150916 AGENDA LOCAL SANTA TERESA...SANTA TERESA LOCAL AUTHORITY 16 SEPTEMBER 2015 - 11 - Local...

AGENDA

SANTA TERESA LOCAL AUTHORITY MEETING

WEDNESDAY, 16 SEPTEMBER 2015

The Santa Teresa Local Authority Meeting of the MacDonnell Regional Council will be held at the Santa Teresa Council Office on Wednesday, 16 September 2015 at 10:30am.

SANTA TERESA LOCAL AUTHORITY 16 SEPTEMBER 2015

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 MEETING OPENING

2 WELCOME

2.1 Welcome to Country

3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance

3.2 Apologies / Absentees

3.3 Resignations

4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct ............................................................................. 4

4.2 Conflicts of Interest ........................................................................................................... 6

5 MINUTES OF PREVIOUS SANTA TERESA LOCAL AUTHORITY MEETING

5.1 Previous Minutes

Santa Teresa Local Authority - 5 August 2015 ............................................................. 7

5.2 Issues / Actions arising from Minutes

6 REPORTS OF COMMITTEES

Nil

7 DEPUTATIONS / GUEST SPEAKERS

7.1 Damien Ryan and Sheralee Taylor - Central Australian Health Service 7.2 Ryan Lucas and Nathan Coleman - Youth Services

8 COUNCIL LOCAL GOVERNMENT

8.1 Service Delivery Report .................................................................................................. 12 8.2 Complaints Received ...................................................................................................... 16 8.3 Action Register ............................................................................................................... 17 8.4 Community Services Report ........................................................................................... 19

9 LOCAL AUTHORITY PLANS

Nil

10 FINANCE

Nil

11 OTHER BUSINESS

11.1 Community Induction Videos

12 NEXT MEETING - WEDNESDAY 4 NOVEMBER, 2015

13 MEETING CLOSE


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MACDONNELL COUNCIL CODE OF CONDUCT

ITEM NUMBER 4.1 TITLE MacDonnell Council Code of Conduct RECOMMENDATION

That the Santa Teresa Local Authority note the Council Code of Conduct.

SUMMARY: This report contains all of the details about the MacDonnell Council Code of Conduct BACKGROUND MacDonnell Regional Council Code of Conduct

1 Interests of the Council and Community come first

A member must act in the best interests of the community, its outstations and the Council.

2 Honesty A member must be honest and act the right way (with integrity) when performing official duties.

3 Taking care A member must be careful to make good decisions (diligence), and must not be under the influence of alcohol or illegal drugs, when performing official duties.

4 Politeness/Courtesy A member must be polite to other members, council staff, electors and members of the public.

5 Conduct towards council staff A member must not direct, reprimand, or interfere in the management of council staff.

6 Respect for culture A member must respect different cultures, families and language groups (cultural diversity) and not be unfair towards others, or the opinions of others, because of their background.

7 Conflict of interest A member must, if possible, avoid conflict of interest between the member's private interests (other job, business etc.) and duties. Where a conflict exists, the member must inform the Council or Local Authority and not take part in the discussion or vote


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7 Accountable A member must be able to show that they have made good decisions for the community.

8 Respect for private business

A member must not share private (confidential) information that they heard as a member outside of meetings. A member must not make improper use of confidential information to gain a benefit or to cause harm to another.

ISSUES/OPTIONS/CONSEQUENCES A Code of Conduct helps Councils remain strong and focussed, and ensures all Councillors, staff and Local Authority Members are following the same rules. When Councils do not have a strong Code of Conduct they leave themselves open to negative external influences (such as pressure from certain groups or individuals) and do not appear to be serving the best needs of their residents.


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CONFLICTS OF INTEREST

ITEM NUMBER 4.2

TITLE Conflict of Interests RECOMMENDATION

That the Santa Teresa Local Authority note and declare any conflict of interests. SUMMARY:

This report contains all of the details about the MacDonnell Council Local Authority Conflict of Interest Procedure.

What to disclose

Details of relevant particulars to be disclosed on both the Councillor and Council Employee Register of Interests can relate to any or all of the following;

1. For a corporation or organisation of which a Councillor or relevant employee is an officer name of organisation or corporation the nature of the office held the nature of the corporation or organisation’s activities.

