155_BPP_12_PS_EN_CA.pdf

EHP3 for SAP ERP 6.0December 2009English

Create Internal Order (155.12_PS)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Master Data Procedure

SAP Best Practices Create Internal Order (155.12): MDP

Copyright

Copyright 2009 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x, System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.

Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Oracle is a registered trademark of Oracle Corporation.

UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology.

Java is a registered trademark of Sun Microsystems, Inc.

JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented andimplemented by Netscape.

SAP, R/3, xApps, xApp, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

These materials are subject to change without notice. These materials are provided by SAP AG and its affiliatedcompanies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

SAP AG Page 2 of 20


Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

SAP AG Page 3 of 20


Contents

1 Purpose........................................................................................................................................ 5

2 Prerequisites................................................................................................................................ 5

2.1 Roles..................................................................................................................................... 5

3 Process Steps.............................................................................................................................. 7

3.1 Create Cost Center and Cost Center Group..........................................................................7

3.2 Create Internal Order............................................................................................................7

3.2.1 Create R&D Internal Order.............................................................................................7

3.2.2 Create Internal Order for Investments (AuC)..................................................................8

3.2.3 Create Third Party Services Order (Capital Funding Revenues)..................................10

3.2.4 Create Marketing Internal Order...................................................................................11

3.2.5 Create Internal order for Overhead Costs....................................................................12

3.3 Maintain Settlement Rules...................................................................................................13

3.3.1 Maintain Settlement Rules for R&D Internal Orders.....................................................14

3.4 Maintain Settlement Rules for Investment Orders (AuC).....................................................15

3.4.1 Create Preliminary Settlement Rule for Capital Internal Order.....................................15

3.5 Complete Order and Update Final Settlement Rule............................................................16

3.5.1 Maintain Settlement Rules for Internal Overhead Orders.............................................18

4 Appendix.................................................................................................................................... 20

4.1 Reversal of Process Steps..................................................................................................20

SAP AG Page 4 of 20


Create R&D Internal Order

1 PurposeIn this activity, you create an internal order, which can be tied to a cost center or cost center group.

Internal orders can be used for different purposes. The assignment of the order type provides the means to control the usage.

Following internal order types are provided by Best Practices

R&D internal orders

Internal orders for investments (assets under construction (AuC) )

Marketing internal orders

General overhead internal orders

The following descriptions contain all steps required to create the internal orders. You only need to create orders related to one certain order type. In this case, select only steps that are related to this order type.

2 Prerequisites

2.1 Roles

UseThe following roles must have been installed to allow the relevant activities to be carried out in the SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users who perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user(s) who perform the process steps described in this document.

Business role Technical name Process step

Enterprise Controller

SAP_BPR_CONTROLLER-K Create R&D internal order

Create marketing internal order

Create overhead internal order

Maintain settlement rules R&D

SAP AG Page 5 of 20


Business role Technical name Process step

internal order

Maintain settlement rules overhead internal order

Assets Accountant SAP_BPR_ASSET-S Create investment order

Maintain settlement rules investmentorder

SAP AG Page 6 of 20


3 Process Steps

3.1 Create Cost Center and Cost Center Group

UseThis activity creates a cost center or cost center group.

Procedure

To execute this activity, run the Create Cost Center and Cost Center Group (155.03) scenario using the master data in this document.

3.2 Create Internal Order3.2.1 Create R&D Internal Order

UseVarious internal projects consume resources and incur costs or expenses. These projects are undertaken for future development of products. The product lines are determinable for such projects.The costs of these projects need to be tracked for various purposes such as cost control, return on investment calculations, tax reporting, and so on.

For every project undertaken, an internal order is created using the R&D order type (Y100). Cost planning is carried out on this order. When the project is approved, the order is released. Costs incurred for the project can then be posted on the order. Periodically, the costs collected on the order are settled to the assigned R&D cost center or to CO-PA (if CO-PA is activated). When the project is complete, and fully settled, the order is then closed by setting the appropriate status.

The order type for an R&D internal order is Y100.

