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INSTRUCTIONS TO THE CENTRE SUPERINTENDENTS OFEXAMINATION CENTRES

In view of the forthcoming even semester examination commencing in June 2012, the CentreSuperintendents of all examination Centers are hereby requested to adhere to certain

examination rules as stated here under.

1. Before commencement of examination the authorized representative of the colleges shallcollect all examination connected materials such as Barcoded OMR Answer Books,Question Papers. Attendance Sheets etc as per website notice.

2. The admit card of their Students shall be downloaded by the respective colleges bylogging in their college Id. in BPUT UMS, after getting notification from the University website and shall be distributed to the students after printing.

3. While admitting students to the examinations utmost caution should be taken so thatcandidates without admit card for the subject are not allowed to appear the examination.

4. The Bar coded OMR answer books contain information such as name, registration no,

subject, subject code, semester and date of examination, College name. Hence theinvigilators should distribute the answer books after proper verification of the identity of thestudents from the Registration no. issued by the University, College identity card anddownloaded Admit card issued by the University. The candidate has to fill up the name ofthe centre in the part-I of the answer book.

5. The candidates should be informed by the concerned invigilators to verify their particularsin the OMR Answer Books before signing in the appropriate box.

6. The late registered students whose printed bar coded answer books are not available shallbe given a manually filled (blank) Answer Book where in he/she is required to write allparticulars. Invigilators are required to check all the details filled by the studentmeticulously for proper processing of those manually filled (blank) Answer Book.

Manually f i l led (blank) Answ er Book previou sly supp l ied cannot be used for thiscoming May-2013 even semester examination. All Center superintendents are

requested to return al l those answer sheets imm ediately to University if at al l i t is

with them.

7. In no circumstances, unregistered students shall be allowed to appear the Examinations.Ifat all any without registration cases will arise then prior approval must be taken fromDirector Examinations. Prior approval is the look out of the college officials. Please dontsend any student to the University in this regard.

8. The invigilators are required to properly verify the particulars of the candidates and sign inthe appropriate box.

9. All daily attendance sheets of the students must be photo copied and be kept at collegelevel for future reference. It is now mandatory for all centers.

10. If candidate remains absent, the invigilator has to mark A B in the appropriate box in theanswer book. After completion of examination

11. The Part-I of OMR Answer Books shall be detached from the OMR sheet at theperforation line and shall be packed with the respective answer book packet.

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12. Everyday Answer scripts will be packed subject wise and branch wise irrespective ofcommon subject name and code.

13. While packing the Answer Books they must be packed in four separate packets for everysubject / branch.

Packet A - Printed Answer Booksof all registered students of a subject placed in

small packets of maximum 40 in each packet..

Packet B - Answer Booksofall absent candidates.

Packet C - Answer Books of candidates booked under Mal Practice along with the

incriminating materials and report form duly filled in.

Packet D - Manually filled Answer Books ofall students in a subject.

14. While packing the Answer Books of the registered students in packet - A, the answerbook of the candidates present must be packed in bundles of maximum 40 as per thenames appearing in every page/ sheet of attendance sheet. All such small packets shouldbe numbered as A/1, A/2, A/3, .., A/nand shall be contained in a large packet super

scribed as Packet -A. For example if in a particular branch 66 students are there thenthere will be two sub bundles of 40 and 26 numbers. These two sub bundles, attendancesheets duly signed by the candidates/invigilators, Part-I of OMR Answer Books andQuestion paper of that particular subject must be wrapped in a brown sheet. A declarationin a A4 size paper in the given format must be pasted on that particular packet (i.e.Packet-A for a subject for a particular branch). This packet however will not contain theabsent candidates answer books.

Format for Declaration: Attached separately

15. The answer books of the all absent candidates shall be packed in Packet- Bsubject wiseand Answer Books of all MP candidates shall be packed in Packet-C.

16. Similarly the manually filled answer Books of all students shall be packed subject wise in

Packet-D

17. A declaration in the format as per ANNEXUREI must be pasted on each packet (PacketA/ B/ C/ D)

18. They are also required to make online entry of all the relevant fields in respect of thefollowing by logging in their college Id.

(i) Registration Nos of candidates absent subject wise.

(ii) Registration Nos of the candidates appearing in manually filled (blank) Answer Book.

(iii) Registration no of the candidates booked under MP.

19. Besides entering the attendance details of students online for the Even Semester

Examination 2013 as mentioned above they are further advised to scan copy of the

attendance sheet of all the sittings of examinations in.jpegformat make it store in a CD

and to submit positively without fail during submission of Answer Scripts.

20. As per the Notice issued by the Director, Exam, the colleges are required to submit the

box/ Packets of Answer Books at the designated venue with the Answer Book Account

(to be handed over separately in duplicateat the collection center).

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21. The proforma of the Answer Book Accountshall be as follows:

ANSWER BOOK ACCOUNTS

Name of the Centre :

Date of Examination :

Subject with code :

Semester :

Branch :

No of students as per attendance sheet :

Sl.No Particulars No. of Scripts

1 Total No. of Answer Books in Packet A (Printed)

2 Total No. of Answer Books in Packet B (Absent )

3 Total No. of Answer Books in Packet C (MP)

4 Total No. of Answer Books in Packet D (Manually filled)

TOTAL

Signature of Center Supervisor Signature of Center Superintendent

DIRECTOR, EXAMINATIONS

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ANNEXURE I

FORMAT FOR DECLARATION FOR PACKET A / B / C / D

1 Name of the Centre :

2 Date of Examination : Sitting : 1st/ 2nd

3 Subject Code :

4 Name of the Subject :

5 Programme (B.Tech /B.Pharm / B.Arch /MBA / MCA) :

6 Branch of Engineering

(B.Tech) :

7 Total No. of AnswerScripts

If any information found wrong we will be held responsible for the same.

Signature of Center Supervisor Signature of Center Superintendent

College Seal