. - n Pago 1 0 ' 4 - 0

525358 AUG 2 5 . ~ 9 8 ~ ~ E N G ~ N E E R I N G DATA TRANSMITTAL 1. EDT

2. To: (Receiving Organization) 4. Related EDT No.:

DISTRIBUTION SYSTEMS FLUOR DANIEL HANFORD N/A -7. Purchase Order NO.:

N/A 9. Equip./Component No.:

3. From: (Originating Organization)

5. Proj./Prog./Dept./Div.: 6,-

HANDI 2000 DAWN E. ADAMS 8. Originator Remarks:

KEY WORDS H2K, BMS, HANDI 2000, PEOPLESOFT GENEIZAL LEDGER, PROJECT COSTING, BUSINESS SYSTEM IMPLEMENTATION, FINANCE, AS-IS/TO-BE

16 KEY

Approval Designator (F) I Reason for Transmittal (G) I Disposition (H) & (I)

E, S, Q. D OR NIA 1. Ap roval 4. Review ' 1. Approved 4. Reviewed nolwmment (See WHC-CM-3-5, 2. ReLase 5. Post-Review 2. Approved wlwmment 5. Reviewed wlwmment

Sec. 12.7) 3. Information 6. Dist. (Receipt Acknow. Required) 3. Disapproved wlwmment 6. Receipt acknowledged

SIGNATURUDISTRIBUTION (See Approval Designator for required signatures) 17.

Env. 20. 21. DOE APPROVAL (if required)

c ctli NO.

18.

Re resentative Date 0 Approved wlwmmenls Disapproved w/wmmenls

for Receiving Jrganization ,. .- . . ;_i _... , .

ED-7400-172-2 (10197) BD-7400172-1

) DowmentIDrawing No

ENGINEERING DA

(6) DocumenffDrawing No

HNF-2663, Rev. 0

WALK-IN WORK FOR OTHER HANFORD CONTRACTORS FOR HAND1 2000 BUSINESS MANAGEMENT SYSTEM

Diane Wilson , Fluor Daniel Hanford Co.

Richland, WA 99352 U.S. Department of Energy Contract DE-AC06-96RL13200

EDTIECN: 625358 uc: 900

MSN G1-22. 2355 Stevens

Org Code: FK260000 Charge Code: YBPME B&R Code: E W ~ Total Page,jy 6

70 7a/af3 V

Keywords: Request services using a job ticket, inventory withdrawal form , or purchase request. As-Is/To-Be.

Abstract: Walk-in process is normally used for pool services rendered valuated at standard costs. These services include:-Inventory withdrawals from PHMC stores. Normally using just in time (JIT) CONTRACTS --Training services --Dyncorp infrastructure services (road maintenance, dry waste disposal, fleet services) --Standards lab calibration services --Locksmith services --Media services. Walk-in process only applies to PNNL and HEHF. BHI uses the work order process.

TRADEMARK DISCLAIMER. Reference herein to any specific commercial product, process, or Service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation. or favoring by the United States Government or any agency thereof or its contractors or subcontractors.

Printed in the United States of America. To obtain copies of this document, contact: Document Control Services, P.O. Box 950, Mailstop H6-08. Richland WA 99352, Phone (509) 372-2420; Fax (509) 3764989.

Release Stamp . . pjLa$L&J PAyhP

Release Approval Date

Approved For Public Release

A-6400-073.1 (10/97)

HNk-2665, Kev. U

Memorandum TO: D.E.Adms Gl-21 K.B. Adamsons H2-19

M.J. B y d H2-08, R.C. Corless H2-19, A.A. Carter H2-19, J.A. Caldwell G1-22, C.R. Hopkins G1-57, R.J. McFadzean H2-19

From: P. C. Felts

Date: April 17, 1998

Re: PeopleSoft General Ledger / Project Costing -- Business System Implementation Sessions Final Documentation

HAND1 2000 -Finance

Attached for your information is the complete set o f documentation of the work flow analysis from the Business System Implementation (BSI) Sessions.

One of the goals of finalizing documentation from the BSI Sessions is to use the documents as a communication tool.

Other goals of the BSI sessions were to validate the As-Is process, and describe the vision of the To-Be process that fit the baseline software processes. In the future, this documentation will be accessible electronically via a read-only shared area.

I thank you and your staff for your support during this information gathering and envisioning stage of the new system implementation project

If you have any questions, I can be reached on 376-0367 or via email.

