1.5 Minutes for receiving and confirmation1. Receives the Coromandel-Colville Community Board...

1.5 Minutes for receiving and confirmation Memo Information

TO

FROM

DATE

SUBJECT

Thames-Coromandel District Council

Ariana Wickliffe - Governance Team Leader

15 June 2018

Minutes for receiving and confirmation

1 Purpose of report

As per Council's Standing Orders, Thames-Coromandel District Council must confirm the minutes of its previous meetings.

The unconfirmed minutes of the Community Boards are included in the Council agenda for receiving by the Council and where applicable for adopting any recommendations within the minutes. There were no Committee meetings held during the last meeting cycle.

Specific matters to be noted from the Community Board minutes: The Mercury Bay Community Board recommendations on the proposed road name Kakariki Lane will not be considered as more consultation is required. A report will be brought to the Mercury Bay Community Board in due course.

At the May 2018 Thames Community Board meeting the Community Board resolved to provide a delegation to the Community Manager to waive hall hire fees for the Thames War Memorial Civic Centre for users with a broad community benefit of up to $150 per application. The Community Board Terms of Reference notes that none of the Community Board delegations may be sub-delegated. The Community Board has been advised of this requirement and a report will go to their next meeting to have the resolution rescinded.

At the 15 May 2018 Council meeting there a recommendation from the Whangamata Community Board was accidentally omitted from the Council resolution regarding the transfer of ownership of the existing toilet block and new ground lease to the Onemana Surf Life Saving Club Inc. The full recommendation from the Whangamata Community Board meeting held on 17 April 2018 is below.

16/18 Resolved WCB That the Whangamata Community Board:

1. Receives the 'Transfer of ownership of existing toilet block and new groundlease - Onemana Surf Life Saving Club Inc.', report dated 28 March 2018.

2. Recommends to Council to approve the transfer of the existing toilet block, forthe consideration of $1 + GST (if demanded) to the Onemana Surf Life SavingClub Inc.

3. Recommends to Council to delegate authority to the Chief Executive to executeall necessary documents to effect the transfer of the property to Onemana SurfLife Saving Club Inc.

4. Recommends to Council to approve a ground lease between the Council andthe Onemana Surf Life Saving Club Inc. over part of Council recreationreserve, comprised in computer freehold register 745695, located at 125Oratia Place, Onemana.Term: 33 years Commencement Date: 1 July 2018 Final Expiry Date: 30 June 2051 Annual Rent: $100.00 plus GST Rent Review Dates: Every three years

5. Recommends to Council to delegate authority to the Chief Executive to approvea lease between the Onemana Surf Life Saving Club Inc. and Council for theongoing operation and maintenance of the public unisex toilet.

Moved/seconded by: Walker/Baker

2 Suggested resolution(s)

Coromandel-Colville Community Board minutes That the Thames-Coromandel District Council

1. Receives the Coromandel-Colville Community Board minutes for the meeting held onthe 22 May 2018.

2. Rejects the licence for the concessionaire to operate commercial activities on or overCouncil beaches and reserves in the Coromandel-Colville ward for a term of two yearsfrom 1 July 2018 to 30 June 2020 as listed below:

Name and Business

Reserve Activity

K & D Kurth Serial Grillers

Coromandel Sports andRecreation

Memorial Reserve

Public Library Reserve

Jacks Point Boat Ramp

Food Van

3. Supports a continuing facilitation process by TCDC as appropriate, to progressharbour development opportunities that align with its approved criteria.

4. Supports the continued investigations to progress the proposal presented by PitaStreet Developments.

5. Supports the continued facilitation by TCDC staff for other potential developers thatalign with agreed criteria.

6. Undertakes urgent erosion remedial works at Wyuna Bay and Long Bay.

Mercury Bay Community Board minutes That the Thames-Coromandel District Council

1. Receives the Mercury Bay Community Board minutes for the meeting held on the 30May 2018.

2. Approves the road name Capstan Crescent for the Whitianga Waterways Limited,Stage 5E4 Subdivision.

3. Approves that the following licences be issued for the concessionaires to operatecommercial activities on or over Council beaches and reserves in the Mercury Bayward for a term of two years from 1 July 2018 to 30 June 2020 as listed below.

