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SEYMOUR BOWLING CLUB Inc.REGULATIONS OF THE CLUB

REGISTERED NUMBER: A0009403X

ALL PREVIOUSLY PUBLISHED REGULATIONS OF THE SEYMOUR BOWLING CLUB INC ARE HEREBY CANCELLED.

ALL MEMBERS, GUESTS AND EMPLOYEES OF THE CLUB ARE BOUND BY THESE REGULATIONS.

THESE REGULATIONS ARE AVAILABLE TO MEMBERS AND INTERESTED PERSONS FROM THE OFFICE OF THE CLUB.

SUGGESTIONS FOR CHANGES TO THESE REGULATIONS MAY BE FORWARDED TO THE CLUB SECRETARY AT ANY TIME.

THE BOARD WILL REVIEW ALL PROPOSALS.

SEYMOUR BOWLING CLUB INC.

USE OF REGULATIONS...........................................................................................................................5

1 DEFINITIONS..................................................................................................................................5

2 PURPOSE OF REGULATIONS...........................................................................................................5

12th April 2017 Version 1Page

2.1 AUTHORITY FOR REGULATIONS................................................................................................5

2.2 CLUB POLICY.............................................................................................................................5

2.3 INCONSISTENCY........................................................................................................................6

2.4 APPLICABILITY AND ENFORCEMENT.........................................................................................6

2.5 CATAGORIES OF REGULATIONS................................................................................................6

2.6 IMPLIMENTATION OF REGULATIONS........................................................................................6

3 REVIEW OF REGULATIONS.............................................................................................................6

3.1 FREQUENCY OF REVIEW...........................................................................................................6

4.1 PURPOSE...................................................................................................................................7

4.2 APPLICATION............................................................................................................................7

4.3 IMPLEMENTATION....................................................................................................................7

5 AUTHORITY TO EXPEND FUNDS:....................................................................................................7

5.1 PURCHASING POLICY................................................................................................................7

5.2 FINANCIAL DELEGATION...........................................................................................................8

6. SUB-COMMITTEES OF THE BOARD................................................................................................8

6.1 PURPOSE...................................................................................................................................8

6.2 SUB-COMMITTEE TITLES...........................................................................................................9

6.2.1 THE BOWLS COMMITTEE.................................................................................................9

6.2.2 RESPONSIBILITIES:...........................................................................................................9

6.3 PENNANT SELECTION PANEL....................................................................................................9

6.3.1 RESPONSIBILITIES WILL INCLUDE...................................................................................10

6.4 HOUSEOUSE AND CATERING COMMITTEE.............................................................................10

6.4.1 RESPONSIBILITIES...........................................................................................................10

6.5 SOCIAL & FUND RAISING COMMITTEE...................................................................................10

6.5.1 RESPONSIBILITIES...........................................................................................................10

6.6 GREENS COMMITTEE..............................................................................................................10


6.7 BAR COMMITTEE....................................................................................................................11

6.7.1 RESPONSIBILITIES OF THE COMMITTEE.........................................................................11

6.8 GRANTS COMMITTEE.............................................................................................................11

6.9 SPONSORSHIP.........................................................................................................................11


6.10 AUTHORITY OF SUB-COMMITTEE.......................................................................................12

6.11 FREQUENCY OF MEETINGS.................................................................................................12


6.12 PROCEEDINGS OF SUB-COMMITTEES.................................................................................12

7. CLUB PRIVACY..............................................................................................................................13

7.1 CLUB POLICY..........................................................................................................................13

7.2 PREVENTION OF HARRASSMENT AND DISCRIMINATION.......................................................13

7.3 CLUB POLICY...........................................................................................................................13

8 WORK HEALTH AND SAFETY........................................................................................................13

8.1 CLUB POLICY ON WHS............................................................................................................13

9. VOLUNTEER SUPPORT TO CLUB OBJECTIVES:..............................................................................13

9.1 BECOMING A VOLUNTEER......................................................................................................13

9.2 WHS COMPLIANCE.................................................................................................................14

10 MEMBERSHIP RULES...............................................................................................................14

10.1 MEMBERSHIP GENERAL REGULATIONS..............................................................................14

10.2 TRADING HOURS................................................................................................................14

