19990429 Cu Usaid 121 05 Usaid Cubanet Contract

8/12/2019 19990429 Cu Usaid 121 05 Usaid Cubanet Contract

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I,iib1 1

US. A


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-2

Please s ign the o r i g i n a l and each copy o f t h i s l e t t e r toacknowledge your r ece ip t o f t h i s award and r e t u rn the o r i g i n a land a l l but one copy to t he Agreement O ff i ce r .

S incere ly~ ~ _ L J ~ ~Dana P. Doo-Soghoian J ~ / - U - - - ~Agreement O ff i ce rO f f i ce o f ProcurementM/OP/B/LA

Attachments :1. Schedule2. Program Descr ip t ion3. Standard Provis ionsACKN INC.BY

Date:


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ACCOUNTING ND APPROPRIATION D T

A. GENER L1. Tota l Est ima ted USAID Amount: $ 98,000.002. Tota1 Obl iga ted USAID Amount: $ 98,000.003. Cost -Sha r ing Amount(Non-- Federa l ) :4. A c t i v i t y T i t l e : S. USAID Technica l Off i ce :

6. Tax I .D. Number:7. DUNS No.:8. LOC Number:B. SPECIFIC1. Request ID Number:2. Organ iza t ion ID:3. Account Number:4. Act iv i t y Number:5. Resource Category :

$CubaNetAA/LAC-USAID Senior Advisor fo r CubaRoom 5 .08-036 RRB (David Mutchler )Washington, DC 20523969534' f} ;3 )n/a

5811093ES99/00LES999598-0856410463


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TABLE OF CONTENTS P GE

ACCOUNTING AND APPROPRIATION DATAATTACHMENT 4SCHEDULE 4

1 .1 PURPOSE OF AGREEMENT . . 41.2 PERIOD OF AGREEMENT 41 .3 AMOUNT OF AWARD AND PAYMENT 41.4 BUDGET . . . . . . . . . 41 .5 REPORTING AND EVALUATION . . . 51 5 .1 Financ ia l Repor t ing . . . 51. 5.2 Moni tor ing and Report ing Program Performance 51 5.3 Fina l Report . 61. 5.4 Spec ia l Repor ts . . . . . . . . . . 71 .6 SUBSTANTIAL INVOLVEMENT UNDERSTANDINGS 71 .7 KEY PERSONNEL . . . . . . . . . . . . 81 .8 TITLE TO AND CARE OF PROPERTY 81 .9 AUTHORIZED GEOGRAPHIC CODE 81. 10 LICENSING REQUIREMENTS FOR CUBA. 81.11 INDIRECT COST RATES 91 12 RESOLUTION OF CONFLICTS 91.13 COST SHARING . . . . . . 101.14 COMMUNICATIONS PRODUCTS (OCT 1994) 101 .15 PAYMENT OFFICE . . . . . . . 101 .16 GRANT ADMINISTRATION OFFICE. 101.17 PROJECT OFFICE . . 11l 18 SPECIAL PROVISIONS 11

ATTACHMENT 2 13PROGRAM DESCRIPTION . 13ATTACHMENT 3 14STANDARD PROVISIONS 14

3.1 APPLICABILITY OF 22 CFR PART 226 (APR 1998) 143.2 INELIGIBLE COUNTRIES (MAY 1986) J43.3 NONDISCRIMINATION (MAY 1986) 143.4 INVESTMENT PROMOTION (JAN 1994) 143.5 NONLIABILITY (NOV 1985) 153 .6 AMENDMENT (NOV 1985) . 53.7 NOTICES (NOV 1985) 15J .8 OMB APPROVAL UNDER THE PAPERWORK REDUCTION ACT . 15(APR 1998)3 .9 INTERNATIONAL AIR TRAVEL AND TRANSPORTATION (DEC 995) 163.10 OCEAN SHIPMENT OF GOODS (APR 1998) . 123.11 USAID ELIGIBILITY RULES FOR GOODS AND SERVICES . 22

(APR 1998)3. 12 SUBAGREEMENTS (APR 1998) 7.6


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T BLE OF CONTENTS (continued) P GE

3.13 LOCAL PROCUREMENT APR 1998) 263.14 NEGOTIATED INDIRECT COST RATES - PROVISIONAL 27NONPROFIT) APR 1998)3.15 REGULATIONS GOVERNING EMPLOYEES AUG 1992) 283.16 PUBLIC NOTICES AUG 1992) 293.17 COMMUNICATIONS PRODUCTS OCT 1994) 30


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LAG A OO 99 00024 00 TT CHMENT

SCHEDULE1.1 PURPOSE OF GREEMENT

The purpose of t h i s Agreement i s to provide suppor t for theprogram descr ibed in Attachment 2 of t h i s Agreement e n t i t l e d"Program D es c r i p t i o n .

1.2 PERIOD OF GREEMENT

The e f f e c t i v e date o f t h i s Agreement i s the d a t e of the CoverL e t t e r and the es t imated complet ion date i s 04/28/2000.

1 . 3 MOUNT OF W RD ND P YMENT(a) USAID hereby obl iga tes the amount of $98,000.00 fo r thepurposes of t h i s Agreement.(b) *Payment s h a l l be made to the Recip ien t by Payment CostReimbursement in accordance with procedures se t for th in 22

CFR 226.22.1.4 BUDGET

The fo l lowing i s the Agreement Budget, inc lud ing l oca l cos tf inancing i tems , i au thor ized . Revis ions to t h i s budget sh a l l bemade in accordance wi th 22 CFR 226.25.

AGREEMENT BUDGET04/29/1999 TO 04/28/2000Cost Line Item Amount

TOTAL ESTIMATED PROGRAM AMOUNT $143,000USAID aud i t team w i l l be reviewing the Recipient ' s account ing sys tem in May

L999. I f the USAID repor t f inds the Recipient ' s accounting system accep tab le ,the method of payment for t h i s Agreement wil l be changed to Per iod ic Advanceef fec t ive immediately ."USAID reserves the r igh t to conduct d fol lowup accounting system aud i t with ins ix months from the e f f e c t i v e date of th i s Agreement to ensure the Recip ien t hasi n s t a l l ed an accounting system adequate for government purposes. Noncompliancewi l l r esu l t in suspens ion or te rm inat ion in accordance with 22 CFR 226.61.

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http:///reader/full/98,000.00http:///reader/full/98,000.00


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LAG-A-OO-99-00024-00 Attachment

1.51 5 1

1.5 .2

REPORTING ND EV LU TION

Financial ReportingIn keeping with the requirements e s t a b l i she d in 22 CFR 226.52, t he Recip ien t i s required to :(a ) Submi t an or ig ina l and two cop ies o f a "Request for Advance o rReimbursement", SF 270, on a monthly bas i s to :

US AGENCY FOR INT'L DEVELOPMENTM/FM/CMP/MPRoom 7.07-018 RRBWashington, DC 20523

(b) Prepare a "Financ ia l Sta tus Repor t U , SF 269a, on an acc rua lbas is and submi t ted qua r t e r l y in an or ig ina l and two copies to theabove address in (a ) . A f ina l SF269a repor t s h a l l be submi t tedwithin 90 days of the es t imated complet ion date o f t h i s Agreement. An a dd i t i ona l copy of SF269a sha l l be submi t ted to the Cognizant Agreement O ff i c e r , i'4/0P/B/LA, Rrn. 7.09-103, RRB, Washington, DC20523-7100. The Financ ia l Sta tus Repor ts s h a l l be in accordance wi th 22 CFR 226.52 en t i t l ed , "F inanc ia l Report ing.uAddi t iona l cop ies s h a l l be submi t ted as fo l lows:One copy of the SF269a to the USAID Senior Advisor for Cuba, AA/LAC,Rrn. 5 .08-036 , RRB, Washington, DC 20523.

Monitoring and Reporting Program Performance

(a) Requirements . The Recip ien t sha l l submit an o r i g i n a l and one copy copy of a br i e f qua r t e r l y program r epor t to the USAID Sen io r Advisor for Cuba, AA/LAC, Rm. 5.08-036, RRB, Washington, DC 20523. In addi t ion , one copy sha l l be submi t ted to USAID/PPC/POL/CDIE, Rm.M.Ol 010, RRB, Washington, DC 20523--1802. A f ina l performancerepor t i s a l so required .(b) Contents . The qua r t e r l y program r e por t s h a l l pre sen t thein fo rmat ion con ta ined in 22 CFR 226.51(d). I t s t a t e s :"Performance repor t s sha l l genera l ly conta in , fo r each award , br i e f in fo rmat ion on each of t he fo l lowing: (1) A compar ison o f ac tua l accomplishments with the goa1s andob je c t i ve s e s t a b l i she d for the per iod, the f indings of theinves t iga to r , or both . Whenever appropr i a t e and the output o fprograms or pro jec t s can be r ead i ly qua n t i f i e d , such q u a n t i t a t i v edata should be r e la ted to cos t data for computa t ion of un i t c os t s .


