, 2002 Town Meeting, and

transfer the sum of $1,000.00 from the Purchase of Land Account 301-122-5960-000 created

under Article 1 of the June 30, 2003 Town Meeting, for the sum total $2,391,021.43 to defray

the expenses of Debt Service for the fiscal year beginning July 1, 2018.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 10:

Lyndon Nichols moved that the following sums be appropriated from Water Enterprise Revenues

to operate the Water Enterprise for the fiscal year beginning July 1, 2018:

Salaries and Wages $262,560.84

Expenses $185,929.01

Debt Service Principal $ 75,000.00

Debt Service Interest $ 33,125.00

And that the sum of $114,340.63 be appropriated from Water Enterprise Revenues to the

General Fund for indirect expenses, and the sum of $66,457.35 be appropriated from Water

Enterprise Revenues to the Other Post-Employment Benefits Trust Fund.

Finance Committee Recommends FAVORABLY, and that the following sums be appropriated

to operate the Water Enterprise:

Salaries and Wages $262,560.84

Expenses $185,929.01

Debt Service Principal $ 75,000.00

31

Debt Service Interest $ 33,125.00

Indirect Charges $114,340.63

OPEB Trust Fund $ 66,457.35

TOTAL $737,412.83

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 11: Lyndon Nichols moved that the following sums be appropriated from Sewer Enterprise

Revenues to operate the Sewer Enterprise for the fiscal year beginning July 1, 2018:

Salaries and Wages $ 34,359.23

Expenses $ 46,000.00

Treatment and Trans. Charges $ 986,510.85

Debt Service Principal $ 80,000.00

Debt Service Interest $ 10,100.00

And that the sum of $45,412.20 be appropriated from Sewer Enterprise Revenues to the General

Fund for indirect expenses, and the sum of $13,113.53 be appropriated from Sewer Enterprise

Revenues to the Other Post-Employment Benefits Trust Fund.

Finance Committee Recommends FAVORABLY, and that the following sums be appropriated

to operate the Sewer Enterprise:

Salaries and Wages $ 34,359.23

Expenses $ 46,000.00

Treatment and Trans. Charges $ 986,510.85

Debt Service Principal $ 80,000.00

Debt Service Interest $ 10,100.00

Indirect Charges $ 45,412.20

OPEB Trust Fund $ 13,113.53

TOTAL $1,215,495.81

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 12:

Cable Advisory Committee Chairman Paul Mattson moved that the Town vote to appropriate the

sum of $130,000.00 from the PEG Access and Cable Related Fund to fund PEG Access and

Cable Related operations for the fiscal year beginning July 1, 2018, and to authorize the Cable

Advisory Committee to expend such appropriation, and to revert all unspent funds at the close of

such fiscal year back to the PEG Access and Cable Related Fund.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 13:

Joseph Becker, Capital Improvement Planning Committee member, moved that the Town vote to

appropriate the sum of $165,000.00 from Free Cash for Public Safety and Library Roof

Repairs, the sum of $46,700.00 from Water Enterprise Free Cash for Water Filtration

32

Tank and Media Rehab, and the sum of $308,710.00 to purchase and equip a new

ambulance for the Fire Department and a new cruiser for the Police Department, and as

funding therefor, to authorize the Town Treasurer, with the approval of the Board of Selectmen,

to borrow said sum pursuant to MGL Chapter 44, §§7 or 8 or any other enabling authority and

issue bonds and notes therefor, and, in accordance with G.L. c.44, §20, authorize any premium

received by the Town upon the sale of any bonds or notes approved by this vote, less any such

premium applied to the payment of the costs of issuance of such bonds or notes, to be applied to

the payment of costs approved hereunder, thereby reducing by a like amount the amount

authorized to be borrowed to pay such costs; provided, however, that the appropriation of

$308,710.00 shall be expressly contingent upon approval by the voters of the Town of a

Proposition Two and One-half (2 ½) so-called Debt Exclusion question in accordance with

the provisions of MGL, Chapter 59, §21 C(k); and to authorize the Board of Selectmen to apply

for, accept, and expend the sum of $40,000.00 from a state grant to purchase and equip a

new Command Car 1 for the Fire Department, for the sum total $560,410.00 for the FY 19

Capital Budget, and to take such other action as may be necessary to effectuate the vote taken

hereunder.

FY19 CAPITAL BUDGET BY FUNDING SOURCE

Proposed Funding Source Department Capital Project/Item Estimated Cost

Borrowing/Debt Exclusion Fire Purchase & Equip

Ambulance #2 (replace

2008)

$265,000

Police Purchase & Equip new

cruiser

$43,710

Free Cash Public Safety Roof Repairs $83,000

Free Cash Library Roof Repairs $82,000

Water Free Cash Water

Enterprise

Water Filtration Tank and

Media Rehab

$46,700

100% Grant Funded Fire Purchase & Equip Command

Car 1

$40,000

Motion seconded Finance Committee recommended favorable action

No discussion Article required a 2/3 Vote Counters were used

Motion carried YES 159 NO 4

ARTICLE 14:

Lyndon Nichols moved that the Town vote to appropriate the sum of $24,500 from available

funds (Free Cash) for the purchase of seven (7) complete sets of Firefighter Turnout Gear for the

Fire Department.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 15:

Moderator asked the body if there were any objection to Colleen Abrams addressed the meeting

– no objection was raised

33

Colleen Abrams, on behalf of Wachusett Greenways, moved to appropriate the sum of $1,000

from Free Cash

Motion seconded Finance Committee recommended unfavorable action Motion carried

ARTICLE 16:

Rutland Development & Industrial Commission member Douglas Briggs moved that the Town

vote to approve Article 16 as printed in the warrant: To see if the Town will vote to transfer from

the Sale of Property Rutland Heights Account (244-182-5960-000), the sum of $35,985.15 to

fund engineering, site studies, marketing, legal and other work required for the Rutland

Development and Industrial Commission to prepare Rutland Heights for site disposition and

development, including all incidental and related expenses; or take any action in relation

thereto.

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 17: (Submitted by Wachusett Regional School District)

Skip Clark moved that the Town vote to approve Article 17 as printed in the warrant: To see if

the Town will vote to transfer from the Naquag Green Project Fund (360-300-5800), the sum of

$11,525.00 to fund the Town’s portion of a parking lot repair project at the Early Childhood

Center and District Office with a project budget of Fifty Thousand Dollars ($50,000); or take

any action in relation thereto.

Motion seconded Finance Committee recommended favorably Motion carried

ARTICLE 18: (Submitted by Wachusett Regional School District)

Skip Clark moved that the Town vote to approve Article 18 as printed in the warrant: To see if

the Town will vote to raise and appropriate the sum of $148,320 to fund the Town’s portion of

the cost of the $600,000 turf field replacement project at the Wachusett Regional High School,

provided, however, that the appropriation authorized hereunder shall be expressly contingent

upon approval by the voters of the Town of a Proposition 2 ½, so-called capital expenditure

exclusion question in accordance with the provisions of M.G.L. c.59, §§21C (i ½) and (m); or

take any action in relation thereto.

Motion seconded Finance Committee recommended favorably

Counters were used. - 81 YES 76 NO

Motion carried

ARTICLE 19: (Submitted by Board of Assessors)

Skip Clark moved that the Town vote to approve Article 19 as printed in the warrant: To see if

the Town will vote to accept the provisions of M.G.L. Chapter 59, Section 5, Clause 56

authorizing the Board of Assessors to grant real and personal property tax abatements up to 100

percent of the total tax assessed to members of the Massachusetts National Guard and to

reservists on active duty in foreign countries for the fiscal year in which they performed such

service subject to eligibility criteria to be established by the Board of Assessors; the authority to

34

grant abatements under this vote shall expire after two (2) years of acceptance unless extended

by a vote of town meeting; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably No discussion

Motion carried

ARTICLE 20: (Submitted by Board of Assessors)

Michael Pantos moved that the Town vote to approve Article 20 as printed in the warrant: To see

if the Town will vote in accordance with the provisions of M.G.L. Chapter 59, Section 4, Clause

41A to increase the income (gross receipts) threshold for eligibility from $20,000 to the

maximum allowed income limit for the “circuit breaker” state income tax credit for certain

elderly single non-head of household filers .and further to reduce the interest on deferred taxes

from 8% to 5%; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably No discussion Motion

carried

ARTICLE 21:

Wayne Walker moved that the Town vote to approve Article 21 as printed in the warrant: To see

if the Town will vote to authorize the Board of Selectmen to apply for, accept and expend any

grants or donations from State or Federal governments or private agencies, individuals or

institutions; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably No discussion Motion carried

ARTICLE 22:

Skip Clark moved that the Town vote to authorize the Board of Selectmen to enter into contracts

for goods and services with duration in excess of three (3) years, and not longer than ten (10)

years without town meeting approval, under the provisions of Massachusetts General Laws

Chapter 30B, Section 12, paragraph (b).

Motion seconded Finance Committee recommended favorable action Motion carried

ARTICLE 23:

Wayne Walker moved that the Town vote to approve Article 23 as printed in the warrant: To see

if the Town will vote to appropriate all funds which become available in the fiscal year 2019

from the Commonwealth of Massachusetts Department of Highways, Chapter 90 Bond Issue

proceeds, to be used by the DPW for the repair and maintenance of Town roads in conformance

with Massachusetts General Laws and further that the Town vote to raise said appropriation by

borrowing and authorize the Town Treasurer, with approval of the Board of Selectmen, to issue

bonds or notes of the Town therefore, in anticipation of the receipt of said State Aid; or take any

action in relation thereto.

Motion seconded Finance Committee recommended favorably No discussion Motion carried

35

ARTICLE 24:

Lyndon Nichols moved that the Town vote to approve Article 24 as printed in the warrant: To

see if the Town will vote pursuant to the provisions of G.L. c.44, §53E½, as most recently

amended, to establish fiscal year 2019 spending limits for the revolving funds listed in Section 6

of the bylaw of the same name, all as set forth below, with such expenditure limits to be

applicable for each fiscal year until such time as Town Meeting votes, prior to July 1 in any

year, to change the same for the ensuing fiscal year; provided, however, that at the request of the

entity authorized to expend such funds, the Board of Selectmen, with the approval of the Finance

Committee, may increase such limit, for that fiscal year only, all as set forth below:

Revolving Fund Fiscal Year Spending Limit

Recreation Department For school year programs including but

not limited to the Safe Place Programs

$350,000

Board of Health $45,000

Planning Board $75,000

Recreation Department $123,000

Animal Control Department $5,500

Or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably Motion carried

ARTICLE 25:

Mike Pantos moved that the Town vote to approve Article 25 as printed in the warrant: To see if

the Town will vote to authorize the Board of Selectmen to enter into a lease agreement with a

term or terms of longer than three years for recreational field use at “Marsh Field” located on

Pommogussett Road, on a 2-acre ± portion of a Town owned parcel of land shown as Parcel

042-A-6 on the Rutland Assessors’ map, and to take all actions and execute all documents

necessary or appropriate in connection therewith; or take any other action in relation thereto.

Motion seconded Finance Committee recommended favorably Motion carried

ARTICLE 26:

Planning Board Bylaw Sub-Committee Chairman Marilyn Sidoti moved that the Town vote to

approve Article 26 as printed in the warrant: To see if the Town will vote to amend the General

Bylaws by amending the section titled “Finance Committee”, as shown on the handout titled

“Proposed General Bylaws - Annual Town Meeting, May 12, 2018”; or take any action in

relation thereto.

Motion seconded Finance Committee recommended favorable action

36

No discussion Motion carried

ARTICLE 27:

Marilyn Sidoti moved that the Town vote to approve Article 27 as printed in the warrant: To see

if the Town will vote to amend the General Bylaws by amending the section titled “Town

Meetings”, as shown on the handout titled “Proposed General Bylaws - Annual Town Meeting,

May 12, 2018”; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably

Motion failed

ARTICLE 28:

Marilyn Sidoti moved that the Town vote to approve Article 28 as printed in the warrant: To see

if the Town will vote to amend the General Bylaws by adding a section titled “Membership

Requirement”, as shown on the handout titled “Proposed General Bylaws - Annual Town

Meeting, May 12, 2018”; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorably

Motion carried

ARTICLE 29:

Marilyn Sidoti moved that the Town vote to approve Article 29 as printed in the warrant: To see

if the Town will vote to amend the General Bylaws by amending the section titled “Accounting

and Collecting”, as shown on the handout titled “Proposed General Bylaws - Annual Town

Meeting, May 12, 2018”; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorable action

No discussion Motion carried

ARTICLE 30:

Marilyn Sidoti moved that the Town vote to approve Article 30 as printed in the warrant: To see

if the Town will vote to amend the General Bylaws by adding a section titled “Stretch Code”, as

shown on the handout titled “Proposed General Bylaws - Annual Town Meeting, May 12,

2018”; or take any action in relation thereto.

Motion seconded Finance Committee recommended favorable action

Jim Barry, MA Dept. of Energy Resources, Green Communities, gave a short presentation.

Motion carried

Following article 30, Sheila Dibb moved to reconsider Article 8 (Municipal Budget) at the

request of the Town Administrator.

Motion to reconsider seconded Motion to reconsider passed

37

Sheila Dibb moved to reduce the line for benefits and insurance by the sum of $15,311.79 and to

reduce the salary line for the Town Administrator by $6,919.66 and to increase the lines for town

employees to reflect the wage corrections proposed in the FY 19 recommended budget and to

authorize the Town Accountant to allocate such amounts to appropriate accounts accordingly and

to approve remainder of FY 19 contingent reduced budget as printed in budget document.

Motion seconded

Discussion followed The generosity of Town Administrator Margaret Nartowicz was

acknowledged. Motion as reconsidered carried

Skip Clark moved to reconsider Article 2

Motion to reconsider seconded Motion to reconsider passed

Skip Clark moved to approve Article 2 as written in the original motion

Motion as reconsidered carried

ARTICLE 31: (Citizen Petition)

Jeffrey Stilling, 3 Lord Lane, moved that the Town vote to adopt Chapter 41 Section 97A of the

Massachusetts General Laws, also known as the Strong Chief statute, relating to the Powers and

Duties of the Chief of Police.

Motion seconded No recommendation from Finance Committee Motion carried

ARTICLE 32: (Citizen Petition)

Louis Cornacchioli, 18 Blueberry Lane, moved that the Town vote to name the Town Building

Department Office after long time Building Inspector, Mr. Harry C. Johnson, Jr.

Mr. Cornacchioli stated there would be no cost to the Town as he would be paying for the signs

Motion seconded Finance Committee recommended favorably Motion carried

ARTICLE 33:

Moderator Randy Jordan announced that three Finance Committee seats were expiring. Karen

Nahrwold and Thomas Ruchala were reappointed to new three year terms. Carlisle Bindoo

stepped down with Brian Stidsen taking his place for a three year term. A letter of resignation

was received from Deborah Kristoff. Her term expires in 2019 and Carol Martens was appointed

to fill the seat for the remaining year. All appointments are subject to ratification by the Select

Board. The meeting body in attendance thanked Carlisle for his nine years of service to the

Town.