3 Directs staff to signal to applicants that fees are subject to change for the second yearand that a review of the Reserve Management Plans currently underway may result ina change of some allowances for concessions on reserves.

Name Reserve Activity Recommendation

D Bird - Dive Zone

Northern Reclamation

Robinson Road BoatRamp

KahuriwhenuaReserve, Wharekaho

Ohuka (Brophys)Beach Reserve

Buffalo BeachMain Beach Reserve

Dive School & Kayak Hire

Do not approve concession.

Approve concession.

Approve concession.

Approve concession withconditions:

Approval confirmed byNZTA.

Approve concession.


Otama Beach RoadReserve

Hahei BeachRecreational Reserve

Front Beach -Whakapenui PointReserve

Ferry landing &Whitianga Wharf

Opito Beach - StewartStream Reserve

Moore Reserve OpitoBay

Kuaotunu - Black JackRecreation Reserve

Kuaotunu RecreationReserves

Matapaua Bay Road

Rings Beach WestReserve

Approve concession afterdiscussion with Council'sRoading staff.

Approve concessionensuring location is withinTCDC reserve.


Approve concession.


Approve concession


Approve concession.



W Helms - Cathedral Cove Dive

Hahei - WigmoreStream Reserve

Hahei Village Entry Carpark

Purangi Reserve

Kuaotunu - QuarryPoint Ramp

Diving Tours Approve concession.


Approve concession withconditions:Parking area to be specified.Approve concession withconditions:

Approval confirmed byNZTA.

S Harnett - Hahei Explorer


Purangi Reserve

Cooks Beach CentralReserve

Scenic Boating Tours

Approve concession.

Approve concession withconditions:Parking area to be specified.

Approve concession.

M Grogan - Cathedral Cove Kayak Tours

Hahei BeachRecreation Reserve

Purangi ReserveRecreation Reserve


Flaxmill Bay HistoricReserve

Guided Kayaking

Approve concession.



Approve concession.

H Smith & K Lingard - Cathedral Cove Water Taxi


Water Taxi - Hahei to Cathedral Cove

Approve concession.

S Butler - Te Puia Surf Co.

Hot Water Beach - TePuia

Surf School & Equipment rental

Approve concession.


S & K Young - Banana Boat

Buffalo Beach -Esplanade Reserves

Boating Thrill Tours

Approve concession.

S Laird - SCENZ Ltd


Purangi Reserve

Paddle Board/ Kayak Hire & lessons

Approve concession.

Approve concession withconditions:Area of operation to bespecified.

M Collicott - Boom Charters Ltd

Buffalo Beach -Esplanade Reserves

Sailing Charters Approve concession.

D & K Kurth - Serial Griller


Hahei BeachRecreational Reserve

Food Truck - Burgers

Approve concession.


C Richards-Baldwin - K-Town Paddle Boards


Mangakahia Reserve -Whangapoua

Matarangi - Omaro(Boat Ramp) Reserve

Paddle Boards & Kayaks


Approve concession withconditions:Confirm that District Plandesignations allow for theactivity.

Approve concession withconditions:Area of operation to bespecified.

M & T Gillett - The Ice Cream Team


Cooks Beach - PurangiReserve

Food Truck Approve concession.

Do not approve concessionon this reserve.

S & Y Forsyth - Little Bali

Matarangi VillageGreen

Food Caravan Approve concession.

M Ting - The Good Time Kai Club


Food Caravan Do not approve concession.

M Williams - Oh Boy Tacos


Purangi Reserve

Buffalo Beach MainReserve

Optio Bay (reserves notspecified)

Matarangi (reserves notspecified)

William MangakahiaReserve, Whangapoua

Mobile Food Truck


Do not approve concessionApprove concession.


Approve concession forOceans Close.

Approve concession withconditions:Confirm that District Plandesignations allow for theactivity.

E Coates & B Rolls - The Office


Mercury Bay SportsPark

Mobile Caravan Approve concession withconditions:Approval confirmed byNZTA.

Approve concession.