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LAG-A-OO-99-00024-00 Attachment1 5 2 (continued)

(2) Reasons why e s t a b l i she d goals were not met.(3) n i l l u s t r a t i v e l st of t i t l e s of publ ica t ions andvideos sha l l be inc luded in Quar te r ly Performance Reports .(4) Inc lude , as an at tachment , a copy of mater ia l sd i s t r i bu ted such as brochures , books and otherpub l i c a t i ons .(5) A copy o f any in su rance pol icy ies ) de r iv ingfrom t h i s Agreement.(6) Other per t inen t in fo rmat ion inc luding, whenappropr ia te , ana lys i s and explana t ion of cos toverruns or high un i t c os t s .

1 5 3 Final ReportWithin 90 days fo l lowing the es t imated complet ion date of t h i sAgreement, (See Sect ion 1.2 above), the Rec ipient sha l l submit af ina l repor t to the USAID Senior Advisor for Cuba, Rrn 5.08-036,RRB, Washington, DC 20523, who sha l l forward one copy of the f i na lRepor t to USAID, CDIE/DI, Washington, DC 20523.The Recip ien t sha l l a l so submit one copy of the f ina l repor t toThe Cognizant Agreement Office r , M/OP/B/LA, RRB, Rrn 7.09-103,Washington, DC 20523-7100. The r e por t sha l l cover the e n t i r e per iodOf the Agreement and inc lude a l l informat ion shown in Sect ion 1 .5 .2 ,Spec i f i ca l ly inc luding, but not neces sa r i ly l imi ted to:

(1) A summarization of the program's accomplishments o r fa i l i ngs ;(2) An overa l l desc r ip t ion of the a c t i v i t i e s under the program

dur ing the pe r iod o f t h i s Agreement;(3) A desc r ip t ion of the methods of work used;(4) Comments and .recommendations regarding unf in i shed work and/or

program/cont inua t ion and d i rec t ion ; and,( ) A f i sca l r e por t t ha t descr ibes in d e t a i l how the Agreement fundswere used.

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LAG A OO 99 00024 00 Attachment

1 5 4 Special ReportsBetween t he r eq u i r ed program performance r ep o r t i n g d a t e s , even ts may occurt ha t have s i g n i f i c a n t impac t upon the program. In such i n s t an ces , theRec ip ien t s h a l l i n form the USAID Senior Advisor fo r Cuba as soon as t hefol lowing types o f condi t ions become known:

1) Problems, d e lay s , o r adverse condi t ions t h a t w i l l m a t e r i a l l y a f f e c tt he a b i l i t y to a t t a i n program o b j ec t i v es , preven t the meet ing o f t imeschedules and g o a l s , or p rec lude the a t ta inment o f work uni t s byes t ab l i s h ed t ime per iods . This d i s c l o s u re s h a l l be accompanied by as t a t ement of ac t i o n t aken , or contempla ted , and any USAID ass i s t anceneeded t o r e so lv e t h e s i t u a t i o n ;

2) Favorab le developments o r event s t h a t enable t ime schedules to be metsooner than a n t i c i p a t e d o r more work u n i t s to be produced t han o r i g i n a l l ypro jec ted ;

3) I f any performance review conducted by t h e Rec ip i en t di sc lose s t heneed for change in the budget es t ima tes accordance wi th t h e c r i t e r i aes t ab l i s h ed in 22 eFR 226.25, the Recip ien t sh a l l submit a r eq u es t fo rbudget rev i s ion to the Agreement O ff i ce r and the USAID Senior Advisor forCuba.

1.6 SUBST NTI L INVOLVEMENT UNDERST NDINGSI t i s understood and agreed t h a t USAID w i l l be s u b s t a n t i a l l y i nvolved dur ing theperformance o f t h i s Coopera t ive Agreement as fol lows:

Key Personnel: The USAID Senior Advisor fo r Cuba s h a l l approve inadvance , the s e l e c t i o n o f any key personne l and any a l t e r n a t e s } .Monitoring and Evaluation Plans: The USAID Senior Advisor fo r Cuba sha l lapprove ev a lu a t io n p lans , and moni tor ing progress toward the achievemento f program o b j ec t i v es dur ing the course of the Coopera t ive Agreement.

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LAG-A-OO-99-00024-00 Attachment 1

1.7 KEY PERSONNELThe fol lowing pos i t i ons and ind iv idual s have been des ignated askey to the s u cces s fu l complet ion of the o b j ec t i v e o f t h i s award.In acco rdance with the Su b s t an t i a l Involvement clause o f t h i sAward, these per sonnel are sub jec t to the Approval o f the USAIDSenior Advisor fo r Cuba.POSITION N MElb) 10)The personnel spec i f i ed above i s cons idered es sen t ia l to the work beingperformed hereunder . Pr io r to se l ec t ing o r r ep l ac in g any o f thespec i f i ed ind iv idua l s , the Recip ien t s h a l l n o t i f y both the cognizan tUSAID Agreement O ff i ce r and the cognizan t USAID Senior Advisor fo r Cubar easonab ly in advance and s h a l l submit wr i t t en j u s t i f i c a t i o n ( inc lud ingproposed s u b s t i t u t i o n s ) in s u f f i c i e n t d e t a i l to permi t ev a l u a t i o n o fthe impact on the program. o replacement s h a l l be made by theRecip ien t wi thou t the wr i t t en consen t o f t h e Agreement Of f i ce r .

1.B TITLE TO ND C RE OF PROPERTYTi t l e to a l l proper ty f inanced under t h i s award s h a l l v es t inthe Recip ien t s u b j ec t to the requirements o f 22 CFR 226.30 through37.The Aqreement O ff i ce r hereby approves the purchase o f t ang ib l enonexpendable genera l and s p ec i a l purpose personal p roper ty (equipment)inc lud ing exempt p r o p e r ty charged d i r e c t l y to the award having a usefu llif o f l e s s t han one year and an acqu i s i t i on cos t o f 5,000 o r l e s sper uni t . The Agreement Off icer must approve t h e purchase o f t an g i b l enonexpendable genera l and s p ec i a l purpose personal p roper ty (equipment)inc lud ing exempt proper ty charged d i r e c t l y to the award having a usefu ll i f e o f more than one year and an acqu i s i t i on cos t o f $5,000 o r moreper uni t . Approval i s sub jec t to programmatic cons t r a in t s as deemedappropr ia te by the cognizan t Aqreement O ff i ce r .

1.9 UTHORIZED GEOGR PHIC CODEThe au thor ized geographic code for procurement o f goods ands e rv i ce s under t h i s award i s 000.

1.10 LICENSING REQUIREMENTS FOR CUB(a) In accordance wi th t he Cuban Democracy Act , Cuba i s cons idered an

e l i g i b l e source for those procurements necessary to car ry ou t thespec i f i c , narrow purpose o f t h i s Agreement. In add i t ion , the U.S.Treasury Department has i s sued USAID License No. C-18212 andAmendment No. C-18212-A (at tached) t he r e to , au thor iz ing the Agencyto car ry out the fu l l range o f a c t i v i t i e s under t h i s Agreement.

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(b) The Cuban Democracy Act and the L iber tad Act , under which thea c t i v i t i e s f inanced under t h i s Cooperat ive Agreement are au thor ized ,provide au thor i ty to car ry out a c t i v i t i e s through i nd iv idua l s andnongovernmental organ iza t ions to promote a peacefu l t r a n s i t i o n todemocracy in Cuba. The Treasury and Commerce Departments regula tet rade and t r a f f i c in Cuba. The Treasury Department maintains andenforces l i c ens ing requirements for t r a v e l to Cuba, expendi tures o ffunds on the I s land and remit tances of cash to Cuba. The CommerceDepartment main ta ins and enforces l i c ens ing requirements of a l lU.S . - o r ig in goods to Cuba.c) The Department o f Treasury has provided USAID with a genera ll i c ense to cover USAID r ec ip i en t s /g r an tee s t r ave l ing to Cuba undert h i s program and expenses they incur while car ry ing ut granta c t i v i t i e s on the I s l and .d) The Department o f Commerce has no t p rovided USAID a blanketl i c ense . Therefore, a l l USAID gran tees / r ec ip ien t s in tend ing toprovide any kind o f equipmen t and supp l ies to r ec ip ien t s in Cubamust apply in advance to the Commerce Department 's Bureau of ExportAdminis t r a t ion and obta in a l i c ense pr io r to providing the equipmento r suppl ies . The address of the per t inen t o f f i c e in the Departmentof Commerce which gran t s l i c ense s fo r t r ansac t ions concerning Cubai s :

Off ice o f Exporter ServicesP.O. Box 273Bureau o f Export Adminis t rat ionDepartment o f CommerceWashington, D 20230Te l . : (202)482-4811Fax: (202)482-3617

1.11 INDIRECT COST R TES No i n d i r e c t costs are being charged under t h i sugreement. 1.12 RESOLUTION OF CONFLICTS

Conf l ic t s between any o f the Attachments of t h i s Agreement sh a l lbe r eso lved by app ly ing t he fo l lowing descending order o fprecedence:

Attachment 1 Schedule22 CFR 226Attachment 3 Standard Provis ionsAttachment 2 Program Descript ion

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1.13 COST SHARINGThe Recipient agrees to expend an amount not l e s s than6)lq) of the t o t a l a c t i v i t y cos ts .

