CONFERENCE2014

Finance Reporting1. Reporting from finance for Payroll Posting Information2. Balancing your FTE (HR) to your GL .. Thoughts

3. March 30th Considerations and reporting thoughts

4. Understanding MonthEnd Close and preview the PGNLBUILD Pivot Table

Reminder: • Reporting in Excel means extra work and potential for error. For all of your excel

spreadsheets review which could come straight out of GNL.570 … reduce that step to Excel where possible!

• G/L lookup is now so online … which reports can you reduced because users can lookup their own information and report as necessary!

CONFERENCE2014

Finance Reporting – PayrollReporting from the G/L for any payroll question (PAI.516) and download• Use it to answer questions calendar or fiscal year• Use it to create J/E for payroll values• ???? .. What other customer uses?

OTYP: 2 = PayOSTYP 2 = Pay, 7 = Addenda

PPAI516S Summary File PERFECT for GNL.831ACCOUNT AMOUNT 01.120.511.332.002 890.07 01.120.512.332.002 104.72 01.120.513.332.002 4,941.12 01.120.517.332.002 104.72 01.120.518.332.002 2,322.29 01.120.519.332.002 523.55 01.120.520.332.002 4,092.69

CONFERENCE2014

Finance Reporting – Payroll Type SubType---------------------------------------------- ---------------------------------------2 = Pay 2 = pay table pay

3= time card pay5 = addenda standard7 = additional addenda F89 = auto dock

4 = employee deduction amount (2,3,5,7,9)5 = employer deduction liability (2,3,5,7,9)6 = employer deduction amount (2,3,5,7,9)8 = cheque/deposit amount (bank) 2 only

Are we on Budget - Comparing G/L to Position? Position Management - compare actual FTE/Hours versus budgeted

Important to Update (POS.901) and run Monthly (POS.501) Which Programs ? Budget FTE in POS.200M ? Use program Sort No. 2 to more effectively group program totals What does this mean in terms of $$$$$ ?

CONFERENCE2014

2013 FTE FTE FTE FTE

RegTch RegTch RegTch RegTch

Budget Sept Oct …… DIFF

Alexander School 12.50 12.50 12.50 …… 0.00

Betty Gibson School 6.10 5.75 6.00 …… 0.10

Samuel Burland School 19.25 19.25 20.25 …… -1.00

Sanford Collegiate 28.10 30.00 29.50 …… -1.40

Earl Oxford Elementary 14.40 14.40 14.40 …… 0.00

……

Grand Total 80.35 81.90 82.65 -2.30

Are we on Budget compared to my forecasted avg salary? How does this compare to the G/L?

In POS.200M TCHREG relates to 1.120.3200.xxx.xxx.xxx Used PAI.516 and GNL.601L to confirm that total expense for each month

CONFERENCE2014

PPAI516S Summary File ACCOUNT AMOUNT 01.120.511.332.002 890.07 01.120.512.332.002 104.72 01.120.513.332.002 4,941.12 01.120.517.332.002 104.72 01.120.518.332.002 2,322.29 01.120.519.332.002 523.55 01.120.520.332.002 4,092.69

2013 FTE FTE FTE FTE

RegTch RegTch RegTch RegTch

Budget Sept Oct …… DIFF

Alexander School 12.50 12.50 12.50 …… 0.00

Betty Gibson School 6.10 5.75 6.00 …… -0.10

Samuel Burland School 19.25 19.25 20.25 …… 1.00

Sanford Collegiate 28.10 30.00 29.50 …… 1.40

Earl Oxford Elementary 14.40 14.40 14.40 …… 0.00

……

Grand Total 80.35 81.90 82.65 2.30

RegTch = 01.120.3200.xxx.xxx.xxx

Average Annual Salary = 76,000 (monthly 6,333.33) 508883.07 518699.73 523449.72 14566.66

CONFERENCE2014

Finance Reporting and March 30th.1. Reporting from the G/L for any payroll question (PAI.516) and

potentially download/upload journal entry2. March 30th Liability Vacation (PAI.506 PAI.509 PAI.512)3. ACP.711 A/P as at March 30th (Unpaid = Y) as at Posting Date ‘P’4. GNL.570 using Previous year quarters and current

• Careful: utilizes this year’s G/L accounts in multi-year reporting .. GNL.549 to check for accts in old year not in new year

• Run balancing reports in Previous Year to confirm Numbers!5. GNL.560P transaction activity can now go multi-year (if necessary)

CONFERENCE2014

Finance PGNLBUILD File1. Goal – Download summary budget, transactions, and

encumbrance totals by account along with all kinds of resolved fields to assist you creating your own additional reports

Brandon has builds for different Timeframes:GNLBUILD1 Build G/L File for download *STEP 1 Totals include Current YTDGNLBUILD2 Build G/L File FMSTRANS/PGNLBUILD2 *Step 2 GNLCLOSE1 Build G/L File Closed Months*STEP 1 Totals include to last CloseGNLCLOSE2 Build G/L File FMSTRANS/PGNLCLOSE2 *Step 2 GNLMAR301 Build G/L File Mar30 downl *STEP 1 Totals Only to MarchGNLMAR302 Build G/L File FMSTRANS/PGNLMAR302 *Step 2

CONFERENCE2014

Auditor Considerations

• If they want your G/L … consider just downloading file FMSFILES/PGNL512 .. More complete than a GNL.560P to a file.

• Mandatory that they utilize AdminConnect .. It is the only way you can start truly NOT filing invoices etc.

• Other comments from auditors … in the last few years I am thinking we are really improving that process – reduced effort, save costs?!