The Moderator entertained a motion to adjourn. Motion made and seconded.

Meeting adjourned at 9:57 pm. Respectively submitted,

Anita K. Carlson

Town Clerk, CMMC

38

TOWN OF RUTLAND

ANNUAL TOWN ELECTION

May 14, 2018

# 1

# 2

# 3

Total MODERATOR

Randy E. Jordan

259

270

275

804 misc. write-ins

0

1

1

2

blanks

53

48

40

141

312

319

316

947

SELECTMAN 2 for 3 yrs Michael S. Pantos

94

119

86

299 Jeffrey A. Stillings

251

242

257

750

Leah M. Whiteman

197

192

209

598 misc. write -ins

2

3

1

6

blanks

80

82

79

241

624

638

632

1894

ASSSESSOR Jeffrey R. Gibbs

244

256

245

745 misc. write-ins

1

1

0

2

blanks

67

62

71

200

312

319

316

947

TOWN CLERK Anita K. Carlson

271

277

271

819 misc. write-ins

0

0

0

0

blanks

41

42

45

128

312

319

316

947

BOARD OF HEALTH Scott M. Gilroy

238

251

248

737 misc.write-ins

0

0

0 0

blanks

74

68

68

210

312

319

316

947

PLANNING BOARD

Marilyn R. Sidoti

228

247

240

715

write-ins

0

0

0

0 blanks

84

72

76

232

312

319

316

947

39

LIBRARY TRUSTEE/2 for 3 yr

Jean M. Grant

226

245

250

721 Daniel M. Keeney

212

235

228

675

write-ins

1

3

0

4 write-ins

185 155

154

494

blanks

0

624

638

632

1894 LIBRARY TRUSTEE/2 yr

Edward G. Purcell

253

259

261

773 write-ins

0

1

2

3

blanks

59

59

53

171

312

319

316

947 WRSDSC

Nicole Amos

22

32

19

73 Anthony DiFonso

24

33

18

75

Rachel Dolan

31

30

20

81 misc. wiite ins

19

24

25

68

blanks

528

519

550

1597

624

638

632

1894 SWCRVSD

Michael S. Pantos

176

210

175

561 write-ins

11

7

7

25

blanks

125

102

134

361

312

319

316

947 DEBT EXCLUSION Q # 1

YES

214

218

233

665 NO

89

98

74

261

blanks

9

3

9

21

312

319

316

947 Capital Expenditure

Exclusion Q # 2 YES

109

120

117

346 NO

195

196

189

580

blanks

8

3

10

21

312

319

316

947

Total Registered Voters 6200

Total Ballots Cast 947

QUESTION 1: Shall the Town of Rutland be allowed to exempt from the provisions of Proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to purchase and fully equip a new ambulance for the Fire Department and a new cruiser for the Police Department? QUESTION 2: Shall the Town of Rutland be allowed to assess an additional one-hundred forty-eight thousand three hundred twenty dollars ($148,320) in real estate and personal property taxes for the purpose of funding its proportionate share of the total cost of a turf field replacement project at the Wachusett Regional High School for the fiscal year beginning on July first 2018?

40

REPORTS OF THE TREASURER/COLLECTOR

FOR THE YEAR ENDED JUNE 30, 2018

As your Treasurer/Collector, I respectfully submit the following to you as my annual report:

First and most importantly, I would like to recognize the hard work and dedication of the office staff, consisting of Lisa Schiemann and Amy Moulton. Amy started in the office as our part time assistant in April, 2018 and has been a great addition to our staff. Lisa has been in the office full time since December, 2014. She was recently recognized by the Massachusetts Collectors & Treasurer Association as a Certified Massachusetts Municipal Assistant Collector. She attended 3 years of classes and passed a certification test to receive this great accomplishment. She and Amy are a tremendous asset to this office and the Town. Without their help and dedication we wouldn’t have been able to accomplish all of the things we do during each fiscal year. Thank you!

DEPOSITS AND INVESTMENTS

The town’s cash and investments cash is held in four local banking institutions and totaled $5,782,682 as of June 30, 2018. All cash and investments held are in compliance with Massachusetts General Law, Chapter 44 Sections 54 and 55, related to the deposit and investment of public funds. Our critical liquid assets are invested to insure our three main objectives of safety, liquidity and yield are obtained.

Our Investment portfolio for Trust Funds, including Stabilization, Capital Stabilization and Other Post- Employment Benefits irrevocable trust, is managed by Bartholomew & Company, Inc. The prudently invested assets totaled $1,515,416 as of June 30, 2018.

RECEIVABLES

Tax collections, including real estate, personal property, meals and motor vehicle excise taxes accounted for $16,806,556 or 81.16% of our general fund revenues in fiscal 2018. Real estate & Tax Title taxes accounted for $15,444,379 of the total tax collections in 2018. The three year percentage of net tax levy collected in the year of levy was as follows:

Fiscal 2018 98.37%

Fiscal 2017 98.14%

Fiscal 2016 97.81%

41

DEBT

The Town continues to pay down the debt in order to reach the guidelines and goals that have been set forth in our Overall Financial Management Policy. The Town is committed to a debt service budget equal to 5% of the Town’s current annual budget, exclusive of Enterprise funded debt and debt service excluded from Proposition 2½.

The total debt outstanding as of June 30, 2018 was $13,057,348 as compared to the amount outstanding as of June 30, 2017 which was $15,631,118. These numbers include all debt, General fund, Enterprise and Temporary debt as of the end of each fiscal year.

Respectfully Submitted,

Rebecca L. Tuttle, CMMT & CMMC

Treasurer/Collector

42

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70.8

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26.6

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48

TOWN OF RUTLAND, MASSACHUSETTS Town Accountant

Annual Report

For the Year Ended June 30, 2018

49

TOWN OF RUTLAND, MASSACHUSETTS

Town Accountant

Annual Report

For the Year Ended June 30, 2018

TABLE OF CONTENTS

Exhibit

FINANCIAL STATEMENTS AND SUPPLEMENTAL SCHEDULES:

Combined Balance Sheet – All Fund Types and Account Group ............................................. A

Statement of Revenues, Expenditures and Changes in Fund Balance –

General Fund – Budget and Actual .................................................................................... B

Statement of Revenues, Expenses and Changes in Fund Equity –

Proprietary Fund Type – Enterprise (Water and Sewer) ....................................................C Schedule of Local Receipts – General Fund D Schedule of Appropriations and Expenditures – General Fund ................................................ E

Schedule of Revenues, Expenditures, and Changes in Fund Balances –

All Non-General Funds........................................................................................................ F

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51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

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Report of the Board of Assessors

July 1, 2017 –June 30, 2018

Assessed Valuation of the Town of Rutland for Fiscal Year 2018

Real Estate 93.69% $796,968,349.00

Commercial 2.21% $ 18,760,751.00

Industrial .45% $ 3,865,800.00

Personal Property 3.65% $ 31,016,123.00

Total $850,611,023.00

Exempt Property (Town and State owned) $ 77,271,200.00

Tax Rate Summary

Total amount to be raised $23,569,414.74

Total estimated receipts and other revenues $ 8,147,836.89

Tax Levy $15,421,577.85

The fiscal year 2018 tax rate of $18.13 decreased $0.19 per thousand of value from fiscal year 2017.

On May 9, 2015 the Town voted to lower the Clause 41C Elderly exemption qualifying age from 70 to 65 and to increase the exemption amount from $750.00 to $1,000.00.

On May 12, 2018 the Town voted to accept M.G.L Chapter 59, Section 5, Clause 56 that the board of assessors may grant real and personal property tax abatements up to 100 percent of the total tax assessed to members of the Massachusetts National Guard and to reservists on active duty in foreign countries for the fiscal year they performed such service subject to eligibility criteria to be established by the board of assessors.

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At the same meeting, the Town voted to increase the income (gross receipts) threshold of $20,000 to the allowed income limit for the “circuit breaker” state income tax credit ($57,000) for single non-head of household filers under M.G.L. Chapter 59, Section 5, Clause 41A and to reduce the interest on deferred taxes from 8% to 5%.

More information about exemptions are available in the Assessor’s Office or on the website.

Tax brochures containing useful tax information are available in the Assessors’ Office and on the

website. An interim adjustment of some residential values were completed this year due to an increasing real estate market.

The Rutland Board of Assessors is tasked with the duty of fair and equal assessments in accordance with the rules and regulations of the Massachusetts Department of Revenue.

The Assessor’s office is located in the town’s center within the Community Hall building. We both invite

and encourage you to visit the office and share your thoughts and concerns.

Elected Board Members Term Expires

Arthur Lincoln 2019

Kevin Jarvi 2020

Jeffrey Gibbs, Chairman 2021

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REPORT OF THE DEPARTMENT OF PUBLIC WORKS

GENERAL HIGHWAY

Along various roads during Fiscal Year 2018, 1,200 tons of a combination of rip-rap, dense graded mix, and millings were used to repair washouts and other erosion problems. Approximately $22,000 was used from the DPW General Highway line item to fund these projects. The Town’s 42,000 linear feet of paved roads were swept. This operation is performed with town equipment and manpower and must be done once the winter operation is over. The majority of this clean-up is attributed to the use of sand/salt mix for snow and ice operations. Three hundred fifty thousand linear feet of traffic lines were painted using water borne paint. We were again able to utilize Chapter 90 Funds and it cost roughly $17,700. The DPW does have its own line striper for use in parking lots, school lots as well as town building lots which are completed prior to the beginning of the school season. The Town’s gravel roads, which measure approximately ten miles, were graded and shaped. Gravel was added on an as-needed basis. $9,200 was used from the operating budget for bituminous concrete and cold patch to patch and repair as needed on our 100 road miles. Approximately 1.1 miles of Bushy Lane were improved using available Chapter 90 Funds. ABC was first added and shaped and compacted by Town forces. That was followed by a topcoat of bituminous concrete which was layed in place by Mass. Broken Stone who won the Town bid and was prequalified by MassDOT. Also, the engineering and design process was begun for the replacement of the Moulton Mill Dam. That cost is also being funded by available Chapter 90 Funds. We have also been continuing with the TIP process intended for the rehabilitation of Pommogussett Road which is slated to begin in 2020. Due to our continuing to be a part of, and lead town, of the Central Mass. Regional Equipment Collaborative, (CMREC) with the Towns of Auburn, Hubbardston, Paxton and Barre, we still realize an approximate annual $5,000 cost savings with the removal of hazardous and dead trees. The CMREC has purchased equipment that greatly helps with this task.

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WINTER OPERATIONS

During Fiscal Year 2018, there were 19 snow and ice events that involved crews being sent out to plow and/or treat roads. Total snowfall was about 91.6 inches. Approximately 4,000 tons of sodium chloride and 1,400 tons of washed sand were purchased to treat roads.

PARKS AND CEMETERIES

During the growing season, approximately 20 acres of Town lawns and ball fields, fields at Naquag Elementary, Central Tree Middle, Glenwood School, and 6+ acres of cemeteries were mowed and trimmed at least once a week.

BUILDINGS

DPW staff clean and maintain Town buildings daily. Town buildings have been maintained and kept tidy throughout Fiscal Year 2018.

SEWER

All Town sewer easements were cleared of debris and mowed. The sewer department, with the help of the DPW, also helped to clear debris from the MWRA easements so our O & M charges could be reduced. There were five easements involved with this clean up which reduced our O & M charges by several thousand dollars. It is hoped that we will be able to continue this practice in the future.

All pump stations are checked daily and general maintenance is done in the buildings and on the grounds of the stations.

TOWN GARAGE

DPW mechanics maintain all Town vehicles including police cruisers and fire apparatus. This work is both cost effective and keeps units needed to provide Town services out there getting this work done. Repair and maintenance of these cars and trucks have been successfully accomplished throughout Fiscal Year 2018.

WATER

Rutland’s Water Treatment Plant continues to perform as designed providing water to residents with water that meets all EPA and DEP standards.

Rutland’s water supply, other than private wells, comes from Muschopauge Pond which is our most precious resource. We have made subtle changes to help protect our supply as it is our only supply. Due to security concerns we keep close tabs on our water supply as we are susceptible to contamination. Our pond is constantly monitored and samples taken to ensure that no contaminants have entered our supply.

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WATER WITHDRAWAL FROM MUSCHOPAUGE POND

Water Level (in inches) MONTH GALLONS Below High Water Mark

July 11,404,400 3.50 above August 10,550,700 10.75 September 10,167,700 13.50 October 10,499,897 9.50 November 9,724,500 8.50 December 9,944,700 2.50 January 10,651,500 1.50 above February 9,018,200 1.75 above March 10,051,500 1.75 above April 10,496,500 2.00 above May 12,443,530 0.00 June 14,534,400 1.00 above

TOTAL: 129,487,527

Average Daily Use: 354,760 g.p.d.

This report was compiled from DPW records on file which were generated by then- superintendent, Gary Kellaher. Mr. Kellaher, after many years of faithful service, retired in December, 2018.

Respectfully submitted,

Joseph Buckley, P.E. Director

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2018 Annual Report

The Rutland Police Department is the primary law enforcement agency for the Town of Rutland, responsible for the safety of all persons in the Town through the enforcement of criminal and traffic laws, proactive patrols, criminal investigations, emergency response and the development of community partnerships.

2018 was the first year in the history of Rutland PD that every single shift, 24/7, was staffed with at least two uniformed police officers. This year saw the addition of two new fulltime officers; Officers Ryan Matte and Jesse Catino, as well as two new part-time officers; Officers Daniel Collinge and Matthew Ryel.

One of the highlights of this year was the creation of the Rutland PD K-9 unit, and the addition of K-9 Cooney. Cooney and his handler Matthew Fenuccio are doing well and are held in very high regard by the members of our community. 2018 also saw the graduation of Officer Brent Carpenter from the fulltime police academy and saw our detective position become a fulltime assignment.

I am pleased to report that we saw significant reductions in crime and traffic crashes compared to last year. Crimes against the person are down 36%, property crimes are down 43%, crimes against society are down 58%, “Group B” crimes (disorderly conduct, trespass, OUI, etc) are down 27% and traffic crashes are down

13.9%. Much of these reductions can be attributed to improvements in the drug situation. We saw a 69% decrease in drug violations, which explains large drops in property crimes such as larcenies and B&Es. I believe that continued improvements at the Devereux School, and improved relations between the school and the police department, have contributed to a major reduction in crime reports from the Devereux campus, particularly assaults, vandalism and disorderly conduct events. It should be noted that in 2018, there were only three (3) physical arrests of Devereux School clients, compared to six (6) in 2017 and twenty-five (25) in 2016. Finally, it is clear that having a fully-staffed, highly visible and community oriented police force has had a major impact on these reductions.