D White - SeaKiwi Ltd

Buffalo BeachEsplanade Reserve


Ferry Landing

Jetski Tours & Hire

Approve concession.




Cemetery Reserve

Flaxmill BayShakespeare Reserve


Cooks Beach PurangiReserve

Hahei Beach Reserve

Whitianga WharfReserve

Matarangi VillageGreen Reserve






Do not approve concessionon this reserve.

T Ellis - The Cube Expresso

Purangi Reserve


Coffee Cart Approve concession.


C Scott & D Parkinson - Kombi Cafe

Opito Bay - StewartStream Reserve

Kuaotunu RecreationReserve

Mobile Van Do not approve concession.

Approve concession.

M Wilson - Lime Juice Bar


Purangi Reserve


Hot Water Beach TePuia

Buffalo Beach MainReserves

Juice Van Approve concession withconditions:Area of operation to bespecified.




Approve concession.

R Pagey - Pagey Holdings

Hahei Village Car Park- 20 Pa Road Hahei

Cold Bottled Drinks & Pre-packaged Snack Food


J Cochrane - The Scenic Cinema

Purangi Reserve

Shakespeare CliffReserve


Hahei Village GreenReserve

Margaret Place

Tutaritari Reserve

Hot Water BeachReserve

Black Jack RecreationReserve

Kuaotunu Hall Reserve

Kotare Reserve

Stella Evered MemorialPark

Outdoor Cinema Do not approve concession.











J Rich - Kiwi Dundee

Bull Paddock/SurfBeach and Main BeachCarparks - Hot WaterBeach


Guided Walks Approve concession withconditions:Type of vehicle and parkingconditions to be agreed.

Approve concession withconditions:Vehicle to be limited to 12seats.

R Morgan & T Sleeman's Park Swan Pedal Do not approve concession.


Fletcher - Marina Café

Boats

J Walsh - Isalei Whangapoua Reserve

Matarangi Reserve

Kuaotunu Reserve

Food Caravan Do not approve concessions

F Blackie & K Duncan - Surf Coromandel

Bluff Road Reserve, Matarangi

Matarangi Village Green

Surf School Approve concessions

Tairua-Pauanui Community Board minutes That the Thames-Coromandel District Council

1. Receives the Tairua-Pauanui Community Board minutes for the meeting held on the 21 May 2018.

2. Approves the following licences be issued for the concessionaires to operate commercial activities on or over Council reserves in the Tairua-Pauanui ward for a term of two years from 1 July 2018 to 30 June 2020 as listed below: Name Reserve Activity Recommendation

H & E Roe - Outback Surf

Beach Access 6/7

South End Beach Reserve

Surf School/Paddle Board Hire

Approved

J & S Turner - Pepe Kayaks

Pepe Reserve Kayak/Paddle Board Hire

Approved

D & F Sholson - The Kiwi Outdoor Oven Co Ltd

Royal Billy Point Wood Fire Pizzas Approved

M Newton - Elements of Eden

South End Beach Reserve, Pauanui

Food Caravan Approved

K & D Kurth - Serial Griller

Royal Billy Point Food Truck/Burgers Approved


Ocean Beach North End Reserve

Memorial Reserve

Te Karo Sailors Grave Reserve

Outdoor Cinema Approved

Thames Community Board minutes That the Thames-Coromandel District Council

1. Receives the Thames Community Board minutes for the meeting held on the 6 November 2017.

2. Approves the following licences be issued for the concessionaires to operate commercial activities on or over Council reserves in the Thames ward for a term of two years from 1 July 2018 to 30 June 2020 as listed below: Name and business Reserve Activity Recommendation


Victoria Park Mobile coffee and food

Approve concession with conditions: Specified area of operations to be agreed - can't operate on Rotunda side as no food allowed. Access point to reserve to be agreed.

N Lockley - Blackwood Wood

Kuranui Bay

Mobile food trailer Do not approve concession.

Name and business Reserve Activity Recommendation

Fired Pizzas Rhodes Park

Ngati MaruCar ParkSailing ClubCar Park

Approve concession with conditions: Exact location and times to be agreed. Do not approve concession. Approve concession with conditions: Consultation with the Sailing Club and Council's Roading staff regarding hours of operation and location.

