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    Administration & Finance Committee 2117 West River Road NMinneapolis, MN 55411

    Committee Meeting www.minneapolisparks.org

    November 5, 2014 ~ Agenda ~ Wednesday 5:20 PM

    Meeting Times are subject to change based on discussion from previous meetings.

    I. CALL TO ORDER

    Anita Tabb Chair, Commissioner District 4

    Brad Bourn Vice Chair, Commissioner District 6

    Meg Forney Commissioner At Large

    Jon Olson Commissioner District 2

    Scott Vreeland Commissioner District 3

    II. APPROVAL OF AGENDA

    III. APPROVAL OF MINUTES

    Wednesday, October 22, 2014

    IV. PUBLIC COMMENT

    4.1 Public Comment on the Superintendent's Recommended 2015 Budget

    V. ACTION ITEMS

    5.1 That the Board adopt Resolution 2014-331 captioned as follows:

    Resolution 2014-331

    Resolution Approving Joint and Cooperative Agreement with the Hennepin

    County Chiefs of Police Association, for Use of Law Enforcement Personnel and

    Equipment Effective January 1, 2015

    5.2 That the Board adopt Resolution 2014-332 captioned as follows:

    Resolution 2014-332

    Resolution to Approve the Request to Acquire 2603 2Nd Ave N from Hennepin

    County, Tax Forfeited Land Division, to Add to Bassett's Creek Park

    5.3 That the Board adopt Resolution 2014-333 captioned as follows:

    Resolution 2014-333

    Resolution Authorizing the Execution of an Offer to Purchase for the Acquisition

    of 1326 Water Street Northeast, from the City of Minneapolis for $14,090

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    Committee Meeting P a g e | 2 November 5, 2014

    5.4 That the Board adopt Resolution 2014-334 captioned as follows:

    Resolution 2014-334

    Resolution Approving a Maintenance Agreement with Minnehaha Creek

    Watershed District Regarding Permeable Paving at Sandcastle Terrace

    5.5 That the Board adopt Resolution 2014-335 captioned as follows:

    Resolution 2014-335

    Resolution Authorizing the Superintendent to Execute a Preliminary

    Memorandum of Understanding with the City of Minneapolis for a Promise Zone

    Initiative Application, Contingent on Board Approval of the Final Memorandum

    of Understanding If the City is Awarded a Promise Zone Designation

    VI. STUDY/REPORT ITEM

    6.1 2015 Budget Discussion

    VII. ADJOURNMENT

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    Administration & Finance Committee 2117 West River Road NMinneapolis, MN 55411

    Committee Meeting www.minneapolisparks.org

    October 22, 2014 ~ Minutes ~ Wednesday 5:10 PM

    I. CALL TO ORDER

    The time being 5:51 PM, Chair, Commissioner District 4 Anita Tabb called the meeting to

    order.

    Chair, Commissioner District 4 Anita Tabb: Present, Vice Chair, Commissioner District 6

    Brad Bourn: Present, Commissioner At Large Meg Forney: Present, Commissioner

    District 2 Jon Olson: Present, Commissioner District 3 Scott Vreeland: Present.

    II. APPROVAL OF AGENDA

    RESULT: ADOPTED [UNANIMOUS]

    MOVER: Scott Vreeland, Commissioner District 3

    AYES: Tabb, Bourn, Forney, Olson, Vreeland

    III. APPROVAL OF MINUTES

    Administration & Finance Committee - Committee Meeting - Oct 1, 2014 5:10

    PM

    RESULT: ACCEPTED [UNANIMOUS]

    MOVER: Scott Vreeland, Commissioner District 3

    AYES: Tabb, Bourn, Forney, Olson, Vreeland

    IV. ACTION ITEMS

    4.1 That the Board adopt Resolution 2014-321 captioned as follows:

    Resolution 2014-321

    Resolution Approving Tri-Party Agreement for Loan to InnerCity Tennis

    Foundation Regarding the Lease At Rev. Dr. Martin Luther King, Jr. Park

    Chair Tabb called upon Renay Leone, Real Estate Coordinator to respond to

    questions from Commissioners.

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    Committee Meeting P a g e | 2 October 22, 2014

    RESULT: ADOPTED [UNANIMOUS]

    MOVER: Scott Vreeland, Commissioner District 3

    AYES: Tabb, Bourn, Forney, Olson, Vreeland

    4.2 That the Board adopt Resolution 2014-322 captioned as follows:

    Resolution 2014-322

    Resolution Awarding a Construction Contract to Morcon Construction Co., Inc., in

    the Amount of $1,305,000.00 for the Minnehaha Park Refectory Improvement

    Project, Per O.P. No. 7996, Pending Approval by City of Minneapolis Purchasing

    & Procurement and Civil Rights Departments and Authorizing Administrative Use

    of a 10% Construction Contingency Up to $130,500.00 for Necessary

    Construction Change Orders that May Arise with the Contract and Authorizing an

    Internal Loan Up to $1,500,000 for Refectory and Site Improvements

    RESULT: ADOPTED [UNANIMOUS]

    MOVER: Scott Vreeland, Commissioner District 3

    AYES: Tabb, Bourn, Forney, Olson, Vreeland

    V. STUDY/REPORT ITEM

    VI. ADJOURNMENT

    RESULT: ADOPTED [UNANIMOUS]

    MOVER: Scott Vreeland, Commissioner District 3

    AYES: Tabb, Bourn, Forney, Olson, Vreeland

    Committee Meeting adjourned at 6:08 PM

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    Discussion Item (ID # 2421) Page 1

    TO: Administration & Finance Committee

    FROM: Julia Wiseman, Director Finance

    DATE: November 5, 2014

    SUBJECT: Public Comment on the Superintendent's Recommended 2015 Budget

    BACKGROUND

    The Administration & Finance Committee will take public comment on the Superintendents

    Recommended 2015 Budget.