10.3 INTOXICATION AND DISORDERLY BEHAVIOUR...................................................................14

10.4 SMOKING............................................................................................................................14

10.5 COMPLAINTS......................................................................................................................14

10.6 MEETINGS..........................................................................................................................15

10.6.1 AGM AGENDA............................................................................................................15

10.7 ADVERTISING......................................................................................................................15

10.8 REMOVAL OF CLUB PROPERTY...........................................................................................15

10.9 CAR PARKING......................................................................................................................15

11. GREENS...................................................................................................................................15

11.1 RULES FOR THE GREENS.....................................................................................................15

12. CLUB HOUSE RULES:...............................................................................................................16

12.1 DRESS REGULATIONS..........................................................................................................16

12.1.1 ON GREENS................................................................................................................16

12.1.2 IN THE CLUB HOUSE...................................................................................................16

13. CLUB HOUSE FUNCTIONS.......................................................................................................17

13.1 HOUSE FULL........................................................................................................................17

13.2 BEHAVIOUR........................................................................................................................17

14. LOCAL BOWLS RULES/LAWS...................................................................................................17

14.1 RULES OF COMPETITION....................................................................................................17

14.2 PENNANT............................................................................................................................17

14.3 ENTRY OF COMPETITIONS..................................................................................................17


14.4 DRAWING OF COMPETITIONS............................................................................................18

14.5 PLAYING OF COMPETITIONS...............................................................................................18

14.6 GENERAL............................................................................................................................19

14.7 SOCIAL BOWLS...................................................................................................................19

15. ALCOHOL SERVICING CLUB POLICY.........................................................................................19

15.1 RESPONSIBLE SERVICE OF ALCOHOL..................................................................................19

15.2 GREENS LIGHTING..............................................................................................................20

16. GENERAL.................................................................................................................................20

16.1 NEW MEMBERS..................................................................................................................20

16.1.1 Membership Categories.............................................................................................20

16.2 CLUB EVENTS......................................................................................................................21

16.3 HEAT........................................................................................................................................21

17. MEMBERSHIP AND SELECTION CRITERIA................................................................................21

17.1 SELECTION CRITERIA...........................................................................................................21

17.2 LIFE MEMBER As per Constitution...................................................................................22

17.3 GOLD / FULLY AFFILIATED MEMBER As per Enclosure 1....................................................22

17.4 SILVER / SOCIAL BOWLER PLUS As per Enclosure 1............................................................22

17.5 BRONZE / SOCIAL BOWLER As per Enclosure 1..................................................................22

17.6 SOCIAL MEMBER As per Enclosure 1...............................................................................22

17.7 JUNIOR MEMBER As per Enclosure 1...............................................................................22


USE OF REGULATIONS

1 DEFINITIONS

a. The term Regulations used means the Regulations of the Seymour Bowling Club Inc

b. The term Club means the Seymour Bowling Club Incc. The terms used in these Regulations are the same as defined in the constitution

of the Club.d. Where additional definitions are required, they will be described in these

Regulations.e. THE EXECUTIVE shall comprise of CLUB PRESIDENT; CLUB

SECRETARY and CLUB TREASURER. For the purpose of deciding questions needing answers before the next Board Meeting.

2 PURPOSE OF REGULATIONS

2.1 AUTHORITY FOR REGULATIONS

a. The Board of the Seymour Bowling Club Inc is authorised by its Constitution to pass and issue Regulations that support the best governance of the Club.

b. No Member or Employee of the Club is authorised to issue instructions regarding Club procedures, processes and implementing Board instructions that can be construed as a policy decision by the Board.

2.2 CLUB POLICY a. Regulations give operational effect to the Constitution of the Club where the

Board considers necessary. They are intended to provide an effective governance and accountability framework for the Club.

b. Regulations of the Club are Board policies as to how the Club will manage its day to day activities in support of its objective to deliver the outcomes sought by its Members.

c. No business or activity of any kind is to be undertaken on Club premises without compliance with these Regulations.


2.3 INCONSISTENCY

Where there is any inconsistency between these Regulations and the Constitution, the Constitution takes precedence over the relevant Regulation/s.

2.4 APPLICABILITY AND ENFORCEMENT

a. Regulations of the Seymour Bowling Club Inc are applicable and enforceable to all Members and other persons entering any part of the Club premises.

b. Failure to abide by the Regulations will result in removal of appropriate persons from the Club for a period of not less than 24 hours.