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I would like to thank the people of Rutland and our town officials for their continued support of the police department, and for working with us to maintain the high quality of life that we have come to expect in our community. Please see the attached statistics.

Respectfully,

Chief of Police Nicholas A. Monaco

Rutland Police Department

Total Calls for Service* 22,906 Traffic Crashes 130 Total Arrests 88 Motor Vehicle Stops 1,768 Criminal Summons 129 Total Citations Issued 693 Total Incident Reports Completed 610 *Includes calls through dispatch, as well as officer-initiated calls.

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79

RUTLAND FIRE - AMBULANCE

EMERGENCY MANAGEMENT AGENCY

2018 Annual Report

Emergency and Service Calls

The Rutland Fire Department consists of seven fulltime personnel including the fire chief as well

as fifty on-call, volunteer and per diem firefighters and emergency medical technicians.

Department personnel responded to a total of 1,094 incidents (calls for service) in calendar year

2018. The department responded to a variety of incidents including but not limited to; alarm

investigations, brush fires, medical emergencies, motor vehicle accidents, structure fires and

public service calls. Additional personnel hours were spent conducting training and providing

work details that support emergency response and storm related standbys, as well as provide

blasting, firework and special events detail coverage.

During the year we had 22 fires within a dwelling that resulted in damage and/or loss of use.

Some of the major incidents where; 176 Maple Ave Building 7 - Country Side Estates, Kosta

Ave, Prouty Ln and 10 Naquag St. Total fire losses for buildings and contents for 2018 exceeded

3.6 million in damages.

Permits and Inspections

The Fire Department issued 553 permits in 2018 and performed numerous site inspections.

Inspection types include; smoke and carbon monoxide detectors, oil burners, oil tanks, LP gas

tanks, tank removals, blasting and fire suppression systems. Many of them require a minimum of

one site visit to confirm that the work has been done properly, and installed per fire and life

safety codes, and that the equipment operates safely. We continued to see an increase in open

burning fires with a total of 535 permit activations between January 15th and May 1st. In

addition to daily permit inspections, annual inspections are conducted at commercial and

industrial sites as well as annual liquor license inspections, completed in conjunction with the

building inspector. Any questions regarding permits, fees or for scheduling an inspection call the

fire department business line or access the information on-line on our website.

Fire Prevention and Public Safety Education

With strong support of the pre-schools and elementary schools in Rutland, fire prevention and

public safety education continues to be a large priority of the department. In 2018 these efforts

continued to be coordinated by Firefighter Dan Dean. The department conducted several

80

educational programs including the S.A.F.E. (Student Awareness of Fire Education) program

which is a major component. The department is fortunate to receive annual grant money to

support the educational needs of our students. In addition to the educational programs conducted

in the elementary and pre-schools the department also provides station tours, site visits, public

safety day and we host the annual Public Safety Open House at the Fire Station. The Open House

includes representatives from the Police Department, RRECC, ACO, Council on Aging, Board

of Health and Community Emergency Response Team (C.E.R.T.).

Close Before You Doze

The Fire Department is reaching out across our community to deliver an important message it

believes can save lives during a house fire. Firefighters are meeting with students and area

residents to share the “Close Before You Doze” fire safety campaign, a public education

initiative aimed at teaching people an important practice to contain a house fire and enhance

safety.

The department is partnering with UL Firefighter Safety Research Institute (FSRI) on the safety

campaign, which is based on research that shows fire is spreading faster than ever before. With

less time to escape a fire, UL FSRI found that the simple behavioral change of closing your door

could have a potentially life-saving impact by slowing the fire.

People once had an average of 17 minutes to escape a burning home after the activation of a

smoke alarm. Today, that time has dropped to three minutes or less due to materials used in

furnishings, homes incorporating more open layouts and lightweight construction materials, all

contributing to fires spreading much quicker. UL FSRI research reveals closed doors

dramatically decrease heat and CO levels versus open doors, providing trapped occupants more

time to react and escape if they can do so safely.

The Close Before You Doze campaign features a consumer-facing website that includes safety

tips, fire facts, news and a pledge, where participants can commit to closing their doors before

they doze. A closed door provides a layer of protection between you and a fire, which is

especially important at night when family members may be vulnerable with little time to react.

As a fire department, we understand the importance of closing your door to slow the spread of

fire. We felt compelled to deliver that message to residents who normally keep doors inside their

home open. It is a very simple behavioral change that can make a big difference. The evidence is

crystal clear that a closed door can help save your life, your possessions and your family.

“Open door versus closed door could mean life or death,” said Steve Kerber, UL Director of

Firefighter Safety Research. “It’s important that when everyone goes to sleep at night that they

sleep with their doors closed. Lives will be saved if more people hear the message to close your

door.”

Visit http://www.CloseYourDoor.org for additional information about this important public

safety message and the UL FSRI “Close Your Door” campaign.

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Emergency Management

Emergency Management continues to play a vital role in town. Often times our emergency

management functions are governed by the weather. Whether it is sandbagging operations to

divert water or preparing shelter activities due to impending blizzards or ice storms, Rutland’s

Emergency Management is the liaison to the State and Federal agencies that will provide

assistance to our community such as with the December 2008 Ice Storm. One of our most active

forces within emergency management is our Community Emergency Response Team (CERT).

The CERT Program educates people about disaster preparedness for hazards that may impact our

area and trains them in basic disaster response skills, such as fire safety, light search and rescue,

team organization, and disaster medical operations. Using the training learned in the classroom

and during exercises, CERT members can assist others following an event when professional

responders are not immediately available to help. CERT members are made up of a group of

volunteer citizens including; students, teachers, retirees, former military, engineers and business

professionals. The team is trained on a regional level along with volunteers from surrounding

communities. If you would like to join this team please contact the fire department business line.

Closing Narrative

In closing, I would like to thank the members of the Rutland Fire Department for their tireless

commitment and dedication to the community. Our Firefighters and Emergency Medical

Technicians are second to none and the citizens of Rutland should be proud of all of them. I also

want to thank their families for the love and support that is afforded to them for always having to

run out to an incident or training. On behalf of the entire department, I would like to thank the

residents of Rutland for their incredible support of the fire department and its mission. Because

of this support we are able to maintain the apparatus that is critical to our response, and the

equipment that is worn by the firefighters and emergency medical technicians for their health and

safety. It has always been evident in my tenure as Chief as to the important role that public safety

plays to all of the citizens of Rutland. We also remain diligent in applying and receiving grant

money to help offset some of the burden to the town. Please feel free to visit our website at

www.rutlandfire.com to learn more about the Rutland Fire Department, our history, our

equipment or as a reference to fire codes and regulations. The Rutland Fire Department, located

at 240 Main Street in the center of town is staffed daily 24/7. Wishing everyone a safe and

healthy 2019.

Respectfully Submitted,

Seth Knipe

Fire Chief

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CALL FOR SERVICE

Incident Type Category 2016 2017 2018

[100-199] Fire/Explosion 29 23 22

[200-299] Overpressure Rupture 0 1 3

[300-399] Rescue Call 819 919 799

[400-499] Hazardous Condition 24 34 23

[500-599] Service Call 129 104 107

[600-699] Good Intent Call 100 80 67

[700-799] False Call 90 89 98

[800-899] Severe Weather / Natural

Disaster

0 3 0

[900-999] Special Type / Complaint 2 2 4

Undetermined 0 0 0

TOTAL 1193 1255 1123

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Rutland Regional Emergency Communication Center

2018 Annual Report

Department Overview

The Rutland Regional Emergency Communication Center is located in the Public Safety

Complex, the department operates 24/7 hours a day, 365 days a year. The Communication

Center is always staffed with two to three APCO certified Public Safety Telecommunicators at

all times which provides a higher level of service. The Communication Center handles all 9-1-1

calls, emergency calls made on other lines, general business calls, Department of Public Works

calls, Animal Control related calls, walk-in request for services and dispatch functions for Police,

Fire and EMS for the towns of Barre, Hubbardston, Oakham, Rutland, and Warren. The Center

logged 58,614 calls in the Computer Aided Dispatch system for FY 2018, this does not include

the calls that did not meet the requirements to be logged.

The Rutland Regional emergency Communication Center has started providing dispatch

services to the Town of Warren as of November 1, 2018. The Center has hired an additional

Full time telecommunicator to assist with the additional call volume and has brought the staffing

levels to 3 telecommunicators between 7am to 11pm as much as possible 7 days a week.

Operating Highlights

The Massachusetts State 911 Department has released the Next Generation 9-1-1 system

since the last Annual Report. While it may surprise some, mapping technology plays a big role

in the quick coordination and delivery of emergency services. The Next Generation 911

(NG911) system gives first responders better and more accurate information. NG911 is

powered by a mapping and address database managed by MassGIS — the state’s geospatial

data and mapping organization. This system relies on spatial data that MassGIS manages to

route calls to the best possible public safety answering point.

The Rutland Regional Emergency Communication Center has also opted in to receive Phase 1

& 2 wireless 911 calls direct. Earlier practices were that you called 911 from a cellphone and

would be routed to a Massachusetts State Police Answering point where they would obtain your

emergency and location then transfer you to the appropriate Public Safety Answering Point.

Transitioning to the Wireless Direct Program reduces the amount of time it takes to initiate a

police, fire, or emergency medical response. Seconds count in emergencies and the system

enables RRECC telecommunicators to get people the help they need as quickly as possible by

taking these calls directly.

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The Massachusetts State 911 Department recently deployed Text-to-911 across the

commonwealth. This is one of the most exciting changes for accessibility to emergency services

in more than 20 years. When a citizen sends a text message to 9-1-1, it will be routed to an

emergency call center based on the location information provided by the carrier. For this reason,

when a citizen sends a Text-to-9-1-1, they should make every effort to text the town name,

address or location that they are located in. Texting should only be used during an emergency

when you are unable to make a voice call to 9-1-1. Making a voice call is the most efficient way

to get access to emergency services. Text-to-9-1-1 will be useful for citizens who are deaf, hard

of hearing, or speech impaired. Text-to-9-1-1 eliminates the need to use ancillary Teletypewriter

(TTY) equipment, or third-party services to access 9-1-1. Remember: “Call if you can, text if

you can’t.”

Grant Highlights

The Rutland RECC has received grant funding to replace the centers current Radio Consoles

which are over 15 years old. These consoles are at capacity and are limited to features to

enhance first responder’s safety. The new AVTEC dispatch consoles should arrive in March and

fully operational by May 1, 2019. This system will allow telecommunicators to provide enhanced

services to all first responders and more efficient interoperability.

Personnel

The Rutland RECC Emergency Telecommunicators are required by the state to attend 24 hours

of continuing education and 1 hour of medical continuing education every fiscal year. This is an

increase in hours from the previous year which was 16 hours. This allows them to attend

training classes for topics that they do not handle on a regular basis. The Rutland RECC has

three certified Communications Training Officers that work with new employees and administer

the Rutland RECC 242-hour training program. All new employees must complete 330 hours of

internal and external departmental training before they are released from training.

Roster:

Michael Moriarty - Director of Communications

Phyllis Chartier - Dispatch Supervisor

Michelle Jones – Dispatch Supervisor

James Gagne – Communications Training Officer

Christopher Wilder - Communications Training Officer

Cindy Tamkus - Full-Time Telecommunicator

Jeffery Makela - Full-Time Telecommunicator

Kerry Bowles - Full-Time Telecommunicator

Sheila Crosbie - Full-Time Telecommunicator

Patrick Sullivan - Full-Time Telecommunicator

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Lisa Pensinger – Full-Time Telecommunicator

Carolyn Clark – Part-Time Telecommunicator

Ingrid Babin - Part-Time Telecommunicator

Max Jette - Part-Time Telecommunicator

Sara Hammond - Part-Time Telecommunicator

Kevin Kaufman - Part-Time Telecommunicator

Peter Dezigras - Part-Time Telecommunicator

Department Statement

We need to continue to stress that 9-1-1 is for EMERGENCY CALLS ONLY. All business calls

should be made on our non-emergency lines. When you dial 9-1-1 with an emergency, be

prepared to answer all the questions that the dispatcher may ask. The dispatcher is responsible

with supplying first responders with the most accurate information possible. All dispatchers are

trained in Emergency Medical Dispatch, which requires them to ask you a series of questions

that will assist the EMS personnel responding to your call. Please listen to the dispatcher as

they may give you important pre-arrival instructions until help arrives. If you or a family member

has a disability, please come to the Communications Center and we will assist you with filling

out a disability form and submit it to the State 9-1-1 Department. This information is confidential

and will ultimately assist us when and if you should require emergency services.

Closing Narrative

I would like to thank all the telecommunicators of the Rutland Regional Emergency

Communication Center for their dedication in providing top notch services to the communities

we serve. Telecommunicators are the calm, caring voices on the other end of the line when

people call for help – often heard but rarely seen or thanked. I would also like to thank the

communities for their continued support.

Department Information

Rutland Regional Emergency Communication Center

242 Main Street, Rutland MA, 01543

Tel 508-886-4033

Fax 508-886-4125

www.rrecc.us

Respectfully Submitted,

Michael C. Moriarty

Director of Communications

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ANNUAL REPORT OF THE RUTLAND COUNCIL ON AGING

Fiscal Year Ending June 30, 2018

The Board of Directors for the Council on Aging wishes to thank all of the members for their

service. The group worked diligently to ensure the best services for all seniors and ascertain

that the council maintains fiscal responsibility and transparency.

Staffing included Nancy Nichols as Director; Cathy Corcoran as Outreach Coordinator;

Suzanne Tatro as Dining Site Manager.

The Friends of the COA continue to support a variety of ongoing activities and programs for the

Council including funding for in-town Elderbus services, the mailing of the monthly newsletter to

every senior household, and birthday lunch coupons to those seniors in town who choose to

celebrate their birthday with us. The group manages a fund to assist seniors in need of help

with fuel assistance and also provided funds for various supplies and program expenses. They

are a hard-working group, invaluable to the success of our COA, and we thank them for all they

do.

The COA provided a variety of services, programs, activities and events to over 1,600 seniors

and their families/caregivers this past year. In addition to “Living Your Life Well in

Rutland, Massachusetts,” the council’s monthly newsletter, information about the COA’s

activities and services was provided through our local Cable TV, The Holden Landmark, the

Worcester Telegram and Gazette, and the Rutland Town Web Site, www.townofrutland.org.