2. For a beneficial interest in a family or business trust the name of the Trust the nature of the Trust’s activities the nature of the interest in the Trust.

3. For all land or real estate in which a Councillor or relevant employee has an interest in name of locality of the land or real estate the approximate size of the land or house/unit the purpose for which the land or real estate is/ or is intended to be used.

4. For debts or liabilities over $ 10,000, other than credit card accounts including store accounts the name of the creditor

5. For shares and similar investments the nature of the investment name of the corporation and type of business it is involved in.

6. For memberships of political parties, trade union or professional, business or representational association name and address of the organisation position held (if any).

7. For undertaking second employment details of employer nature of employment or consultancy.


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PREVIOUS MINUTES OF THE SANTA TERESA LOCAL AUTHORITY MEETING

ITEM NUMBER 5.1 TITLE Previous Minutes RECOMMENDATION

That the Santa Teresa Local Authority Meeting confirm the minutes of the previous meeting held on 5 August 2015 .

MINUTES OF THE SANTA TERESA LOCAL AUTHORITY MEETING HELD IN THE

SANTA TERESA COUNCIL OFFICE ON WEDNESDAY, 5 AUGUST 2015 AT 10:30AM

1 MEETING OPENING The meeting was declared open at 10.55AM 2 WELCOME

2.1 Welcome to Country – Annalisa Young 3 ATTENDANCE / APOLOGIES / RESIGNATIONS

3.1 Attendance Local Authority Members: Agnes Alice, Annalisa Young, Jason King

Graham Hayes, Matthew Alice, Philip Alice Council Employees: Jeff MacLeod (CEO) Helen Smith (Manager Governance and

Planning) Megan Griffiths (Governance Support Officer) Ed Glasson (CSC) Councillors: Louise Cavanagh Richard Doolan Greg Sharman Others: David Sanders (Ingkerreke Commerical-Housing Maintenance

Co-Ordinator) Tracie Pearson (NT Housing) Steve Adams (NT Housing) Virginia Heydon (INCITE) Eric Turner (Govt) Julie Weber (GEC) 3.2 Apologies/Absentees

Apologies: Ingrid Williams, Jacob Hoosan


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Absentees NIL:

3.2 Resignations

There were no resignations put forth at this meeting 4 MACDONNELL COUNCIL CODE OF CONDUCT

4.1 MacDonnell Council Code of Conduct RECOMMENDATION MOVED: Noted from the minutes SECONDED: Noted from the minutes

That the Santa Teresa Local Authority notes the Council Code of Conduct.

4.2 Conflict of Interests

No conflict of Interests were declared at this meeting

That the Santa Teresa Local Authority note and declare any conflict of interests.

5 MINUTES OF PREVIOUS SANTA TERESA LOCAL AUTHORITY MEETING 1 RESOLVED (Annalisa Young/Richard Doolan)

That the Santa Teresa Local Authority Meeting confirms the minutes of the previous meeting held on 3rd June 2015.

DEPUTATIONS / GUEST SPEAKERS 7.1 SPEAKING UP TO ADULTS PROGRAM - VIRGINIA HEYDEN “Talking up to Adults” will focus on what young people are thinking and feeling. The Incite arts team will work with Santa Teresa’s young people to create a mural and music video to tell their stories and share a strong message about how damaging substance misuse and negative behaviours can be to families. The projects aims to support:

- Building self-esteem - Learning about identity - Practicing positive communication - Using the art work to talk to adults in the community towards changing perceptions and

negative behaviours in family relationships. 7.2 NT HOUSING - TRACIE PEARSON AND STEVE ADAMS Steve Adams discussed the maintenance issues within the community. Residents have stated that once the maintenance request has been placed the time for the repairs to be carried out are taking far too long. Steve informed the community that all request for maintenance are then placed with Ingkerreke Commerical David Sanders the contractor. David informed the community that Victor will come and do an inspection and then report to him what is required in regards to parts etc.: Steve Adams also informed the community that