2.5 CATAGORIES OF REGULATIONSa. Regulations will be structured into categories known herein as Sections as

follows:i. Section 1 Use of Regulations

ii. Section 2: Club Management Regulationsiii. Section 3: Membership Regulations.iv. Section 4: Clubhouse Regulations.

2.6 IMPLIMENTATION OF REGULATIONS

Unless shown otherwise, the Secretary is accountable to the Board for the effective implementation of the Regulations.

3 REVIEW OF REGULATIONS

3.1 FREQUENCY OF REVIEWa. Regulations will be issued by the Board as circumstances arise, and reviewed

for relevance on an as required basis and not less than an annual basis.b. Regulations affected will have the date of Review incorporated in its primary

heading in the Regulations.c. Dates of review will be promulgated in the following table:

REGULATION NUMBER CHANGE DATE1.2.3.4.


4 CODE OF CONDUCT

4.1 PURPOSEThe Code of Conduct comprises the values, standards and Regulations of behaviour that guide the Board decisions, procedure and systems that contribute to the benefits of the Club Members.

4.2 APPLICATIONThe Members will apply its Code of Conduct in both spirit and practice.

4.3 IMPLEMENTATIONMembers will operate with:a. Optimism and confidence.b. Integrity.c. Honesty.d. Professionalism and self-discipline.e. Trust.

5 AUTHORITY TO EXPEND FUNDS:

5.1 PURCHASING POLICY

a. The Club will purchase goods and services locally whenever possible.

b. When goods and services are not available and/or are not competitive in cost or quality from local Sponsors, then purchases may be made non-locally.

c. No provider of goods and services shall have an exclusive right to supply goods or services to the Club. The pricing and quality of goods and services is to be continually monitored and purchases are to be made on the basis of the “Best value for money” so as to ensure the greatest benefit for the Club.

d. Minor on-going maintenance or service contracts are to be effected by the Secretary having regard to competitive pricing and value for money.

e. Purchases of capital items and expenditures for the greens, Clubhouse and other projects are to be approved by the Board; a minimum of two (2) quotes is required to be obtained for such purchases and expenditures which exceed $1,000 in value. The Executive may approve purchases of up to $500.00.


f. The Executive will ensure that any purchases or expenditures have been assessed to comply with health and safety risk assessment as outlined in the Safety Purchasing Checklist.

GROUP ITEM AMOUNT DELEGATE COMMENT

House Supplies <$200 House ChairpersonCatering Catering Supplies >$200 House Chairperson

Equipment <$200 House ChairpersonMaintenance Board

Greens Supplies <$1000 Green Keeper& Surrounds >$1001 BoardRepairs and Maintenance <$500 Green Keeper

>$501 Board

Bar Replacement stock <$1,500 Bar Manager>$1,501 Board

Bowls Committee BoardSocial & Fund Raising < $200 Chair

5.2 FINANCIAL DELEGATIONa. Directors acting alone have no power or authority unless the Board has

specifically delegated a specific task, function or responsibility to that Director.b. Director can only effectively exercise power when acting in concert with his/her

other Directors constituted as the Board of the Club or as a Sub-Committee of the Club acting within the scope of any authority delegated by the Board to that Sub-Committee.

c. The Board shall determine operational and capital budgets each year.d. Financial delegations are required to be exercised within these budgets

providing monies are available and/or financing arrangements as approved by the Board are in place. The Board may review these budgets as required.

6. SUB-COMMITTEES OF THE BOARD

6.1 PURPOSESub-Committees of the Board are established to further the objectives of the Club and provide considered advice to the Board to aid it meet its responsibilities. All Sub-Committees are to report monthly to the Board either in person, report memo or via Board representative


6.2 SUB-COMMITTEE TITLES

6.2.1 THE BOWLS COMMITTEE Preferably consisting of 4 Male Members and 4 Female Members. The Chairperson and Secretary of the sub-committee will be elected by the Members of the Sub Committee.