Whangamata Community Board minutes That the Thames-Coromandel District Council

1. Receives the Whangamata Community Board minutes for the meeting held on the 29May 2018.

2. Approves the road name Mānatu Close for the Otahu Heights Subdivision, inWhangamata.

3. Approves the following licences be issued for the concessionaires to operatecommercial activities on or over Council reserves in the Whangamata ward for a termof two years from 1 July 2018 to 30 June 2020 as listed below:


N Ward - Bubba's Beach Hire

Beach RoadReserve

Kayak and Bike Hire

Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation from boat ramp to wharf.

J & P Cleaver - Estuary Store

Beach Access 1-23

Ice-cream sales Approve concession.

J Treadwell & H Hall - Whangamata SurfSchool

Beach Access 8 Surf School Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation to be agreed.

M Dal Bosco & K Millar - Surfsup NZ Ltd

Island ViewReserve

Beach Road

Paddle Board & Kayak Hire

Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation being beach access 14. Approve concession with conditions: Trailer must be removed from reserve every night. Area of operation to be agreed.

I Dillon - The Rolling Cone

Beach Access 1-20

Ice-creams/ Smoothies

Approve concession.

K Millar - Surf 'N' Stay

Williamson Park Surf School Approve concession with conditions: Trailer must be removed from reserve every night.

4. Approves the increase of the arena by 400 m2 to The Whangamata Equestrian andSocial Society Incorporated, provided all necessary statutory consents are applied forand granted prior to any work commencing, if required.

5. Approves the transfer of the existing toilet block, for the consideration of $1 + GST (ifdemanded) to the Onemana Surf Life Saving Club Inc.

6. Delegates authority to the Chief Executive to execute all necessary documents toeffect the transfer of the property to Onemana Surf Life Saving Club Inc.

7. Approves a ground lease between the Council and the Onemana Surf Life Saving Club Inc. over part of Council recreation reserve, comprised in computer freehold register 745695, located at 125 Oratia Place, Onemana.Term: 33 years Commencement Date: 1 July 2018 Final Expiry Date: 30 June 2051 Annual Rent: $100.00 plus GST Rent Review Dates: Every three years

8. Delegates authority to the Chief Executive to approve a lease between the OnemanaSurf Life Saving Club Inc. and Council for the ongoing operation and maintenance ofthe public unisex toilet.

Thames-Coromandel District Council minutes 1. Confirms the minutes for the Ordinary Thames-Coromandel District Council meeting

held on the 15 May 2018 and the Special Thames-Coromandel District Councilmeeting for the Long Term Plan deliberations held on 15-16 May 2018 as a correctrecord of proceedings.

References-Tabled/Agenda Attachments

Attachment A UNCONFIRMED - 22 May 2018- Coromandel-Colville Community Board Attachment B UNCONFIRMED - 30 May 2018 - Mercury Bay Community Board Attachment C UNCONFIRMED - 21 May 2018 - Tairua-Pauanui Community Board Attachment D UNCONFIRMED - 28 May 2018 - Thames Community Board Attachment E UNCONFIRMED - 29 May 2018- Whangamata Community Board Attachment G UNCONFIRMED - 15 May 2018 - Council Ordinary Minutes Attachment H UNCONFIRMED - 15-16 May 2018 - Council Special Minutes

M Guest-Gilbert - The Salty Manu

Te Titoki Reserve

Island ViewReserve

Hunt Road

Williamson Park

Food Caravan Decision deferred until staff engage with other Te Titoki applicant to promote improved coverage over peak periods. Approve concession.

Approve concession. Do not approve concession

K & D Kurth - Serial Grillers

Williamson Park Food Van Do not approve concession.

J Mulrennan & S Speedy - The Arrow Van

Te Titoki Reserve Mobile Coffee Bar Decision deferred until staff engage with other Te Titoki applicant to promote improved coverage over peak periods.