1.14 COMMUNICATIONS PRODUCTS OCT 1994(a) Def ini t ion - Communications products are any pr in t ed m a te r ia l s (o therthan non-color photocopy mater ia l ) , photographic services or videoproduct ion se rv ices .(b) Standards USAID has es tab l i shed s tandards for communicationsproducts . These standards must be followed unless otherwise sp e c i f i c a l l yprovided in the agreement or approved in wri t ing by the Agreement Off icer .A copy of the s tandards for USAID f inanced publ ica t ions and videoproduct ions i s a t tached.(c) Communications products which meet any of the fol lowing c r i t e r i a arenot e l i g i b l e for USAID f inancing under t h i s agreement unless sp e c i f i c a l l yau thor ized in the agreement schedule or in wri t ing by the AgreementOff icer .

(1) Any communication product cost ing over $25,000, inc luding thecosts of both prepara t ion and execut ion. For example, in the caseof a publ i ca t ion , the costs wil l inc lude research , wri t ing and othere d i to r i a l services including any assoc ia t ed overhead) , design,layout and product ion cos ts .(2) Any communication products tha t wi l l be sent d i r e c t l y to , orl i ke ly to be seen by, a Member of Congress or Congressional s t a f f e r ;and,(3) Any publ i ca t ion tha t wi l l have more than 50 percen t o f i t scopies d i s t r ibu ted in the United Sta tes (excluding copies providedto COTE and other USAIO/W o f f i c e s for i n t e r n a l use.

1 1 5 PAYMENT OFFICEUS AGENCY FOR IN'r'L DEVELOPMENTM/FM/CMP/MPRoom 7.07-018 RRBWashington, DC 20523

1.16 GRANT ADMINISTRATION OFFICEThe pos t aHard grant adminis t ra t ion of f ice i s the U.S. Agency fo rIn te rna t iona l Development, M/OP/B/LA, RID. 7.09-103, RRB, Washington, OC20523-7100. The cognizant Agreement Off icer i s Dana P. Doo-Soghoian, andmay be con tac ted a t 202-712 5671.

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1.17 PROJE T OFFI EThe Pro jec t Off i ce i s t he U.S. Agency fo r In t e rna t i ona l Development ,AA/LAC, RRB Washington, DC 20523. The cogn izan t Projec t O ff i c e r i s theUSAID Senior Advisor fo r Cuba, David Mutch le r , and may be co n t ac t ed a t202-712-4742.

1.18 SPECIAL PROVISIONS1. This Coopera t ive Agreement i s made pursuan t to the a u t h o r i t i e s o f t he CubanDemocracy Act . 22 U.S.C. 6001 e t . Seq . , Sec. 6004, ( CDA ) and the Cuban L i b e r t yand Democratic S o l i d a r i t y (Liber tad) Act of 1996, 22 U.S.C. Sec. 6021 e t . Seq . ,Sec. 6039, ( L iber tad Act ) . A c t i v i t i e s au t h o r i zed and f inanced under t h i sCoopera t ive Agreement a re governed and l i m i t e d by the te rms o f t h e CD and theL iber tad Act .2. The CD and the L iber tad Act au t h o r i ze a ss i s t a nc e th rough nongovernmenta lo rg an i za t i o n s to suppor t i nd iv idua l s and independent nongovernmentalorgan iza t ions to promote p eace fu l , nonvio len t democra t i c change in Cuba throughvar iou s types of democracy-bui lding e f f o r t s fo r Cuba. The Recip ien t ag rees t h a tfunds made a va i l a b l e under th lD Coopera t ive Agreement w i l l only be u t i l i z e d fo rpeacefu l , nonv io len t a c t i v i t i e s , in accordance with the CD and the Libe r t adAct .3. No funds o r a ss i s t a nc e under t h i s Coopera t ive Agreement may be prov ided tot he Cuban Government, as s t a t e d in t h e L i b e r t ad Act. The Liber tad Act , 22U.S.C. Sec. 6023(1) and (5) , def ines Cuban Government as i n c l u d i n g t hegovernment o f any p o l i t i c a l subd iv i s ion o f Cuba, and a l so any agency o ri n s t rumenta l i ty o f the Government of Cuba, as t h e s e te rms a re f u r t h e r d e f i n edin 28 U.S.C. Sec. 1603(b) . Sec t ion 1603(b) s t a t e s t han an organ iza t ion which i se i t h e r a) an organ o f a fo re ign s t a t e o r p o l i t i c a l subd iv i s ion t he r eo f (he rean organ o f the Cuban Government) , or b) a major i ty o f whose s h a re s o r o the rownership i n t e r e s t i s owned by a fo re ign s t a t e o r p o l i t i c a l subd iv i s ion the r eofi s an agency o r i n s t rume n ta l i t y of a fo re ign s t a t e , thus i n e l i g i b l e fo rfunding under t h i s Coopera t ive Agreement . Employees o f the Government o f Cuba,as def ined above, a re a l so i n e l i g i b l e fo r a ss i s t a nc e under t h i s Coopera t iveAgreement whi le working in t h e i r o f f i c i a l c a pa c i t i e s . However, such persons ,whi le not working in t h e i r o f f i c i a l c a pa c i t i e s as employees o f t he CubanGovernment, are cons idered as i nd iv idua l s and a re e l i g i b l e for a s s i s t a n c e .Furthermore , mere ly prov id ing in fo rma t ion on t r a n s i t i o n s to democracy, humanr i g h t s , and market economies to i nd iv idua l s who a re Cuban Government employeesi s not cons idered a ss i s t a nc e to the Cuban Government, because t h e i n fo rm a t i o n i sof f e r ed to these persons d S i nd iv idua l s , and does not be ne f i t the c ur re n tGovernmenL o f Cuba.

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4. The Conference Report to the Libertad Act, H.R. 104-468, page 50, c lar i f i esthat inc identa l payments or indi rect benef i t s to commercial or regula toryen t i t i e s of the Cuban Government, e .g . , payments for hote ls , care renta l , t ravelor t r anspor ta t ion to or within the i s land, purchases o f other goods or servicesin the local economy, customs fees , migraton fees, or other comparablegovernment charges are not considered to be as s i s tance to the Cuban Governmentwhich i s proh ib i ted by the Libertad Act.5. The Recipient sha l l take a l l reasonable s teps necessary to ensure tha t theabove specia l provisions 1-4 are followed. Violat ion of spec ia l provisions no.2 above i s grounds for terminat ion of th i s Cooperative Agreement for cause anddisallowance of cos ts incurred. Violat ion of special provision 3 may lead todisallowance of costs incurred.6. However, no USAID funding made avai lable under th i s grant or coopera t iveagreement wil l be used for cash ass is tance to individuals o r groups res id ing inCuba.7. At the reques t of Cathol ic Church of f i c i a l s in Cuba, no USAID-fundedmaterial as s i s tance i s to be provided d i rec t ly or ind i rec t ly to the CahtolicChurch in Cuba, with the except ion of books and other informational mater ia l .Exceptions may be authorized, i f requested in writ ing by the CARITAS Director inCuba, but the author izat ion must acknowledge the assis tance requested wi l l befunded by USAID

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LAG A OO 99 00024 00

TT CHMENT

PROGR M DESCRIPTION

The Rec ip ien t s proposal en t i t l ed CUBANET and dated 10/30/98 i s made p a r to f the award f i l e and the Program Descr ip t ion {Attachment 2 ) i s made a pa r tof t h i s Award

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PROGR M DESCRIPTION

B CKGROUNDFounded in 1994, CubaNet i s a non-profi t , tax-exempt, nonpar t isan organization that disseminates the work of independentjournal i s t s in uba through the Internet and also seeks toincrease contact between other independent sectors in uba andthe in ternat ional community. CubaNet s ef for t s are direc ted tothe development of a civi l society in Cuba.O JECTIVES1. CubaNet proposes to provide, through i t s Internet web s i tean expanded out le t for publishing worldwide the reports andanalyses of independent uban journal i s t s .2. The ubaNet webpage wil l also carry repor ts from independentlabor unions in Cuba. The CubaNet webpage current ly receivesapproximately 325,000 hi ts per month, and has become an importantinformation source on uban issues for U.S. and in ternat ionalnews organizations .3. CubaNet wil l t ranscr ibe the reports from independentjournal i s t s in uba and display the resul t ing information by email and by newslet ter to a l i s t of over 1,000 subscribers. Manyof these subscribers are in a posi t ion to communicate informationback to the uban populat ion on the Island.