Execute this step only if R&D internal orders are to be created.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (GUI)

SAP ERP menu Accounting Controlling Internal Orders Master Data Special Functions Order Create

SAP AG Page 7 of 20


Transaction code KO01Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role

Business role (Name) Enterprise Controller (SAP_BPR_CONTROLLER-K)

Business role Menu Overhead cost controlling internal orders Order Manager Create

2. If the Set Controlling Area dialog box is displayed, enter 1000.

3. On the Create Internal order: Initial screen, enter order type Y100 and choose Enter.

4. On the Create Internal Order: Master Data screen, enter the following data:

Field Name User Action and Values

Description

Assignments tab

Company Code 1000Profit Center F4 Choose a profit center

Responsible cost center For Example, 1701 (R&D)

5. On the Control data tab check the system status. If the status is not set to REL, release the internal order (select Release).

6. Choose Save.

3.2.2 Create Internal Order for Investments (AuC)

UseInvestment orders are created as internal orders. They collect costs for assets under construction.

Order type for AuC investment orders is YK60.

Execute this step only if AuC investment orders are to be created.




SAP AG Page 8 of 20



Business role (Name) Assets Accountant (SAP_BPR_ASSET-S)



3. On the Create Internal order: Initial screen, enter order type YK60, and then choose Enter.



Assignments tab


Responsible cost center For Example, 1750 (buildings and maintenance)

Description

Investments tab

Investment Profile 0000015. Choose Enter.

6. Choose Extras Asset under Construction.

7. On the Create Asset: Initial Screen, enter an asset class for AuC (asset class 4001),and then choose Enter.

8. Choose Back, and then Save.

9. On the Control Data tab, check that the internal order is released. If the internal order is not released then select release and save.

10. Choose the Assignments tab and enter the following data:

Field name Description User action and values

Comment

Company Code

#1000 Chart of accounts 0010 is used

Profit Center * for example, Profit Center 30020

11. Display the Investments tab and review the following data assigned automatically inconfiguration:

Field name Description User action and values

Comment

Investment Profile

* Investment Profile 000001 ( Model with AuC, summary settlement)

12. Choose Save.

SAP AG Page 9 of 20


13. Make a note of the Investment order number and the Asset Under Construction (AUC) asset number, that is created

14. Choose Extras Asset under Construction.

15. On the Display Asset: Initial Screen, review the AUC asset master record created automatically with class 4001.

ResultInternal order is available to track asset under construction budget and expenses, and an asset under construction master record has been created.

3.2.3 Create Third Party Services Order (Capital Funding Revenues)

UseThird party services orders are used to collect capital funding revenues settled from capital orders. (YK60 order type).The purpose is to collect, monitor, and check revenues centrally, which were transferred from general reserves to fund capital expenditures. There are no further settlement requirements.

Order type for third party services orders is Y010.

Execute this step only if third party services orders are to be created.








SAP AG Page 10 of 20


3. On the Create Internal order: Initial screen, enter order type Y010, and then choose Enter.



Description General Reserves

Assignments tab


Cost center F4 Choose a cost center.

Control Data tab

5. Choose Save.

3.2.4 Create Marketing Internal Order

UseMarketing orders are used to collecting internal costs related to certain marketing activities. The purpose is to monitor and check these costs without any further settlement requirements. Therefore internal orders for marketing are treated as statistical orders. Costs are posted to the responsible cost center and additionally to the internal order. The cost center is settled but not the marketing internal order.

Order type for marketing orders is Y400

Execute this step only if marketing orders are to be created.













Description

Assignments tab


Responsible cost center For Example, 1601 (marketing)Control Data tab

Statistical order select

Actual posted CCtr (actual posted cost center)

For Example, 1601 (marketing)

5. Choose Save.

3.2.5 Create Internal order for Overhead Costs

UseInternal orders are used for tracking costs of projects in the overhead area.

Order type for overhead internal orders is Y020.

Execute this step only if overhead internal orders are to be created.