6.2.2 RESPONSIBILITIES:a. Club Matches—Tournaments – Social Bowls Syllabus construction.b. Provide the Board with monthly reports which list achievements against set

objectives as well as recommendations for improvement to operations.c. Develop strategies and implement activities to achieve the objectives set by the

Board.6.3 PENNANT SELECTION PANEL Shall consist of two (2) committees.

a. Mid-Week Pennantb. Saturday Pennantc. There shall be five (5) Members in each Committee. (Can be mixed genders).

Members may serve on both panels.d. The Sub-Committees shall manage all aspects of the Clubs representation in

Pennant and upward.e. All Members shall be elected at the Annual General Meeting the Sub-

Committees will elect the Chair as afore mentioned.


6.3.1 RESPONSIBILITIES WILL INCLUDEa. Select the best team available, based on current performance only.b. Arrange structured Pennant practice sessions using recognised drills using

advice from Club Coach.c. Recommend to the Board the number of teams to be entered in various divisions.d. Arrange for coaching of Pennant Players.e. Inform Side Managers of their responsibilities. Ensure players are qualified to

play in finals.

6.4 HOUSE AND CATERING COMMITTEEComprising of up to 6 Volunteer Members equally represented by men and lady bowlers where ever possible. The Chairperson will be elected by the members of the Sub-Committee.

6.4.1 RESPONSIBILITIESa. The Committee will plan all activities within the Club-House.b. Be responsible for purchasing of suppliesc. Recommend to the Board the upgrading and maintenance of the Club House.

6.5 SOCIAL & FUND RAISING COMMITTEEComprising of a minimum of 5 volunteers. The Chairperson will be elected by the members of the Sub-Committee.

6.5.1 RESPONSIBILITIESThe responsibility of the social and fund raising committee is promoting and organizing

events and activities that help foster positive relationships between members, surrounding communities and sponsors.

6.6 GREENS COMMITTEEComprising a minimum of up to 4 volunteers. Green Keeper-elected at the Annual General Meeting will be the Chairperson and does not need to be a Director.


6.6.1 RESPONSIBILITIES WILL INCLUDELiaise with Consultant and develop a 5 year plan to ensure the best possible greens.Present the Plan with an estimate costing to the Board for approval.Ensure the surrounds are maintained in a neat and tidy state.Co-opt volunteers or employ Government assisted employees to carry out work in the areas of mowing, rolling, top-dressing, surrounds etc as required.

6.7 BAR COMMITTEE

Comprising: - A Bar Manager, who shall be the Chairperson and will be elected at Club Annual General Meeting. The committee shall comprise of 4 volunteers RSA Certified.

6.7.1 RESPONSIBILITIES OF THE COMMITTEE

a. Shall be responsible for the management and operation of the Bar ensuring the Club conforms to all requirements of the Liquor Reform Act 1998.

b. Provide volunteer Members to operate the Bar during the times approved by the Board.

c. Arrange for purchase of replacement stock at the best possible prices.d. Keep the Bar area in a clean and tidy state at all times.e. Maintain records to enable detailed reports to be provided to the Board on a

monthly basis.f. Recommend to the Board pricing to ensure maximum profit and service to

Members and visitors.g. Provide a roaster for all Members to work to.h. Roster Members for paid service as per booking form. All Members to be

rostered equal as possible.

6.8 GRANTS COMMITTEEComprising of up to 5 volunteer Members appointed by the Board and they will elect a Chairperson and will report quarterly to the Board. The Committee will be responsible for all activities relating to the gaining of grants for Club improvements.

6.9 SPONSORSHIP

a. Comprising of up to 4 volunteer Members appointed by the Board. The chairperson will be elected from the Sub-Committee.

b. The Sub-Committee will be responsible for approaching prospective sponsors to support the Club.


6.9.1 RESPONSIBILITIES WILL INCLUDEa. Contact local and State companies offering an opportunity to sponsor the Club

or Tournament.b. Maintain a register of sponsors and arrange for the collection of sponsor money.c. Ensure sponsors are properly recognised for their contribution.d. Recommend to the Bowls Committee Sponsors for various Tournaments and

Club events.

6.10 AUTHORITY OF SUB-COMMITTEESub-committees take a significant role in helping develop the future of the Club and being involved in the implementation of related plans and budgets to achieve appropriate activities.