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LAG-A-OO-99-00024-00 Attachment 3ATTACHMENT 3

STANDARD PROVISIONS

3.1 APPLICABILITY OF 22 CFR PART 226 APR 1998)(a) All provis ions of 22 CFR Par t 226 and a l l Standard Provis ions

a t tached to t h i s agreement are appl icable to the r e c i p i e n t andto subr ec ip i en t s which meet the def in i t ion of Recip ien t inPart 226, unless a sec t ion spec i f i ca l ly excludes asubr ec ip i en t from coverage. The r ec ip ien t sha l l assure t ha tsubrec ipients have copies of a l l the a t t ached s tandardprovis ions .

(b) For any subawards made with e n t i t i e s which f a l l outs ide of thedef in i t ion of "Recip ien t" (such as Non-US organ iza t ions ) theRecipient sha l l include the appl icable "Standard Provis ionsfor Non-US Nongovernmental Grantees" excep t for the"Accounting, Audit and Records" Standard Provis ion.Recipients are required to ensure compliance with subr ec ip i en tmonitor ing procedures in accordance with OMB Circula r A-l33and sh a l l i n s e r t an appropr ia te p rov i s ion on accounting, audi tand records .

3.2 INELIGIBLE COUNTRIES MAY 1986)Unless otherwise approved by the USAID Agreement Off icer , funds

wi l l only be expended for ass i s t ance to count r ies e l i g ib l e fora s s i s t ance under the Foreign Assis tance Act of 1961, as amended,o r under ac t s appropr ia t ing funds fo r foreign as s i s tance .

3.3 NONDISCRIMINATION MAY 1986)(This provis ion i s app l icab le when work under the g ran t i sperformed in the U.S. or when employees are r ec ru i ted in the U.S.)No U.S. c i t i z e n or l ega l res ident sha l l be excluded frompar t i c ipa t ion in, be denied the bene f i t s of , or be otherwisesub jec ted to discr imina t ion under any program or a c t i v i t y fundedby t h i s grant on the basis of race, color , na t iona l or ig in , age,handicap, or sex.

3.4 INVESTMENT PROMOTION JAN 1994)No funds or other suppor t p ~ o v i e hereunder may be used inp ro jec t or a c t i v i t y reasonably l i ke ly to involve the r e loca t ion orexpans ion out s ide of the United Sta tes of an en te rp r i s e l oca t ed inthe United Sta tes i non-U.S. product ion in such re loca t ion orexpans ion rep laces some or a l l of the product ion of , and reducesthe number of employees at , sa id en te rp r i s e in the United Sta tes .

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LAG-A-OO-99-00024-00 Attachment 33.4 (Continued)

No funds or o ther support provided hereunder may be used in apr o jec t o r a c t i v i t y the purpose o f which i s the es tab l i shment o rdevelopment in a fo re ign country o f any export process ing zone ordes ignated area where the l abor , environmental , tax , t a r i f f , andsa fe ty laws o f the country would not apply , without the pr io rwri t ten approval of USAIDNo funds or o the r support provided hereunder may be used in apr o jec t or a c t i v i t y which con t r ibu tes to the v io la t ion ofi n t e r n a t i o n a l l y recognized r igh t s o f workers in the r ec ip ien tcountry , inc lud ing those in any des ignated zone or a rea in t ha tcountry .

This prov i s ion must be inc luded in a l l subagreements .3 .5 NONLIABILITY (NOV 1985)

USAID does not assume l i a b i l i t y fo r any t h i r d pa r ty cla ims fo rdamages a r i s i n g out o f t h i s Agreement.

3.6 AMENDMENT (NOV 1985)The Agreement may be amended by formal modi f ica t ions to thebasic agreement document or by means of an exchange of l e t t e r sbetween the Agreement Off icer and an appropr ia te o f f i c i a l o f theRecipient .

3.7 NOTICES (NOV 1985)Any not ice given by USAID or the r ec ip i en t sha l l be su f f i c i e n tonly i f in wr i t ing and del ivered in person, mai led , or cab led asfo l lows:To the USAID Agreement Off icer , a t the address spec i f i ed in theagreement.To r ec ip ien t , a t r e c i p i e n t s address shown in the agreement o rto such other address des ignated within the agreement.Not ices sha l l be ef fec t ive when del ivered in accordance witht h i s prov i s ion , or on the ef fec t ive date of the not ice , whicheveri s l a te r .

3.8 OMS APPROVAL UNDER THE PAPERWORK REDUCTION ACTAPR 1998)

Information co l lec t ion requirements imposed by t h i s gran t a recovered by OM approval number 0412 0510; the cur rent exp i r a t iondate i s 11/30/2000. I d e n t i f i c a t i o n of the Standard Provis iononL l i n i nq thf requirf ment and n es t imt l te of t he publ ic repcnt- ng

Paqe of 30


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LAG-A-OO-99-00024-00 Attachment3.8 (Continued)

burden ( inc luding t ime for reviewing in s t ruc t ions , search ingex i s t ing da ta sources , gather ing and main ta in ing the d a t a needed,and complet ing and reviewing the co l l ec t ion o f information) a res e t for th below.Standard Provis ion Burden Est imateAir Travel and Transpor ta t ion 1 (hour)Ocean Shipment o f Goods .5Patent Righ t s .5Publ i ca t ions .5

Negot ia ted Ind i r ec t Cost Rates 1Predetermined and Provis iona lVoluntary Popula t ion Planning .5Pro tec t ion o f the Individua l as a 1Research Subjec t22 CFR 226 Burden Est imate22cfr 226.40-.49 Procurementof Goods and Serv ices22 CFR 226.30 .36 Proper ty 1 .5StandardsSend comments regard ing t h i s burden es t ima te o r any o the r a spec to f th i s co l l ec t ion of in fo rmat ion , i nc lud ing sugges t ions forreducing t h i s burden, to the Off ice of Procurement , Pol icyDiv is ion (M/OP/P), U.S. Agency for In te rna t iona l Development,Washington, DC 20523-7801 and to the Off ice o f Management andBudget, Paperwork Reduct ion Pro jec t (0412-0510) , Washington, DC20503.

3.9 INTERNATIONAL AIR TRAVEL AND TRANSPORTATION DEC 1995)(a) PRIOR UDGET APPROVAL

In accordance wi th OM Cost Pr inc ip l e s , d i r e c t charges forfo re ign t r a v e l cos t s a re a l lowable on ly when each fore ign t r i phas rece ived p r i o r budget approval . Such approval w i l l bedeemed to have been met when:

(1) The t r i p i s i d e n t i f i e d . Iden t i f i ca t ion i s accompl ishedby prov id ing the fol loHing informati .on : the number oft r i p s , the number of i nd iv idua l s per t r i p , and the

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http:///reader/full/226.40-.49http:///reader/full/informati.onhttp:///reader/full/226.40-.49http:///reader/full/informati.on


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d e s t i n a t i o n count ry{s) i

(2) The in format ion noted a t (a) (1) above i s i n co r p o r a t edi n : t h e proposal , the program desc r ip t ion o r schedule o ft h e award, the annual workplan ( i n i t i a l o r r ev i s ions ) , o ramendments to the award; and

(3) The cos t s r e l a t ed to the t r ave l a re i n co r p o r a t ed in theapproved budget o f the award.

The Agreement O ff i ce r may approve t r ave l which has not beenincorpora ted in wr i t ing as r equ i red by paragraph (a) (2) . Insuch case , a copy o f t he Agreement O f f i c e r ' s approval must beinc luded in the agreement f i l e .