Attachment

BmsAPO l0LDocumentationu)ocControlU)ocMemorandum i

HNF-2663, Rev. 0 Fluor Daniel Hanford - Peoplesoft Financials

. General Ledger / Project Costing Documentation Signoff Form

Date: 411 7/98

Documentation: Finance Business System Implementation (BSI) Sessions

Processes Included:

Accrual Allocations Budget Fit-Gap Analysis Closing Procedure Fixed Assets Accounting Funds Control General Ledger Account Maintenance Hanford Business Structure Inventory Processes InvoiceDISCAS Labor Costing Passport-PeopleSoft Integration Unit Billed Service Travel & Treasury: - OTS Cash Disbursement Process - Travel Expense Reimbursement - Cash Receipt Process . Savings, Pensions, & Insurance: - Insurance Payment Process - Pension Payment Process - Savings Plan Payment Process Other Hmford Contractors: - Worked Performed by Enco’s for PHMC - Worked Performed by Enco’s for OHC - Worked Performed by PHMC for OHC - Work Order - Worked Performed by OHC for PHMC - Work Order Process - Worked Performed by PHMC for OHC -Walk In - Worked Performed by PHMC for DOE-Richland using the Request for Service Process

FDH Project Lead: Name Paul C. Felts,

Signature

ii

HAND1 2000 Fluor Daniel Hanford - PeopleSoft Financials WALK-IN WORK FOR OTHER HANFORD CONTRACTORS April 17, 1998

HNF- 2663 REV 0 PAGE 1 of 3

Work Performed by Project Hanford Management Contract (PHMC) for Other Hanford Contractors (OHC) -Walk In

Overview Walk-in process is normally used for pool services rendered valuated at standard costs. These services include: - - Training services - - Standards lab calibration services - Locksmith services - Media services.

Walk-in process only applies to PNNL and HEHF. BHI uses the work order process.

PHMC includes: - Primary Contractor:

- Subcontractors:

Inventory withdrawals from PHMC stores. Normally using just in time (JIT) contracts.

Dyncorp infrastructure services (road maintenance, dry waste disposal, fleet services)

Fluor Daniel Hanford (FDH)

Lockheed Martin Hanford Corporation (LMH) DynCorp Tri-Cities Services, Inc. (Dyncorp) Duke Engineering &Services Hanford, Inc. (DESH) Waste Management Services of Hanford, Inc. (WMH) Babcock & Wilcox Hanford Company (B&WH) Numatec Hanford Corporation (Numatec)

OHC includes: - Bechtel Hanford (BHI) - -

Pacific Northwest National Laboratories (PNNL) Hanford Environmental Health Foundation (HEHF)

Assumptions 0 The as-is process for work by PHMC for Other Hanford Contractors using walk-in process will

discontinue and be replaced with the more formal project tracking process. This assumption is mission critical.

0 An electronic file transfer of costs between PHMC and OHC will be maintained.

Policies 0 All PHMC costs for walk-in work will be accumulated, controlled, and reported in the PeopleSoft

Projects module.

As-Is Procedures 1. OHC initiates work request

PNNL or HEHF requests services using job ticket, inventory withdrawal form, or purchase request. Accounting information on ticket includes OHC accounting information only.

PHMC performs work requested and accumulates costs. 2. PHMC performs work

3. PHMC sends cost information to OHC

HAND1 2000 Fluor Daniel Hanford - PeopleSoft Financials WALK-IN WORK FOR OTHER HANFORD CONTRACTORS April 17, 1998

HNF- 2663 REV 0 PAGE 2 of 3

PHMC sends cost file to PNNL and HEHF weekly via Clearinghouse (CLH). OHC books these costs into their financial systems.

FDH invoices cost to DOE-RL against appropriate funding source (general ledger account 81 11). DOE gives PHMC specific funding for this work for OHC.

4. FDH invoices DOE-RL

To-Be Procedures 1.

2.

3.

4.

5.

OHC initiates work request

OHC prepares W/O with Letter of Instruction (LOI) and Statement of Work (SOW) to FDH Contracts dept.

FDH accepts work

FDH Contracts reviews and accepts W/O along with funding and inputs work order into FDS. A Project ID for the work will be created in the PeopleSofl Projects module.

PHMC performs work

PHMC performs the work in the W/O and accumulates costs.

PHMC sends cost information to OHC

PHMC sends cost file to PNNL, HEHF, and BHI on invoice file for information only. OHC books these costs into their financial systems.

FDH invoices DOE-RL

FDH invoices cost to DOE-RL against appropriate funding source (general ledger account 81 11). DOE gives PHMC specific funding for this work for OHC.

Impacts 0 There will be impacts to OHC financial systems when OHC accounting codes are not tracked in

Peoplesoft while cost information to be sent to OHC with their accounting codes. A W/O to Project ID translation needs to be established. See issue section below.

c1 Data transfer through the existing Clearinghouse will be impacted by a change in the data structure in the FDH financial systems. The interfaces will have to be evaluated and modified accordingly. There is existing plan to modify it prior to PeopleSofl implementation, so impact is not expected to be great.

Issues &Action Items

0 PHMC needs to work with the OHC to ensure a smooth transition from the current method of tracking walk-in work to tracking such work by Project ID in the PHMC financial system.

Action Items 0 Work with OHC to develop process to get cost information to OHC under a structure understood

by OHC financial system (link work order to Project ID). Party responsible: Dick Pouley / Due Date: May 1 (this can be done as part of prototyping)

HAND1 2000 Fluor Daniel Hanford - PeopleSoft Financials WALK-IN WORK FOR OTHER HANFORD CONTRACTORS April 17,1998

HNF- 2663 REV 0 PAGE 3 of 3

FDH invoices cost to DOE against funding

“AS-IS’’

FDH sends costs to OHC (information only)

service provider prepare job ticket for desired service using OHC accounting

Work For OHC -Walk-in Process “To-Be”

Same as Work for OHC -Work Order “To Be”