6.11 FREQUENCY OF MEETINGSa. The Chair of each Sub-Committee has discretion as to how often each Sub-

Committee meets. Typically this would be at least 8 times per year, but no less than 4 meetings per year would be expected.

b. Sub-Committees should set themselves a schedule that permits effective integration of their responsibilities with development and oversight of the Club Business Plan.

c. Written Reports of Sub-Committees business and proposals can be taken at any meeting of the Board or the Executive if there is urgency; otherwise they will be attended to at a full meeting of the Board.

6.12 PROCEEDINGS OF SUB-COMMITTEESa. Sub-Committees shall meet periodically at such place and times as the

Committee may determine.b. Short notice meetings may be convened by the Chair. c. At meetings of the Sub –Committees the procedure shall be in line with that of

the Constitution: - Chairperson presides at all meetings. If Chairperson is not present, then as per Constitution, voting by show of hands and each Member has one vote only, no casting or second vote. Notice of next meeting can be done at the current meeting electronically-telephone-word of mouth-written or by any other means that informs Members of the Sub-Committee.


7. CLUB PRIVACY

7.1 CLUB POLICYThe Club will meet its obligations under the Privacy Act 1988

7.2 PREVENTION OF HARRASSMENT AND DISCRIMINATION

7.3 CLUB POLICY The Club will follow approved guidelines for the prevention of harassment and discrimination as set out in the Federal and State Antidiscrimination Laws, as well as the Fair Work Act 2009.

8 WORK HEALTH AND SAFETY

8.1 CLUB POLICY ON WHSThe Club will fully meet its obligations under the Work Health and Safety Act 2011.

9. VOLUNTEER SUPPORT TO CLUB OBJECTIVES:9.1 BECOMING A VOLUNTEER

Management of Volunteer involvement in Club activities will be through:-a. The Chair or Leader of the respective Sub-Committee of the Board or a Board

Member as otherwise nominated by the Board, who will consult with the Secretary and others as necessary.

b. There is no limit to the number of Volunteer the Club may use in achieving its objectives.

c. Volunteers may be used in any supporting role that does not alter the accountability by Club management of Club outcomes.

d. Volunteers are responsible for their own provision of appropriate clothing commensurate with the support they are providing.

e. Use of Personal tools is permitted on the understanding that damage or breakage will not be the responsibility of the Club.

f. Members wishing to become participants in Sub-Committee activities will first be approved by the Board.


9.2 WHS COMPLIANCE

a. In providing their support, Volunteers must comply with applicable WHS arrangements as set by Club Management.

b. Volunteers for work of a demanding physical nature who are not considered suitable will be asked to consider a different form of volunteer support effort.

c. The Leader of Volunteer Sub-Committee has oversight of applicable WHS issues.

10 MEMBERSHIP RULES

10.1 MEMBERSHIP GENERAL REGULATIONS

10.2 TRADING HOURSAs decided from time to time and posted on the Club Notice Board in line with Club Liquor Licence.

10.3 INTOXICATION AND DISORDERLY BEHAVIOURa. Any Member or Visitor exhibiting signs of intoxication, displaying disorderly or

aggressive behaviour and/or using:-b. Abusive language on the Club premises shall be refused further service of

alcohol and as necessary, requested to leave by the Secretary or a responsible Officer.

c. No already intoxicated person shall be allowed onto the premises.d. Any Member who causes complaint may be suspended from all Club privileges.

10.4 SMOKINGa. Smoking is not permitted in any part of the interior of the Club.b. Smoking is permitted in defined areas of the Club.

10.5 COMPLAINTSa. No Member shall reprimand any servant of the Club or contractor.b. Any complaints against any servant or Club contractor shall be made in writing

to the Secretary who will advise the Board as necessary.c. Any complaint against the Secretary shall be made in writing to the Club

President.d. A Member cited to appear before the Board for alleged misconduct in the Club

must be notified promptly by the Secretary by certified mail.


10.6 MEETINGSMeetings of any description, other than Board or Sub-Committee meetings are not to be arranged without the approval of the Secretary.

10.6.1 AGM AGENDAa. Confirmation of Minutes from previous AGMb. Chairperson Reportc. Committee Reportsd. Financial Reporte. Election of Office Bearers (sitting Chairperson to vacate chair, interim Chairperson

chosen for duration of elections)f. Honorariumsg. Membership Feesh. Election of Auditori. Bowls Programj. Any other business of which notice is given in accordance with the Constitution

10.7 ADVERTISINGNo advertising of any kind is permissible in or on the Club’s property without the consent of the Secretary OR Executive.