(b) NOTIFICATION(I) As long as p r i o r budget approval has been met in

accordance wi th paragraph (a) above, a s ep a ra t eNot i f i c a t ion wil l not be necessary un less :

( i ) The pr imary purpose of the t r i p i s to work wi thUSAID Mission personnel , o r

( i i ) The r ec ip i en t expec t s s i g n i f i c a n t ad mi n i s t r a t i v eor subs tan t ive ' programmatic suppor t from theMission .

Nei ther the USAID Miss ion nor the Embassy wi l l r eq u i r eCountry Clearance of employees o r co n t r ac t o r s of USAIDRecip ien t s .

(2) Where n o t i f i c a t i o n i s required in accordance wi thparagraph 1) {i} or ( i i ) above, t h e r ec ip i en t w i l lobse rve the fo l lowing s tandards :

( i ) Send a wri t t en no t i ce to the cognizan t USAIDTechnical Off ice in the Mission . I f ther e c i p i e n t ' s pr imary poin t o f con tac t i s aTechnical Off icer in USAID/W the r ec ip i en t maysend the not ice to t h a t person . I t w i l l be ther e s p o n s i b i l i t y o f the USAID/W Technical O ff i ce r toforward the not ice to the f i e l d .

( i i ) The not ice should be sen t as fa r in advance asp o s s i b l e , but a t l e a s t 14 calendar days in advanceo f the proposed t r a v e l . This not ice may be s en tby fax or e-mai l . The r ec ip i en t should r e t a i nproof t ha t n o t i f i c a t i o n was made.

( i i i ) The n o t i f i c a t i o n s h a l l conta in the fo l lowingPaqe 17 of 30


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LAG-A-OO-99-00024-00 Attachment3 . 9 on t inued)

in format ion : the award number, the cognizan tTechnical Off icer , the t r a v e l e r ' s name ( i f known),date or a r r i v a l , and the purpose o f the t r i p .

( iv) The USAID Mission wi l l respond only if t r a v e l hasbeen denied. t w i l l be the r espons ib i l i ty of theTechnica l O ff i ce r in the Miss ion to con tac t t h er ec ip i en t with in 5 working days o f having rece ivedthe not ice if the t r a v e l i s denied . I f ther ec ip i en t has not r ece ived a response with in thet ime frame, the r ec ip i en t wi l l be cons idered tohave met these s tandards fo r n o t i f i c a t i o n , and mayt r ave l .

(v) I f a s u b rec i p i en t i s r eq u i r ed to i s sue aNot i f i c a t ion , as per t h i s sec t ion , thes u b rec i p i en t may con tac t the USAID Technica lOff icer d i r e c t l y , or the prime may con tac t USAIDon the s u b r e c i p i e n t ' s behal f .

(c) SECURITY ISSUESRecip ien ts are encouraged to obta in the l a t e s t Department o fSta t e Travel Advisory Notices before t r ave l ing . These Not icesare ava i l ab le to the genera l publ ic and may be o b ta in edd i r e c t l y from the St a t e Department, or v ia In te rne t .Where s e c u r i t y i s a concern in a s p e c i f i c r eg ion , r e c i p i e n t smay choose to n o t i f y the US Embassy o f t h e i r presence whenthey have en tered the country. This may be e s p e c i a l l yimpor tant for longterm pos t ing .

(d) USE OF U.S. - OWNED LOC L CURRENCYT avel to c e r t a i n count r i es s h a l l , a t USAID's opt ion , befunded from U.S. - owned l oca l cur rency . When USAID in tendsto exe r c i se th i s opt ion , USAID w i l l e i t h e r i s s u e a U.S.Government S.F. 1169, Transpor ta t ion Request GTR) which thegran tee may exchange for t i c k e t s , or i s s u e the t i c k e t sd i r e c t l y . Use of such U.S.-owned currenc ies wi l l c o n s t i t u t e adol l a r charge to th i s gran t .

(c) THE FLY AMERICA CT(1) The Fly America Act requ i res t h a t a l l a i r t r a v e l andshipments under t h i s award must be made on U.S. a i r

c a r r i e r s to the ex ten t s e rv i ce by such c a r r i e r s i sava i l ab le . The Comptrol ler General o f the Uni ted Sta tes ,by Decision 8-138942 o f June 17, 1975, as amended March'31, 1981, provided guidel i .nes for implementat ion o fSect ion 5 of the I n t e r na t iona l Air Transpor ta t ion Fa i r

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Competi t ive Prac t ices Act (Fly America Act) of 1974 (49U.S.C. 1517, as amended by Section 21 of Public Law 96-192) .

(2) U.S. f lag a i r car r i e r service i s considered ava i lab leeven though:( i ) Comparable or a d i f f e r en t kind of service can be

provided a t l e s s cos t by a foreign a i r c a r r i e r ;( i i ) Foreign a i r c a r r i e r service i s prefer red by or i s

more convenient for the agency or t r ave le r ; o r( i i i ) Service by a foreign a i r c a r r i e r can be paid fo r

in excess foreign currency, unless U.S. f lag a i rcar r i e r s dec l ine to accep t excess or near excessforeign currencies for t r anspor ta t ion payable onlyout of such monies.

(3) In determining ava i lab i l i ty of a U.S. f l ag a i r c a r r i e r ,the fo l lowing scheduling pr inc ip les should be fo l lowedunless t h e i r app l i ca t ion r esu l t s in the l a s t o r f i r s t l egof t r ave l to or from the United Sta tes being performed byfo re ign a i r car r i e r :

( i ) U.S. f l ag a i r ca r r ie r service ava i lable a t poin to f or ig in sha l l be used to des t ina t ion or in theabsence of d i r ec t o r through service to thef a r thes t in terchange point on a usual ly t r ave ledrou te ;

( i i ) Where an or ig in or in te rchange point i s not servedby U.S. f l ag a i r car r i e r , a foreign a i r c a r r i e rsha l l be used only to the neares t in te rchangepoint on a usua l ly t rave led route to connect withU.S. f l ag a i r car r i e r service ; or

( i i i ) Where a U.S. f lag a i r c a r r i e r invo lun ta r i lyre rou tes the t r ave le r via a foreign a i r c a r r i e r ,the foreign a i r car r i e r may be usednotwi ths tanding the a v a i l a b i l i t y of a l t e rna t iveU.S. f l ag a i r c a r r i e r service .

(4) Travel to and from the United States : For t r ave l betweena gateway a i rpor t in the United Sta tes ( the l a s t U.S.a i r p o r t from which the t r a v e l e r ' s f l igh t depar t s o r thef i r s t U,S. a i rpor t a t which the t r a v e l e r ' s f l igh tar r ives ) and a gateway a i rpor t abroad ( tha t a i rpor t fromltJhich the t r a v e l e r l a s t embarks enroute to the U. S. or a twhirh the t r ave le r f i r s t debarks incident to t r ve l [ t omthe U.S.) , passenger service by U.S. f lag a i r c a r r i e r

Page 9 of 30


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LAG-A-OO-99-00024-00 Attachment 33 9 (Continued)

w i l l not be considered ava i l ab le i f :

( i ) The gateway a i r p o r t abroad i s the t r a v e l e r ' sor ig in or des t ina t ion a i r p o r t , and the use of U.S.f l ag a i r c a r r i e r service would extend the t ime in

t r ave l s ta tus including delay a t or ig in andacce lera ted ar r iva l a t des t ina t ion , by a t l e a s t 24hours more than t r ave l by foreign a i r c a r r i e r ; or

( i i ) The gateway a i r p o r t abroad i s an in terchangepoin t , and the use of U.S. f l ag a i r c a r r i e rserv ice would requ i re the t r a v e l e r to wai t s i xhours or more to make connect ions a t t h a t poin tor , delayed depar tu re from or acce le ra ted a r r i v a la t the gateway a i r p o r t in the U.S. would ex tendthe t ime in t r ave l s t a tus by a t l e a s t s ix hoursmore than t r ave l by fo re ign a i r c a r r i e r .

(5) Travel Between Points Outs ide the United Sta t e s : Use offore ign- f lag a i r c a r r i e r i s permiss ib le i f :

( i ) Travel by fo re ign a i r car r i e r would e l i mi n a t e twoor more a i r c r a f t changes enrou te ;

( i i ) Where one of the two poin t s abroad i s the gatewaya i rpor t enrou te to o r from the United Sta t e s andthe use of U.S. f l ag a i r c a r r i e r would extendthe t ime in t r ave l s t a tus by a t l e a s t s ix hoursmore than t r a v e l by fo re ign a i r c a r r i e r ; inc lud ingacce lera ted ar r iva l a t the overseas des t ina t ion ordelayed depar tu re from the over seas or ig in as wellas delay a t the gateway a i r p o r t or o therin terchange poin t abroad; or

( i i i ) The t r ave l i s not p a r t of t r i p to o r from theUnited Sta tes and the use of U.S. f lag a i rc a r r i e r would extend the t ime in t r a v e l s t a t u sby a t l eas t s i x hours more than t r ave l by foreigna i r c a r r i e r inc lud ing delay a t or ig in , delayenroute and acce le ra ted ar r iva l a t des t ina t ion .