    Prepared By: Julia Wiseman, Director Finance, Finance

    Review:

    Julia Wiseman Completed 10/28/2014 11:32 AM

    Pam French Completed 10/28/2014 12:44 PM

    Jayne Miller Completed 10/28/2014 1:02 PM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    Resolution 2014-331 Page 1

    Resolution 2014-331

    Resolution Approving Joint and Cooperative Agreement with the Hennepin CountyChiefs of Police Association, for Use of Law Enforcement Personnel and Equipment

    Effective January 1, 2015

    Whereas, The Minneapolis Park & Recreation Board (MPRB) is authorized to contract with

    public and private entities in the performance of its functions;

    Whereas, Minnesota Statutes, Section 471.59 authorizes governmental units by agreement

    of their governing bodies to jointly or cooperatively exercise any power common to them;

    Whereas, The Hennepin County Chiefs of Police Association previously developed a Mutual

    Aid Pact to foster the sharing of law enforcement resources among agencies in Hennepin

    County;

    Whereas, The Minneapolis Park and Recreation Board has previously approved and

    participated in a mutual aid agreement between the police agencies within Hennepin

    County to provide cooperative use of police personnel and equipment;

    Whereas, Such agreement was most recently approved by the Board on June 17, 2009;

    Whereas, The Hennepin County Chiefs of Police Association has revised its Mutual Aid Pact

    to clarify and update the language of the Joint and Cooperative Agreement for the Use of

    Law Enforcement Personnel and Equipment (the Agreement);

    Whereas, The Agreement allows other governmental units and municipalities to become a

    party to the Agreement by the adoption of a resolution and sending notice to the Hennepin

    County Sheriff; and

    Whereas, The Minneapolis Park and Recreation Board considers it to be in its best interests

    to become a Party to the Agreement;

    RESOLVED, That Minneapolis Park and Recreation Board:

    1. Authorizes the Minneapolis Park and Recreation Board to be a Party to the Joint and

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    Resolution 2014-331 Page 2

    Cooperative Agreement for the Use of Law Enforcement Personnel and Equipment

    developed by the Hennepin County Chiefs of Police Association.

    2. The Director of Park Safety and Security (Park Police Chief) is directed to send a copy of

    the signature page of the Agreement and this Resolution to the Hennepin County

    Sheriff; and

    3. The Minneapolis Park and Recreation Board agrees to comply with all terms of the

    Agreement.

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    Resolution 2014-331 Page 3

    TO: Administration & Finance Committee

    FROM: Jason Ohotto, Director of Park Safety and Security

    DATE: November 5, 2014

    SUBJECT: Resolution Approving Joint and Cooperative Agreement with the Hennepin County

    Chiefs of Police Association, for Use of Law Enforcement Personnel and Equipment

    Effective January 1, 2015

    BACKGROUND

    This Board action considers the approval of the Joint and Cooperative Agreement for use of LawEnforcement Personnel and Equipment with the Hennepin County Chiefs of Police Association.

    The purpose of the agreement is to permit agencies to share law enforcement resources with

    other agencies within Hennepin County. This agreement satisfies the legal requirements which

    allow the Board to request and receive assistance from participating members. In addition, the

    Agreement allows the MPRB, at its sole discretion, the authority to assist participating

    members when requested.

    The Minneapolis Park and Recreation Board (MPRB) is a party to the existing agreement

    adopted by the Board in 2009 (Resolution 2009-150). The current revisions are meant to clarify

    and update language within the Agreement. If approved, the agreement takes effect on January1, 2015.

    MPRB legal counsel has reviewed and approved the Joint and Cooperative Agreement for Use

    of Law Enforcement and Equipment.

    RELATED BOARD ACTIONS

    Resolution 2001-177 Adopting the Hennepin County Mutual Aid Pact Joint and Cooperative

    Agreement for the Use of Police Personnel and Equipment

    Resolution 2009-150 Adopting the Joint and Cooperative Agreement for Use of Law Personnel

    and Equipment of July 1, 2009

    RECOMMENDATION

    Staff recommends approval of the Joint and Cooperative Agreement for Use of Law

    Enforcement Personnel and Equipment.

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    Resolution 2014-331 Page 4

    This action is supported by the following vision and goal statements in the MPRB 2007-2020

    Comprehensive Plan.

    Vision Theme 4: A safe place to play, recreate, contemplate and celebrate.

    Goal: Intervention and communication reduce safety concerns.

    ATTACHMENTS:

    HCCOP Mutual Aid Pact (Final Revision 9-9-14) (PDF)

    HCCOP Mutual Aid Pact Sample Signature Page (DOCX)

    Prepared By: Jason Ohotto, Director of Park Safety and Security, Park Police

    Review:

    Jason R. Ohotto Completed 10/09/2014 9:17 AM

    Jayne Miller Completed 10/09/2014 7:10 PM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 1 -

    HENNEPIN COUNTYCHIEFS OF POLICE ASSOCIATION

    MUTUAL AID PACT

    Effective January 1, 2015

    TABLE OF CONTENTS

    FOREWORD 2

    JOINT AND COOPERATIVE AGREEMENT FOR USE OFLAW ENFORCEMENT PERSONNEL AND EQUIPMENT 4

    I. GENERAL PURPOSE 4

    II. DEFINITION OF TERMS 4

    III. PARTIES 5

    IV. PROCEDURE 5

    V. LIABILITY 7

    VI. EFFECTIVE DATE 9

    VII. WITHDRAWAL AND TERMINATION 9

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 2 -

    HENNEPIN COUNTY

    CHIEFS OF POLICE ASSOCIATION

    MUTUAL A ID PACT

    FOREWORD

    The Mutual Aid Committee of the Hennepin County Chiefs of Police Association was tasked

    with revising and updating the mutual aid pact among all the police agencies of Hennepin

    County. The original pact was created in 1968 with the various agencies joining the pact

    throughout the years. Many provisions of the original pact were continued into the new pact.

    The Joint and Cooperative Agreement for Use of Law Enforcement Personnel and

    Equipment (Joint Powers Agreement) was updated to reflect accurately the procedures,

    address current issues and enhance the ability of departments to share resources with each

    other.

    The general purpose of the pact is to permit agencies to share law enforcement resources

    with other agencies in Hennepin County. The Joint Powers Agreement specifically allows a

    requesting party to select the resources that best meets the needs of a given situation. A

    requesting party may call upon any other participating party for mutual aid. There is no

    requirement to make requests through a particular party. In addition, the Joint Powers

    Agreement should not be interpreted as restrictive in providing resources to deal with only

    major catastrophic situations. Participating parties can utilize the resources for many

    reasons including routine circumstances such as training efforts and back-up patrol service.

    This pact provides the flexibility for all agencies to use the resources located among all

    participating parties in Hennepin County.

    The decision as to when to invoke mutual aid and whether to respond is left to the discretion

    of the requesting or sending party. Each agency should acquaint supervisory personnel with

    any internal procedures used for mutual aid. While the Joint Powers Agreement does not

    require particular words or actions to initiate mutual aid, agencies should be clear about

    whether mutual aid was requested and what type of assistance is being provided. Parties

    should not self-deploy.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 3 -

    Furthermore, each officer within a department should have a basic familiarity with mutual aid,

    the responsibilities when reporting to another agency and the protections afforded under the

    agencys workers compensation.

    For liability reasons, management of a mutual aid situation is under the control of therequesting party. However, the sending party has discretion whether to provide personnel or

    equipment and can recall such assistance at any time.

    Time commitments for mutual aid requests: While there is no hard and fast time limit, the

    commitment of resources can be taxing on agencies. In addition, in some situations, an

    advantage can be gained by ending a mutual aid request and entering into some contractual

    assistance, especially when the law enforcement costs need to be tracked or can be

    recovered from other sources.