10.8 REMOVAL OF CLUB PROPERTYMembers shall not take away from the Club premises any article or property of the Club without permission of the Secretary or Executive.

10.9 CAR PARKINGRestrictions must be observed as directed by the Board from time to time.

11. GREENS

11.1 RULES FOR THE GREENSGreens are open:a. At the discretion of the Green Keeper.b. Monday after 1pm, if available and every other day.c. Notice boards will indicate Green and Rink availability and must be booked in

advance and shown on the boardd. Midweek Pennant Players shall have use of the greens on Monday from 1pm

until 3pm for Pennant practice if available.e. Use of mobile telephones in the vicinity of the Greens is BANNED. Special

permit can be obtained from the Secretary. Persons connected with Emergency/Medical services are exempt.

f. Smoking, drinking and eating on the greens is not permitted.


12. CLUB HOUSE RULES:

12.1 DRESS REGULATIONS12.1.1 ON GREENS

a. Ladies and Gentlemen are expected to wear neat casual clothes appropriate for the climate, the venue of the Club and reflective of contemporary fashions for the circumstances.

b. The Club President or any person appointed by the President has authority to determine acceptable attire.

c. Regulation Bowls Victoria registered Club Uniform shall be worn for all Pennant.

d. Club Finals, registered Club Uniform to be worn.e. Approved footwear is to be worn at all times while on the Greens.f. Neat casual attire is acceptable except in the FINAL of Club games, when all

those involved will be in registered Club Uniform.

12.1.2 IN THE CLUB HOUSEa. Neat casual attire. Extremes of clothing will not be accepted in the Club House

at any time.b. Footwear must be worn at all times.


13. CLUB HOUSE FUNCTIONS

13.1 HOUSE FULLa. When the Club is deemed to have the legal capacity of Patrons, “HOUSE

FULL” will be displayed. During this time no person, Member or Non-Member will be admitted.

b. The number of guests permitted to the Club may be limited should the Club capacity be near maximum.

c. The maximum number of Membership at present is 200 (Year 2011), which shall be altered by the Board as required.

13.2 BEHAVIOUR

a. MEMBERS—whilst in the Club House, decorum is expected at all times. b. GUESTS—behaviour of Guests is the responsibility of the introducing Member.c. Beverages of any kind are not to be taken onto the playing area or placed in the

“Ditch”.d. Alcoholic beverages are NOT to be taken past the recognised “RED-LINE

PLAN” as displayed in the Club House.

14. LOCAL BOWLS RULES/LAWS

14.1 RULES OF COMPETITIONThese rules are Supplementary Club Rules to the “LAWS OF THE SPORT OF BOWLS”—BOWLS VICTORIA RULES FOR COMPETITION and Rules of the local Association all of which apply in the first instance.

14.2 PENNANTAll members representing the Club during the conduct of a pennant game are to

refrain from drinking alcohol until the completion of the match.

14.3 ENTRY OF COMPETITIONSa. Entries for all competitions shall be called for on the Notice Board and/or the

Club Syllabus.b. All competitions shall have a closing date for the entry or a maximum number

of entries specified and late or additional entries may not be accepted.


c. Fees for ANY GAME ARE THE RESPONSIBILITY OF EACH PLAYER TO PAY WHEN THEIR NAME IS POSTED. On receipt, a Member of the Bowls Committee is to mark as paid. The Bowls Committee shall omit the name of any entry that has not paid the correct entry fee when name is posted, at the time of the draw being made or before the game commences.

d. Entries for all Club Championships shall remain open for a minimum 14 days before the draw is made. The name of each entrant shall be entered in the order of receipt on the appropriate form supplied.

e. In the period between the close of entries and the start of play no informal changes may be made to any team in a Club Championship. The intended use of a SUBSTITUTE shall be reported to the Bowls Committee to be ratified.

f. It is the responsibility of each player to be aware of “CONDITIONS OF PLAY”, number of ends, play on or by dates etc. for that game.

g. It shall be the responsibility of players in “Singles” games to negotiate a “Marker”.