Services offered to seniors included AARP tax assistance, Visiting Nurse Association flu clinic,

Walgreen’s flu clinics and blood pressure clinics, Worcester Community Action Council fuel

assistance, Farmer’s Market food assistance, legal consultation through Mass Bar Association,

medical related presentations by Fallon Senior Plan, Fallon Navicare, Summit Elder Care, and

other senior service provider organizations. SCM Elderbus provided transportation for medical

appointments, shopping and in-town service. Social trips were coordinated with Holden Council

on Aging and sponsored by Collette Vacations, Fox Tours, and Elderbus.

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Elder Services of Worcester continued a congregate meal program, offered weekdays under the

direction of Sue Tatro and volunteers; Carolyn Semon, Sandra Robertson, Josephine Cummings,

and many others who stepped-up to help when needed. Meals are delivered daily to

homebound seniors and are supplied via the Meals on Wheels program. We are grateful for the

continued efforts of our volunteer drivers who make this program possible.

A variety of other programs were offered with the assistance of Fallon Summit Elder Care,

SHINE (Serving the Health Information Needs of Elders), Oriol Health Care, Walgreens, Fallon

NAVICARE, Fallon Senior Care, Rutland LIONS Club, Worcester County Sheriff’s Department,

Gardner Rehabilitation, and the WRHS Leaf Raking assistance group. Other notable events this

year included trips to local venues, Sheriff’s summer picnic, musical performances,

Intergenerational Dinner, Thanksgiving and Holiday Luncheons, Bemis Farm classes, annual

Central Tree Middle School holiday breakfast, LIONS Club senior dinner, Valentine celebration,

Honky Tonk music program, National Food Days, Brown Bag Auction, WRHS Senior Prom,

Rutland Police, Fire, and Dispatch Spaghetti Dinner and Summer Barbeque, a St. Patrick’s Day

Luncheon provided by Oriol Health Care, and Friends of COA summer picnic. The Rutland

Cultural Council awarded a grant for a musical presentation, many thanks for its continued

support. The COA would also like to thank the Rutland Fire Department/EMT’s for a breakfast

and educational presentation; and the Worcester County Sheriff’s Office for house numbering

and File of Life programs, and for all of the amazing work at the Community Center provided by

their Inmate Community Service Program.

Ongoing activities include bowling, Wii bowling, scrapbooking, watercolor, chair caning, Pitch,

Cribbage, manicures/pedicures, dominos, No Cooking on Thursday group, book club, Bingo,

knitting, piano lessons, a senior fitness class sponsored by Oriol Health Care of Holden, and a

balance exercise class. We also continue with the satellite library; durable medical equipment

lending with the Rutland LIONS Club; and SHINE counseling.

The COA continues to reach out to our senior population by coordinating

services/activities/programs, making scheduled home visits, and providing assistance to

caregivers. This year we fulfilled a need for legal, medical, and other referral need based

services, bereavement, and caregiver assistance by providing programs and presentations by

community organizations. We are continuing to provide informational programs on medical

topics of concern as well as referral information. The FRIENDS group supports performances

and presentations to support social activities within the senior population. We continue to

operate Pat’s Pantry available to all Rutland seniors. Many thanks to all who supported this

effort; a special thank you to Worcester County Sheriff’s Department who supplied fresh

vegetables, Howe’s Farm, Rutland Police and Fire Departments, and all of the wonderful people

in the community who donated items. Community support was extended by our annual

Pancake Breakfast, Health Fair, and Craft Fair.

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We wish to extend a sincere thank you to all of the volunteers who so generously offer their

time, talents, donations and efforts to support our senior population throughout the year. We

had the opportunity to employ three Rutland seniors through the Senior Tax Work-Off program.

We thank them for their time and dedication to the Council on Aging. Also, many thanks to

all of the community businesses who donate to our center and support its programs.

Board meetings are held at the Rutland Library on the last Monday of each month at 7:00 pm,

excluding December, July, and August.

Respectfully submitted,

COUNCIL ON AGING

Board of Directors

Rose Anne Ferrandino, Chairperson June Willey

Patricia LaChance, Secretary Carolyn Semon

Staff

Nancy Nichols, Director Cathy Corcoran, Outreach Coordinator

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Rutland Recreation Department

Annual Report FY Ending June 2018

Rutland Recreation continues to offer the residents of Rutland a wide variety of activities. The department wishes to thank everyone who supports our offered programming.

Katelyn Wojnarowicz, the Recreation Director and Director of Safe Place Programs left the Department in August 2017. Sarah Galvin was hired as the Director of Safe Place Programs, and Corinna Frohock continued as the Program Coordinator for the Recreation Department.

The summer was a busy time for Recreation with many programs being offered. The Doll and Bike Parade during the July 4th festivities was a success with many children participating in the event. The town pool offers a refreshing break from the summer heat, with many children participating in swim lessons, and many families celebrating with private pool parties. At the Summer Fun program based at Naquag, children in grades k-6 participated in arts and crafts, sports, games, swimming, and many other fun activities. Youth in grades 7-9 learned valuable skills volunteering as Leaders-In-Training and Counselors-In-Training. The Recreation Department employed many local teens in summer jobs including counselors, lifeguards, and Snack Shack staff.

Under The Learning Tree after-school enrichment programs at Naquag and Glenwood Elementary Schools provided after-school fun throughout the year with Dodgeball, Floor Hockey, Art, and Zumba/Yoga classes.

In partnership with Paxton Recreation, Winter Youth Basketball was well attended by nearly 400 boys and girls in grades k-12. The Men’s Over-30 league had another successful year with six teams competing.

The annual Easter Egg Hunt included pictures with the Easter Bunny, hunting for Easter Eggs, spring crafts and games, Early Bird pool pass sales, and Summer Fun registrations.

Adult Fitness programming continues to offer a local exercise option with Zumba classes, a Sweat, Strength, and Stamina class, and a Circuit Training class.

The Safe Place Program at Naquag Elementary and the Club House Program at Glenwood Elementary are the Recreation Department’s before- and after-school childcare programs licensed through the Commonwealth of Massachusetts Department of Early Education and Care. These programs provided safe, accessible care to 164 Rutland children over the course of the 2017-2018 school year. Participants enjoy a variety of fun program options including crafts, games, gym time, outdoor play, special visitors, and events under the supervision of a highly qualified staff team.

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Recreation programs continue to grow with the number of young families increasing each year. Many programs fill and have waiting lists due to space constraints, and providing recreation opportunities for middle- and high-school youth continue to be a challenge for this same reason. Rutland Recreation remains committed to our community members of all ages. We believe that recreation opportunities are an integral part of family life and community involvement and we will continue to respond to the needs and desires of Rutland residents by adding, increasing, or altering community programs as indicated by the voices of our community.

Rutland Recreation Department 250 Main Street Rutland, MA 01543 Telephone: 508-886-0048 Email: [email protected]

91

TOWN OF RUTLAND

CAPITAL IMPROVEMENT PLAN

For

FISCAL YEARS 2018-2023

To The Board of Selectmen and Finance Committee

Under the direction of the Capital Improvement Planning Committee

Submitted March 13, 2017

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TABLE OF CONTENTS

Capital Improvement Planning Overview and Process

Debt Structure Overview

Previously Approved Projects Waiting Approval

FY2018 Capital Plan

Other Projects/Equipment Submitted and Under Review

Summaries and Details of Changes

ADDEMDUM: Capital Asset Inventory

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CAPITAL IMPROVEMENT PLANNING OVERVIEW AND PROCESS

The Capital investments are the physical foundation of government service delivery, including water and sewer systems, roads, and buildings to house government services, police and fire stations, parks and recreation facilities, health, social service and community programs. Decisions about capital investments affect the availability and quality of most government services. This infrastructure is often taken for granted, yet is a cornerstone of the implications for health, safety and quality of life.

The Town of Rutland Board of Selectmen, in 2008, established a Capital Improvement Planning Committee (CIPC) to help guide the Town over the ensuing years.

The purpose of the Capital Budget and Capital Improvement Plan is to anticipate present and future needs of a growing community. This document is the result of an on-going annual process of constructive feedback from the various departments, boards, agencies and commissions of the Town and Region.

The preparation of the Capital Budget and Capital Improvement Plan represents a major effort by the Town of Rutland, to improve its methods of fiscal control and stability. The compilation of this report is intended for use as a financial tool for making decisions concerning future public improvement projects and should serve as a guideline and information source when formulating the towns’ budgets.

OVERVIEW OF THE CIP PROCESS

Developing a five year Capital Improvement Program (CIP) is the first step in developing the annual Operating Budget, in accordance with the Town’s Financial Policies. The committee will develop a capital budget for fiscal year 2018 as well as a capital plan for fiscal years 2019 through 2023.

It should be noted that in many instances the accomplishment of a specific improvement project is often contingent upon the approval of federal and state assistance and the availability of such funds. This program will be updated annually at which time, revisions, adjustments, additions and deletions may be made.

The Capital Budget and Capital Improvement Plan is essentially a schedule of public

improvement projects for a six year period of time. This schedule is prepared annually from lists

of projects and improvements submitted by the operating departments of the town. Individual

project data is recorded on special forms distributed by the Capital Improvement Planning

Committee to every participating department each year. Information requested on these special

forms includes the assignment of priority by each department, estimate of project cost and

proposed method of financing each project. Along with all the necessary information concerning

the projects, the department must also indicate the relative importance of each project in terms of

the department's overall program.

In September of each year, forms are circulated to all town departments and agencies for the

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purpose of initiating the annual revision of the Capital Budget and Capital Improvement Plan.

Instructions state that any department expecting financial support from the Town for capital

outlay projects during the Fiscal Year must file requests on prescribed forms no later than

October 31.

Public Improvement projects were defined as those projects which:

1. Require an expenditure of Capital Outlay funds amounting to more than $10,000.00 and

having a useful life expectance of not less than (5) years.

2. Consist of real property acquisition, construction, capital asset improvements, long-life capital equipment, or major maintenance/repair of an existing capital item, as distinguished from a normal operating expenditure.

3. Are single projects, or groups of single homogeneous projects to be constructed or provided as single units of funding support.

Capital improvement projects may be replacement items, but do not include maintenance. These would include all "in-place" costs including installation, engineering and architectural fees. Projects of long life but of relatively low cost are included if they are similar enough to be grouped together as one large capital project.

Persons submitting forms assigned priorities to each project.

The fundamental purposes of the Capital Improvement Planning process are as follows:

1. To consolidate and coordinate the various departmental requests with the hope of reducing delays and coordinating individual improvement programs;

2. To establish a system of procedures and priorities by which each proposal can be evaluated in terms of the public need, the comprehensive plans of the Town, and the interrelationships of projects and cost requirements; and,

3. To schedule the proposals over a five year period according to their priority evaluation.

The process of developing a CIP separate from, but tied into, the Operating Budget is advantageous for numerous reasons, including:

The town is better prepared to coordinate projects between departments and with other agencies such as Wachusett Regional School District, thereby providing for equitable distribution of capital projects.

The extensive CIP process increases the Town’s and the general public’s understanding of the Town’s capital needs and capabilities, attempting to insure that the most essential improvements are provided first.

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A separate process to consider capital projects encourages exploration and use ofalternative means to fund projects, gaining maximum benefit from available publicfunds.

There is more time to allow greater resident involvement in the CIP. Residents aretherefore better able to understand and react to the suggested policies and practices aCIP outlines. With a CIP development process separate from consideration of theOperating Budget, the CIP can be considered and discussed on its own merits, withoutthe pressures of other Operating Budget concerns.

There is more time to assure that projects coincide with the Town’s adopted masterplans and related policies, coordinating physical infrastructure with financial planning.

The CIP process includes consideration of how projects will affect the Town’s Operating

Budget after the project is completed. For example, if a new building is built, funds will need to be added to the Operating Budget for maintenance of that building.

After the Capital Improvement Budget and Plan for 2018 is finalized, the projects that are approved and designated to be funded in 2018 are for inclusion in the Town’s 2018 Operating Budget. The consideration given to these projects separate from other Operating Budget concerns should help the Town to develop adequate financial policies, anticipate any financing problems that may arise and use taxpayers’ money wisely.

There are several reasons why a five year outlook is important. Many of these projects have long-term implications—they will have impacts on the Operating Budget or they are connected to other projects planned in the Town. Residents and the Board of Selectmen will usually find it useful to discuss and consider projects, and their operational and funding impacts in the context of more than one year. A five-year outlook also gives the public and the Board an idea of what infrastructure needs will be in the near future. If the Board of Selectmen and the Finance Committee anticipates that certain expensive projects will be necessary in the next four to five years, they can begin planning and budgeting for them now, rather than being caught by surprise when the project is desperately needed and time is limited to consider other possible options.

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WHO DEVELOPS THE CIP?

The Town’s departments are asked to update their inventory of current facilities/equipment

and any strategic plans; identify the projects to be considered in the CIP; complete the project forms describing the projects and detailing the costs; coordinate with each other on projects that involve more than one department or division; and coordinate with other agencies, if applicable.

The CIP Committee is a group of individuals who live in the town and volunteer their time to oversee the CIP process. The Committee administers and conducts the review and selection process through which projects are selected for funding. The Committee goal is to develop a proposed CIP that is fiscally sound and meets the Town’s adopted goals and policies.

COORDINATION OF THE CIP PROCESS

Finally, the CIP Committee coordinates the annual CIP process. Duties include: CIP forms; preparing the initial rankings for all projects; updating fund statements of each

funding source; providing information to citizens, outside agencies, registered neighborhood groups and the media; assembling, preparing and distributing all documents and materials; monitoring project expenses; and preparing any amendments.

The Capital Budget and Capital Improvement Plan have proved an extremely beneficial process in other cities and towns, since it urges department heads to anticipate major expenditures which might not otherwise be expected. However, not all departments respond with a need for these major project requests.

The CIP is first and foremost a planning tool to identify the Town’s capital needs and

priorities. It is subject to change—none of it is carved in stone and unalterable. As the CIP is developed and after it has been adopted by the Board of Selectmen, there are procedures to amend the CIP so that it reflects the Town’s current priorities. The document is meant to

help citizens and the Board of Selectmen focus on the general direction in which the Town is developing and to plan accordingly. It also shows what needs remain and allows the community to begin making long-term plans to meet those needs in a fair and equitable manner. The committee would like to offer our sincere gratitude to all of the departments and staff for their support and cooperation in developing the Capital Budget and Capital Improvement Plan.

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DEBT STRUCTURE OVERVIEW

When evaluating the financing of capital projects through debt service the committee first looks

at the current debt structure and the impact new proposed capital projects (from whatever

department, committee, or town obligation) will have. There are three types of debt service that

can be evaluated for a capital project. They are water debt, sewer debt, and general obligation

debt. Projects that entail water infrastructure would be evaluated against water debt service,

projects that entail sewer infrastructure would be evaluated against sewer debt service, and any

other type of capital would be evaluated against general obligation debt service.

The above chart is a reflection of the various town capital assets programs that have been completed and are currently being paid down under its respective long term debt payback. As of this report the long term debt of the town has for the most part stabilized. This should allow the committee to better review and recommend vital capital assets that will improve the infrastructure of the town while continuing to keep the debt under control.