(6) Shor t Distance Travel : Use of f o r e ign- f l ag a i r c a r r i e ri s permiss ib le , regard less of or ig in and des t ina t ion , ithe elapsed t r ave l t ime on scheduled f l igh t from o r i g i nto de s t ina t ion a i r p o r t by fo re ign f l ag a i r c a r r i e r i st h r ee hours or l es s and serv ice by U f lag a i r c a r r i e rwould double the t r ave l t ime.

(7) Use of foreign a i r c a r r i e r s e rv i ce may be deemedn.ecess,:ny i f U.S. f l ag aLr c a r r i e r othen. . ] ise d di L t b l ecannot provide the fo re ign a i r t r anspor t a t ion needed, or

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LAG-A-OO-99-00024-00 Attachment3 9 (Continued)

i use of such s e rv i ce wi l l not accompl ish the agency ' smiss ion . Travel and t r anspor t a t ion on non- f ree world a i rc a r r i e r s are not re imbursable under t h i s award.

(8) Where U.S. Government funds are used fo r reimbursement onothe r than U.S. f l ag a i r c a r r i e r s fo r in te rna t iona lt r anspor t a t ion , the r ec ip ien t s h a l l include ac e r t i f i c a t i o n in t h e i r own f i l e s involving sucht r anspor t a t ion which i s essen t i a l ly as fol lows:

"CERTIFICATION OF UNAVAILABILITY OF U.S. FL G AIRCARRIERS I hereby c e r t i f y t h a t the t r anspor t a t ionse r v ice for personnel (and t h e i r personal e f f ec t s ) orp ro p e r t y by c e r t i f i c a t e d a i r c a r r i e r was unavai l ab le forthe fol lowing r ea son( s ) . (Sta te appropr ia te reason(s)as se t fo r th above) .

(f) COST PRINCIPLESThe r ec ip i en t w i l l be re imbursed for t r a v e l and ther easonab le cos t of subs i s t ence , pos t d i f f e r e n t i a l s andothe r al lowances paid to employees in in te rna t iona lt r a v e l s t a t u s in accordance wi th the rec ip ip .n t ' sapp l i cab le cos t pr inc ip l e s and es t ab l i shed po l ic ies andp r a c t i c e s which are uni formly app l ied t o f ede r a l lyf inanced and other a c t i v i t i e s of the gran tee .I f the r ec ip i en t does not have wr i t t en e s t ab l i shedp o l i c i e s regarding t r a v e l costs , the s tandard fordetermin ing the r easonab leness o r reimbursement fo roverseas al lowance wi l l be the Standard ized Regula t ions(Government Civ i l i ans , Foreign Areas) , pub l i shed by theU.S. Department of Sta te , as from t ime to t ime amended.The most curren t subs i s t ence , pos t d i f f e r e n t i a l s , andothe r al lowances may be obta ined from the AgreementOf f i ce r .

(g) SUB W RDSThis prov i s ion wi l l be inc luded in a l l subawards and con t r ac t swhich requi re a i r t r ave l and t r anspor t a t ion under t h i s award.

3.10 OCEAN SHIPMENT OF GOODS APR 1998)(This prov i s ion i s app l icab le when goods purchased with fundsprovided under t h i s award are t r anspor ted to coopera t ing co u n t r i e son ocean vesse l s whether or no t gran t funds a re used for thet r anspor ta t ion . )(a) At l e a s t SO of the gross tonnage of a l l goods purchdsed und 1

lh i s agreement and t ranspor ted to the coopera t ing count r i esPage 21 of 30


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LAG-A-00-99-00024-00 Attachment 33.10 (Continued)

sha l l be made on pr iva t e ly owned U.S. f lag commercial oceanvesse ls , to the ex ten t such vesse l s a r e a va i l ab l e a t f a i r andr easonab le ra tes for such vesse l s .

(b) At l e a s t 50 o f t he gross f r e igh t revenue genera ted byshipments of goods purchased under t h i s agreement andt r anspor ted t o t he coopera t ing count r i es on dry cargo l i n e r s sha l l be p a id t o o r f or t he bene f i t of p r iva t e ly owned U.S.f l ag commercia l ocean ve s se l s t o the ex ten t such vesse ls are ava i l ab le a t f a i r and reasonable r a t e s fo r such vesse l s .

(c) When U.S. f la g v e s se l s are not ava i l ab le , o r t h e i r use wouldr esu l t in a s ign i f ican t delay , the gran tee may request adeterminat ion o f non-ava i lab i l i ty from the USAIDTranspor ta t ion Divis ion, Off i ce o f Procurement, Washington,D.C. 20523, g iving t he bas i s for the reques t which wil l r e l i eve the grantee o f the requirement to use U.S. f lag v e ss el s f or t he amount of tonnage inc luded in the de terminat ion . Shipments made on non-free world ocean vesse ls are not reirnburseable under t h i s gran t .

(d) The r e c ip i e n t s h a l l send a copy of each ocean b i l l of l ading, s t a t ing a l l o f t he ca r r i e r ' s charges i n c lud ing t he bas i s for ca lcu la t ion such a s weight o r cubic measurement, covering ash ipment under t h i s agreement to:

U.S. Department of Transpor ta t ion , Marit ime Adminis t rat ion, Divis ion o f Na t iona l Cargo, 400 7th St ree t , S.W.,Washington, D.C. 20590 , and U.S. Agency for I n t e rna t iona l Development,Off ice of Procurement, Transpor ta t ion Division1300 Pennsylvania Avenue, N.W.Washington, DC 20523-7900

(e) Shipments by volun tary nonprof i t r e l i e f agencies ( i . e . , PVOs)sha l l be governed by th i s s t anda rd p rov i si on and by USAIDRegulat ion 2, "Overseas Shipments o f Supp l ie s by Voluntary Nonprofi t Rel ie f Agencies" (22 CFR Par t 202) .

(f) Shipments f inanced under t h i s grant must meet appl icable e l i g i b i l i t y requirements se t out in 22 CFR 228.21.

3.11 USAID ELIGIBILITY RULES FOR GOODS ND SERVICES(APR 1998)(This prov i s ion i s not app l icab l e t o goods or services which the r ec ip ien t prov ides with pr iva t e f unds a s pa r t of a cos t - sha r ing requirement , or with Program Income genera ted under the award.) (a) Ine l ig ib le and Rest r ic ted Goods and Serv ices : USAID's

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pol icy on i ne l ig ib le and r e s t r i c t e d goods and services i scontained in DS Chapter 312.(1) Ine l ig ib le Goods and Serv ices . Under no

circumstances sha l l the r ec ip ien t procure any of thefol lowing under th i s award:( i ) Mil i t a r y equipment ,( i i ) Survei l l ance equipment ,( i i i ) Commodities and services for suppor t o f po l i ce or

other law enforcement ac t i v i t i e s ,( iv) Abort ion equipment and se rv ices ,(v) Luxury goods and gambling equipment, or(vi ) Weather modificat ion equipment.

(2) Ine l ig ib le Suppl ie rs . Funds provided under t h i saward sha l l not be used to procure any goods or servicesfu rn i shed by any f i rms or ind iv idua l s whose name appearson the "Lis ts o f Par t i es Excluded from Federa lProcurement and Nonprocurement Programs." US ID wil lprovide the rec ipient with a copy o f these l i s t s uponreques t .

(3) Res t r i c t ed Goods. The r ec ip ien t sha l l not procureany of the fol lowing goods and se r v i ce s without the pr io rbudget approval of the Agreement Off icer :

(i) Agr icul tura l commodit ies,( i i) Motor vehi cles ,( i i i) Pharmaceuticals( i v) Pes t i c ides ,(v) Used equipment ,

(vi ) U.S. Government-owned excess proper ty , or(vi i ) F e r t i l i z e r .

Pr ior budget approval wi l l be deemed to have been met when:(i) the i tem i s of US sour ce /o r ig in ;I i i ) the i t em has been i den t i f i ed and incorpora ted in th

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LAG-A-OO-99-00024-00 Attachment 3.3.11 (Continued)

program d es c r i p t i o n o r schedule o f t h e award ( i n i t i a lo r r ev i s i o n s ) , o r amendments to t h e award; and

( i i i ) the cos t s r e l a t ed to the i t em a r e in co r p o r a t ed i n t h eapproved budget of the award.Where t h e i t em has not been i n c o p o r a t e d i n t o t he award asd esc r ib ed above, a sep a r a t e w r i t t en au t h o r i za t i o n from t h eAgreement O f f i ce r must be provided b ef o r e the i t em i sprocured .