    The Hennepin County Sheriffs Office (Sheriff) has again volunteered to serve as the

    administrative coordinator of the pact. As communities adopt the Joint Powers Agreement,

    the appropriate documentation and signature page need to be forwarded to the Sheriff.

    Each agency is responsible for entering and updating available agency resources.

    Previously the parties used the Regional Automated Property Information (RAPID) database.

    Resources will now be listed online in a mutually agreed upon resource management

    database. The parties to this agreement are solely responsible to update their available

    resources in the agreed upon database.

    The effective date for the new Joint Powers agreement is January 1, 2015. This date was

    established to allow enough time for agencies to receive the appropriate authority and to

    provide some finality between the old pact and the new pact. The former pact will expire at

    midnight on December 31, 2014. Failure to execute the new agreement by December 31,

    2014 will terminate a partys participation in the pact. Participation can be resumed upon

    execution of the new agreement. Agencies that elect not to participate in the new agreement

    may be bound by other existing mutual aid agreement or state statutes.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 4 -

    JOINT AND COOPERATIVE AGREEMENT FORUSE OF LAW ENFORCEMENT PERSONNEL AND EQUIPMENT

    I. GENERAL PURPOSE

    The general purpose of this Joint and Cooperative Agreement for Use of Law

    Enforcement Personnel and Equipment (Agreement) is to provide a means by which

    a Party to this Agreement may request and obtain Law Enforcement Assistance from

    other Parties when a Party deems such Law Enforcement Assistance necessary. This

    Agreement is made pursuant to Minnesota Statutes, Section 471.59, which authorizes

    the joint and cooperative exercise of powers common to the Parties.

    II. DEFINITION OF TERMS

    For the purposes of this Agreement, the terms defined in this section shall have the

    following meanings:

    Subd. 1. "Eligible Party means a governmental unit as defined by Minnesota

    Statues, Section 471.59, subd. 1 or a municipality as defined by Minnesota Statutes,

    Section 466.01, subd. 1, that is authorized to exercise police powers in Hennepin

    County, Minnesota.

    Subd. 2. "Law Enforcement Assistance meansequipment and personnel, including

    but not limited to, licensed peace officers and non-licensed personnel.

    Subd. 3. "Party meansan Eligible Partythat elects to participate in this Agreement

    by the authorization of its governing body. Parties means more than one Party to

    this Agreement.

    Subd. 4. "Requesting Official meansa person who is designated by the Requesting

    Party to request Law Enforcement Assistance from other Parties.

    Subd. 5. "Requesting Party meansa Party that requests Law Enforcement Assistance

    from other Parties.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 5 -

    Subd. 6. "Sending Official means a person who is designated by a Party to

    determine whether and to what extent that Party should provide Law Enforcement

    Assistance to a Requesting Party.

    Subd. 7. "Sending Party meansa Party that provides Law Enforcement Assistance

    to a Requesting Party.

    Subd. 8. Sheriffmeans the Hennepin County Sheriff or designee.

    III. PARTIES

    The Parties to this Agreement shall consist of as many Eligible Parties that have

    approved this Agreement by December 31, 2014. Additional Eligible Parties shall

    become a Party on the date this Agreement is approved by the Partys governing

    body.

    Upon approval by a Party, the executed signature page of this Agreement shall be

    sent to the Sheriff along with a resolution approving this Agreement.

    IV. PROCEDURE

    Subd. 1. Each Party shall designate, and keep on file with the Sheriff, the name of the

    person(s) of that Party who shall be its Requesting Official and Sending Official. A

    Party may designate the same person as both the Requesting Official and the

    Sending Official. Also, a Party may designate alternate persons to act in the absence

    of an official.

    Subd. 2. Whenever, in the opinion of a Requesting Official of a Party, there is a need

    for Law Enforcement Assistance from other Parties, such Requesting Official may, athis or her discretion, call upon the Sending Official of any other Party to furnish Law

    Enforcement Assistance.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 6 -

    Subd. 3. Upon the receipt of a request for Law Enforcement Assistance from a Party,

    the Sending Official may authorize and direct personnel and equipment of the Sending

    Party be sent to the Requesting Party. Whether the Sending Party provides such Law

    Enforcement Assistance to the Requesting Party and, if so, to what extent such Law

    Enforcement Assistance is provided shall be determined solely by the Sending Official

    (subject to such supervision and direction as may be applicable within the

    governmental structure of the Party by which they are employed). Failure to provide

    Law Enforcement Assistance will not result in liability to a Party and each Party hereby

    waives all claims against another Party for failure to provide Law Enforcement

    Assistance.

    Subd. 4. When a Sending Party provides Law Enforcement Assistance under the

    terms of this Agreement, it may in turn request Law Enforcement Assistance from

    other Parties as "back-up" during the time that such Law Enforcement Assistance is

    provided.

    Subd. 5. Whenever a Sending Party has provided Law Enforcement Assistance to a

    Requesting Party, the Sending Official may at any time recall such Law Enforcement

    Assistance or any part thereof, if the Sending Official in his or her best judgment

    deems such recall necessary to provide for the best interests of the Sending Party s

    community. Such action will not result in liability to any Party and each Party hereby

    waives all claims against another Party for recalling Law Enforcement Assistance.

    Subd. 6. The Requesting Party shall be in command of all situations where Law

    Enforcement Assistance is provided. The personnel and equipment of the Sending

    Party shall be under the direction and control of the Requesting Party until the

    Sending Party withdraws Law Enforcement Assistance or the Law Enforcement

    Assistance is no longer needed.

    Subd. 7. No charges will be levied by a Sending Party to this Agreement for Law

    Enforcement Assistance rendered to a Requesting Party under the terms of this

    Agreement unless that assistance continues for a period of more than eight (8) hours.

    If Law Enforcement Assistance provided under this Agreement continues for more

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 7 -

    than eight (8) hours, the Sending Party may submit to the Requesting Party an

    itemized bill for the actual cost of any Law Enforcement Assistance provided after the

    initial eight (8) hour period, including salaries, overtime, materials and supplies and

    other necessary expenses. The Requesting Party will reimburse the Sending Party

    providing the Law Enforcement Assistance for that amount. Such charges are not

    contingent upon the availability of federal or state government funds.

    V. LIABILITY

    Liability for Injury, Death or Damage to Sending Partys Personnel or Equipment

    Each Party shall be responsible for its own personnel and equipment and for injuries

    or death to any such personnel or damage to any such equipment. Responding

    personnel shall be deemed to be performing their regular duties for each respective

    Sending Party for purposes of workers compensation.

