155 BPP 12 en ES Crear Órdenes CO

EHP4 for SAP ERP 6.0

March 2010

English

Create Internal Order (155.12)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Master Data Procedure

SAP Best Practices Create Internal Order (155.12): MDP

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Contents

1 Purpose.................................................................................................................................. 5

2 Prerequisites.......................................................................................................................... 5

2.1 Roles............................................................................................................................... 5

3 Process Steps........................................................................................................................ 6

3.1 Creating Cost Center and Cost Center Group.................................................................6

3.2 Creating Internal Order....................................................................................................6

3.2.1 Creating R&D Internal Order....................................................................................6

3.2.2 Creating Internal Order for Investments (AuC).........................................................7

3.2.3 Creating Marketing Internal Order............................................................................8

3.2.4 Creating Internal order for Overhead Costs.............................................................9

3.3 Maintaining Settlement Rules........................................................................................10

3.3.1 Maintaining Settlement Rules for R&D Internal Orders..........................................11

3.3.2 Maintaining Settlement Rules for Investment Orders (AuC)...................................14

3.3.3 Maintaining Settlement Rules for Internal Overhead Orders..................................16

4 Appendix.............................................................................................................................. 17

4.1 Reversal of Process Steps............................................................................................17

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Create Internal Order

1 PurposeIn this activity, you create an internal order which can be tied to a cost center or cost center group.

Internal orders can be used for different purposes. The assignment of the order type provides the means how to control the usage.

Following internal order types are provided by Best Practices

R&D internal orders

Internal orders for investments (assets under construction (AuC) )

Marketing internal orders

General overhead internal orders

The following descriptions contain all steps required to create all internal orders. Usually you only need to create orders related to one certain order type. In this case please select only steps that are related to this order type.

2 Prerequisites

2.1 Roles

UseThe following roles must have been installed to allow the relevant activities to be carried out in the SAP Netweaver Business Client (NWBC). In addition, they must be assigned to the user or users who will perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

PrerequisitesThe business roles have been assigned to the user(s) who will perform the process steps described in this document.

Business role Technical name Process step

Employee (Professional User)

SAP_NBPR_EMPLOYEE-S Assignment of this role is necessary for basic functionality.

Enterprise Controller

SAP_NBPR_CONTROLLER-M Create R&D internal order

Create marketing internal order

Create overhead internal order

Maintain settlement rules R&D internal order

Maintain settlement rules overhead

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Business role Technical name Process step

internal order

Asset Accountant SAP_NBPR_ASSET-S Create investment order

Maintain settlement rules investment order

3 Process Steps

3.1 Creating Cost Center and Cost Center Group

UseThis activity will create a cost center or cost center group.

Procedure

To execute this activity, run the Create Cost Center and Cost Center Group (155.03) scenario using the master data in this document.

3.2 Creating Internal Order3.2.1 Creating R&D Internal Order

UseVarious internal projects consume resources and incur costs or expenses. These projects are usually undertaken for future development of products. The product lines are generally determinable for such projects. The costs of these projects need to be tracked for various purposes such as cost control, return on investment calculations, tax reporting, and so on.

For every project undertaken, an internal order is created using the R&D order type (Y100). Cost planning is carried out on this order. When the project is approved, the order is released. Costs incurred for the project can then be posted on the order. Periodically, the costs collected on the order are settled to the assigned R&D cost center or to CO-PA (if CO-PA is activated). When the project is complete, and fully settled, the order is then closed by setting the appropriate status.

The order type for an R&D internal orders is Y100.

Execute this step only if R&D internal orders are to be created.

Procedure1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (GUI)

SAP ECC menu Accounting Controlling Internal Orders Master Data

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Special Functions Order Create

Transaction code KO01

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Enterprise Controller

(SAP_NBPR_CONTROLLER-M)

Business role menu Overhead Cost Controlling Master Data Internal Orders Create Internal Order

2. If the Set Controlling Area dialog box displays, enter 1000.

3. On the Create Internal order: Initial screen, enter order type Y100 and choose Enter.

4. On the Create Internal Order: Master Data screen, enter the following data:

Field name Description User action and values Comment

Description <Enter a description>

Assignments tab

Company Code

1000

Responsible cost center

for example, 1501 (R&D)

5. On the Control data tab page check the system status. If the status is not set to REL release the internal order (select Release).