Description

Assignments tab


Responsible cost center For Example, 1101 (finance and administration)

5. On the Control data tab, check the system status. If the status is not set to REL release the internal order (select Release).

6. Choose Save.

3.3 Maintain Settlement Rules

UseSettlement rules are to be maintained for all internal orders created. Settlement rules cannot be automatically provided since they are dependant on the scope and purpose of internal order. The following description refers to the baseline scope and the different installation options. These settings should be adapted to individual business needs.

Settlement internal orders in baseline scope

R&D internal orders depend on activation of profitability analysis and how R&D internal orders are settled. If CO-PA is activated, then they are settled to CO-PA (value field Research and Development Costs). If CO-PA is not activated, then the internal orders are settled to the responsiblecost center.

Investment orders are settled to the assets.

Marketing orders are not settled (statistical orders)

Internal overhead orders are settled to the responsible cost center. This does not depend onthe CO-PA installation.

3.3.1 Maintain Settlement Rules for R&D Internal Orders

Use

This step is only relevant for order type Y100.



3.3.1.1 Settlement Rule with Cost Center

UseThe internal R&D order is settled to the maintenance cost center 1701.

CO-PA is not activated.

Do not execute this step if CO-PA is activated.


Option 1: SAP Graphical User Interface (SAP GUI)

SAP system menu Accounting Controlling Internal Orders Master Data Special Functions Order Change

Transaction code KO02Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

Business role (name) Enterprise Controller (SAP_BPR_CONTROLLER-K)

Business role menu Overhead cost controlling internal orders Order Manager Change

2. On the Change Order: Initial screen, select your order with order type Y100.

3. Choose Continue (Enter).

4. Choose Settlement Rule.

5. On the Maintain Settlement Rule: Overview screen, make the following entries:

Field name Description User action and values Comment

Line 1:

Cat Account Assignment category

CTR

Settlement Receiver

Any cost center For Example, (1701 cost center)

% 100

Settlement type

PER

No. Distribution rule number

1

Line 2:


CTR




Settlement Receiver

Any cost center For Example: (1701 cost center)

% 100

Settlement type

FUL


2

6. Choose Goto Settlement Parameters .

7. On the Maintain Settlement Rule: Parameters screen, display the following entries defaulted from configuration:


Settlement profile

YB00R1 R&D Internal Order Settlement

Allocation structure

YR R&D Orders

8. Choose Save.

9. If the order has not already been released, select the Release option.

ResultThe internal order is settled to the assigned cost center.

3.4 Maintain Settlement Rules for Investment Orders (AuC)

3.4.1 Create Preliminary Settlement Rule for Capital Internal Order

UseThis activity maintains a preliminary settlement rule for an investment order (created in step 4.1). Preliminary settlement rule allocates revenues to alternate CO object. Settlement rule for costs is created automatically with assignment to AUC asset assigned in order. The costs captured in the order are posted to the AUC asset to show the costs on the balance

Prerequisites Capital Order created in step 3.2.2 and alternate order (Y010 order type) for settlement is created and released for cost input.





SAP system menu Accounting Controlling Internal Orders Master Data Special Functions Change Order


Business role (name) SAP_BPR_ASSET-S (Assets Accountant)

Business role menu Asset Accounting Internal Order Order Manager

2. Choose the Settlements Rule tab and enter the following data:

Account Assignment Category

Settlement Receiver

Settlement%

Settlement Type

Source Assignment

Distribution Rule

ORD Select or create one (Y010) order type

100 Preliminary REV (Revenue)

1

3. Save settlement rule update.

ResultPreliminary settlement rule maintenance ensures all revenue elements settle to alternate cost object with no impact to cost accumulation of Asset under Construction (AUC). The monthly costs from the investment order are posted to the AUC asset, and included in the balances for AUC general ledger

3.5 Complete Order and Update Final Settlement Rule

Use

This step is only relevant for order type YK60

Prerequisites Final asset created in step 4.10. All costs for asset build are confirmed (steps 4.5-7) in capital order See Scenario 381.

Procedure

For this activity, run the Create Asset (155.02) scenario document, with master data provided. That is, linear asset class 9100 for company code #1000.



