International cooperation:

an Italian – French experience for

resource sharing

The 15th IFLA International Interlending and Document

Supply Conference

No Library Left Behind: Cross-Border Resource Sharing

Paris, 04 - 06 October 2017

Italian background

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Number of libraries of all types per region: total 13,693

National Library Service (SBN)

cooperation between state, local and university authorities shared cataloguing and standard ISO-ILL interoperability to guarantee both national and local services

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Catalogs and services interoperability

ILL-SBN interoperates with Italian and foreign ISO-ILL compliant ILS

SBN OPAC interoperates with Italian and foreign catalogs Z39.50 compliant

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SBN in numbers

The SBN network

Over than 6.100 Libraries of all types (state, local, university)

99 local hubs

The SBN OPAC

16.531.632 bibliographic records

86.949.480 holdings

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What is ILL-SBN?

free web based service for interlibrary loan and document delivery

available to all interested libraries: single libraries, system hubs, centralized loan services, Italian and foreign libraries

http://prestito.iccu.sbn.it/ILLWeb/servlets/ILL

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What is ILL-SBN?

integrated with the OPAC SBN catalog

able to integrate with other catalogs

able to interoperate with lending systems and ILS that use ISO-ILL compliant systems

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ISO-ILL interoperability between ILL-SBN partner libraries and the Bibliothèque Universitaire et Nationale de Strasbourg

Our use case aims to highlight:

simple use of integrated service

easy communication between partner libraries

monitoring of all information steps

immediate updating of various management environments

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Use of the integrated system - Interlibray Loan

Bibliothèque nationale et universitaire de Strasbourg (BNU) as requesting library

Biblioteca nazionale di Roma as supplying library

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Bibliothèque Universitaire et Nationale de Strasbourg - BNU - as requesting library ( Sebina next integrated software)

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E BNU sends the ILL request

Biblioteca nazionale centrale di Roma - BVE - as Supplying library (ILL-SBN web interface)

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E BVE receives the ILL request

Requesting library (BNU): the status of ILL request is shipped - Next status is: received

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E BVE ships the document

BNU will reply: document received

Supplying library (BVE): tracking of the ILL request

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BVE monitors the request's iter

Use of the integrated system – Interlibray Loan

Bibliothèque nationale et universitaire de Strasbourg (BNU) as requesting library

Biblioteca generale dell’Università di Trieste as supplying library.

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Search the SBN catalogue to find a document and submit an ILL request

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Choice of the supplying library

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E

choice of Trieste as supplying library

ILL-SBN creates an interlibrary loan request automatically including the bibliographic and location data from the selected record and redirects the ILL request both to the requesting library and to the supplying library

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The management systems of the two partner libraries update

automatically.

BNU – requesting library

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E

ILL SBN redirects the ILL request to BNU (requesting library)

The management systems of the two partner libraries update automatically. Biblioteca generale di Trieste - supplying library

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E

ILL SBN redirects the ILL request to Trieste (supplying library)

Supplying library (Trieste) sends the book to the requesting library (BNU)

The status of ILL request is: shipped

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E

BNU requesting library receives the book and notifies the user.

The status of ILL request is received

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BNU receives the book

ILL SBN acts as a bridge

in this case the request is automatically transferred to ILL SBN from SBN OPAC

ILL SBN acts as a bridge between the management softwares of the two ILL SBN partner libraries

the libraries handle requests using their own software

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Use of the integrated system – Document Delivery

Biblioteca di scienze letterarie e filologiche dell’Università di Torino as requesting library

Bibliothèque nationale et universitaire de Strasbourg (BNU) as supplying library

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Requesting library: Biblioteca di scienze letterarie e filologiche dell’Università di Torino (Sebina OL integrated software)

E Torino sends the DD request

Supplying library: Bibliothèque Nationale Universitaire de Strasbourg (Sebina Next integrated software)

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E

BNU receives the request and sends a copy of the requested document

BNU supplying library: tracking the DD request

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Benefits of integrated system

searching the SBN union catalog, locate and

simply apply for a document in the same way for all ILL-SBN libraries avoiding double work in processing ILL requests

with ILL-SBN libraries tracking the entire ILL transaction

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Benefits of integrated system

faster processing of ILL requests

handling more requests in integrated mode, thus ensuring comprehensive statistics

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Benefits of integrated system

ISO ILL interoperability greatly reduces some of the librarians’ tasks

requests and ILL transactions can be managed on the same system

Currently, ILL transactions between BNU and Italian libraries are only handled via e-mail and, as a result, there’s no way to check ILL service, nor to provide accurate statistics about international services

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Which is your management system?

Libraries use many different ILS

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What kind of institution does your Library belong to?

44% University Libraries 39% City/local Libraries 8% State Libraries

Libraries belong to many different institutions

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Do you provide International ILL/DD service?

A majority of Libraries offers International ILL/DD service (79,5%)

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Do you believe a better interaction between online catalogs and Library services might improve and simplify ILL/DD service to both users and librarians?

• 81% strongly agrees • 17% agrees • 1,5% slightly agrees

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Towards a wider cooperation

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ILL SBN

libraries

Sebina

Other

ILS

Aleph

Alma

ILL-SBN allows to extend the cooperation to libraries that use different applications and communication protocols according to technical specifications of interoperability

• 664 Italian libraries currently belong to the ILL-SBN service. • 253 Sebina libraries are integrated via http • 64 Aleph and Alma libraries are integrated with IPIG • the remaining libraries are working on the web interface

The use of ISIL standard code allows to overcome different library identifiers employed in various ILL systems, resulting in smooth communication in both national and international ILL transactions

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Towards a wider cooperation

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Towards a wider cooperation

IDEM

IDEntity Management for Federation Access

ILL-SBN will soon be a service provided within the IDEM federation interconnected with the EDUGAIN interfederation

Towards a wider cooperation

integration can be effectively extended to foreign

libraries

standard interoperability eliminates language

barriers and software differences

there is the need of best practices and policies

agreements among partner libraries

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Towards a wider cooperation

Our collaborative experience outlines an effective option to cooperate between Italian and foreign libraries, and suggests that: mutual effort and commitment of libraries to

progressively integrate services, data and identity management in the web

is the first step towards sharing common rules and policies and towards the achievement of that ideal objective defined by IFLA

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Towards a wider cooperation

the idea of the global library, a networked resource sharing mechanism that enables access to resources

through the collaboration of libraries worldwide

IFLA Document delivery and Resource Sharing Section; Action Plan 2016. 1. Mission statement

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• Antonella Cossu - antonella.cossu@beniculturali.it

ICCU - Istituto Centrale per il Catalogo Unico delle biblioteche italiane e per le

informazioni bibliografiche http://www.iccu.sbn.it

• Pascal Godard – pascal.godard@bnu.fr

Bibliothèque nationale et universitaire de Strasbourg

• Antonella Orviati – orviatia@units.it

Università degli studi di Trieste – Biblioteca generale- Prestito Interbibliotecario

centralizzato

• Ornella Salvioni - ornella.salvioni@unito.it

Università degli studi di Torino – Biblioteca di scienze letterarie e filologiche

• Serena Sangiorgi – serena.sangiorgi@unipr.it

Università degli studi di Parma – Biblioteca politecnica – ingegneria e

architettura

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