C Coombe - Pedal & Paddle

Island ViewReserve

Beach RoadReserves

Kayak/Paddle Board Hire and Lessons

Do not approve concession


UNCONFIRMED Minutes

of the

Coromandel-Colville Community Board

Ordinary meeting Date 22 May 2018 Venue Coromandel Service Centre

355 Kapanga Road Coromandel

Present Mayor Goudie, P Pritchard (JP), J Autumn, T Brljevich, K Stephenson

In attendance

Allan Tiplady, Margaret Harrison, Lisa Madgwick, Georgina Bond, Donna Blick, Derek Thompson

Meeting commenced 9.03

Adjournments and Absences

Adjournment Start Finish Reason Chairperson 10:30 10:45 Morning tea

Attachment A

Ordinary meeting

Coromandel-Colville Community Board Minutes 22 May 2018

UNCONFIRMED 2

Table of Contents

Item Business Page No.

1 Meeting conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the Agenda 3 1.4 Conflict of interest 4 1.5 Minutes for confirmation 4

2 Local Activities: Policy/Levels of Service Operational 4 2.1 1 July 2018 to 30 June 2020 - Commercial Concessions - Coromandel-Colville 4 2.2 Coromandel Harbour Projects - update 4 2.3 Hauraki House payment of rates 2018-2021 5

3 Reports 5 3.1 Action schedule 5 3.2 Coromandel-Colville Community Board Correspondence 6 3.3 Members' reports 6

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UNCONFIRMED 3

1 Meeting conduct

The Chair of the Community Board opened the meeting acknowledging the passing of Boydy Biddle who was the Tohunga Whakairoa that carved one of the teko teko on Memorial Reserve.

The Mayor recorded her thanks to the Deputy Mayor for chairing the LTP hearings and thanked Chair Pritchard for attending all of the LTP meetings.

1.1 Apologies

There were no apologies received. Member Walker was not present at the meeting.

1.2 Public forum

Carol Sutherland, Graham Hadfield and Pete Sefton spoke on behalf of the McGregor Bay Wetland Society. Ms Sutherland requested that the Community Board support the project in principle to get the design for the boardwalk funded as the wetlands were disappearing at a rapid rate. The Community Board noted their support for the McGregor Bay wetland concept.

Ms Sutherland requested that the Society be notified if any subdivision consents were applied for adjoining the wetland area. Mr Tiplady noted that any significant subdivision would be referred to him as the District Manager and he would liaise with the Society.0

Tim Turner spoke regarding the proposed bypass road, as his only access was off the proposed bypass road. Mr Turner's concerns were noted regarding the access to his property, specifically if the bypass was not considered.

Mr Turner also spoke regarding the Pottery Lane proposed service lane and queried the expenditure. Mr Tiplady advised that the hearings and deliberations for the LTP were held a week ago and that the Pottery Lane extension had been approved in the 2018/2028 LTP.

22/18 Resolved CCCB That the Coromandel-Colville Community Board receives Carol Sutherland, Graham

Hadfield, Pete Sefton and Tim Turner as speakers in public forum.

Moved/seconded by: Brljevich/Autumn

1.3 Items not on the agenda

There were no items added to the agenda.

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UNCONFIRMED 4

1.4 Conflict of interest

There were no conflicts of interest declared at the commencement of the meeting, conflicts were noted through the meeting prior to each item.

1.5 Minutes for confirmation Memo Information

23/18 Resolved

CCCB That the Coromandel-Colville Community Board confirms the minutes of the 10 April 2018 and 8 May 2018 Coromandel-Colville Community Board meetings.

Moved/seconded by: Brljevich/Autumn

2 Local Activities: Policy/Levels of Service

Operational

2.1 1 July 2018 to 30 June 2020 - Commercial

Concessions - Coromandel-Colville

24/18 Resolved

CCCB That the Coromandel-Colville Community Board:

1. Receives the '1 July 2018 - 30 June 2020 Commercial Concessions - Coromandel-Colville' report, dated 30 April 2018.

2. Recommends that Council rejects the licence for the concessionaire to operatecommercial activities on or over Council beaches and reserves in the Coromandel-Colville ward for a term of two years from 1 July 2018 to 30 June 2020 as listed below:

Name Reserve Activity


Coromandel Sports and Recreation

Memorial Reserve

Public Library Reserve

Jacks Point Boat Ramp

Food Van

Moved/seconded by: Stephenson/Autumn

2.2 Coromandel Harbour Projects - update

25/18 Resolved CCCB That the Coromandel-Colville Community Board:

1. Receives the ‘Coromandel Harbour Projects update' report, dated 2 May 2018.2. Recommends to Council that the Coromandel-Colville Community Board supports a

continuing facilitation process by TCDC as appropriate, to progress harbourdevelopment opportunities that align with its approved criteria; and

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UNCONFIRMED 5

Supports the continued investigations to progress the proposal presented by PitaStreet Developments.