6. Choose Save.

3.2.2 Creating Internal Order for Investments (AuC)

UseInvestment orders are created as internal orders. They collect costs for assets under construction.

Order type for AuC investment orders is Y600.

Execute this step only if AuC investment orders are to be created.



SAP menu Accounting Controlling Internal Orders Master Data Special Functions Order Create



Business role Asset Accountant (SAP_NBPR_ASSET-S)

Business role Menu Asset Accounting Master Data Internal Orders

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Create Internal Order


3. On the Create Internal order: Initial screen, enter order type Y600, and then choose Enter.




Investments tab page

Investment Profile

000001

Assignments tab page

Company Code

1000


for example, 1750 (buildings and maintenance)

5. Choose Enter.

6. Choose Extras Asset under Construction.

7. On the Create Asset: Initial Screen, enter an asset class for AuC (asset class 402000), and then choose Enter.

8. Remove the checkbox “Manage historically” on the General tab page, choose Back, and then Save.

9. On the Control Data tab page check, that the internal order is released. If the internal order is not released select Release and save.

10. Note down the Investment order number and the Asset Under Construction (AUC) asset number created.

ResultInternal order to 'track' asset under construction budget and expenses is available and an 'asset under construction' master record has been created.

3.2.3 Creating Marketing Internal Order

UseMarketing orders are used to collect internal costs related to certain marketing activities. The purpose is to monitor and check these costs without any further settlement requirements. Therefore internal orders for marketing are treated as statistical orders. Costs are posted to the responsible cost center and additionally to the internal order. The cost center is settled but not the marketing internal order.

Order type for marketing orders is Y400

Execute this step only if marketing orders are to be created.

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Option 1: SAP Graphical User Interface (GUI):

SAP ECCmenu Accounting Controlling Internal Orders Master Data Special Functions Order Create







3. On the Create Internal order: Initial screen, enter order type Y400, and then choose Enter.




Assignments tab page

Company Code

1000


for example, 1601 (marketing)

Control Data tab page

Statistical order

select

Actual posted CCtr (actual posted cost center)

for example, 1601 (marketing)

5. Choose Save.

3.2.4 Creating Internal order for Overhead Costs

UseInternal orders are used for tracking costs of projects in the overhead area.

Order type for overhead internal orders is Y020.

Execute this step only if overhead internal orders are to be created.

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SAP ECC menu Accounting Controlling Internal Orders Master Data Special Functions Order Create







3. On the Create Internal order: Initial screen, enter order type Y020, then choose Enter.




Assignments tab

Company Code

1000


For example, 1101 (finance and administration)

5. On the Control data tab page check the system status. If the status is not set to REL release the internal order (select Release).

6. Choose Save.

3.3 Maintaining Settlement Rules

UseSettlement rules are to be maintained for all internal orders created. Settlement rules can not be automatically provided since they are dependant from scope and purpose of internal order. The following description refers to the baseline scope and the different installation options. These settings should be adapted to individual business needs.

Settlement internal orders in baseline scope1. R&D internal orders

It depends on activation of profitability analysis how R&D internal orders are settled. If CO-PA is activated, they are settled to CO-PA (value field “Research and Development Costs”). If CO-PA is not activated the internal orders are settled to the responsible cost center.

2. Investment ordersInvestment orders are settled to the assets.

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3. Marketing ordersMarketing orders are not settled (statistical orders)

4. Internal overhead ordersInternal overhead orders are settled to the responsible cost center. This does not depend on CO-PA installation.

3.3.1 Maintaining Settlement Rules for R&D Internal Orders

Use

This step is only relevant for order type Y100

Settlement of R&D internal orders depends on the use of CO-PA (profitability analysis). IF CO-PA is activated the costs should be settled directly to CO-PA. If CO-PA is not available the costs are settled to the responsible R&D cost center.

Since both options are provided with Best Practices (CO-PA is optional) the settlement depends on the activation of CO-PA.

Option 1: CO-PA is not activated

R&D orders are settled to the R&D cost center.

Option 2: CO-PA is activated

R&D orders are settled to CO-PA (value field R&D costs)

3.3.1.1 Option 1: Settlement Rule with Cost Center

UseThe internal R&D order is settled to the R&D cost center 1501.

CO-PA is not activated.

