1MIS 2008 / Guidance on Racial and Ethnic Data

Implementation of the Final Guidance on

Collecting and Reporting Racial and Ethnic Data

February 27, 2008

For Discussion Purposes Only

2MIS 2008 / Guidance on Racial and Ethnic Data

Patrick Sherrill – U.S. Department of Education

Marsha Devine – California

Bethann Canada – Virginia

Open Discussion

Robert Curtin – Massachusetts

Session PresentersFor Discussion Purposes Only

3MIS 2008 / Guidance on Racial and Ethnic Data

OMB - Federal Register - October 30, 1997

EEOC - Federal Register - November 2005

ED Draft - Federal Register - August 7, 2006

ED Final - Federal Register - October 18, 2007

Public Comments Due - September 21, 2006

History of ED Guidance

For Discussion Purposes Only

4MIS 2008 / Guidance on Racial and Ethnic Data

Self Identification – I Select Who I Am

Select Ethnicity and Race – Two Questions

Select One or More Races – One or Many

Transition – SY 2007-2008 to SY 2010-2011

Encourage Re-identification – Update Records

Basic Guidance PrinciplesFor Discussion Purposes Only

5MIS 2008 / Guidance on Racial and Ethnic Data

Two Question Format

Please answer both questions 1 and 2.Please answer both questions 1 and 2.

1. Are you Hispanic or Latino? (choose only one)1. Are you Hispanic or Latino? (choose only one)

No, not Hispanic or LatinoNo, not Hispanic or Latino

Yes, Hispanic or LatinoYes, Hispanic or Latino

2. What is your race? (choose one or more)2. What is your race? (choose one or more)

American Indian or Alaska NativeAmerican Indian or Alaska Native

AsianAsian

Black or African AmericanBlack or African American

Native Hawaiian or Other Pacific IslanderNative Hawaiian or Other Pacific Islander

WhiteWhite

For Discussion Purposes Only

6MIS 2008 / Guidance on Racial and Ethnic Data

Current/Future Reports

Currently Reported Categories

Future Reporting Categories

American Indian or Alaska NativeAmerican Indian or Alaskan Native

White

AsianAsian or Pacific Islander

Native Hawaiian or Other Pacific Islander

Black or African AmericanBlack, not Hispanic

White, not Hispanic

Two or more races“Multiracial”/”Other”

(not currently reported)

Hispanic Hispanic or Latino

For Discussion Purposes Only

7MIS 2008 / Guidance on Racial and Ethnic Data

Race Ethnicity Data Codes

Abe Smith

Betty Smith

Carl Smith

Dan Smith

Ely Smith

Fran Smith

AfAsAmH NH W

For Discussion Purposes Only

8MIS 2008 / Guidance on Racial and Ethnic Data

Race Ethnicity Data Codes

Abe Smith

Betty Smith

Carl Smith

Dan Smith

Ely Smith

Fran Smith

AfAsAmH NH W

10

16

36

1

4

9

For Discussion Purposes Only

9MIS 2008 / Guidance on Racial and Ethnic Data

Identity Crisis!

Implementing the New Federal Guidance on Maintaining, Collecting, and Reporting Racial

and Ethnic Data

For Discussion Purposes Only

10MIS 2008 / Guidance on Racial and Ethnic Data

A Forum Task Force

Formed February, 2007

“Best Practices for Implementing the USED’s Guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity”

For Discussion Purposes Only

11MIS 2008 / Guidance on Racial and Ethnic Data

Rationale

• The burden of converting

• Re-identification of students and staff

• Avoid redundant effort

• Improved comparability of data

For Discussion Purposes Only

12MIS 2008 / Guidance on Racial and Ethnic Data

Task Force Objectives

• Define best practices for collecting and storing

• Define best practices for aggregating and reporting

• Provide guidance to eliminate redundant effort by SEA’s and LEA’s

• Define best practices for re-inventory

• Promote awareness among vendors

For Discussion Purposes Only

13MIS 2008 / Guidance on Racial and Ethnic Data

Why do it?