Master DataFinal Asset is created in line with accounting policy.

Example

Asset Class Description Cost Center Useful Life

9100 Water Mains 901032 90 years



SAP system menu

Accounting Controlling Internal Orders Master Data Order Manager


Business role (name) SAP_BPR_ASSET-S (Assets Accountant)

Business role menu Asset Accounting Internal Orders Order Manager

2. If the Set Controlling area dialog box displays, enter Controlling Area 1000.3. In the Order Manager, select order from Personal worklist, use (Find by Order) if not

shown in list, and choose (Change) then choose Enter.

If the Option 2 steps 4.1.2 -4.1.3 are different (4.1.3 is covered via the POWL, then 4.1.2must be done)

4. Choose the Control Data tab; choose and then choose Settlement Rule.

5. On the Maintain Settlement Rule: Overview screen, enter the following values:


Line 1:


FXA Create Asset (155.02) scenario

Settlement Receiver

%

for example, 100

Settlement type

FUL

No. Distribution rule 3




number

6. Choose Save

ResultInternal order for AUC asset is technically complete so the system performs full settlement during next order settlement run. The full settlement transfers the costs from the AUC asset to the completed asset.

3.5.1 Maintain Settlement Rules for Internal Overhead Orders

Use

This step is only relevant for order type Y020.

The internal overhead order is settled to the responsible cost center.



SAP system menu Accounting Controlling Internal Orders Master Data Special Functions Order Change


Business role (name) Enterprise Controller (SAP_BPR_CONTROLLER-K)

Business role menu Overhead cost controlling internal orders Order Manager Change

2. On the Change Order: Initial screen, select your order with order type Y020.

3. Choose Continue (Enter).

4. Choose Settlement Rule.

5. On the Maintain Settlement Rule: Overview screen, make the following entries:


Line 1:


CTR

Settlement Any cost center For Example,




Receiver 401020(IT administration)

% 100

Settlement type

PER


1

Line 2:


CTR

Settlement Receiver

Any cost center For Example, 401020 (IT administration)

% 100

Settlement type

FUL


2

6. Choose Goto Settlement Parameters .

7. On the Maintain Settlement Rule: Parameters screen, display the following entries defaulted from configuration:


Settlement profile

YB0020 Overhead costs

Allocation structure

Y1 CO allocation structure

8. If the order has not already been released, select the Release option.

9. Choose Save.

ResultThe internal order is settled to the assigned cost center.



4 Appendix

4.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document,

Create Internal OrderTransaction code ( SAP GUI) KO0

Reversal: Set deletion flag

Transaction code ( SAP GUI) KO04 (order manager)

Business role Enterprise Controller (SAP_BPR_CONTROLLER-K)

Assets Accountant (SAP_BPR_ASSET-S)

Business role menu Accounting Controlling Internal Orders Master Data Special Functions Order Change

Asset Accounting Internal Orders Change Internal Order

Comment Deletion flag is set. No further postings can be made.


1 Purpose2 Prerequisites2.1 Roles

3 Process Steps3.1 Create Cost Center and Cost Center Group3.2 Create Internal Order3.2.1 Create R&D Internal Order3.2.2 Create Internal Order for Investments (AuC)3.2.3 Create Third Party Services Order (Capital Funding Revenues)3.2.4 Create Marketing Internal Order3.2.5 Create Internal order for Overhead Costs

3.3 Maintain Settlement Rules3.3.1 Maintain Settlement Rules for R&D Internal Orders3.3.1.1 Settlement Rule with Cost Center

3.4 Maintain Settlement Rules for Investment Orders (AuC)3.4.1 Create Preliminary Settlement Rule for Capital Internal Order

3.5 Complete Order and Update Final Settlement Rule3.5.1 Maintain Settlement Rules for Internal Overhead Orders

4 Appendix4.1 Reversal of Process Steps

155_BPP_12_PS_EN_CA.pdf

Documents

Transcript of 155_BPP_12_PS_EN_CA.pdf