    Workers Compensation: Each Party will maintain workers compensation insurance or

    self-insurance coverage, covering its own personnel while they are providing Law

    Enforcement Assistance pursuant to this Agreement. Each Party, and where

    applicable its insurer, waives the right to sue any other Party for any workers

    compensation benefits paid to its own employee or volunteer or their dependants,

    even if the injuries or death were caused wholly or partially by the negligence of any

    other Party or its officers, employees or volunteers.

    Damage to Equipment: Each Party shall be responsible for damages to or loss of its

    own equipment. Each Party, and where applicable its insurer, waives the right to sue

    any other Party for any damages to or loss of its equipment, even if the damages or

    losses were caused wholly or partially by the negligence of any other Party or its

    officers, employees or volunteers.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 8 -

    Liability for Injury or Death to Third Parties or Property Damage of Third Parties

    For the purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statutes,

    Chapter 466), the employees and officers of the Sending Party are deemed to be

    employees, as defined in Minnesota Statutes, Section 466.01, subd. 6, of the

    Requesting Party.

    The Requesting Party agrees to defend and indemnify against any claims brought or

    actions filed against a Sending Party or any officers, employees, or volunteers of a

    Sending Party for injury or death to any third person or persons or damage to the

    property of third persons arising out of the performance and provision of Law

    Enforcement Assistance pursuant to the Agreement, using legal counsel reasonably

    acceptable to the Sending Party.

    Under no circumstances shall a Requesting Party be required to pay, on behalf of

    itself and other Parties, any amount in excess of the limits of liability established in

    Minnesota Statutes, Chapter 466, applicable to any one Party. The limits of liability for

    the Parties may not be added together to determine the maximum amount of liability

    for a Party pursuant to Minnesota Statutes, Section 471.59, subd. 1a.

    The purpose of creating this duty to defend and indemnify is to simplify the defense of

    claims by eliminating conflicts among the Parties and to permit liability claims against

    the Parties from a single occurrence to be defended by a single attorney. However,

    the Sending party, at is option and its own expense, shall have the right to select its

    own attorney or approve a joint attorney as appropriate, considering potential conflicts

    of interest. Nothing in this Agreement is intended to constitute a waiver of any

    immunities and privileges from liability available under federal law or the laws of

    Minnesota.

    If a court determines that the liability of a Party or Parties is not subject to the tort caps

    and liability exceeds the tort cap maximum, a Party shall be subject to liability only for

    the acts of its officers, employees and volunteers.

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    Hennepin County Chiefs of Police Association Mutual Aid Pact - 9 -

    No Party to this Agreement nor any official, employee or volunteer of any Party shall

    be liable to any other Party or to any other person for failure of any Party to furnish

    Law Enforcement Assistance or for recalling Law Enforcement Assistance.

    VI. EFFECTIVE DATE

    This Agreement shall become effective and operative beginning at 12:01 A.M., local

    time on January 1, 2015.

    The Sheriff shall maintain a current list of the Parties to this Agreement and, whenever

    there is a change, shall notify the designated Sending Officials. Notice may be sent to

    the Sending Officials via email or through the United States Postal Service.

    VII. WITHDRAWAL AND TERMINATION

    A Party may withdraw from this Agreement by action of its governing body.

    Withdrawal is effective after thirty (30) days written notice is provided to the Sheriff.

    The Sheriff shall thereupon give notice of such withdrawal, and the effective date

    thereof to all other Parties. Parties that have withdrawn may rejoin by following the

    procedure set forth in Section III of this Agreement. This Agreement will terminate

    when the number of Parties to the Agreement falls below eleven (11). The Sheriff

    shall notify the remaining parties that the Agreement has terminated.

    IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies,

    caused this Agreement to be approved on the dates below.

    (Each Party must attach a dated and signed signature page

    consistent with that Partys method of executing contracts.)

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    Hennepin County Chiefs of Police Association Mutual Aid Pact

    ______________________________

    Name of Party

    The governing body of ______________________________, duly approved this Joint

    and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment

    on the _____ day of _________________, 20____.

    By: _____________________________

    Its __________________________

    And: ____________________________

    Its __________________________

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    Resolution 2014-332 Page 1

    Resolution 2014-332

    Resolution to Approve the Request to Acquire 2603 2Nd Ave N from Hennepin County,Tax Forfeited Land Division, to Add to Bassett's Creek Park

    Whereas, The Minneapolis Park and Recreation Board was created by the Minnesota

    Legislature in April 1883 and has the authority to acquire parkland with six votes of the Board of

    Commissioners;

    Whereas, The MPRB has owned and operated Bassetts Creek Park in the City of Minneapolis

    since the 1930s;

    Whereas, 2603 2nd

    Avenue North is a landlocked parcel located within the designated

    boundaries of Bassetts Creek Park, adjacent to Bassett Creek and in June, 2014, was forfeited

    to the State of Minnesota for non-payment of property taxes;

    Whereas, The MPRB is a governmental entity of the State of Minnesota pursuant to Minnesota

    Statutes Section 282.01, subdivision 1a(i), and eligible to request to acquire tax forfeited land;

    Whereas, The MPRB desires to acquire 2603 2nd

    Avenue North to use for public parkland, as

    part of Bassetts Creek Park; and

    Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which

    envisions Dynamic parks that shape city character and meet diverse community needs;

    RESOLVED, That the Board authorize the acquisition of 2603 2nd Ave N from Hennepin County,

    Tax Forfeited Land Division to add to Bassett's Creek Park; and

    RESOLVED, That the President of the Board and Secretary to the Board are authorized to take

    all necessary administrative actions to implement this resolution.

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    Resolution 2014-332 Page 2

    TO: Administration & Finance Committee

    FROM: Bruce Chamberlain, Assistant Superintendent for Planning

    DATE: November 5, 2014

    SUBJECT: Resolution to Approve the Request to Acquire 2603 2Nd Ave N from Hennepin County,

    Tax Forfeited Land Division, to Add to Bassett's Creek Park

    BACKGROUND

    Minneapolis Park and Recreation Board (MRPB) acquired the land now comprising Bassetts

    Creek Park in the 1930s from a variety of prior owners. Since that time trails, picnic areas andother park amenities have been added to the property for the enjoyment of the public. The

    property known as 2306 2nd

    Avenue North is a landlocked parcel, previously owned by a private

    party, within the boundaries of Bassetts Creek Park (see Attachment Afor a map showing the

    location of the property). This action authorizes the MPRB to submit a request to acquire the

    property from Hennepin County, which is the first step toward acquisition.

    2306 2nd

    Avenue North is a natural addition to the park, being located along the south side of

    Bassetts Creek and surrounded by mostly parkland and a small section of railroad property to

    the northeast. On June 13, 2014, this property was forfeited to the State of Minnesota for non-

    payment of property taxes. As a governmental entity authorized to acquire tax forfeitedparcels pursuant to Minnesota Statutes Chapter 282.01, subdivision 1a, MPRB may request to

    acquire properties such as this parcel directly from Hennepin Countys Tax Forfeited Land

    Division.