14.4 DRAWING OF COMPETITIONS

a. The draw for all Club Championships shall be posted on the Notice Board within seven (7) days of the closing date of entries.

b. The financial status of entries to the Club Championships shall be determined and when in arrears the Bowls Committee shall exclude the entrant from the draw.

14.5 PLAYING OF COMPETITIONSa. All competitions shall be played on or before the allocated date shown on the

draw sheet. In the event of inclement weather or unforeseen circumstances on an allotted day the Bowls Committee shall nominate an alternative date for that competition and notify all competitors.

b. Players unable to complete the round as provided for on the draw sheet and that have a valid reason for not being able to complete the round, must communicate with the Bowls Committee to seek an extension. Non approval shall result in the forfeit of the right to continue in the event.

c. On the “PLAY-ON-DATE” of any Club game and at the set time for the match to commence, the Bowls Committee representative will call the name of each player not in attendance and ready to play at that time, along with any team of which that Player is a member, he/she will be scratched by the Bowls Committee and the game awarded to their opposition.

d. Club Championships set down for a date shall not be deferred to make way for other deferred games except where the round is contingent upon the result of a deferred round.

e. Where the round is not played the competitor/s shall forfeit.


f. Club Championships shall not be played outside daylight hours unless due to circumstances the Bowls Committee requires the round to be completed.

g. Where a Club Championship is scheduled for a date on which an Association Event is being held a selected/entered player/s shall not be penalised in the event by his absence.

h. The Bowls Committee may proceed with any Club Championship on such date and of the event prior to the allocated date.

i. A selected player/s shall complete any unfinished games/s within seven (7) days of the allotted date.

j. No winner of an OPEN or “B” grade Singles Championship of ANY Club shall be eligible to enter the “B” grade Singles Championship, either gender.

k. Bowls Committee are responsible for allocating qualified Markers and Umpire for all Finals.

l. For all games where Skippers cannot agree on what surface to play on, it will be decided by a toss of the coin.

14.6 GENERALa. Immediately upon the completion of any match the winner shall ensure that

their name is entered on the draw sheet in the appropriate position.b. Cards shall be signed by both players/Skips and then deposited in the results

box as indicated.c. The syllabus, announcements and/or Notice Board shall be considered sufficient

advice to all Members as to the status of any competition.d. “8” badges cannot be claimed for any Club games.e. If Members are demanded that bowls rings are to be removed for certain games,

Members shall receive one free replacement from the Club. Any extra rings required shall be purchased by the individual Member.

14.7 SOCIAL BOWLSa. Social Bowls are normally played on Thursday; Bankers on Saturday and Social

on Sunday as required or designated in the syllabus.b. Any Member has the right to bowl at any time if in the correct attire and rinks

are available.c. On Public Holidays, Bowls and dress are by arrangement with the Board.

15. ALCOHOL SERVICING CLUB POLICY

15.1 RESPONSIBLE SERVICE OF ALCOHOLa. Persons under 18 years of age are not to be served alcoholic beverages under

any circumstances.


b. The Club will follow approved guidelines for the responsible service of alcohol.c. The Club will uphold the law prescribing that persons who are deemed to be

intoxicated are not to be served alcohol and are to be directed to leave our premises.

d. Members guilty of breaking “HOUSE RULES” or “LIQUOR LICENSING LAWS” shall be suspended from the use of bar facilities. Duration determined by the Board of Management.

e. No alcohol to be consumed on playing area/surface or outside the designated Red Line Area.

f. All guests to be signed in by a Financial Member when the Bar is OPEN. The signing in Member shall be responsible for the Guest/s.

g. Sale of any “PACKAGED TAKEAWY” alcohol is not permitted to anyone.h. All bar hours adhered to.i. A 30 minute “Grace Period” after last drinks has been called before the Bar

actually closes.j. No more than two (2) drinks per individual when last drinks called.k. Members serving in the Bar must have a current RSA certificate in force or

being studied for.l. The Club RSA Policy is that no “PACKAGED ALCOHOL shall be set on

tables sealed. All Packaged Alcohol is to be supplied from the Bar with tops removed. The installed “Ticket System” shall be abided by for Patrons to obtain Packaged Alcohol.

15.2 GREENS LIGHTINGLights shall not be turned on without permission from a Member of the Board.

16. GENERAL

16.1 NEW MEMBERSNew and / or visiting non-affiliated players may attend social games within the Club but not Pennant and Club Championship games in line with the entitlements of each Club Membership Category for a period not exceeding four calendar weeks and then Club Membership must be sought.