(b) Source and Nat ional i ty : The e l i g i b i l i t y ru l e s for goodsand s e r v i c e s based on source and n a t i o n a l i t y are d iv ided i n t otwo c a t e g o r i e s . One ap p l i e s when t h e t o t a l procurementelement dur ing the l i f e o f the award i s over $250,000, and theo th e r ap p l i e s when the t o t a l procurement e lement dur ing thel i f e o f the award i s not over $250,000, or the award i s fundedunder t h e Development Fund fo r Af r ica (DFA) r eg a r d l e s s o f t h eamount . The t o t a l procurement e lement i n c lu d es procurement o fa l l goods ( e . g . , equipment , mat e r i a l s , suppl ies ) and se r v i ce s .Guidance on t h e e l i g i b i l i t y o f s p e c i f i c goods o r s e rv i ce s maybe o b ta in ed from t he Agreement O ff i ce r . USAID p o l i c i e s andd e f i n i t i o n s on source , o r i g i n and n a t i o n a l i t y are conta ined in22 CFR Par t 228, Rules on Source , O r i g i n and N at i o n a l i t y fo rCommodit ies and Serv ices Financed by t h e Agency forI n t e r na t iona l Development , which i s i n co r p o r a t ed i n t o t h i sAward in ts e n t i r e t y .

(1) For DF funded awards o r when the t o t a l procuremente lement dur ing the l i f e o f t h i s award i s va lued a t$250,000 o r l e s s , the fo l lowing ru l e s apply :

( i ) The au thor ized source for procurement of a l l goodsand serv ices to be re imbursed under the award i sUSAID Geographic Code 935, "Specia l Free World ,"and such goods and s e rv i ce s must meet t h e source ,o r i g i n and n a t i o n a l i t y requirements s e t fo r th in 22CFR Par t 228 in accordance with t he fol lowing ordero f preference:(A) The Uni ted St a t e s (USAID Geographic Code 000) ,

(B) The Coopera t ing Country ,(C) USAID Geographic Code 941, and(D) USAID Geographic Code 935.

( i i ) A p p l i c a t io n o t o r d e r of p r e f e r en ce : When t h er ec i p i en t ptocures goods clnd s e rv i ce s from othe rthan U.S. sources , under t h e o r d e r o f p r e f e r en ce in

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paragraph (b) (1) i) above, the r ec ip ien t sha l ldocument i t s f i l e s to j u s t i f y each such i ns t ance .The documentat ion s h a l l se t fo r th the circumstancessurrounding the procurement and sha l l be based onone or more of the fol lowing r easons , which wil l bese t for th in the gran tee ' s documentat ion:(Al The procurement was of an emergency nature ,

which would not al low fo r the delay a t t endan tto so l i c i t i n g U.S. sources ,

(B) The pr ice d i f f e r e n t i a l fo r procurement fromU.S. sources exceeded by 50% or more thede l ivered pr ice from the non-U.S. source ,

(C) Compelling l oca l p o l i t i c a l cons idera t ionsprecluded cons idera t ion o f U.S. sources ,(D) The goods or services were not ava i l ab le from

U.S. sources , or(E) Procurement of l o c a l l y ava i l ab le goods and

services , as opposed to procurement o f U.S.goods and se r v i ce s , would bes t promote theob jec t ives o f the Foreign Ass i s tance programunder the award.

(2) When the t o t a l procurement element exceeds $250,000(unless funded by DFA), the fol lowing app l i e s : Except as

may be s p e c i f i c a l l y approved or d i rec ted in advance bythe Agreement Off icer , a l l goods and services f inancedwi th U.S. do l la r s , which wi l l be re imbursed under t h i saward must meet the source, or ig in and na t iona l i tyrequirements se t fo r th in 22 CFR Par t 228 fo r theau thor ized geographic code spec i f i ed in the schedule oft h i s award. I f none i s spec i f i ed , the au thor ized sourcei s Code 000, the Uni ted Sta tes .

(e) Pr in ted o r Audio-Visual Teaching Mater ia ls : I f thee f f e c t i v e use of pr in t ed or aud io-v i sua l t each ing mate r i a l sdepends upon t h e i r being in the l oca l language and i suchmater ia l s are in tended for t echnica l as s i s tance p ro jec t s ord c t iv i t i e s f inanced by USAID in whole or in p a r t and i f otherfunds inc lud ing U.S.-owned or U.S. con t r o l l ed loca l currenc iesare not r ead i ly ava i lable to f inance the procurement of suchmate r i a l s , l oca l language vers ions may be procured from thefol lowing sources , in order o f p reference :

(1) The United Sta tes (USAID Geographic Code 000),(2) The coopera t ing Country,

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LAG-A-OO-99-00024-00 Attachment 33.11 Continued)

(3) Selec ted Free World941), and

count r i es (USAID Geographic Code

(4) Specia l899

Free World count r i es (USAID Geographic Code

(d) I f USAID determines t h a t the r ec ip ien t has procured any o fthese goods or se rvices under t h i s award con t rary to therequirements of t h i s prov i s ion , and has r ece ived payment fo rsuch purposes , the Agreement Off icer may requ i re the r ec ip ien tto refund the e n t i r e amount of the purchase.

(e) This pr ov i s ion wil l be inc luded in a l l subagreementsinclude procurement of goods or services which to ta l$5,000.

whichover

3.12 SUB GREEMENTS APR 1998)Subrec ip ien t s and subawardees have no r e la t ionsh ip with USAIDunder the t erms of t h i s agreement . All requ i red USAID approvalsmust be d i r e c t e d through the r ec ip ien t to USAID.

3.13 LOCAL PROCUREMENT (APR 1998)(a) Financing l oca l procurement invo lves the use of appropr ia tedfunds to f inance the procurement of goods and services

suppl ied by l oca l bus inesses , dea le r s or producers , withpayment 'normally be ing in the cur rency of the coopera t ingcountry.

(b) Local ly f inanced procurements must be covered by source andn a t i o n a l i t y waivers as se t for th in 22 CFR 228, Subpart F,except as provided for in mandatory s tandard p rov i s ion , USAIDEl ig ib i l i t y Rules for Goods and Services , or when one of thefol lowing except ions appl ies :

(1) Local ly ava i l ab le commodities of U.S. or ig in , which areotherwise e l i g i b l e for f inancing, i the value of thet r ansac t ion i s es t imated not to exceed $100,000 exclus iveo f t r anspor ta t ion cos t s .

(2) Commodities of geographic code 935 or ig inthe t r ansac t ion does not exceed the l oca lequiva lent of $5,000.

i.f the valuecurrency of

(3) Profess iona l Serv ices$250,000. Contrac ts es t imated not to exceed

(4) Cons t ruc t ion Serv ices$5,000,000. Cont rac t s es t ima ted not to exceed

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(S) Commodities and services ava i lable only in the l o c a leconomy (no spec i f i c per t r ansac t ion value appl ies tot h i s ~ a t e g o r y . This category includes the fol lowingi tems:

(i) Ut i l i t i e s including fuel for heat ing and cooking,waste disposa l and t r ash co l lec t ion ;( i i ) Communications t e lephone, t e lex , fax, pos ta l and

cour ie r se rvices ;( i i i ) Rental cos t s fo r housing and of f i ce space;( iv) Petroleum, o i l s and lub r ican ts for opera t ing

veh ic les and equipment;(v) Newspapers, pe r iod ica l s and books publ ished in thecooperat ing country;(vi) Other commodities and services and r e la ted

expenses that , by the i r nature or as a prac t i ca lmat ter , can only be acquired, performed, o rincur red in the cooperat ing country, e .g . , vehic lemaintenance, hote l accommodations, e tc .

(c) The coverage on i ne l ig ib le and re s t r ic ted goods and se r v i ce sin the mandatory s tandard prov i s ion "USAID El ig ib i l i t y Rulesfor Goods and Services , " a l so apply to loca l procurement .

(d) This provis ion wi l l be inc luded in a l l subagreements whereloca l procurement of goods o r services i s a suppor ted element .