    Once MPRBs request is submitted to Hennepin County, the parce l will be removed from the

    auction list for December, 2014, and the process for conveyance of the land to MPRB will begin.

    Because this parcel abuts Bassetts Creek, DNR approval is required. The County will obtain the

    approval and process the transfer to MPRB. Staff anticipates the cost to MPRB to be nominal,

    as this will be by a conditional use deed (requiring its use solely for parkland) rather than a

    purchase for fair market value.

    RECOMMENDATION

    Staff recommends approval of the acquisition of 2603 2nd Ave N from Hennepin County, Tax

    Forfeited Land Division to add to Bassett's Creek Park.

    This action is supported by the following vision and goal statements in the MPRB 2007-2020

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    Resolution 2014-332 Page 3

    Comprehensive Plan.

    Vision Theme 3: Dynamic parks that shape city character and meet diverse community

    needsGoal: Focused land management supports current and future generations.

    ATTACHMENTS:

    Attachment A - Map of 2603 2nd Av N (PDF)

    Prepared By: Renay Leone, Real Estate Coordinator, Strategic Planning

    Review:

    Jennifer Ringold Completed 10/24/2014 6:57 AM

    Bruce Chamberlain Completed 10/26/2014 8:53 AM

    Jayne Miller Completed 10/26/2014 8:52 AM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    Attachment:AttachmentA-Mapof26032ndAvN(2014-332:RequesttoPurchase26032NdAvN)

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    Resolution 2014-333 Page 1

    Resolution 2014-333

    Resolution Authorizing the Execution of an Offer to Purchase for the Acquisition of 1326Water Street Northeast, from the City of Minneapolis for $14,090

    Whereas, The Minneapolis Park and Recreation Board was created by the Minnesota

    Legislature in April 1883 and has the authority to acquire parkland with six votes of the Board of

    Commissioners;

    Whereas, The Above the Falls Regional Park Master Plan that defines a regional park boundary

    along both sides of the Mississippi River from the Plymouth Avenue Bridge to the northern city

    boundary limits;

    Whereas, 1326 Water Street Northeast is within the Above the Falls Regional Park Master Plan

    boundary;

    Whereas, This property is a critical acquisition for implementation of the Riverfront Trail System

    articulated in RiverFirst, A Park Design Proposal and Implementation Framework for the

    Minneapolis Upper Riverfrontthat was approved by the MPRB in March 2012;

    Whereas,The City of Minneapolis is a willing seller of 1326 Water Street Northeast;

    Whereas, MPRB staff has completed the Offer to Purchase Property form required by the City,

    which will serve as a purchase agreement for this acquisition; and

    Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which

    envisions Dynamic parks that shape city character and meet diverse community needs;

    RESOLVED, That the Board of Commissioners authorize the execution of an offer to purchase

    for the acquisition of 1326 Water Street Northeast from the City of Minneapolis for $14,090;

    and

    RESOLVED, That the President of the Board and Secretary to the Board are authorized to take

    all necessary administrative actions to implement this resolution.

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    Resolution 2014-333 Page 2

    TO: Administration & Finance Committee

    FROM: Bruce Chamberlain, Assistant Superintendent for Planning

    DATE: November 5, 2014

    SUBJECT: Resolution Authorizing the Execution of an Offer to Purchase for the Acquisition of 1326

    Water Street Northeast, from the City of Minneapolis for $14,090

    BACKGROUND

    This action authorizes the execution of the Offer to Purchase 1326 Water Street NE from the

    City of Minneapolis. The City of Minneapolis is a willing seller of 1326 Water Street Northeast(See Attachment A for Map). The property is within the Above the Falls Regional Park Master

    Plan boundary and is adjacent to Sheridan Memorial Park. It is 2818 square feet in size and

    connects to railroad land which, with this parcel, will become part of East Bank Trail. The Citys

    process for selling property of this type is to have the prospective buyer submit an Offer to

    Purchase Property in the form attached (Attachment B). The proposed purchase price will be

    $14,090, or $5 per square foot, based on a fair market value appraisal of the property.

    Acquisition of 1326 Water Street Northeast supports the implementation of RiverFirst: A Park

    Design Proposal and Implementation Framework for the Minneapolis Upper Riverfront

    (RiverFirst). RiverFirst is the result of the Minneapolis Riverfront Development Initiative andwas approved by the MPRB on March 14, 2012. This acquisition is critical to providing the

    Riverfront Trail System portion of the development framework. The Riverfront Trail System is a

    combination of pedestrian and bicycle trails along the rivers banks and Knot Bridges attached

    to existing bridges. It will complete critical connections along the river, and better connect

    North Minneapolis to Northeast Minneapolis for pedestrians and cyclists.

    Funds are available in the land acquisition fund to acquire this parcel.

    The Offer to Purchase has been reviewed and approved by legal counsel.

    PREVIOUS BOARD ACTIONS

    March 14, 2012 Resolution Approving the Final Report of the Minneapolis Riverfront

    Development Initiative Entitled RiverFIRST: a Park Design Proposal and

    Implementation Framework for the Minneapolis Upper Riverfront

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    Resolution 2014-333 Page 3

    January 4, 2012 Resolution Authorizing the Minneapolis Park and Recreation Board

    Superintendent to Work with Legal Counsel to Prepare and Enter into

    Contingent Purchase Agreements to Purchase Real Estate

    RECOMMENDATION

    Staff recommends authorizing the execution of an Offer to Purchase for the Acquisition of 1326

    Water Street Northeast, from the City of Minneapolis for $14,090

    This action is supported by the following vision and goal statements in the MPRB 2007-2020

    Comprehensive Plan.

    Vision Theme 3: Dynamic parks that shape city character and meet diverse community

    needs.

    Goal: Focused land management supports current and future generations.