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Housing waits until they receive more than x1 request so the maintenance team will then come to the community and repair the problems. NT Housing has given the communities posters to place at the MRC office and local store with the 1800 number.LA members had asked NT Housing why NT Housing will not build more housing, the answer was that there is no money for new houses. It was discussed that if people put their names on the waiting list they are more likely to be able to lobby for Government funding. NT Housing also stated that if a resident has not been in the home for over 3 months, the locks are changed and new tenants are moved in. COUNCIL LOCAL GOVERNMENT 8.1 COMPLAINTS RECEIVED

EXECUTIVE SUMMARY: This report is to advise the Local Authority of any complaints received regarding Council services. Nil complaints received 2 RESOLVED (Louise Cavanagh/Jason King) (a) That the Local Authority note and accept that no complaints were received

regarding Council Services. 8.2 SERVICE DELIVERY REPORT EXECUTIVE SUMMARY: This report is a summary of achievements relating to Key Council Service Delivery standards and guidelines in your community and documents any other relevant issues. 3 RESOLVED (Graham Hayes/Greg Sharman) That the Local Authority note and accept the Santa Teresa service delivery report. ACTION 1: Youth Services: what are they expected to deliver-more details in their programs 8.3 COMMUNITY SERVICES REPORT

4 RESOLVED (Greg Sharman/Richard Doolan) (a) That the Local Authority note and accept the Community Services Report. ACTION 2: Could AAAC become a standing items on the agenda 8.4 ACTION REGISTER EXECUTIVE SUMMARY:


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This report provides an update on requests of the Local Authority. 5 RESOLVED (Graham Hayes/Greg Sharman) (a) That the Local Authority note and accept the Action Register Report ACTION: Council to investigate what upgrades are being done or planned for AAAC’s leased facilities.-ONGOING ACTION: Local Authority would like to invite AAAC to the next Local Authority meeting to discuss what upgrades they’re planning to do on facilities that they lease-ONGOING. ACTION: The Local Authority would like Council to ask the road contractors to put up better signage eg. ‘Warning Excess Dust’ and ‘Detour’ signs. The current Detour signs are very confusing and poorly placed. -ONGOING ACTION: The Local Authority would like to invite the contractor Aldebaran to the next Local Authority meeting to provide the following information:

What works are they actually doing? How long will the works take? When will the works finish?

ONGOING Action: Begin process to revoke Janice McMillan’s membership of the Local Authority as per Local Authority Policy: CLOSED Action: Follow up why TL Youth position was not advertised in Santa Teresa office: CLOSED Action: Graham Murnik will call Philip Alice after following up with Ryan Lucas (Mgr. Youth and Development): CLOSED Action: Look into dust suppression or landscaping i.e.: bark strips around the play equipment: CLOSED Action: Local Authority members would like to discuss Local Authority plans at next: CLOSED Action: Invite Ingkerreke and Zodiac to the next meeting: CLOSED LOCAL AUTHORITY PLANS 9.1 LOCAL AUTHORITY PLAN DISCUSSION EXECUTIVE SUMMARY: Cemetery- expand the cemetery

Headstones-yes Shade Structures- no Seating yes Cement-yes Landscaping –cut down to $5,000.00 instead of $10,000- Water Installation-no-(Jeff Macleod is going to source quotes for a coffin lowering

device Shed- yes


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Local Authority has saved around $19,000,the expenditure of which will be decided at a later date. 6 RESOLVED (Louise Cavanagh/Jason King) (a) That the Local Authority approves their Local Authority Plan and confirms the

priority for expenditure. OTHER BUSINESS Standard meeting agenda for each meeting DATE OF NEXT MEETING - THURSDAY 17 SEPTEMBER, 2015 MEETING CLOSE The meeting terminated at 1.45pm. THIS PAGE AND THE PRECEEDING 5 PAGES ARE THE MINUTES OF THE Santa Teresa Local Authority Meeting HELD ON Wednesday, 5th August 2015 AND UNCONFIRMED Thursday, 17 September 2015.


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COUNCIL LOCAL GOVERNMENT

ITEM NUMBER 8.1 TITLE Service Delivery Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\SANTA TERESA\07 - 2015 MEETINGS\MTG 5 - 16 SEPT. 2015\REPORTS - 135777

AUTHOR Rohan Marks, Director Community Services EXECUTIVE SUMMARY: This report is a summary of achievements relating to key Council Service Delivery standards and guidelines in your community and documents any other relevant issues. RECOMMENDATION (a) That the Local Authority note and accept the Service Delivery Report.