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027

Year Over Year Projected Annual Infastructure Long Term Debt Obligation

School Construction-Naquag Reno 2019 3.14% ODL Exc School Constr-Elementary 2026 3.35% IDL Library 2035 Refi 3.2% ODL

Public Safety Building 2042 4.375% ODL New Water Tank 2026-2.11% DPW Building 2042 4.375% ODL

School Addl Constr-Element 2026 3.35% IDL Not Exc School-Land Elementary 2023 4% IDL School -Naquag Green Repair 2021 2.11% Exc

Sewer Repairs 2023 Building Renevation 2026 3.377% Fire Truck 2017 Refi-2% IDL Exc

Sewer Repairs (Refi 2012)2022-2.11% Ambulance 2020-2.08% ODL Exc DPW Front End Loader 2017 .70% TD

Rutland Heights Hosp 2018 .70% Exc

TOWN OF RUTLANDCapital Improvement Planning Committee

98

The below chart reflects the overall expected debt from the three major sources that the town will be responsible for over the time period shown. This the Capital Improvement Planning Committee view as a means of understanding the available funds that can be used for town capital needs. This chart does not include items that have been recommended by the committee but have not been approved by the town as stated following this chart.

PREVIOUSLY APPROVED PROJECTS In order to fully evaluate the recommendations for the upcoming fiscal year capital budget it is necessary to outline the previously recommended projects or capital equipment outlays from past years that have not been approved and funded by the town. These include:

DPW:

Mill and Pave Town Parking Lots-This item was originally requested in 2014, was

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027

Overview of Year Over Year Projected Debt Obligation

Future Projected Rutland Pension Obligation General Building and Equipment Debt

Future Projected Rutland Education Obligation

TOWN OF RUTLAND

Capital Improvement Planning Committee

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recommended in 2016 and is awaiting town approval. The estimated cost presented

for the project was $106,000.

Holder C992-This item was originally requested in 2014, was recommended in 2016 and is awaiting town approval. The estimated cost for a USED machine was $69,500.

FIRE:

F350 Vehicle/Forestry/Plow-This item was originally requested in 2016, was recommended in 2016 and is awaiting town approval. The estimated cost

presented for the vehicle was $58,900.

FINAL FY 2018 CAPITAL PLAN

Part 1: Recommendations for Building and/or Large Renovation Requests

Over the past several years, the CIPC has received multiple large scale building and/or renovation project requests. These requests are listed below. It is the recommendation of the CIPC that the Board of Selectmen create a Town Building Review Committee. We recommend that this committee be charged with the task of exploring all town building needs, make recommendations on what work is needed to each building and prioritize the order in which the buildings need to be addressed. With this information we recommend that the Town address each project one at a time by appointing a building committee for each particular project in the order of priority determined. The specific building committees would then be responsible for working with the Board of Selectmen in order to seek out feasibility and engineering/design cost estimates and ultimately establishing a construction cost estimate for the project.

The information the CIPC has received on the below listed large scale projects is not nearly complete enough to include in a capital plan at this time. We believe the above outlined steps will allow the appropriate information, data and cost estimates to be collected so that a recommendation(s) can be made in the future.

Town Hall Renovation / Addition / Elevator Senior Center Building on the old Primary School site Fire Station Remodel / Build-out Project

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Emergency Dispatch Center Remodel / Build-out Project Community Center Upgrades

Part 2: Recommended Items to be included in the Fiscal Year 2018 Capital Budget.

Fire UTV- This is a new request in 2017. The committee voted to recommend this item in this year’s capital budget. The cost of $_ _ _ _ is to be funded with grant money. Water Department Utility Truck -This was a new request in 2017 and the committee voted to include it in this year’s capital budget. It is expected to be funded from the water account. Its purpose is to provide a greater utility value by carrying more supplies and equipment thereby reducing down time on the project.

Fire Ambulance #2-This is a new request this year but has been discussed at prior years CIPC meetings. The oldest ambulance will be approaching its 10 year replacement time frame. In keeping with the Mass Fire Division recommended replacement time and given the time necessary for replacement to come in, it was voted and recommended that it be placed on this year’s capital budget. The annual revenue from this ambulance is anticipated to be $55,000. The cost of $_ _ _ _ is expected be funded with a debt exclusion.

Sewer Infiltration and Infrastructure Work

This is work that has had a plan in place since 2005 and is an ongoing project. With the new regulations pertaining to 314 CMR it is estimated that the cost to complete the I/I will be approximately $340,000. Since this is an on-going project the committee voted to include it for this year. It is expected to be funded with free cash from the Sewer Account.

Part 3: OTHER PROJECTS SUBMITTED AND UNDER REVIEW

Projects/Equipment submitted but not being recommended by the CIPC at this

time. (the number in parenthesis indicates the number of years the project has been submitted)

Community Hall Elevator (4) Community Hall Remodel/Update (2) Senior Center Remodel/Rebuild (1) DPW John Deere Backhoe (2) Fire Command Car #1 (1) Fire Station and Emergency Command Center Build-out/Renovation Design (2)

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Fire Forestry /Squad #1 Vehicle (1) Electronic Town Sign (3) Community Center Upgrades (1) DPW Stump Cutter (1) WRSD Air Conditioning Units (Glenwood, Central Tree, Naquag) (1) WRSD Telephone Intercom System (Central Tree, Naquag) (1)

CIP PROJECT BUDGET SUMMARIES AND DETAILS OF CHANGE

The projected budget and plan summaries shown only reflect the current capital plan. However the CIP committee is also evaluating future fiscal years beyond the current plan in determining the capital asset needs of the town. This future year’s evaluation is being done to

provide an equitable, balanced and monetarily achievable plan for the critical infrastructure needs of Rutland.

A copy of this report may be obtained from the Capital Improvement Planning Committee.

Respectfully submitted,

Harry Sechman, Chair

Joseph Becker, Vice Chair

Julie Kelley, Secretary

Michael Ferguson

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ADDENDUM: CAPITAL ASSET INVENTORY

One of the processes of the CIP is to compile and maintain the listing of all capital assets in

the town. This is to provide a framework with which to evaluate and prioritize the

infrastructure replacement under the CIP. During the first year the inventory assessment was

nearly completed. This is a credit to all town departments/committees. A capital asset could

only be inventoried on the committee list if the replacement value was $10,000 or more and

had a useful life of at least 5 years. The following list of capital assets is as current as

information is available. This is an ongoing list and is revised annually based on available

information.

STATEMENT OF VALUES (as of FY '08/'09)

Description and Location

Item # Of Properties Value

1 A (A5) Town Hall $ 632,792.00

250 Main St

2 A (A5) Town Hall Annex $ 290,416.00

246 Main St

3 A (D5) Public Safety Building $ 2,057,595.00

240 Main St

4 A (A5) Old Fire Station (leased out) $ 247,326.00

286 Main St

5 A (B5) Muschopauge/Wachusett Pump Station $ 266,469.00

B Personal Property in Above $ 183,883.00

6 A (D5) DPW Garage $ 996,624.00

17 Pommogussett Rd

7 A (A5) Pool House $ 84,953.00

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Pommogussett Rd

8 A (A5) Woodhouse Historical Society $ 256,795.00

232 Main St (leased Out)

9 A (A5) Salt Shed $ 106,861.00

17 Pommogussett Rd

10 A (A5) Landfill Storage Shed $ 22,665.00

Charnock Hill Rd

11 A (A5) Pool $ 82,215.00

Pommogussett Rd

12 A (F5) Water Tower $ 1,030,225.00

Wheeler Rd

13 A (E5) Muschopauge/Wachusett $ 810,277.00

Water Treatment Plant

14 A (A5) Community Center $ 741,356.00

53 Glenwood Rd

15 A (B5) Watson Estate Pump Station $ 51,511.00

Bernard Road

16 A (B5) Pump Station $ 51,511.00

Valley View Circle

17 A (B5) Rutland Free Public Library $ 1,599,323.00

280 Main St

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18 A (A5) Pump Station $ 51,511.00

Millbrook St

19 A (A5) Franklin Wood Studio $ 265,000.00

Directly behind 232 Main St

20 A Central Tree Middle School $15,791,815.00

21 Glenwood Elementary School $20,103,025.00

22 A Naquag Elementary School $13,850,429.00

Total Property Values

$ 59,574,577.00

AUTO FLEET SCHEDULE

DESCRIPTION OF INFORMATION

TOWN OF RUTLAND

Item Department Year Manufacturer & Model GVW Cost New

Effective

Date

1 Animal Control 2001 Ford Econoline

$ 24,000.00 7/1/2008

2 DPW 0 homemade trailer $ 700.00 7/1/2008

3 DPW 1974 Ford Tractor $ 10,000.00 7/1/2008

4 DPW 1983 International S2500 $ 40,000.00 7/1/2008

5 DPW 1987 Mack R600 $ 70,000.00 7/1/2008

6 DPW 1998 Brush Bandit Chipper $ 16,000.00 7/1/2008

7 DPW 1989 Champion 730A Grader $ 80,000.00 7/1/2008

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8 DPW 1995 Volvo L70B $ 90,000.00 7/1/2008

9 DPW 1995 Ford R28 $ 62,900.00 7/1/2008

10 DPW 1997 Ford Explorer $ 25,000.00 7/1/2008

11 DPW 1998 International 2554 $ 90,000.00 7/1/2008

12 DPW 1998 John Deere 410E $ 65,000.00 7/1/2008

13 DPW 1998 Trackless MT $ 60,000.00 7/1/2008

14 DPW 1998 Ford F150 $ 19,000.00 7/1/2008

15 DPW 1999 ELGIN PELICAN SWEEPER $ 90,000.00 7/1/2008

16 DPW 2000 International 2554 $ 100,000.00 7/1/2008

17 DPW 2000 FORD F350 $ 36,000.00 7/1/2008

18 DPW 2000 SEWER JET 747 $ 26,000.00 7/1/2008

19 DPW 2000 INGERSOLL CONST AIR COMPRESSOR

$ 2,130.00

$ 7,050.00 7/1/2008

20 DPW 2003 INTERNATIONAL 7400 TRUCK $ 113,231.00 7/1/2008

21 DPW 2003 CROWN CONST MIXER $ 500.00

$ 1,795.00 7/1/2008

22 DPW 2004 GMC SAVANNA $ 14,270.00 7/1/2008

23 DPW 2004 GMC TG23 VAN $ 15,515.00 7/1/2008

24 DPW 2005 FORD F550 $ 48,766.00 7/1/2008

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25 DPW 2005 FORD F550 $16,500.00 $ 46,182.00 7/1/2008

26 DPW 2005 VOLVO L70E LOADER $29,070.00 $ 116,442.00 7/1/2008

27 DPW 2006 FORD F350 PICKUP $ 32,820.00 7/1/2008

28 DPW 2006 MAC DUMP TRUCK $ 122,600.00 7/1/2008

29 2006 FORD F250 VAN $ 17,230.00

30 Police 2004 FORD CROWN VICTORIA $ 28,916.00 7/1/2008

31 Police 2004 CHEVROLET BLAZER $ 34,000.00 7/1/2008

32 Police 2005 FORD CROWN VICTORIA $ 26,663.00 7/1/2008

33 Police 2007 FORD CROWN VICTORIA $ 31,967.00 7/1/2008

34 Police 2007 FORD CROWN VICTORIA $ 32,000.00 7/1/2008

FORM A

Town of Rutland

Fire Department

CAPITAL FACILITIES & EQUIPMENT INVENTORY

[

Equipment

or

Facilities

Year Built

Or Acquired

Last Major

Improvement

Condition

(1)

Extent of Use

(2)

Target Date

Rebuilding

Expansion

Replacement

Cost

ENGINE 1 2008 2016 Fair Moderate 2033 $508,330

ENGINE 2 2012 n/a Good Moderate 2037 $500,000

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LADDER 1999 2014/16 Fair Moderate 2024 $1,100,000

TANKER 2006 2017 Excellent Light 2036 $350,000

AMBULANCE 1 2013 n/a Good Heavy 2023 $250,000

AMBULANCE 2 2008 2012/14 Poor Moderate 2018 $250,000

SQUAD 1 1995 2012 Poor Moderate 2018 $145,000

CAR 1 2010 n/a Good Heavy 2020 $40,000

SCBA UNITS – 28 2013 n/a Excellent Moderate 2028 $280,000

LP-15 CARDIAC MONITORS – 2

2016 n/a Excellent Heavy 2026 $60,000

BREATHING AIR COMPRESSOR

1999 n/a Good Moderate 2024 $55,000

HYDRAULIC RESCUE TOOLS

2013 n/a Excellent Moderate 2028 $80,000

RESCUE BOAT 2006 2016 Good Light 2036 $20,000

LUCAS CPR MACHINE 2013 n/a Excellent Moderate 2023 $13,000

STATION 1975 2003 Fair Heavy 2025 TBD

END OF REPORT

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Fiscal Year 2018

Report of the Town of Rutland Finance Committee

To the Citizens of Rutland:

The Finance Committee is comprised of seven town residents of the Town of Rutland being appointed by the Town Moderator to serve for a period of three years. The Committee makes recommendations to the Town Meeting after considering the needs of the community and the financial impact of all town meeting articles presented. This encompasses the annual operating budget, as well as other financial matters such as finical management, financial policy, and financial planning. The Finance Committee is charged by the Town of Rutland bylaws to review budget requests from all departments as well as elected and appointed boards in order to submit and recommend a balanced budget to the town.

The Finance Committee’s Fiscal Year 2018 Budget Recommendation was developed during Fiscal Year 2017 and voted on by the Town in May of 2017. During the development of the original FY 2018 budget, the Finance Committee balanced the needs of each town department with the financial resources for the town. These resources included:

Levy Limit = $12,905,189.00. This figure represents estate taxes levied by the town including revenues generated from new construction, $300,000; and a 2 ½ % increase over the levy limit (Prop 2 ½), $322,629.73.

Approved Debt Exclusions = $1,720,180.21. This figure represents additional real estate taxes levied with voter approval over and above the levy limit to pay the debt incurred for specific capital projects. These projects include the WRHS renovation project, the elementary school construction, ambulance, Rutland heights, Naquag Green repairs, Bay Path renovations, and Central Tree/Naquag Construction.

Estimated Receipts (after charges) = $5,126,842.45. This includes state “Cherry Sheet” funds, Local receipts, and state reimbursement amounts.

In total, after local, state and county charges, the Finance Committee forecasted that the Town of Rutland has approximately $20.5 million to raise and appropriate for the FY 2018 operating budget. Please note the Committee was able to recommend additions to the stabilization fund. During the FY18 budget planning process, revenue projections were made based on prior year actual receipts.