    ATTACHMENTS:

    Attachment A. - May of 1326 Water Street (PDF)

    Attachment B - Offer to Purchase (PDF)

    Prepared By: Renay Leone, Real Estate Coordinator, Strategic Planning

    Review:

    Jennifer Ringold Completed 10/24/2014 9:02 AM

    Bruce Chamberlain Completed 10/26/2014 5:23 PMJayne Miller Completed 10/26/2014 5:22 PM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    MARSHALLS

    TNE

    BROADWAYSTNE

    13TH

    AVEN

    E

    GRANDS

    T

    NE

    14THA

    VENE

    16TH AVE NE

    WEST

    RIVER

    RD

    N

    WATER

    ST

    1326 Water St NE1502924130005

    East Bank Parcel Map

    .Map Created:10-24-2014 Flight Year = 2012

    Park Name / Description Project Name

    Broadway to RR Bridge

    Parcel to AcquireNot to Scale

    MPRB Parcels

    Attachment A

    Legend

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    Resolution 2014-334 Page 1

    Resolution 2014-334

    Resolution Approving a Maintenance Agreement with Minnehaha Creek WatershedDistrict Regarding Permeable Paving at Sandcastle Terrace

    Whereas, The Minneapolis Park and Recreation Board (MPRB) was created by the Minnesota

    Legislature in April 1883 and has the authority to manage and operate park facilities;

    Whereas, The MPRB owns and operates the newly constructed Sandcastle Terrace, which is

    located at the Lake Nokomis Main Beach within Nokomis-Hiawatha Regional Park;

    Whereas,The Minnehaha Creek Watershed District has stormwater permitting authority within

    the watershed boundaries and requires certain practices be used in the maintenance of

    stormwater management systems;

    Whereas, The Sandcastle Terrace includes permeable paving with a subsurface stormwater

    storage layer, a stormwater best management practice (BMP) designed to mitigate runoff from

    the terrace into Lake Nokomis;

    Whereas, The MPRB is willing to maintain the permeable paving to ensure its performance over

    time in order to help protect water quality in Lake Nokomis; and

    Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which

    envisions Urban forests, natural areas, and waters that endure and captivate;

    RESOLVED, That the Board of Commissioners approve a maintenance agreement with the

    Minnehaha Creek Watershed District regarding permeable paving at Sandcastle Terrace; and

    RESOLVED, That the President of the Board and Secretary to the Board are authorized to take

    all necessary administrative actions to implement this resolution.

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    Resolution 2014-334 Page 2

    TO: Administration & Finance Committee

    FROM: Bruce Chamberlain, Assistant Superintendent for Planning

    DATE: November 5, 2014

    SUBJECT: Resolution Approving a Maintenance Agreement with Minnehaha Creek Watershed

    District Regarding Permeable Paving at Sandcastle Terrace

    BACKGROUND

    This resolution is a necessary step in fulfilling a Minnehaha Creek Watershed District (MCWD)

    stormwater permit executed for the construction of the terrace at Sandcastle Restaurant at theLake Nokomis Main Beach. In order to fulfil the requirements of permit 14-099 for construction

    of the terrace, MPRB must officially enter into an agreement to maintain, at its own cost, any

    stormwater best management practices (BMP). The agreement (Attachment A)describes fairly

    routine maintenance that will ensure the ongoing performance of permeable paving within the

    terrace. Maintenance, as described in the agreement, would include annual inspection, repair

    of broken pavers, vacuuming of surface sediment, and remediation of base materials if failure

    occurs.

    The purpose of the permeable paving at Sandcastle Terrace (Attachment B) is to store and

    infiltrate stormwater, rather than allowing it to directly enter Lake Nokomis. This BMP cancontribute to improved water quality in the lake. It consists of a layer of pavers designed so

    water can pass between them, and a subsurface area of gravel within which water can be held.

    This type of installation has become quite commonplace and there are other examples of

    permeable paving in the MPRB system, such as in the Pearl Park parking lot.

    In late 2014, after installation of the permeable paving system at the Sandcastle Terrace, heavy

    rains were not infiltrating through the system as expected. The likely reason is the greater than

    normal incidence of sand on the terrace (due to its proximity to the beach). As a back-up

    method, several drains are being installed this fall which will direct water downward into the

    gravel reservoir. The gravel sub-base will perform as originally permitted. The drains merely

    allow water to enter the system more quicklythey do not direct water into the lake.

    By approving this resolution, MPRB is officially committing to maintenance practices it would

    likely undertake any way to ensure the long-term performance of a newly constructed facility.

    PREVIOUS BOARD ACTIONS

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    Resolution 2014-334 Page 3

    December 5, 2012 - 2012-318 - Resolution Approving a Lease Agreement with Sandcastle, LLC

    for the Lake Nokomis Concession

    April 16, 2014 - 2014-166 - Resolution Approving an Amendment to the Concession Lease

    Agreement with Sandcastle, LLC for the Lake Nokomis Concession

    RECOMMENDATION

    Staff recommends approval of a maintenance agreement with Minnehaha Creek Watershed

    District regarding permeable paving at Sandcastle Terrace.

    This action is supported by the following vision and goal statements in the MPRB 2007-2020

    Comprehensive Plan.

    Vision Theme 3: Urban forests, natural areas, and waters that endure and captivate.

    Goal: Sound management techniques provide healthy, diverse, and sustainable natural

    resources.

    ATTACHMENTS:

    14-099 draft programmatic agreement (DOCX)

    14-099 pervious pavers plan (PDF)

    Prepared By: Adam Arvidson,, Design and Project Management

    Review:

    Cliff Swenson Completed 10/23/2014 10:52 AM

    Bruce Chamberlain Completed 10/26/2014 5:17 PM

    Jayne Miller Completed 10/26/2014 5:17 PM

    Minneapolis Park and Recreation Board Pending 11/19/2014 5:00 PM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    MAINTENANCE AGREEMENT

    Between the Minnehaha Creek Watershed District and

    Minneapolis Park and Recreation Board

    This Maintenance Agreement (Agreement) is made by and between the Minnehaha Creek

    Watershed District, a watershed district with purposes and powers set forth at MinnesotaStatutes chapters 103B and 103D (MCWD), and the Minneapolis Park and Recreation

    Board

    Recitals and Statement of Purpose

    WHEREAS pursuant to Minnesota Statutes 103D.345, the MCWD has adopted andimplements the Stormwater Management Rule;

    WHEREAS under the Stormwater Management Rule, certain land development activitytriggers the requirement that the landowner record a declaration establishing the landowners

    perpetual obligation to inspect and maintain stormwater-management facilities;

    WHEREAS in each case, a public landowner, as an alternative to a recorded instrument,may meet the maintenance requirement by documenting its obligations in an unrecorded writtenagreement with the MCWD;

    WHEREAS in accordance with the MCWD rules and as a condition of Permit

    14-099, the Citys obligation to maintain stormwater facilities must be memorialized by arecorded maintenance declaration or, alternatively, a maintenance agreement establishing

    the Minneapolis Park and Recreation Board perpetual maintenance obligation;

    WHEREAS Minneapolis Park and Recreation Boardand the MCWD execute this Agreement to fulfill the condition of Permit 14-099,

    and concur that it is binding and rests on mutual valuable consideration;

    THEREFORE

    Minneapolis Park and Recreation Board, at its cost, will inspect and maintain the

    stormwater facilities as shown in the site plan attached to and incorporated into this

    Agreement as Exhibit A in perpetuity in accordance with the maintenance

    requirements and schedule as follows:

    a.