COMMUNITY Ltyentye Apurte DATE Wednesday 16th SEPTEMBER 2015 AUTHOR John Glasson, Council Service Co-ordinator

Key Council Services Achievements and Relevant Issues 1. Animal Management

o Dr Colin’s last visit to Ltyentye Apurte was on the 17,18 & 19th August 2015 o I wished Dr Colin all the best on behalf of the Community and thanked him for all

his effort he had provided to the Community. o Dr Colin’s feed back was all animals where are 5 which are good. o Below are the numbers from Dr Col’s last visit. o 37 were treated with Ivomec and a further 127 were treated with Popantel o 6 Dogs & 3 Cats were Spey, 2 cats was castrated. o 33 Dogs and 0 Cats were Euthanasia o Dog numbers currently sit at 170 up 36 on the previous visits.

2. Cemetery Management

o 1 funeral held in August o 2 Solar Light installed. o New table and bench seating to be installed. o New Shade shelter to be installed. o Civil team have done a great job at the Cemetery.


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Civil team do a fantastic job preparing for funerals

3. Parks and Open Spaces

o Damaged solar light at New Village Park. o New solar light at Eastside Park.


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Civil team installing solar lights 4. Sports Grounds & Pool

o Weekly works are carried out.

The pool season is fast approaching. 5. Waste Management

o Civil team are continuing to do a great job. o Hard rubbish & vehicles.


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6. Other Relevant Matters

o Civil team maintain all vehicles each week. o New big screen TV in meeting room. o Meeting room is about to be painted.

All vehicles and plant maintained weekly. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 8.2 TITLE Complaints Received REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Megan Griffiths, Miss EXECUTIVE SUMMARY: This report is to advise the Local Authority of any complaints received regarding Council Services RECOMMENDATION (a) That the Local Authority note and accept that no complaints were received

regarding Council Services. ATTACHMENTS: There are no attachments for this report.


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ITEM NUMBER 8.3 TITLE Action Register REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL


AUTHOR Helen Smith, Manager Governance and Planning EXECUTIVE SUMMARY: This report provides an update on requests of the Local Authority. RECOMMENDATION (a) That the Local Authority note and accept the Action Register Report

ISSUE / ACTIONS UPDATE

25/03/2015: AAAC Leased Facilities – Rec Hall and other sporting facilities ACTION: Council to investigate what upgrades are being done or planned for AAAC’s leased facilities. ACTION: Local Authority would like to invite AAAC to the next Local Authority meeting to discuss what upgrades they’re planning to do on facilities that they lease.

Update 15/09/15: AAAC has stated that they would like to see more Local Authority members coming to their meetings rather than coming to our meetings. Are there any members of AAAC on the Local Authority who could share updates? 31/07/15: As AAAC has attended the meeting we are unsure why the action should remain open. 01/06/15: AAAC will attend the Local Authority meeting. 27/04/15 Have invited AAAC to the meeting to discuss the Rec Hall. They may not have a lease over the facility yet.


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25/03/2015: Roadwork’s 30/04/2015 Feedback from the Local Authority regarding the roadwork’s: There has been minimal improvement since the last meeting Contractors have removed trees that were planted along side the road (before the community sign) – will the contractor be replacing them? Will they replace the signage that has been knocked over? ACTION: The Local Authority would like Council to ask the road contractors to put up better signage eg. ‘Warning Excess Dust’ and ‘Detour’ signs. The current Detour signs are very confusing and poorly placed. ACTION: The Local Authority would like to invite the contractor Aldebaran to the next Local Authority meeting to provide the following information:

What works are they actually doing?

How long will the works take? When will the works finish?