Do not execute this step if CO-PA is activated.


Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting Controlling Internal Orders Master Data Special Functions Order Change





Business role menu Overhead Cost Controlling Master Data Internal Orders (Homepage)

2. Only SAP NetWeaver Business Client (SAP NWBC): Mark the row of the required internal order and choose Change.

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3. SAP Graphical User Interface (SAP GUI): On the Change Order: Initial screen select your order with order type Y100.

4. Choose Continue (Enter).

5. Choose Settlement Rule.

6. On the Maintain Settlement Rule: Overview screen, make the following entries:


Line 1:

Cat Account Assignment category

CTR

Settlement Receiver

Any cost center for example, 1501 (R&D cost center)

% 100

Settlement type

PER

No. Distribution rule number

1

Line 2:


CTR

Settlement Receiver

Any cost center for example, 1501 (R&D cost center)

% 100

Settlement type

FUL


2

7. Choose Goto Settlement Parameters.

8. On the Maintain Settlement Rule: Parameters screen, make the following entries:


Settlement profile

YB00R1 R&D Internal Order Settlement

Allocation structure

YR R&D Orders

9. Choose Save.

10. Choose Release to release the order.

ResultThe internal order is settled to the assigned cost center.

3.3.1.2 Option 2: Settlement Rule with CO-PA

UseThe internal R&D order is settled to CO-PA value field.

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Product/Product line must be maintained in the settlement rule of the order to ensure correct allocation to profitability analysis

Prerequisite

CO-PA is activated.

Do not execute this step if CO-PA is not activated.





Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role



Business role menu Overhead Cost Controlling Master Data Internal Orders (Homepage



Choose Continue (Enter).




Line 1:


PSG

Settlement Receiver

Assigned to prof. segment

% 100

Settlement type

PER


1

Line 2:


PSG

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Settlement Receiver

Assigned to prof. segment

% 100

Settlement type

FUL


2

6. Choose Enter.

7. Double-click the Assigned to prof. segment.

8. Enter the Product line.




Settlement profile

YB00R1 R&D Internal Order Settlement


YR R&D Orders

PA transfer str.

YR

11. Choose Save.


ResultThe internal order is settled to the CO-PA.

3.3.2 Maintaining Settlement Rules for Investment Orders (AuC)

Use

This step is only relevant for order type Y600.

PrerequisitesBefore you can maintain the settlement rules for Investment Orders (settlement receiver is an asset under construction), the relevant asset has to be created.

To execute this activity, run the Create Assets (155.02) scenario using the master data in this document with asset class 401000.



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Business role Asset Accountant

(SAP_NBPR_ASSET-S)

Business role menu Asset Accounting Master Data Internal Orders







Line 1:


FXA Asset

Settlement Receiver

<No. of asset >

% <Portion of AuC APC that can be capitalized>

for example, 90

Settlement type

FUL


1

Line 2:


CTR

Settlement Receiver

Any cost center for example, 1101 (finance and administration)

% <Portion of AuC APC that can not be capitalized>

for example, 10%

Settlement type

FUL


2




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Settlement profile

YB00AI Settlement assets under construction


Y1 CO allocation structure

8. Choose Save.

ResultThe internal order is settled to the assigned asset.

3.3.3 Maintaining Settlement Rules for Internal Overhead Orders

Use

This step is only relevant for order type Y020.

The internal overhead order is settled to the responsible cost center.








Business role menu Overhead Cost Controlling Master Data Internal Orders







Line 1:


CTR

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Settlement Receiver


% 100

Settlement type

PER


1

Line 2:


CTR

Settlement Receiver


% 100

Settlement type

FUL


2




Settlement profile

YB0020 Overhead costs


Y1 CO allocation structure

8. Choose Save.


ResultThe internal order is settled to the assigned cost center.

4 Appendix

4.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document,

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Create Internal OrderTransaction code ( SAP GUI) KO0

Reversal: Set deletion flag

Transaction code ( SAP GUI) KO04 (order manager)



Asset Accountant

(SAP_NBPR_ASSET-S)

Business role menu Overhead Cost Controlling Master Data Internal Orders Order Manager

Asset Accounting Master Data Internal Orders Order Manager

Comment Deletion flag is set. No further postings can be made.

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155 BPP 12 en ES Crear Órdenes CO

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