The summaries of budget changes from FY 2017 to FY 2018 are as follows:

General Government: 3.7% decrease

Public Safety: 7.2% increase

Department of Public Works: 1.1% increase

Human Services: 9.3% decrease

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Library & Culture: 1.5% increase

Municipal Debt Service: 8.8% decrease

Benefits & Insurance: 5.0% increase

Wachusett Regional Schools: 6.9% increase

Vocational Schools: 4.7% increase

The Finance Committee has the responsibility to oversee and approve requests from the Reserve Account. Town Department request transfers from the Reserve Fund for unforeseen and unexpected expenses. This saves time and the expense of calling a special town meeting for small needs. “DOR has expressed its opinion that reserve fund transfers are appropriate: to provide for urgent or unforeseen

expenditures that could not have been anticipated before town meeting; and/or; to allow immediate

expenditures of funds in the event of an emergency (threat to public safety or health) when the delay of having to call a special town meeting could be potentially harmful.” In either case, the finance

committee must approve all proposed transfers from a reserve fund. Transfers are made from this fund by a vote of the Finance Committee when they conform to the requirements of the law, and can only be used for the purpose which they were specifically transferred. Funds were allocated during the year to various departments as detailed below:

Reserve Fund Transfers to FY 2018 Budget

Reserve Fund Beginning Balance $25,000.00

Date Account Department Amount Purpose

8/10/2017 001-192-5400 Fire $9,384.00 Commercial washing machine

12/5/2017 001-210-5200 Police $11,767.71 Replacement motors Cars 3 & 4

4/12/2018 201-440-5400 DPW $5,318.27 Emergency sewer repair

5/8/2018 001-192-5200 Fire $5,500.00 Electric bills

Total Transfers $22,585.98

Reserve Fund Ending Balance $2,414.02

The Finance Committee is committed to funding the stabilization fund and improving the town’s bond

rating. The Town has made progress in strengthening fiscal stability by committing to financial responsible strategies, but growth in excess of revenues continues to strain town services. The Finance Committee will continue to work closely with the Town Administrator, all departments and committees to develop responsible budgets that maintain public safety and services to the best of their ability.

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The town officials approved the Town of Rutland Overall Financial Management Policies: These principles provide a broad framework for overall fiscal planning and management of the Town of Rutland's resources. In addition, these principles address both current activities and long-term planning. The principles are intended to be advisory in nature and serve as a point of reference for all policy-makers, administrators and advisors. It is fully understood that Town Meeting retains the full right to appropriate funds and incur debt at levels the taxpayer deems appropriate, subject, of course, to statutory limits such as Proposition 2½.

Respectfully,

Your Finance Committee,

Thomas Ruchala Thomas Ruchala, Chair

Sheryl Vernon, Vice Chair

Karen Nahrwold, Secretary

Iain McKinlay

Lyndon Nichols

Carlisle Bindoo – Term Ended 2018

Deborah Kristoff – Term Ended 2018

Brian Stidsen – Term Began 2018

Carol Martens – Term Began 2018

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FISCAL YEAR 2018 REPORT OF THE

BUILDING/ZONING OFFICER

Number of

Inspections Number of Permits Issued Description

Stated Value

Fees Collected

20

5

Additions

$521,500.00

$2,921.25 33

11

Alterations

$285,484.00

$2,375.50 2

1

Barns

$30,000.00

$181.25 9

3

Basement remodel

$23,050.00

$218.50

4

2

Carports

$7,427.81

$131.25 4

2

Chicken coops

$5,006.50

$87.25

2

1

Chimney

$3,000.00

$43.00 48

16

Decks

$82,884.00

$958.50 2

1

Deck repair

$3,500.00

$46.88 6

6

Demolitions

$1,000.00

$150.00

2

2

Entrance roofs

$15,000.00

$143.75 33

11

Finished basements

$156,561.00

$1,385.00

3

1

Finished bonus room

$16,000.00

$125.00 5

5

Fireplace inserts

$16,992.17

$170.00

1

1

Foundations

$15,000.00

$100.00 12

6

Garages

$357,985.00

$2,282.75 32

26

HVAC

$304,100.00

$2,885.75 8

8

Insulation

$31,568.50

$530.95 3

1

Interior Renovation

$1,500.00

$35.00

12

3

Major Home Renovations $264,000.00

$1,825.00 3

1

Mudroom

$10,000.00

$87.50 3

3

Pellet inserts

$10,600.00

$90.00

8

8

Pellet stoves

$12,155.00

$90.00 2

1

Pool Deck

$4,000.00

$50.00 1

1

Pool Fill in

no estimated cost $25.00 4

2

Porches

$94,700.00

$643.75 12

4

Remodels

$103,700.00

$850.00 15

5

Renovations

$217,546.92

$1,588.00

4

2

Repairs

$5,000.00

$83.75 3

1

Replace barn with metal roof $10,000.00

$87.50

3

1

Replace deck

$5,000.00

$56.25 12

12

Replacement doors

$56,709.00

$689.13

112

7

7

Replacement windows

$46,818.00

$560.62 2

1

Retaining Walls

$8,000.00

$75.00

58

58

Roofs

$199,248.00

$1,555.13 6

2

Screen porches

$33,000.00

$256.50

3

1

Self storage unit

$200,000.00

$1,350.00 34

17

Sheds

$57,313.00

$787.00 7

7

Siding

$105,857.00

$823.00 3

3

Sign

$18,300.00

$264.75 268

67

Single Family Homes

$12,518,537.00

$46,677.50

40

40

Solar Modules

$855,401.52

$7,556.51 14

14

Solid Fuel Burning Stoves $36,806.79

$505.00

3

1

Sprinkler Systems

$27,000.00

$268.75 3

1

Sunroom

$15,000.00

$118.75 36

18

Swimming Pools

$165,517.00

$1,528.75

8

8

Tents

$8,450.00

$230.00 3

1

Three-Season Room

$22,000.00

$162.50

4

4

Tower

$86,000.00

$937.50 6

4

Weatherization

$14,600.20

$193.25

7

7

Wood Stoves

$3,300.00

$90.00 1

1

Wood stove insert

$4,800.00

$30.00

Totals 415

$17,088,818.41

$84,907.97

Total inspections 832

68

Periodic Inspections

$4,080.00

30

Zoning Inspections

Respectfully Submitted,

William Cassanelli

Building Commissioner/Zoning Officer

113

REPORT OF THE ELECTRICAL INSPECTOR

Total number of permits issued 202 Total number of regular electrical inspections 373 Total number of solar inspections 26 Total number of ground mount solar (farm types) inspections 0 Miscellaneous Inspections 6 Total number of inspections 405 Total amount of fees collected: $26,253.00

Respectfully submitted, Lester J. Grace, Jr.

Electrical Inspector

REPORT OF THE PLUMBING INSPECTOR

Total number of permits issued 92 Total number of inspections: Underground 21 Rough 63 Final 82 166 Total Total amount of fees collected: $14,140.00 Respectfully submitted, James M. Smith Plumbing Inspector

*************************************************************

114

REPORT OF THE GAS INSPECTOR

Total number of permits issued 118

Total number of inspections:

Underground 47 Rough 56 Final 90

193 Total

Total amount of fees collected: $10,900.00

Respectfully submitted, James M. Smith Gas Inspector

Periodic Inspections completed:

Community Hall Community Hall Annex Pool complex Public Safety Complex Wood building behind Historical Center

115

REPORT OF THE BOARD OF HEALTH

FISCAL YEAR 2018 The Board met regularly at least one Monday of each month. Scott Gilroy was elected Chairman of the

Board, with Karin Prucnal as Vice-Chairperson and Elliott Nadeau as Clerk. The Board employed Richard Stevens as Health Agent to monitor perc tests and to perform other inspections during the year. Over 20 perc tests and over 200 inspections were conducted during the year. The Board also employed Richard Stevens to review over 40 septic system designs. Town of Sutton Board of Health nurse was employed for nursing services for the community.

The Board sponsored a Seasonal Public Flu Clinic vaccinating over 100 individuals with the assistance of the Volunteer Nurses of the Wachusett Medical Reserve Corps and Walgreens. The vaccine was supplied through the Department of Public Health and funding available as distributed by the Massachusetts Region 2 Public Health Emergency Preparedness Coalition and Walgreens. The Board plans to continue yearly flu clinics.

The Board has investigated various health code violations and overseen well and septic system installations, repairs, and improvements. There are areas of special concern within the Town that consume much of the Board’s time and energy throughout the year.

The Board monitored the town’s contracts for waste removal with hauler’s and with Wheelabrator in

order to maintain the proper level to protect the town’s rate.

The Board consulted with the State Department of Environmental Protection on issues of special concern and regarding variances to the State and Town regulations

The Board renewed a contract for a seventh year for the preparation of a site-specific environmental monitoring and maintenance plan with Mark W. Popham, R.S. of the closing of the Charnock Hill Road Landfill. This is required by the Massachusetts Department of Environmental Protection

During the fiscal year 2018, the Town Treasurer received over $200,000 collected for various fees including tipping/surcharges charged by the Board of Health. The Board’s budget paid $1,950.00 for nursing,

physical therapy and home health visits.

Respectfully Submitted,

Board of Health

Scott Gilroy Karin Prucnal Elliott Nadeau

Chairman Vice-Chairperson Clerk

116

Report of the Librarian

The library is open from 10 a.m. - 8 p.m. Tuesday, Wednesday, and Thursday, and Saturday 10 a.m.- 2 p.m. serving the needs of the community through lending materials, offering meeting space, programs and online content.

The library had another very busy year. We reorganized the young adult area and the new book area hoping to create a smoother transition for the children into young adult section of the library and allowing patrons a quick visit by placing our new books and DVDs closer to the front door. If you haven’t

had the opportunity to see, please come in and check us, and maybe a book, out.

Library meeting space enhances the value of the library by hosting several organizations meetings and group events. The library hosted 512 meetings. Many of these meetings are held when the library is closed, making the building a very valuable commodity. The historical society continues to host the “Festival of Trees” in December. The library began to host the American Red Cross blood drive (bi-monthly) and the Board of Health hosts a flu clinic each fall.

Aislinn Lewis (Children’s Librarian) is constantly looking for better ways to deliver service to the

community. Last year we increased our open hours to the public bringing us up to 34 hours weekly. These additional hours allowed us to add another story time on Thursday mornings. Many children have been enjoying the program.

The library offers numerous historical maps, books, and documents. Many of these have been digitized with the help of the Massachusetts Board of Library Commissioners (MBLC). Please have a look at the collection online when you have a chance. https://archive.org/details/rutlandfreepubliclibrary

We are members of an online network called MASSCAT. This network provides the opportunity to share our resources with all libraries within the network. A benefit of our membership is access to e-content through a platform called Overdrive by Libby. Please come in and we can help you set up an account allowing you access to an online catalog that allows you to download audio books and e-books anytime you like.

The Friends of the Rutland Library continue to support us by providing the funds needed to deliver great programs for the entire family, story time materials, and museum passes to local attractions. If you haven’t joined our “Friends” please consider doing so as they are always looking for members and support. Many volunteer opportunities are available at the library. Please ask if interested.

We have applied for a grant offered by the MBLC called “A Mind in the Making.”

117

The grant will help us replace some of the old and worn-out toys and manipulative equipment in our children’s area.

We wish to thank the town for the continued support they provide in funding and resources within the community. Respectfully submitted,

Kerry Remington

118

Town of Rutland

Cable Advisory Committee

This year we lost 3 long time members of our Committee, namely Addison

Redfield, Brenda Savoie and James Kelley. Their efforts and contributions to our

Committee helped get us to where we are today. We are now a Committee of three

and looking for two more members willing to serve on the towns Cable Advisory

Committee. We generally meet evenings once a month.

As always we welcome new volunteers and fresh ideas and encourage those

interested, or who like to produce a show of their own, to contact us at

[email protected] or call 508-886-4730.

The Committee continues to work towards replacement of an old Playback

Management System. Work on this project looks to be completed in first quarter of

2019.

Paul Mattson

Chairman

Committee Members: Paul Mattson

Peter Craine

Addison Redfield

Brenda Savoie

James Kelley

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Report of the 4th of July Committee

In 2018 we celebrated the 70th annual 4th of July activities with the theme – All You Can Imagine. We were honored to have the Karen Greenwood and Lynne Amsden as Grand Marshals for their many years leading the Rutland 4th of July Committee.

We had 28 float and car entries in the parade along with many bands, fire trucks and horses. The grand prize went to Suchocki Family and Friends. In addition to the parade we celebrated with Junior Olympics, volleyball tournament, bike and doll carriage parade, a road race, lip sync, chicken barbeque, strawberry festival, band concert, pancake breakfast and the ever popular fireworks. None of this would have happened without the volunteers and groups who donated their time to make this event a huge success in conjunction with the town employees from the Town Hall, Fire and Police Departments and the Department of Public Works. Thank you to the Rutland Recreation, Rutland Lions Club, Cub Scout Pack #141 and #306, Senior High Youth Fellowship, Kerrie Ward, Chris Mulry, The Briggs Family, Rutland Fire Brigade, Frank the Music Man and the Friends of the Council on Aging for either running an event or serving food. Additional food was sold over the three days by Rutland non-profits. We appreciated the tasty treats prepared the Cub Scout Pack #141 and #306, Rutland Business Association, Rutland Little League, Girl Scout Troop 30320 and Central Tree Middle School PTO . As part of our fundraiser efforts these non-profits donated 20% of their profits. Fundraising is an integral of making these events the success they are. Rutland residents and business from the Wachusett area have generously donated to make these events free to all those who attend. This also includes those houses that took part in the town wide yard sale. It costs approximately $25,000.00 to do the events. We do have a website that you can keep track of what is going on or how to donate – www.rutlandma-4thofjuly.org

Respectfully submitted,

Missy Puliafico Chairman

120

Report of the Conservation Commission

The Job of Wetlands Protection:

As the municipal focal point for environmental protection, Conservation Commissions were given

responsibility in 1972 for administering the Wetlands Protection Act (G.L. Ch. 131 §40). Thus the

Commission serves the community in a regulatory as well as a conservation capacity.

Under this law, Commissions across the state process over ten thousand applications every year for

permits to do work in and near wetlands, flood plains, banks, riverfront areas, beaches and surface

waters. The Wetlands Protection Act is described in detail in MACC's Environmental Handbook for

Massachusetts Conservation Commissioners.

The Rutland Conservation Commission would like to thank Jake Pettes and Scott Landgren for their

service and welcome Melissa Danza as our newest member. We would also like to welcome The

Earthworks Board and look forward to collaborating with them on mutual concerns. From the period of

July 1, 2017 to June 30, 2018, the Commission issued the following: 30 Orders of Conditions, 6

Certificates of Compliance, 3 Determinations of Applicability and 3 Order of Condition extensions were

approved.