• duh, it’s required

• Other Federal agencies already doing it

• Consistent with other data, facilitating state and local policy analysis

• Reflects the population

• Allows individuals to more accurately identify themselves

For Discussion Purposes Only

14MIS 2008 / Guidance on Racial and Ethnic Data

Implementation Areas Addressed

• Policy and procedure development

• Training and communication

• Re-identification of students and staff

• Data coding, storage, reporting, and bridging

For Discussion Purposes Only

15MIS 2008 / Guidance on Racial and Ethnic Data

Contents

• Case studies of SEA’s and LEA’s who have already implemented

• Vignettes showing the pros and cons of various strategies

• Checklists

• Suggested implementation timeline

• Sample letters, enrollment forms

• Links to other resources

For Discussion Purposes Only

16MIS 2008 / Guidance on Racial and Ethnic Data

Policy and Procedure Development

• Ongoing involvement by ED

• Program offices in sync

• Guidance and Technical Assistance

• States and LEA’s should collaborate

For Discussion Purposes Only

17MIS 2008 / Guidance on Racial and Ethnic Data

Policy and Procedure Minimums

• Identify any state laws that authorize the collection of racial/ethnic data• Analyze current categories• Develop a standard set of codes• Identify data systems involved• Identify technology changes• Estimate costs• Establish timelines• Develop standards for re-identification• Develop communication tools

For Discussion Purposes Only

18MIS 2008 / Guidance on Racial and Ethnic Data

Implementation Sequence

• Includes SEA, LEA, school, and vendor tasks

• Policies

• Communication

• Training

• Re-identification

• Data submission

For Discussion Purposes Only

19MIS 2008 / Guidance on Racial and Ethnic Data

Training and Communication

• What is the implementation timeline?

• Is it legal?

• How is it used?

• Why the change?

• What will change and when?

• What if someone refuses?

For Discussion Purposes Only

20MIS 2008 / Guidance on Racial and Ethnic Data

Re-identification

• Strongly encouraged, not required

• Resistance due to burden

• Resistance of parents due to fear

• Timing

• Observer identification

For Discussion Purposes Only

21MIS 2008 / Guidance on Racial and Ethnic Data

Please answer both questions 1 and 2.

1. Are you Hispanic or Latino? (choose only one)No, not Hispanic or LatinoYes, Hispanic or Latino

2. What is your race? (choose one or more)American Indian or Alaska NativeAsianBlack or African AmericanNative Hawaiian or Other Pacific IslanderWhite

The two-part question

For Discussion Purposes Only

22MIS 2008 / Guidance on Racial and Ethnic Data

• “Race Unknown” or “Other” not an option

• Hispanics should enter a race

• Is this mandatory?

The two-part question

For Discussion Purposes Only

23MIS 2008 / Guidance on Racial and Ethnic Data

Observer Id

• Observer Id only as a last resort

• Who should the observer be?

• Should parents be alerted?

• Should the data be flagged?

• What about distance education?

• Observers need training

For Discussion Purposes Only

24MIS 2008 / Guidance on Racial and Ethnic Data

Coding, Reporting, Storing, Bridging

• Several coding options exist

• Easy coding for data entry

• Different codes for storing

• Do not recycle old codes

For Discussion Purposes Only

25MIS 2008 / Guidance on Racial and Ethnic Data

Coding, Reporting, Storing, Bridging

• For reporting to USED:

• Hispanic/Latino of any race

• American Indian or Alaska Native

• Asian

• Black or African American

• Native Hawaiian or Other Pacific Islander

• White

• Two or more races

• States continue to have discretion over major categories for NCLB reporting

For Discussion Purposes Only

26MIS 2008 / Guidance on Racial and Ethnic Data

Coding, Reporting, Storing, Bridging

• Trend analysis through bridging

• Many methods exist

• An estimate of what the individual would have selected under the old categories

• Not required under NCLB

For Discussion Purposes Only

27MIS 2008 / Guidance on Racial and Ethnic Data

The task force

LEAs:Blair Loudat, ORJohn Metcalfe, WYDavid Patton, NEThomas Stella, MA

SEAs:Bethann Canada, VAHelene Bettencourt, MALavan Dukes, FLCarmen Jordan, AREric McCormick, AKMadalyn Quinlan, MT

For Discussion Purposes Only