Supports the continued facilitation by TCDC staff for other potential developersthat align with agreed criteria.

Moved/seconded by: Stephenson/Pritchard

2.3 Hauraki House payment of rates 2018-2021

This report seeks a Coromandel-Colville Community Board decision on payment of rates for the Hauraki House Management Committee from 1 July 2018 to 30 June 2021.

The Community Board requested that further information regarding the accounts be sought from Hauraki House and deferred the item to the next meeting.

3 Reports

3.1 Action schedule

Coromandel Town Bollards - The Community Board noted that the three historic bollards in front of the Star and Garter would be retained until the roadworks on Kapanga Road were completed. The remaining bollards would be straightened up and moved closer to the kerb. All other bollards were to be removed. It was noted that the roundabout at the 't' intersection should be completed by October 2018.

Te Kouma Road sealing - The Community Manager advised that Opus had been meeting with the bus owners and charter association to test the turning circles and mark the carparks.

Park and Ride - The District Manager advised that a park and ride bus service would not be viable unless the charter operators changed their schedules. Mr Tiplady tabled a letter from the Thames-Coromandel Charter Boat Association requesting more figures for Park and Ride.

Councillor Brljevich sought clarification regarding the license application and should that be transferrable. The license states that it may be transferrable and that approval cannot reasonably be withheld.

Waitete Bay erosion - The Community Manager advised that repairs were scheduled to start by 30 May depending on rock availability.

Fureys creek bridge - The Community Manager advised that painting the bridge was not viable, however they were looking at other options to clean up the bridge.

Hauraki Road bike park - Member Stephenson declared a conflict of interest regarding the Hauraki Road bike park. Mr Stephenson spoke as Chairperson of the Spirit of Coromandel Trust and advised that wattle and pine trees had been felled at the Hauraki Road bike park site with the Lions being the recipients of the trees for wood deliveries around the Coromandel area.

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UNCONFIRMED 6

Otautu Bay Sailing Club - After discussion, the Community Board noted their preference that the two containers be placed on the reserve space in one of two locations, either beside the reserve at 1 Wharf Road or in front of the Otautu Campground - number seven paddock.

Sugarloaf maintenance - The District Manager advised that the consent with WRC had expired with renewal costs expected to be less than $5,000.

Community Hub facility - Mayor Goudie advised of the need for public consultation regarding the use of, or any ownership changes, with the land at Pound Street.

Mayor Goudie commented that the land at Pound Street could be used for potential expansion of the Coromandel area.

Coromandel Hall project - The Community Board noted their support for the District Manager to apply to Trust Waikato for funding.

26/18 Resolved CCCB That the Coromandel-Colville Community Board receives the 'Action Schedule' report, dated

8 May 2018.

Moved/seconded by: Stephenson/Autumn

Wyuna Bay and Long Bay - The Community Board expressed their concern regarding the erosion at both Wyuna Bay and Long Bay and noted a request that the Council undertake urgent erosion remedial works.

27/18 Resolved CCCB That the Coromandel-Colville Community Board recommends that Council undertake urgent

erosion remedial works at Wyuna Bay and Long Bay

Moved/seconded by: Autumn/Brljevich

3.2 Coromandel-Colville Community Board

Correspondence

28/18 Resolved CCCB That the Coromandel-Colville Community Board:

1. Receives the Coromandel-Colville Community Board Correspondence' report, dated 3May 2018.

2. Receives the attached letter and/or tabled items.3. The Community Board requested staff provide a letter of support in principle to the

McGregor Bay Wetland Society.