The Commission has adopted and utilized M.G.L. Ch. 44 §53G, which allows the Rutland Conservation

Commission to impose reasonable fees for the employment of outside consultants, engaged by the

Conservation Commission, for specific expert services. Such services shall be deemed necessary by the

Commission to come to a final decision on an application submitted to the Conservation Commission

pursuant to the requirements of: the Wetlands Protection Act (G.L. Ch. 131 §40), Conservation

Commission Act (G.L. Ch. 40 §8C), or any other state or municipal statute, bylaw or regulation, as they

may be amended or enacted from time to time.

The Commission consists of the following: Joseph Dell’Aquila (Chairman) Peter Craine, (Vice-Chairman)

Members: Eric Bigelow, Shawn Moore, Willard Cannon & Melissa Danza. The Commission’s secretary is

Tomeca Murphy.

We would like to give special thanks to all that support the Commission in what we do.

Respectfully Submitted,

The Conservation Commission

121

Report of the Rutland Planning Board – FY 2018

The business of the Planning Board has remained steady throughout the year. The Board, utilizing its professional staff and engineering firm, has reviewed and endorsed 17 approval not required” (ANR) plans and several special permits for estate lots and common driveways have been granted along with site plan approvals. The following public hearings/approvals were granted.

Special Permit for an Estate Lot on Wheeler Road Special Permits for 6 Estate Lots on Glenwood Place Site Plan Approval for a ground mounted Solar Array at 67 Wachusett Street Special Permit for an Estate Lot on Glenwood Street Special Permit for an Estate Lot on Prospect Street Special Permit for a Common Driveway servicing 2-4 Glenwood Road Special Permit for a Common Driveway servicing lots 1, 2 and 3 on Thurston Hill Road Special Permit for a Self-Storage Facility at 232 Barre Paxton Road Special Permit for an Estate Lot on Main Street Special Permit for 3 Estate Lots on Campbell Street Special Permit for Mixed Use Property at 211 Main Street

Other: Jeff Bagg from the Central Massachusetts Regional Planning Commission (CMRPC) was contracted as the town planner from July until early January. Ron Barron from CMRPC was contracted as town planner for the remainder of the fiscal year. Together with the Conservation Commission the Planning Board purchased a large Digital Display Monitor for their shared office. This new technology allows large plans to be viewed more clearly by larger audiences during meetings and public hearings. The members of the bylaw sub-committee are:

Norman Anderson Dick Williams Tim Nahrwold Marilyn Sidoti Shawn Moore Bonnie Besse Peter Craine – Bylaw Sub-committee computer consultant

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The subcommittee wrote the Stretch Energy Code Bylaw for Town meeting. Codification resulted in minor changes to ambiguous language and clarified several bylaws. A new bylaw on adult recreational marijuana was written that was passed at the November Special Town Meeting. A bylaw was presented by the subcommittee that would change the day of town meeting.

Respectfully submitted by the Rutland Planning Board

Norman Anderson, Chairman Marilyn Sidoti, Vice Chairman Dick Williams, Member, Representative to the CMRPC and CMRPC Growth Management Stage 2 Steering Committee Tim Nahrwold, Member Shawn Moore, Member, alternate to the CMRPC Laurie Becker, Secretary

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Town of Rutland

Department of Veterans’ Services

By Appointment, Call: (508) 886-4100

Email: [email protected]

The Veteran’s Services Officer (VSO) is dedicated to helping veterans learn about, apply for,

and in some cases receive benefits. Veterans and their dependents may be eligible for

Massachusetts and Federal benefits. The Department of Veteran Services (DVS) is a state agency

that is directed and funded under Chapter 115 of Massachusetts General Laws. This should not

be confused with the Veterans Administration (VA), a federal program which may offer

additional services.

The veteran must be discharged under Honorable Conditions, must have served a minimum of 90

days active duty, and meet the established income criteria. Some benefits offered for eligible

veterans and their dependents include, but are not limited to:

Housing

Employment

Heating assistance

Rental assistance

Medical expense reimbursement

VA Service Connection Claim assistance

Funeral Expenses

‘Welcome Home Bonus’ programs

Educational benefits

Lost service record retrieval

Replacement medals

The Town of Rutland is proud to support the sacrifice of the men and women who have served our

country. From aging veterans that may need continued assistance and support, to younger veterans

struggling to transition to civilian life, it is with honor that the VSO assist you with benefits that you have

earned. Please contact your VSO to learn more.

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Rutland Agricultural Commission

250 Main Street

Rutland, MA 01543

2018 Annual Report

The Rutland Agricultural Commission was accepted by voters at a Town Meeting in 2005. Since

that time, we have been dedicated to our Mission Statement “to increase public awareness of

agriculture and the positive impact it has on our town.”

This dedication continued in the past fiscal year. We, once again, participated in the annual

Fourth of July parade, partnered with the Rutland Historical Society during the Fall Festival of

Forgotten Arts, provided a complete Thanksgiving dinner to the Rutland Food Pantry using

many local products and proudly displayed a tree in the Historical Society’s annual Festival of

Trees.

In addition to these town-wide events, the Agricultural Commission works closely with Naquag

Elementary School. We use the greenhouse to assist second grade students and teachers in

planting marigold and sunflower seeds. In addition to learning how to care for their seedlings,

they are able to incorporate their progress into the curriculum. The Agricultural Commission also

donates several dozen eggs to the first graders as part of their life cycle studies.

The Agricultural Commission was proud to sponsor a well attended and free public event titled

“Planting for Pollinators”, featuring a well known local bee keeper. We look forward to

sponsoring more events of this type in the future.

In addition to our Rutland Right to Farm signs, we have added an assortment of Rutland

Agricultural tee shirts which are available for purchase at the above mentioned town wide events

in which we participate, as well as local venues.

Our members continue to be involved with other agricultural organizations at both the Local and

State Levels.

Respectfully Submitted,

Randy Jordan, Chair

Glenn Kauppila, Vice Chair

Debra Carlson, Secretary

Pia Nielsen, Member

Jesse Klayman, Member

Gerald Kristoff, Alternate

Richard Williams, Alternate

Kate Gervais, Alternate

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RUTLAND ZONING BOARD OF APPEALS

ANNUAL REPORT

FISCAL YEAR 2018

Pursuant to Rutland’s Zoning By-Law and Massachusetts General Laws chapter 40A, the Zoning

Board of Appeals (the “Board”) performs the following functions:

(1) Acts upon requests for Variances from the requirements of the Town’s Zoning By-law

(2) Acts upon requests for Special Permits as authorized by the Town’s Zoning By-Law

(3) Acts upon requests for Site Plan Approval with respect to alterations or modifications of

structures or uses within business or industrial districts

(4) Acts upon appeals by persons aggrieved by reason of their inability to obtain a permit from

any administrative official, board, or the building inspector.

The Board meets as required/dictated by the volume of petitions, applications or appeals filed

with the Town. The Board functions in accordance with its specific authority granted by the

Town’s Zoning By-Law, M.G.L. c40A and its own procedural rules. In accordance with those

rules, fees are charged to cover administrative costs of conducting required public hearings.

The Rutland Zoning Board of Appeals works within Town structure to grant as many

applications as possible to assist in the cautious, flexible growth of the Town.

The Board reviewed the following applications in Fiscal Year 201 from Town By-Laws and

voted as follows:

3 Applications for Variance, all were approved.

Respectfully submitted,

Richard Surrette, Chairman

Chris Senecal, Vice-Chairman

Robert Paulsen, Member

Paul Kirrane, Associate Member

Arthur Wells, Associate Member

Jacob Morris, Associate Member

Tomeca Murphy, Administrative Assistant

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Superintendent’s Message – Wachusett Regional School District

January 2019

Dear Residents of Holden, Paxton, Princeton, Rutland, and Sterling,

We continue to make great strides in the Wachusett Regional School District as we work together to

provide our children with meaningful educational experiences and opportunities. Our five

communities, each unique and distinct from the other, form the largest regional school district in

Massachusetts, with over 7,000 students attending our schools from August to June.

In early November, the District and Member Town officials held the annual Budget Roundtable at

the Holden Senior Center. This meeting is the opportunity to discuss budget issues associated with

the upcoming fiscal year. As always, the meeting was well attended by town representatives,

officials from the state, and members of the Wachusett Regional School District Committee. We all

recognized that the lack of funding from the state needs to be addressed, as our communities, and

others in our state, continue to take on a larger percentage of the school budget every year. We will

continue to work closely with our local legislators to assist us in advocating on our behalf to help

ease the financial burden placed on our schools and our communities.

This year, we have focused much attention on making sure that our students have their social and

emotional needs met, through learning in a safe and secure environment. Student wellbeing -

emotional, social, and physical - continues to be a top priority throughout the District. Our

dedication to this area is further enhanced with the appointment of a District-wide Director of Social

Emotional Learning and Guidance. Unifying our school counseling model, and providing guidance

for our staff and administration, the Director of SEL and Guidance will play a crucial role in how the

WRSD supports all students by enhancing our capacity as a learning community working with the

whole child. Being mindful of students’ emotional health is always on the radar when working with

children and young adults. The Wachusett community knows the importance of student welfare and

all strive to help keep our younger generation safe, secure, comfortable, and confident as they pursue

their education.

Last year, the five towns that comprise the Wachusett District supported a budget that has permitted

us the opportunity to increase support for our students. We look forward to continuing the forward

progress made this past year as we look to creating a budget that supports the Strategic Plan.

I would like to thank all parents/guardians, teachers, staff, and community members for their

continued support and dedication to the education of the children in the Wachusett Regional School

District. Working together, we will provide our students with a quality education that will prepare

them for success in the future.

Sincerely,

Darryll McCall, Ed.D.

Superintendent of Schools DM:rlp

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AUBURN • CHARLTON • DUDLEY • NORTH BROOKFIELD • OXFORD

PAXTON • RUTLAND • SOUTHBRIDGE • SPENCER • WEBSTER

Southern Worcester County Regional Vocational School District

BAY PATH REGIONAL VOCATIONAL TECHNICAL HIGH SCHOOL

57 OLD MUGGETT HILL ROAD

CHARLTON MASSACHUSETTS

(508)248-5971 – (508)987-0326

FAX (508)248-4747

RUTLAND

2018 Annual Report

Bay Path Regional Vocational Technical High School graduated a class of 245 students in June of 2018,

and accepted a class of 315 freshmen in September of 2018. Our current enrollment has reached 1,131 students.

Of the 7 Rutland seniors who graduated 1 is now gainfully employed in an occupation related to their

training and 4 are attending now attending college. Currently, 50 students from Rutland are enrolled in one of our

22 vocational areas for the 2018-2019 school year.

Sixteen Rutland students are receiving extra services from our Special Education Department.

Whenever possible, we have continued our practice of utilizing our occupational programs to provide

requested services to municipalities, non-profit organizations and residents from any of our ten district towns.

During the 2017-2018 school year, our 22 vocational programs completed 1,026 work orders, of which, 14 were for

residents of the Town of Rutland.

Our Hilltop Restaurant and Minuteman Shoppe are opened to the public Tuesday through Friday from

11:00am to 1:00pm. Our cosmetology program is also open to the general public. Appointments for cosmetology

services must be made in advance by calling the school. Residents of the Bay Path district are encouraged to take

advantage of the services provided by our students. These learning opportunities benefit not only the students but

provide useful services at reasonable costs to in-district residents. We will continue this type of work whenever

possible, keeping in mind that the projects must be of educational value for our students.

Our Evening School Program continues to serve the adult needs of our 10-town district, as well as an

additional 20 surrounding towns. Our Spring and Fall programs had a combined enrollment of 1,646, in programs

ranging from Business & Finance, Career/ Licensing; Computers; Cooking; Entertainment; Health & Fitness;

Hobbies & Crafts; Home & Job; Language & Art; and Sports & Leisure. The program also offered a wide variety of

over 400 online courses, including career certificate programs and courses to satisfy professional development

requirements for teachers.

This year, the only “Out of District” students that have been accepted are students who began their high

school education at Bay Path while residing in one of the Districts ten member towns and then subsequently moved

out of the District before completing their high school education. It is important to note that the town where the

students now reside must pay an out of district tuition for each student ranging in cost between $15,513 and

$17,399. Those towns also pay the transportation costs for those students.

The Wachusett Regional School System continues to provide excellent cooperation for our recruiting

program and we are thankful for their efforts. I believe that they share our feeling that all students must be given the

right, the information, and the opportunity to make an informed school choice.

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We, at Bay Path, will continue to serve Rutland with the finest vocational education programs available for

high school students and adults, and will, when at all possible, use our skills and facilities to further town projects as

they add to our students' education.

Respectfully submitted,

John A. Lafleche

Superintendent-Director

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2018 ANNUAL REPORT

Wachusett Watershed Regional Recycle Center

Wachusett Earthday, Inc.

Supported in part by the seven member towns of Boylston, Holden, Paxton, Princeton, Rutland, Sterling and West Boylston, the MA Department of Conservation & Recreation (DCR) and the MA Department of Environmental Protection (DEP), Wachusett Earthday Inc. (WEI) strives to provide a local solution for difficult-to-dispose of household hazardous products, bulk household debris, as well as to offer a space for citizens to share gently used, but still serviceable items. Usage of the facilities and services provided by the volunteers at the Regional Recycle Center is growing and expanding.

Wachusett Earthday continued the revised schedule initiated in 2017 which has allowed the staff to accommodate and deal with the vast amount of materials coming into the Reuse Building: Tues (9-11), Wed (2:30-4:30), Thurs (5-7) and every third Saturday (8-11). The Board voted to continue the practice of closing on Thursday evenings for the months of December, January and February, (opening on the first Saturdays of those months as well as the third) due to generally inhospitable temperatures and dark evenings. Greater usage has brought an increased number of cars and amount of materials into the site:

2018 2017

Total cars 28,387 28,007

Total gallons HHP 8,968 11,265

Total lbs Debris 1,909,797 (955tons) 1,806,578 (903 tons)

Tires 1,365 1,116

The mattress recycling grant (facilitated through Mass DEP and the Town of Sterling), allowed WEI to send 1,539 mattresses for recycling in 2018 (in 2017, we recycled 1,435). This grant has terminated as of the end of January of 2019; WEI will continue to keep prices for the disposal of mattresses reasonable and will continue to collect them for recycling.

The on-site solar array which went on-line as of June 2018, was made possible through the combined efforts of the West Boylston Municipal Light Plant (donated excess racking), the DCR (for its approval to install the system), MassAmerican Energy LLC (donated half of the panels), Richard Chase of Princeton (donated his time and expertise in the solar field), and Avid Solar LLC (installed & registered our system). WEI funded half of the panel purchase price as well as the installation costs. Thus far, the power generated in 2018 (as of June) has been 3.9Mw. This addition will help defray the cost of on-site electricity.