16.1.1 Membership Categoriesa. Life Memberb. Gold / Full Affiliated Memberc. Silver / Social Bowler Plusd. Bronze / Social Bowlere. Social Memberf. Junior


16.2 CLUB EVENTSClub events under the control of the Board will be awarded trophies and cash to the value below:a. SINGLES $150b. PAIRS $75c. TRIPLES $30d. PRESIDENTS HANDICAP $75e. JACK SLOAN SINGLES $45f. 100 UP $75g. FOURS $30h. NOVICE PAIRS $30i. HANDICAP PAIRS $30j. B GRADE SINGLES $60k. NOVICE SINGLES $45l. DOT CARROLL $45

16.3 HEATAll Tournaments and Club games will not begin or continue if the temperature is above 38 degrees.

17. MEMBERSHIP AND SELECTION CRITERIA

17.1 SELECTION CRITERIAa. Must be over the age of eighteen (18), proposed by and second by two (2)

Financial Full Members.b. A nomination form used by the Board from time to time must contain—Name

and address of applicant. This shall be signed by the applicant—proposer and second then handed to the Club Secretary who shall post same on the Club Notice Board.

c. The form will stay posted for at least seven (7) days immediately preceding the election and an interval of not less than fourteen (14) days shall elapse between the dates of receipt by the Secretary and election.

d. At the Board meeting four (4) adverse votes shall exclude the candidate.e. Immediately after election and dues have been paid, the Club Secretary shall

forward or hand to the new Member a copy of the Constitution and Regulations, in their present form in force.

f. Failure to pay dues within thirty (30) days renders Membership void unless reason is to the satisfaction of the Board.


17.2 LIFE MEMBER As per Constitution17.3 GOLD / FULLY AFFILIATED MEMBER As per Enclosure 117.4 SILVER / SOCIAL BOWLER PLUS As per Enclosure 117.5 BRONZE / SOCIAL BOWLER As per Enclosure 117.6 SOCIAL MEMBER As per Enclosure 117.7 JUNIOR MEMBER As per Enclosure 1


Enclosure 1Seymour Bowling Club Regulations

Seymour Bowling Club Membership Categories

Membership Title Entitlements Designed For: CostGOLD Membership Full/Affiliated Member

Voting Rights Eligible for Club, Division, Regional and State

elected and honorary positions Eligible Pennant Player Eligible Bowls Vic and Bowls Australia Player Eligible for all Club Championship events Entitled to key and access disc to Club premises

(main access door & hallway) Discounted hiring of SBC facilities Free membership and voting rights of ‘The

Seymour Club’

Pennant Players Members wishing to play

Bowls Vic/Bowls Australia sanctioned events

Elected Directors Life Members

100% Membership cost set by the Board.

SILVER Membership

Social Bowler Plus Voting Rights Club Eligible for the position of appointed Director

and any other non-elected committees/positions within the Club.

Eligible for all Club Social Bowls Not eligible for Club Championship Singles or

Pairs but for all other Club events Entitled to key and access disc to Club premises Discounted hiring of SBC facilities

Members not interested in playing Pennant or State sanctioned events.

People who do not wish to play bowls regularly.

People who wish to keep a relationship with the Club.

Member who wishes to have a say in Club Affairs

New Bowler Retiring Bowler

75% Membership cost set by the Board.

BRONZE Membership

Social Bowler Eligible for all Club Social Bowls Eligible for all Club Social Events Invited to all Bowls Promotions Discounted hiring of SBC facilities

Members not interested in playing Pennant or State sanctioned events

People who do not wish to play bowls regularly.

People who wish to keep a relationship with the Club.

New Bowler Retiring Bowler

50% Membership cost as set by the Board.

Social Member Eligible for all Club Social EventsDiscounted hiring of SBC facilities

Non Bowler 15% Membership cost as set by the Board.

Junior Member Eligible Pennant Player Under 18years of Age 50% Membership cost as


Enclosure 1Seymour Bowling Club Regulations

Eligible Bowls Vic and Bowls Australia Player Eligible for all Club Championship events Entitled to key to Club premises

Junior Development Squad member.

set by the Board


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