JOB DESCRIPTION: Change That Lasts Team Administrator

Reports to Shameem Nawaz, Project Manager

Location Bristol (with some travel required)

Salary £22,219-£25,346 pro rata (based on pay scale points –25-29)

Length of contract 22.2 hrs per week, permanent (flexible working)

MAIN PURPOSE OF POSTTo provide financial and administrative support to our Change That Lasts team, who are developing and delivering a complex, multi-layered Systems Change project across England.

DUTIES AND KEY RESPONSIBILITIES

To support the financial administration of the project, keeping accurate records, raising purchase orders, and supporting with financial reporting as required

Keep project plan up to date and assist with preparation of paperwork for project governance structures

To provide minutes and secretarial support for a number of internal and external stakeholder meetings (including evaluation meetings, partnership meetings and team meetings and reflection sessions)

To support the team to successfully deliver our biannual conference for project partners

To undertake admin tasks which allow the team to support trainees who are taking part in the project (ordering of merchandise, distribution of completion certificates)

To provide additional support to the Research & Evaluation Team as appropriate To contribute to improvements in structures and processes To assist the team in ensuring data produced by the project is held

appropriately in Women’s Aid database other communication systems

General responsibilities To contribute to team meetings and organisational priorities, to prepare and

participate in supervision and appraisal meetings To maintain clear and adequate records of work completed and to produce

reports on work programmes and activities as requested by management. To carry out word-processing, filing, and administrative tasks necessary to

comply with the job description. To abide by organisational policies, code of conduct and practice, and to work

within a framework of equal opportunities and anti-discriminatory practice. Page 1 of 5

Representing Women’s Aid at external meetings, conferences, seminars and other events as required.

To be flexible within the broad remit of the post.

Other The job description for this post will be reviewed annually to meet

organisational priorities. Based in Bristol, this job involves occasional travel throughout England.

Occasional evenings, weekends and unsociable hours are required.

PERSON SPECIFICATION: Change That Lasts Team AdministratorEssential:

Experience of providing administrative and/or secretarial support to individuals or a team (or similar);

Experience of working with a range of financial systems; Experience and knowledge of a variety of computer packages, particularly a

good range of Microsoft products; Experience of liaising with a variety of individuals, organisations, suppliers,

service providers etc.Page 2 of 5

Experience of improving communication and administrative systems to achieve efficiency and clarity

Desirable:

Experience of supporting a dispersed team; Experience of supporting a large, complex project; Experience in the independent women’s sector supporting survivors of

domestic/sexual violence/violence against women; A commitment to intersectional feminism and anti-oppressive practice

SKILLS & ABILITIES

Essential:

Methodical and logical approach to busy workloads; Ability to prioritise within competing sets of tasks, working to a number of

people; Sound project coordination skills; Excellent interpersonal and verbal communications skills including networking

and liaison at a variety of levels; Ability to collate, organise and present information efficiently; Ability to think creatively, within an environment of continuous improvement,

seeking ways to improve current practice and solution-focussed throughout; Ability to plan and initiate work effectively, both independently and as working

as part of a team; Ability to work on several projects to deadlines in a complex, changing

environment; Ability to work on own initiative, both as an individual and within the staff team; Proficient IT skills, preferably in a Windows based environment, and in using

databases, email, Skype and the Internet safely and securely.

KNOWLEDGE

Essential:

An understanding of how projects are supported by efficient and affective administration.

Empathy and compassion for the experiences and needs of women and children impacted by domestic abuse and a willingness to learn.

A basic understanding of the work and role of Women’s Aid and her member services.

An understanding of project management processes, structures and systems

EDUCATION/TRAININGEssential:

No formal qualifications are required.

Desirable

Learning in Project Management approaches would be advantageous. Page 3 of 5

OTHER REQUIREMENTSEssential:

Able to demonstrate a commitment and sensitivity of the aims and objectives of Women’s Aid;

Commitment to anti-discriminatory practice and equal opportunities; Willingness to work occasional unsocial hours as required.

SUMMARY OF TERMS AND CONDITIONS OF EMPLOYMENT

Terms of appointment: Confirmation of appointment will be subject to the satisfactory completion of a probationary period. This will normally be of six months (less for short term contracts). During this time an employee will be expected to establish their suitability for the post. During the probationary period employment may be terminated in writing, giving one week's notice by either party (this may be waived by mutual agreement). Only any statutory dismissal procedure will apply during the probationary period. There is no probationary period for contracts of under 3 months.

Salary: £22,219-£25,346 pro rata. (On an incremental scale guided by the NJC Local authority pay scale points xx-xx) + benefits. Salary is paid in arrears through bank credit by the 25th of each month. Part time staff receive pro-rata payment based on hours worked.

Working hours: The standard working hours for this post are 22.2 hours per week, based in Bristol or at home; benefits include a generous bank holidays and annual leave package and contributory pension scheme.

Support and supervision: Women’s Aid has a commitment to providing regular supervision and support to staff with annual appraisals forming a key part of staff development. We have a

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training policy in place and encourage staff to take an active role in their career development plan. Pension: Women’s Aid is enrolled with the People’s Pension scheme. Women’s Aid normally contributes 7% of salary and the employee contributes 3% towards the group pension scheme. Eligible staff will be automatically enrolled on the scheme when they have successfully completed the 3 month interim probationary review. .

Annual Leave: Women’s Aid offers an annual leave entitlement of 25 days per year rising by one day per year until 30 days annual leave per year is reached. In addition, we offer 8 days public holidays plus 2 additional days in March and August. All leave entitlement is calculated pro-rata for part time employees.

Other leave: Employees have contractual rights to time off for reasons of sickness, maternity and other circumstances.

Period of notice: 1 month after your probationary period has been completed.

Union: You have a right to membership of a trade union. Women’s Aid recognises Unison.

Asylum and Immigration Act 1996: To confirm your right to work in the UK, Women’s Aid will need to see the original of at least one document from a specified list (available on the gov.uk website). Most commonly this is a British Passport.

Additional information is available on request.

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