Moved/seconded by: Autumn/Brljevich

3.3 Members' reports

Chairperson Pritchard wanted to acknowledge the efforts of staff in guiding the members through the LTP and thanked the Mayor for her contribution.

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UNCONFIRMED 7

Member Autumn noted her thanks that the Barry Brickell stage had been started. Member Autumn noted that nothing had changed on the roading report and commented that the road at Golden Bay had not been fixed.

Member Autumn advised she had created an RFS regarding Tiki Quarry Road. There had been barriers erected on the corner and drivers were not able to see and had to go out into the middle of SH25 to get a clear view. The Mayor requested that an email be sent to her regarding both issues.

Member Autumn noted that the information centre were trialling a heritage walk starting on 23 May at 10.00am around the CBD with a guide for $10.

Member Stephenson advised that the Kauri planting season was commencing and that 1,000 trees were to be planted into the Coromandel area. There was a group of outdoor education students coming from China to assist with the planting.

Councillor Brljevich commented that the Community Board received most of what was requested in the Long Term Plan and thanked the Mayor for her chairmanship at the hearings and deliberations.

30/18 Resolved CCCB That the Coromandel-Colville Community Board receives the Members' reports.

Moved/seconded by: Brljevich/Stephenson

Meeting closed at 12:45

The foregoing minutes were certified as being a true and correct record of the meeting of the Coromandel-Colville Community Board held on 22 May 2018.

Chairperson _______________________________________ Date ____________________

UNCONFIRMED Minutes

of the

Mercury Bay Community Board

Ordinary Meeting Date 30 May 2018 Venue Mercury Bay Community Board Room

10 Monk Street Whitianga

Present MP Kelly JP (Chairperson) DJ Connell MK McLean JP

WD McLean R Giri-Percival

In attendance

Staff Allan Tiplady, Angela Jane, Kirstin Richmond and Jennifer Mahon

Meeting commenced 09:00

Adjournments and absences

Adjournment Start Finish Reason Chairperson 10:30 10:35 Afternoon tea

Attachment B

Ordinary Meeting

Mercury Bay Community Board Minutes 30 May 2018

UNCONFIRMED 2

Table of Contents


1 Meeting conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the agenda 4 1.4 Conflict of interest 4 1.5 18 April 2018 and 7 May 2018 minutes for confirmation 4 1.6 Mercury Bay correspondence 5

2 Local activities: Policy/levels of service operational 5 2.1 2017/2018 Mercury Bay Community Board - Community Grant and Discretionary

Funds 5 2.3 Supplementary Report - Additional 2017/18 Mercury Bay Community Board

Community Grants and Discretionary Fund applications 6 2.2 Natural and Cultural Heritage Grant Application - Kauri 2000 Charitable Trust 7

4 District activities: Local input policy/levels of service 7 4.1 Proposed Road Names - Hot Developments Limited Stages 1 & 2 of Subdivision

SUB/2013/0026 7 4.2 Proposed Road Name - Whitianga Waterways Limited Stage 5E4 Subdivision 7 4.3 1 July 2018-30 June 2020 Commercial Activity on Reserves - Mercury Bay 8

6 Reports 12 6.1 Mercury Bay Community Board 2017/2018 Work Programme - Update 12 6.2 Members reports 12

7 Public excluded 13

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UNCONFIRMED 3

1 Meeting conduct

1.1 Apologies

29/18 Resolved MCBC That the Mercury Bay Community Board:

1. Receives the apology from Councillor Tony Fox.

Moved/seconded by: MK McLean/WD McLean

1.2 Public forum

Ms Paula Harvey spoke on behalf of the Mercury Bay Netball Centre and raised concern about the surface of the courts becoming increasingly slippery in wet conditions due to grime build-up. She requested that consideration be given to having them cleaned to remedy the concern.

Mr Christopher Scott spoke in support of his commercial concession application to operate Kombi Café year-round at Opito Bay and Kuaotunu. He tabled a photo of his mobile van and two letters of support from Opito Bay residents.

Mr Bob Nicholls spoke about the Ferry Landing Wharf project and offered praise for the work completed to date. He did, however, also note two parts of the project which had yet to be completed.