Recommend to Close Update 14/09/15 Trees Department of Infrastructure has no plan to replace the trees that had been removed due to safety reason. Trees are within the road corridor/ road reserve and clear zone. Signage Department of Infrastructure has issued a defect notice to their contractor and contractor will be on site to reinstate the signage by mid of October. Update 4/08/15 At the time of writing we are awaiting an update from the Department about replacing trees. They would like to know what signs were ripped down and how many and whether they were replaced. Update 01/06/15 We have been in contact with the Department who are managing the contract to let them know that there are still issues with the Contractors. We have not heard about whether the trees will be replaced at this stage. We have invited the Department to speak with the Local Authority but we are unsure whether they will attend at this stage. 27/04/15 The Contractors Aldebaran was contacted on 23 March and again on 27 April regarding the community’s concerns. We have invited them to attend the meeting but are unsure if they will attend at the time of writing. Feedback is sought from the Local Authority as to whether they have seen improvements.

ACTION: Could AAAC updates become a standing item on the agenda.

Recommend to Close Update 15/09/15: AAAC have declined to be on the agenda for every meeting. Since they have regular meetings they would instead like to see someone from the Local Authority attend AAAC meetings to find out what is happening with them.

ACTION: Youth Services- could the Local Authority have more information on what they are expected to deliver-more detailed reporting on their programs

Recommend to Close

Update 15/09/15:The Youth Services team will attend the Local Authority meeting to discuss concerns with the youth program.

ATTACHMENTS:


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ITEM NUMBER 8.4 TITLE Community Services Report REFERENCE \5 - GOVERNANCE ADMINISTRATION\03 - LOCAL

AUTHORITY MEETINGS\SANTA TERESA\07 - 2015 MEETINGS\MTG 5 - 17 SEPT. 2015 - 135761

AUTHOR Rohan Marks, Director Community Services EXECUTIVE SUMMARY: This report provides updates to the Local Authority on Community Services

delivery in their area. RECOMMENDATION (a) That the Local Authority note and accept the Community Services Report. Children Services Report TITLE Santa Teresa Children’s Services Report DATE 31/07/15 – 02/09/15 AUTHOR Karen Letsch – Children Services Coordinator Staffing

o Vacancies: 2 x Educator Early Learning - part time (20hrs per week) 1 x Educator outside School Hours Care – part time (20hrs per week) Program Delivery

o No disruption to services this reporting period Average No of Children

o The Early Learning program averaged 10 children each day during this period o The Outside School Hours Care program averaged 12 children each day

Training

o Team Leader is undertaking Diploma in Early Childhood Education and Care o All new staff will be encouraged to undertake a Cert III Early Childhood

Education o Two staff will attend the SNAICC Conference in Perth during September. While

in Perth they will also visit some Early Learning Centres to see how other services organise their programs and programming.


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Night Patrol Report TITLE Santa Teresa Night Patrol Report DATE 1/8/15 – 4/9/15 AUTHOR Roslyn Forrester

Staffing o All positions are filled.

Service Disruptions o No disruptions in this reporting period.

No. of People assisted

o School Aged Children returned to family 20 Males & 9 Females o School Aged Children refused Night Patrol transport 8 Males & 0 Females.

Other Patrol Updates of relevance

o Numbers have been low in the winter period, however will pick up in the warmer months

o Community Night Patrol is engaging with the new Police Officers in Santa Teresa.

Youth Services Report TITLE Santa Teresa Community Youth Services Report DATE 1/07/2015 – 31/08/2015 AUTHOR Jules Galliers

Staffing o New Team Leader has commenced working in Santa Teresa at the start of

August. o Currently recruiting for 2 part time positions.

Service Disruptions

o Youth program was disrupted for 5 days this reporting period due to staffing – a total of 8 youth programs were affected.

o No expected disruptions in the next month.

Average No of Youth accessing programs

Children are cooperating by filling each other’s buckets.

Lego construction is popular in the Outside School Hours Care program


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o Average number of children (under 12) and youth (12 to 25) coming to club in the evening is 50

Youth programs o Soccer training/games in the afternoons o Club in the evenings until 8.30pm o A big focus on assisting AFL NT with getting young fellas into town on Saturdays

for AUSKICK and Under 15s games o Cooking in the canteen

o Training

o 2 staff continued to work towards the completion of their Certificate II in Sport and Recreation through Charles Darwin University.

Other successful partnerships and strategic matters of importance o Working closely with AFL NT o Will be supporting Incite Arts with the upcoming Mural Project o Working with and supporting MusicNT with Sista Sounds

ATTACHMENTS: There are no attachments for this report.

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