    Pervious pavement. Pervious pavement will be inspected after at least

    one major storm per year and otherwise annually to ensure continuing

    performance per design. Surface openings will be vacuumed in dryweather to remove dry, encrusted sediment as necessary. Broken units

    that impair the structural integrity of the surface will be replaced. If water

    stands for an extended period of time, the base materials will be removedand replaced.

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    1. If Minneapolis Park and Recreation Boardconveys into private ownership a feeinterest in the property that is the subject of this Agreement, it shall require as a condition

    of sale, and enforce: (a) that the purchaser record a declaration on the property

    incorporating the maintenance requirements of this Agreement; and (b) that recordationoccur either before any other encumbrance is recorded on the property or, if after, only as

    accompanied by a subordination and consent executed by the encumbrance holder

    ensuring that the declaration will run with the land in perpetuity.

    2. If Minneapolis Park and Recreation Board conveys into public ownership a feeinterest in any property that has become subject to this Agreement, it shall require as a

    condition of the purchase and sale agreement that the purchaser accept an assignment ofall obligations vested under this Agreement.

    3.

    This Agreement may be amended only in a writing signed by the parties.

    4. The recitals are incorporated as a part of this Agreement.

    (SIGNATURE PAGE FOLLOWS)

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    IN WITNESS WHEREOF, the parties hereto have executed this Agreement.

    MINNEHAHA CREEK WATERSHED DISTRICT

    By ___________________________________ Date:President, Board of Managers

    APPROVED AS TO FORM and EXECUTION

    By ___________________________________ Date:Its Attorney

    City of Minneapolis Acting by and through its Park and Recreation Board

    By: _______________________________ Date:President

    By: _______________________________ Date:

    Secretary

    Approved as to Form and Execution

    By: __________________________________________ Date:Park Board Counsel

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    Resolution 2014-335 Page 1

    Resolution 2014-335

    Resolution Authorizing the Superintendent to Execute a Preliminary Memorandum ofUnderstanding with the City of Minneapolis for a Promise Zone Initiative Application,

    Contingent on Board Approval of the Final Memorandum of Understanding If the City isAwarded a Promise Zone Designation

    Whereas, The Minneapolis Park and Recreation Board (MPRB) is the steward of Minneapolis

    parks;

    Whereas, The Obama Administration invites a second round of eligible applicants to apply for a

    Promise Zones designation;

    Whereas, The US Department of Housing and Urban Development (HUD) intends to designate

    six urban communities;

    Whereas, The designation does not include grant funds, but Promise Zones receive any

    available preference for certain competitive federal programs and technical assistance;

    Whereas, The City of Minneapolis is preparing a Promise Zone designation application for a

    portion of north Minneapolis;

    Whereas, The City of Minneapolis has invited the MPRB to be an implementing partner in the

    application process and requests that the MPRB approved a draft Memorandum ofUnderstanding (MOU) for the application;

    Whereas, The MPRB will be asked to approve a final MOU if the designation is approved;

    Whereas, The City of Minneapolis and the MPRB, along with their many partners, are

    committed to the health, safety and vitality of residents in north Minneapolis; and

    Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which

    envisions Recreation that Inspires Personal Growth, Healthy Lifestyles, and a Sense of

    Community;

    RESOLVED, That the Board of Commissioners authorize the Superintendent to execute a

    preliminary Memorandum of Understanding with the City of Minneapolis for a Promise Zone

    Initiative Application, contingent on Board approval of the final Memorandum of

    Understanding if the City is awarded a Promise Zone Designation; and

    RESOLVED, That the President of the Board and Secretary to the Board are authorized to take

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    Resolution 2014-335 Page 2

    all necessary administrative actions to implement this resolution.

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    Resolution 2014-335 Page 3

    TO: Administration & Finance Committee

    FROM: Bruce Chamberlain, Assistant Superintendent for Planning

    DATE: November 5, 2014

    SUBJECT: Resolution Authorizing the Superintendent to Execute a Preliminary Memorandum of

    Understanding with the City of Minneapolis for a Promise Zone Initiative Application,

    Contingent on Board Approval of the Final Memorandum of Understanding If the City is

    Awarded a Promise Zone Designation

    BACKGROUND

    The resolution allows the Superintendent to enter into a preliminary memorandum of

    understanding with the City of Minneapolis (City) (Attachment A) for a Promise Zone Initiative

    application for a portion of north Minneapolis. The City has invited the Minneapolis Park and

    Recreation Board (MPRB) to be an Implementing Partner in the application. The application

    requires Implementing Partners to sign a preliminary, non-binding Memorandum of

    Understanding (MOU). Implementing Partners are those organizations and agencies that will

    be part of drafting and implementing goals and strategies in the Promise Zone. These goals

    and strategies will be centered around: Stable Housing; Jobs and Economic Development; Safe

    and Healthy Neighborhoods; and Educational Achievement and Training.

    The Promise Zone is an initiative of the Obama Administration. In his 2013 State of the Union

    Address, the President laid out an initiative to designate a number of high-poverty urban, rural

    and tribal communities as Promise Zones, where the federal government will partner with and

    invest in communities to create jobs, leverage private investment, increase economic activity,

    expand educational opportunities, and reduce violent crime. No grant funds come with this

    designation. However, Promise Zones will receive any available preference for certain

    competitive federal programs and technical assistance.

    The MOU has been reviewed by legal counsel.

    RECOMMENDATION

    Staff recommends authorizing the Superintendent to execute a preliminary Memorandum of

    Understanding with the City of Minneapolis for a Promise Zone Initiative Application,

    contingent on Board approval of the final Memorandum of Understanding if the City is awarded

    a Promise Zone Designation.

    This Board action is consistent with the following 2007-2020 MPRB Comprehensive Plan vision

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    Resolution 2014-335 Page 4

    and goal statements:

    Vision Theme 3: Recreation that Inspires Personal Growth, Healthy Lifestyles, and a Sense

    of Community

    Goal: Parks provide a center for community living.

    ATTACHMENTS:

    Attachment A. - Preliminary MOU_Minneapolis Promise Zone (PDF)

    Prepared By: Jennifer Ringold, Manager of Public Engagement & Citywide Planning, Strategic

    Planning

    Review:

    Jennifer Ringold Completed 10/27/2014 8:13 PM

    Bruce Chamberlain Completed 10/28/2014 5:35 PM

    Jayne Miller Completed 10/28/2014 5:35 PM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

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    Page 1of 6

    MINNEAPOLIS PROMISE ZONE

    PRELIMINARY MEMORANDUM OF UNDERSTANDING

    This Memorandum of Understanding (MOU) is hereby entered into for the purpose of

    implementing a Promise Zone Initiative for comprehensive revitalization efforts in North

    Minneapolis. This MOU represents a preliminary commitment. If the 2014 Minneapolis

    Promise Zone (MPZ) proposal is awarded a federal Promise Zone designation, each Party

    is expected to present the final MOU to its respective Governing Entity for final

    authorization and adoption of the MOU and a Promise Zone Plan (MPZ Plan) within an

    expedient timeframe to meet federal requirements.