Wachusett Earthday continues to work with numerous local and regional social service organizations such as Habitat for Humanity/ReStore, the Montachusett Veterans Shelter, Veterans Inc, Abby’s House,

the Department of Child/Family Services, Sterling Animal Shelter, Worcester Animal Rescue League, Nu-Day Syria, More Than Words, Dressed for Success, Fresh Start, Deven’s Eco Efficiency Center,

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Goodwill Industries, Gale Free Library and Refugee Artisans of Worcester. We welcome inquiries from other social service and non-profit organizations as well as teachers from greater Worcester County.

Volunteers of WEI come from all seven towns as well as several out-of-region towns. Volunteers, scout groups, the Alpha Phi Omega service organization from Worcester Polytechnic Inst. and members of the Sheriff’s Community Service Program all work towards the common goal of waste reduction, recycling

and reuse. While the Site is open to the public for just over 7 hours each week, on average, hundreds of additional hours are put in during non-open times. Volunteers come in to organize and clean several hours before and after each open shift as well as for three to four hours on non-open days.

Six household hazardous products collections were planned for 2018 and five were held. Three free document shredding days were held. The same number of both collections is planned for 2019.

Holiday closings in 2019 will be: January 1, July 4, November 27, 28 & December 25, 26.

The Wachusett Watershed Regional Recycle Center Town Representative Team includes designated representatives of the seven Wachusett Towns, the MA DCR and WEI. The Team meets annually to review operations. The board of directors of WEI meets monthly to manage operations. The newly created position of Operations Manager at WEI has proven to be vital to the continued success of the operation and the smooth functioning of the site. WEI will be undertaking several capital improvement projects in 2019.

2018 Members of the Wachusett Watershed Regional Recycle Center Town Representatives:

Boylston–Martin McNamara/Lori Esposito Rutland–Sheila Dibb

Holden–Pam Harding/Robin Farrington Sterling–Ross Perry/Kama Jayne

Paxton–Carol Riches West Boylston-Anita ScheipersNancy Lucier

Princeton–Arthur Allen/Nina Nazarian

WEI – Helen Townsend

MA Department of Conservation & Recreation – John M. Scannell

2018 Board of Directors, Wachusett Earthday, Inc:

Connie Burr, Norma Chanis (Clerk), William Cronin, Susan Farr, Tim Harrington

(Treasurer), Michael Kacprzicki, Mark Koslowske (Vice President & Operations

Manager), Patt Popple, Vanya Seiss, Helen Townsend (President) and Robert Troy.

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Wachusett Greenways Annual Report 2018

Connecting our Communities

Wachusett Greenways (WG) is thankful for everyone who helps connect the community with

trails and greenways. The Mass Central Rail Trail (MCRT) is a prized resource for recreation,

transportation and health. Year round neighbors and visitors benefit from the MCRT between

Sterling and Barre. Wachusett Greenways and partners including eight Towns have completed

and continue to maintain 20 miles of the planned central 30 miles of the MCRT. The

Commonwealth and others are constructing new sections of the MCRT to the east and west of us

along the 104-mile corridor between Northampton and Boston.

24 Years of Partnerships

Seven of the eight towns contributed to WG operating fund support in FY 19, and the eighth

town will seek support in FY 20. WG Towns include Barre, Holden, Paxton, Princeton, Rutland,

Sterling, Oakham and West Boylston.

Major partners are the Massachusetts Department of Conservation and Recreation (DCR), eight

central Massachusetts Towns, the Massachusetts Division of Fisheries and Wildlife, Mass Office

of Travel and Tourism, each legislator, many local foundations and businesses. Every WG

member, donor and volunteer is also a key partner, from whom a gift in any amount counts for

membership.

MCRT Construction and Restoration

Restorations and improvements accomplished in 2018 through DCR Recreational Trails Program

grants with WG match included:

1. Phase II to complete the restoration of the Wachusett Street section of the MCRT in

Rutland.

2. Phase I to restore and upgrade the West Boylston section of the MCRT from Thomas

Street to I-190.

3. Phase I of construction of the Pleasant Street section of the MCRT in West Boylston

between Route 140/Beaman Street and Prescott Street.

Moving forward in 2019. WG will complete Phase II in West Boylston to restore and upgrade

the MCRT between Thomas Street and I-190 and to construct the MCRT over Pleasant Street

between Route 140 and Prescott Street. WG will also complete the MCRT bypass in Holden

between Manning Street and River Street to achieve an accessible grade for the multi-use trail.

Other projects anticipated with the help of DCR Recreational Trails Grant match are the

restoration of the Quag/West Washacum bridge in Sterling and a new design for the Manning

Street to Mill Street section of the MCRT in Holden.

The design and engineering for the new MCRT connection at the Route 140/ Beaman Street

causeway in West Boylston is underway in 2019 managed by the DCR and supported by WG

through the DCR Matching Funds Program.

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MCRT Stewardship WG volunteers and Wachusett town Departments of Public Works completed many hours of

shoulder mowing during the growing season. Teamwork helps keep the MCRT in good

condition. WG trail patrollers removed parking lot litter, checked portable toilets for good

maintenance and removed downed branches. Other volunteers continued to remove dead trees

and clean drainage ditches. These amazing volunteers deserve our thanks. WG also hired

snowplowing for the River Street, Holden, parking lot.

Members and Volunteers Count

Greenways grew to 956 donors in 2018 including 159 new members. Donors hailed from 104

different towns and 19 different states. 448 generous donors contributed to Wachusett

Greenways’ MCRT Construction Fund. More than 200 volunteers of all ages help each year.

Reaching Out

WG volunteers participated in the Moving Together statewide bicycle and pedestrian conference

in Boston and the annual Mass Land Trust Conference in Worcester. WG also participated in

UMass Med School’s Earthday Celebration, Rutland 4th of July Parade and Holden Days.

Greenways directors continued to share our experience with others working on rail trails around

the Commonwealth. Greenways held hospitality days and trail counts on the rail trail welcoming

a strong number of new members.

Honored by the MA Trails Community

In July, the MCRT Coalition recognized WG at the Golden Spike Conference in Northampton

with a trails award “with gratitude for your leadership in getting the idea of a 100 mile rail trail

to be so natural and easy. And for your enduring patience in helping other groups organize

around this idea.” And in November, the Greater Worcester Land Trust presented WG with the

Evelyn Silver Award in honor of more than two decades of community partnership building to

connect central Mass with trails and greenways.

21 Miles Road Future Welcome Center

Trail volunteers gathered tools and supplies here for year-round trail maintenance. The Greenways

vegetable garden produces strong crops shared by volunteers and visitors. Landscaper Doug

Hagman continued to donate mowing and leaf removal. Everett Reynolds, Dave Camarra and Seth

Stidsen volunteer for snow removal and good neighbor support. Sentry Oil continues to make

generous oil contributions.

Outdoor Events

WG offered year round outdoor events on trails throughout the region. Volunteers led walks,

bicycling, cross-country skiing, snowshoeing, canoeing and other outdoor adventures.

New members and volunteers always welcome!

You are invited to contribute at www.wachusettgreenways.org. or by mail at Wachusett

Greenways, P.O. Box 121, Holden 01520. A gift in any amount counts you as a member, and

you will receive the Wachusett Greenways guide, which includes a map for the regions’ trails

and greenways. Volunteers welcome.

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Wachusett Greenways Board of Directors:

Colleen Abrams, Chair Stephen Chanis

Christy Barnes Troy Milliken, Treasurer

Richard Barry Michael Peckar, Secretary

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INDEX

REPORT OF: PAGE 4th of July Committee ………………………………………………………….. Agricultural Commission ……………………………………………………… Annual and Special Town Meetings ………………………………………....... Assessors ………………………………………………………………………. Board of Appeals ……………………………………………………………… Board of Health ……………………………………………………………….. Building Commissioner/Inspector …………………………………………....... Cable Advisory Committee ……………………………………………………. Capital Improvement Planning Committee…………………………………….. Conservation Commission …………………………………………………...... Council on Aging ……………………………………………………………… Department of Public Works ………………………………………………...... Development and Industrial Commission ……………………………………... Election Results………………………………………………………………… Electrical Inspector ……………………………………………………………. Finance Committee ……………………………………………………………. Gas Inspector ………………………………………………………………….. Historical Commission ………………………………………………………… Librarian ……………………………………………………………………...... Officers Appointed by Selectmen ……………………………………………… Planning Board ………………………………………………………………… Plumbing Inspector …………………………………………………………..... Police Department …………………………………………………………....... Recreation Committee …………………………………………………………. Rutland Regional Emergency Communications Center ……………………..... Selectmen ……………………………………………………………………… Superintendent – Bay Path Regional ………………………………………….. Superintendent – Wachusett Regional ………………………………………… Town Accountant ……………………………………………………………… Town Administrator …………………………………………………………… Town Clerk ……………………………………………………………………. Veterans’ Services …………………………………………………………….. Vital Statistics/ Licenses ……………………………………………………..... Town Collector ………………………………………………………………… Town Officers Elected ………………………………………………………… Treasurer ………………………………………………………………………. Wachusett Watershed Regional Recycle Center ………………………………. Wachusett Greenways ………………………………………………………….

REPORT OF: PAGE4th of July Committee ..........................................................................................120Agricultural Commission .....................................................................................125Annual and Special Town Meetings ......................................................................18Assessors ................................................................................................................70Board of Appeals ..................................................................................................126Board of Health ....................................................................................................116Building Commissioner/Inspector .......................................................................112Cable Advisory Committee ..................................................................................119Capital Improvement Planning Committee ...........................................................92Conservation Commission ...................................................................................121Council on Aging ...................................................................................................87Department of Public Works ..................................................................................72Election Results .....................................................................................................39Electrical Inspector ..............................................................................................114Finance Committee ..............................................................................................109Gas Inspector .......................................................................................................115Librarian ..............................................................................................................117Officers Appointed by Selectmen ............................................................................8 Planning Board .....................................................................................................122 Plumbing Inspector ..............................................................................................114 Police Department ..................................................................................................75 Recreation Committee ...........................................................................................90 Rutland Regional Emergency Communications Center ........................................84Selectmen .................................................................................................................6Superintendent – Bay Path Regional ...................................................................128Superintendent – Wachusett Regional .................................................................127Town Accountant ...................................................................................................49Town Administrator ...............................................................................................13Town Clerk .............................................................................................................16Veterans’ Services ................................................................................................124Vital Statistics/ Licenses ........................................................................................16Town Collector .......................................................................................................41Town Officers Elected ..............................................................................................5Treasurer ................................................................................................................41Wachusett Watershed Regional Recycle Center ..................................................130Wachusett Greenways ..........................................................................................132

INDEX

*PLEASE MAKE SURE YOUR HOUSE NUMBERS ARE VISIBLE*

For Information On: Animal Control Assessments/Abatements Bills, Accounts Blasting and Burning Permits Building Department Civil Defense Dog Licenses Elections Historical Assets Library Licenses Lunch Program for Elderly Oil Burner Inspections Percolation Tests Planning Board Plumbing Inspections Recreation Safe Place Schools Selectmen Senior Issues Smoke Detector Certificate Street & Highways Taxes & Payments Traffic Trees Voter Registration Veterans Services Water & Sewer Wachusett Regional District Wachusett Regional H.S Citizen Information Service State Representative State Senator

See or Call: Animal Control Officer Assessor Town Treasurer Fire Chief Building Inspector Director Town Clerk Town Clerk Historical Commission Librarian Town Clerk Meal Site Fire Chief Board of Health Chairman Plumbing Inspector Recreation Coordinator Safe Place Director Naquag Principal CTMS Principal Glenwood Principal Administrative Secretary Council on Aging Fire Chief Superintendent, D.P.W. Town Collector Police Department Tree Warden Town Clerk Veteran’s Agent Water Department Superintendent Administration Office Secretary of State Kim Ferguson Anne Gobi

Telephone Number 886-2123 886-4101 886-4103 886-4107 886-4118 886-2123 886-4104 886-4104 886-4486 886-4108 886-4104 886-4119 886-4107 886-4102 886-7720 886-4118 886-0048 886-0048 886-2901 886-0073 886-0399 886-4100 886-7945 886-4107 886-4105 886-4103 886-4033 886-4105 886-4104 520-508-4364 886-4105 829-1670 829-6771 800-392-6069 617-722-2263 617-722-1540

TOWN OF RUTLAND NUMBERS TO KNOW

EMERGENCY: FIRE, POLICE & AMBULANCE ……………………………………………… 911

NON EMERGENCY FIRE ……..……………………………………………………….. 508-886-4107

NON-EMERGENCY POLICE ………...…………………………………………………508-886-4033

ANNUAL REPORTS

OF THE

TOWN OFFICES

OF THE TOWN OF RUTLAND, MASSACHUSETTS

July 1, 2017 – June 30, 2018

BOARD MEETING SCHEDULES

Board of Appeals ………………………… Meetings are scheduled as needed Board of Assessors ……………………..... Schedules are posted Online Board of Health ………………………….. One Monday per Month Board of Selectmen ……………………… Every Other Monday, 6 p.m. Conservation Commission ……………….. 1st & 3rd Tuesday per month, 7 p.m. Council on Aging ………………………… Third Wednesday, 7 p.m. Finance Committee ………………………. Thursday as needed, 7 p.m. Library Trustees ………………………….. Fourth Monday, 7p.m. Planning Board …………………………… Second and Fourth Tuesday, 6:30 p.m. WRSD Committee ……………………….. Second and Forth Monday, 7:30 p.m. Boards meet in Community Hall, Community Hall Annex and Rutland Library as posted. Please note that meeting dates are subject to change, please check with the Town Clerk’s Office or visit

the Town website to confirm meeting schedules, www.townofrutland.org.

TOWN OFFICE HOURS Community Hall and Annex are closed Fridays

Assessor ……………………………………… Monday – Thursday 8:00 a.m. – Noon Selectmen ……………………………………. Monday – Thursday 8:00 a.m. – 3:30 p.m. Board of Health …………………………….... Monday – Thursday 8:30 a.m. – 12:30 p.m. Building Inspector …………………………… Monday – Thursday 1:00 p.m. – 5:00 p.m. Treasurer/Collector …………………………… Monday – Thursday 8:00 p.m. – 4:30 p.m. Town Clerk …………………………………… Monday, Wednesday, Thursday 8:00 a.m. - 4:30 p.m. Tuesday 8:00 a.m. - 7:00 p.m. Fire …………………………………………... Monday – Thursday 8:00 a.m. – 4:00 p.m. Police ………………………………………... Monday – Friday 7:30 a.m. - 3:30 p.m. Library ………………………………………. Tuesday - Thursday 10:00 a.m. – 8:00 p.m. Saturday 10:00 a.m. - 2:00 p.m. (Closed Memorial Day – Labor Day)

2018

RUTLAND

ANNUAL

TOWN

REPORT

2018