3.14 NEGOTI TED INDIRECT COST R TES - PROVISIONAL(NONPROFIT) (APR 1998)(This prov i s ion i s app l icab le to any nonprof i t organiza t ions whosei nd i r ec t cos t ra tes under t h i s award are on a provis iona l bas i s . )(a) Prov is iona l i nd i r ec t cost r a tes sha l l be es tab l i shed for eachof the r ec ip ien t ' s accounting periods dur ing the term of t h i s

award. Pending establ ishment of rev i sed provis iona l or f ina lra tes , al lowable ind i rec t cos t s sha l l be re imbursed a t thera tes , on the bases , and for the periods shown in the scheduleof t h i s award.

(b) Within the ea r l ie r of 30 days a f te r r ece ip t of the A-l33 audi trepor t o r nine months af t e r the end of the aud i t per iod, ther ec ip ien t sha l l submit to the cognizant agency for aud i t therequired OM Circula r A-L33 audi t r epor t , proposed f ina lind i rec t cos t r a tes , dnd suppor t ing cost da ta . I f USAID i s

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the cognizant agency o r no cognizant a ge nc y has be en de si gn a ted , t h e r ec ip ien t sha l l submit fo u r co p ie s o f t he audi t r epor t , along with the proposed f ina l i nd i r ec t cos t r a tes , and suppor t ing cos t d at a, t o the Overhead, Special Costs , and Closeout Branch, Of f ic e o f Procurement , USAIDWashington, D 20523-7802. The proposed r a tes sha l l be basedon the r e c i p i en t ' s ac tua l cos t exper ience dur ing t ha t f i s c a l year. Negot iat ions of f ina l i nd i r ec t cost ra tes sha l l begin soon a f t e r r ece ip t o f t he r e c i p i en t ' s proposal .

(c) Allowabi l i ty of costs and accep t ab i l i t y o f cos t a l l o ca t i on methods sha l l be determined in accordance with the app l i cab le cos t p r inc ip l e s .

(d) The r esu l t s of each negot ia t ion sha l l be s e t f o r th in awri t ten i nd i r ec t cos t r a t e agreement s igned by bo th pa r t i e s . Such agreement i s au toma t ica l ly i n co rpo ra ted in to t h i s awardand sha l l spec i fy (I) the agreed upon f i n a l r a t es , (2) the bases to which the r a tes apply , (3) the f i sca l year fo r whichthe r a tes apply , and (4) the i tems t r e a t ed as d i r e c t cos t s . The agreement sha l l not change any monetary ce i l i ng , awardobl iga t ion , or spec i f i c cos t al lowance o r d i s al l owance provided for in t h i s award.

(e) Pending es tab l i shment of f i na l i n d i re c t cos t r a te ( s ) fo r anyf i s ca l y ea r, th e r e c ip ien t s ha l l be re imbursed e i t h e r a t nego t ia t ed p rov i s iona l ra tes or a t b i l l i ng ra tes accep tab le to the Agreement Of f ic e r , s ub je c t to appropr ia te adjustment whenthe f ina l r a t e s f or t he f i sca l year are es tab l i shed Toprevent subs t an t i a l overpayment o r underpayment, the provis iona l or b i l l i ng ra tes may be prospec t ive ly o rr e t roac t ive ly rev i sed by mutual agreement.

(f) Fai lu re by the pa r t i e s to agree on f in a l r a te s i s a 22 CFR226.90 di spu te .

3.15 REGULATIONS GOVERNING EMPLOYEES AUG 1992)(The fo l lowing app l ies to the gran tee ' s employees who are not c i t i z en s of the coopera t ing country .) (a) The gran tee ' s employees sha l l main ta in pr iva te s t a t u s and may

not re ly on loca l U.S. Government of f ices or f ac i l i t i e s for support whi le under t h i s grant . (b) The sa le of personal proper ty or automobi les by gran tee

employees and t he i r dependents in the foreign country to whichthey a re ass igned sha l l be sub jec t to the same l im i t a t i on s andproh ib i t i ons which apply to d i r e c t - h i r e AID personnel employed

thp M i ssi o n, i n cJ \ ld i ng the ru les con tained i n 22 CFR Par t 136, excep t as t h i s may con f l i c t with hos t government

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LAG-A-OO-99-00024-00 Attachment 33.15 (Cpntinued)

r egu la t ions .

(c) Other than work to be per fo rmed under t h i s g r ant f o r which anemployee i s ass igned by t h e g ran tee , no employee o f t he g ran tee sha l l engage d i r e c t l y o r i n d ir e c tl y , e i t h e r i n t h ei nd iv idua l ' s own name or in the name o r through an agency ofanother person, in any bu si n es s, p r o fe s s io n , o r occupat ion in t h e f o re ig n coun tr ie s t o which the i nd iv idua l i s ass igned, norsha l l the ind iv idual make l oan s o r investments t o o r in anybus iness , p ro fe s si on or occupat ion in the foreign coun t ri e s t o which the ind iv idual i s ass igned.

(d) The gran tee ' s employees, while in a fo re ign country, a re expected to show r e sp e c t f o r i t s conventions, cu st oms , and i n s t i t u t i on s , to abide by i t s app l icab le l aws and r egu la t ions , and not to i n t e r f e r e in i t s i n t e r na l po l i t ic a l a f f a i r s .

(e) In the event the conduct o f any grantee employee i s not in accordance wi th the preceding paragraphs , the gran tee ' s ch ie f of pa r ty sha l l consu l t with the IDMission Direc to r and the employee involved and sha l l recommend t o t he g r an te e a course of ac t ion with regard to such employee.

(f) The par t i e s r ecogn ize t he r igh t s of the U.S. Ambassador to d i r ec t the removal from a country of any U .S . c i t i zen o r thed i scharge from t h i s g r an t o f any t h i rd country na t iona l when,in the d i s c r e t i on o f the Ambassador, the i n t e r e s t s of the United s t a t e s so requ i re .

(g) I f it i s determined, under e i t h e r (e) or (f) above, t ha t the o f such employee sha l l be t e rminated , t h e g ran tee sha l l usei t s bes t e f f o r t s to cause the re turn of such employee to theUnited Sta tes , o r p o in t o f or ig in , as appropr ia te .

3 1 6 PUBLIC NOTICES AUG 1992)(This prov i s ion i s app l icab le when t h e cognizant t echnica l o f f i c e determines t h a t the g ran t i s of publ ic i n t e r e s t andreques t s t ha t the prov i s ion be inc luded in the gran t . , t i s USAID's po li c y t o inform t h e pub l ic as fu l ly as poss ib l e o fi t s programs and ac t i v i t i e s . The grantee i s encouraged to give pub l ic no t ic e of the rece ipt of t h i s gran t and, from t ime to t ime, to announce progress and accomplishments. Press Leleases O other pub l ic no t ic e s should inc lude a s ta tement subs tan t i a l ly asfol lows:

"The U.S. Agency for I n t e rna t iona l Development admin i s te rs the U.S. fo re ign ass i s t ance program prov id ing economic andhumanitar ian ass i s t ance in mO e than 80 count r ies worldwide."

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The grantee may c a l I o n USAID's Off ice of Externa l Af f a i r s foradvice regarding publ ic not ices . The gran tee i s requested toprovide copies of not ices or announcements to the cognizantt echnica l of f i ce r and to USAID's Off ice of External Af f a i r s as fa rin advance of re lease as poss ible .

3.17 COMMUNICATIONS PRODUCTS OCT 1994)(a) Def ini t ion Communications products are any pr in ted

mater ia l s (o ther than non-color photocopy mater ia l ) ,photographic services or video product ion services .(b) Standards USAID has es t ab l i shed s tandards forcommunications products . These s tandards must be fol lowedunless otherwise spec i f i ca l ly provided in the agreement o rapproved in wri t ing by the agreement of f ice r . A copy of the

s tandards for USAID f inanced publ ica t ions and videoproduct ions i s a t t ached .(c) Communications products which meet any of the fol lowing

c r i t e r i a are not e l i g i b l e for USAID f inancing under th i sagreement unless spec i f i ca l ly au thor ized in the agreementschedule or in wri t ing by the agreement of f i ce r :(1) Any communication product cost ing over $25,000, inc luding

the cos t s of both prepara t ion and execut ion. Forexample, in the case of a publ i ca t ion , the costs wi l linc lude research , wri t ing and other e d i to r i a l services

including any assoc ia ted overhead) , design, l ayout andproduct ion costs .(2) Any communication products tha t w i l l be sen t d i r e c t l y to ,

or l i ke ly to be seen by, a Member of Congress o rCongressional s t a f f e r ; and(3) Any publ ica t ion tha t w i l l have more than 50 percen t of

i t s copies d i s t r i b u t e d in the United s t a t e s (excludingcopies provided to CDIE and other USAID/W of f ices fori n t e rna l use.

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19990429 Cu Usaid 121 05 Usaid Cubanet Contract

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