    The goal and vision of the MPZ is to create a community that is a thriving, vibrant and

    economically viable asset to the people who live and work there, as well as for the rest of the

    city. The MPZ is an opportunity to build on existing work by aligning goals and strategies to

    address the ongoing challenges, the historic and current isolation, and the concentration of

    poverty in North Minneapolisall of which foster high unemployment rates and other acute

    inequities and racial disparities. Through implementation of the MPZ Plan, the City of

    Minneapolis and its Implementation Partner Organizations (Implementing Partners) will

    coordinate to break down silos; align priorities across agencies, departments and organizations;

    and implement collaborative solutions.

    Purpose of MOU:The purpose of this MOU is to set forth each Implementing Partners

    understanding of its role in jointly implementing the MPZ Plan. This MOU, a preliminary and

    non-binding agreement, recognizes that the 2014 Promise Zone opportunity, if awarded, does not

    provide direct federal funding to the City, as Lead ApplicantOrganization, or to its Implementing

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    Page 2of 6

    Partners. Nevertheless, the Parties pledge to continue coordination efforts that contribute to

    shared values and goals for Minneapolis Northside community.

    All Parties affirm that the proposed MPZ goal and vision align with each Implementing

    Partners mission, particularly with respect to North Minneapolis. The MPZ Partners consist of:

    the City of Minneapolis and Implementing Partners which will consist of other public sector

    partners, non-profit sector partners, and institutions of primary, secondary, and higher education.

    All Implementing Partners signing below agree to support the MPZ goal and vision and the MPZ

    Plan by fully participating in implementation of services and in management/oversight of all

    services as needed to promote the collective MPZ goal and vision. Each Implementing Partner

    signing this MOU agrees to share information and data gathered in relation to the MPZ Plan in

    accordance with pertinent public data sharing requirements. Each partner signing this MOU

    agrees to attend and participate in Coordinating Committee and Work Group meetings to manage

    the implementation of the MPZ strategy. Each Implementing Partner signing this MOU agrees

    to attend and participate in all Coordinating Committee and other meetings as needed to provide

    feedback on programming and to contribute to the implementation of the MPZ Plan.

    Term of Preliminary MOU: The term of this MOU will begin as of the date of the final

    signature by an Implementing Party and continue until the later of the date of Promise Zone

    designation or the signature of all Parties to the final MOU.

    Adhere to Federal Regulations: Each Party to this MOU agrees that it will be subject to and

    adhere to all applicable, federal regulations related to its role as an Implementing Party in

    fulfilling Promise Zone requirements.

    Role of Lead ApplicantOrganization:City of Minneapolis

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    Page 3of 6

    If awarded the designation, the City of Minneapolis (the City) will act as the Lead

    Organization for the Minneapolis Promise Zone. As Lead Organization, the City will administer

    and manage the overall plan. In accordance with the preliminary requirements set forth in the

    application guideline, the City will be responsible for the following functions:

    1. Executing a Promise Zone designation agreement;

    2. Organizing and coordinating activities pursuant to the plan proposed in the application;

    3. Administering any funding or other benefits that the Promise Zone designation may

    confer in the future;

    4.

    Tracking Minneapolis Promise Zone outcomes;

    5. Reporting progress to participating federal agencies;

    6. Participating in evaluation activities as requested by federal agencies;

    7. Providing certification to other organizations applying for grants and other benefits that,

    if received, would help to advance the MPZ Plan;

    8. Delegating activities to an Implementing Partners that the City, as Lead Organization,

    may be unable to directly perform;

    9. Replacing Implementing Partners and other partner organizations in the event that such

    partners are not able to fulfill their responsibilities;

    10.Transferring, if necessary, the Lead Organization responsibilities to another

    Implementing Partner pursuant to the terms of the Promise Zone designation agreement.

    Term of Preliminary MOU

    The term of this MOU will begin as of the date of the final signature by an Implementing Party

    and continue until the later of the date of Promise Zone designation or the signature of all Parties

    to the final MOU.

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    Page 4of 6

    Adher to Federal Regulations

    Each Party to this MOU agrees that it will be subject to and adher to all applicable, federal

    regulations related to its role as an Implementing Party in fulfilling Promise Zone requirements.

    Role of Implementation Partners:

    The Implementation Partners, through their signatures below, agree to fulfill the specific

    responsibilities needed to carry out the daily work and operations of the Minneapolis Promise

    Zone Plan. As an Implementation Partner, the organizations below commit to the following:

    1. To participate in the Coordinating Committees meetings and resident engagement

    activities;

    2. To participate in their respective policy-area committees, as established based upon their

    core competencies;

    3. To share relevant evidence-based and place-based data and information that promotes the

    goals and objectives of the Minneapolis Promise Zone Plan;

    4. To work for coordination, research, advocacy, resource development, data collection, and

    resident engagement in the proposed activities and solutions;

    5. To commit staff and leadership time as needed for implementation of the Minneapolis

    Promise Zone Plan.

    Endorsing Signatures of Lead Organization and Implementation Partners:

    1. Mission of organization:

    Authorized Signature__________________________

    City of Minneapolis

    X_____________________________________________________

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    Page 5of 6

    2. Mission of organization:

    Authorized Signature__________________________

    3. Mission of organization:

    Authorized Signature__________________________

    ETC

    1. Lead Organization:

    Signature: Date:

    2.

    Implementation Partner:

    Signature: Date:

    3. Implementation Partner:

    Signature: Date:

    4. Implementation Partner:

    Signature: Date:

    5. Implementation Partner:

    Signature: Date:

    6. Implementation Partner:

    Signature: Date:

    7. Implementation Partner:

    Signature: Date:

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    TO: Administration & Finance Committee

    FROM: Julia Wiseman, Director Finance

    DATE: November 5, 2014

    SUBJECT: 2015 Budget Discussion

    BACKGROUND

    The Superintendent presented the Superintendents Recommended 2015 Budget to the Full

    Board on October 22, 2014. This is the first opportunity for the public to provide comment to

    the Board regarding the recommended budget. The Administration and Finance Committee

    will then have a discussion as they consider the Superintendents Recommended 2015 Budget.

    Prepared By: Julia Wiseman, Director Finance, Finance

    Review:

    Julia Wiseman Completed 10/27/2014 8:44 AM

    Pam French Completed 10/27/2014 12:50 PM

    Jayne Miller Completed 10/28/2014 7:59 AM

    Administration & Finance Committee Pending 11/05/2014 5:20 PM

    6.1