He stated the in-laid tiled art work near the ferry becomes slippery in wet conditions. District Manager - North, Allan Tiplady noted that that staff were engaging with the artist to determine a solution.

Mr Nicholls also noted that the pathway along the long wall section leading up to the beginning of the pathway to Whitianga Rock was confirmed to be part of this upgrade but had not yet been completed. He said people were having to negotiate rocks in order to get back to the footpath. This concern was forwarded to staff to investigate.

Mr Nicholls was thanked for his effort and input into the Ferry Landing project.

Mr Noel Hewlett spoke in support of the Whitianga Bike Club Incorporated community grant application requesting a financial contribution towards replacing a quad bike which had been stolen. Mr Hewlett shared that the bike provided a vital role in terms of track maintenance.

Mr Paul Hopkins spoke about a proposed concept for Council land in and around 35 Captain Cook Drive, Cooks Beach (Post Office reserve). Council had recently notified a change in reserve status for this land. He spoke to a map which featured a developed parking area, pathway and a disabled parking space on the road. He noted he had already been in contact with Council staff and he was now requesting a further meeting with staff and elected members. Mr Hopkins noted Ms Alison Henry would be presenting on this area later in the public forum.

Mr Hopkins also requested the Board consider improving signage overall but specifically to highlight areas of historic interest as part of the preparations for the Tuia 250 event (Cook 250).

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UNCONFIRMED 4

Board Chair Kelly reassured Mr Hopkins that the issue of signage was being actioned and noted story boards for the event had already been progressed.

Ms Alison Henry acknowledged the passing of TCDC staff member Lorna Price.

Ms Henry expressed opposition to the possible sale of the Post Office reserve in Cooks Beach and tabled a proposed usage plan prepared with input from local area residents. She noted some residents had expressed interest in funding the tabled plan with the exception of grass cutting which was suggested to stay in the Council contract.

Ms Henry also spoke on behalf of the Community Trust which operates the existing pensioner housing in Whitianga. She noted the good work which had been completed thus far and highlighted funding received from the Pub Charities grant scheme. She stressed the need for more housing to cater for the increasing pensioner demographic. She tabled evidence that she had spoken with the local Bowling Club, who had offered up part of their Council leased land which they deemed surplus to their requirements. She noted that the land would likely require rezoning but requested Council to investigate further.

Mr James Muir along with Ms Alison Henry spoke in support of the Natural and Cultural Heritage Grant application made my Kauri 2000 Charitable Trust and showcased part of the film for which the grant was being requested.

30/18 Resolved MBCB That the Mercury Bay Community Board receives Paula Harvey, Christopher Scott, Bob

Nicholls, Noel Hewlett, Paul Hopkins, Alison Henry, James Muir as speakers in the public forum.

Moved/seconded by: Giri-Percival/Connell


There were no new items on the agenda.


Board Chair Paul Kelly declared a conflict with item 2.3 Supplementary Report - Additional 2017/18 Mercury Bay Community Board Community Grants and Discretionary Fund applications.

1.5 18 April 2018 and 7 May 2018 minutes for

confirmation

Councillor McLean noted that Doug Bourne had been selected as the third member of the Medical Trust Appointment Panel.

31/18 Resolved MBCB That the Mercury Bay Community Board:

1. Confirms the following minutes as a correct record of proceedings:Mercury Bay Community Board minutes - 18 April 2018Mercury Bay Community Board minutes - 7 May 2018


Ordinary Meeting


UNCONFIRMED 5

1.6 Mercury Bay correspondence


1. Receives the 'Mercury Bay Community Board correspondence' report, dated 22 May2018

2. Receives the email correspondence from Liz deVere regarding a proposed communitygarage sale.

Moved/seconded by: WD McLean/MK McLean

2 Local activities: Policy/levels of service

operational

2.1 2017/2018 Mercury Bay Community Board -

Community Grant and Discretionary Funds

It was noted that the Beach Hop funding request had been omitted from the minutes of a previous meeting where it was approved and was now before the Board in order to formalise it retrospectively.

Board support was noted for the Whitianga Bike Club Inc's application for funding with it being noted that the Club should be encouraged to heighten security measures in the future.

In relation to the proposed Cooks Beach Community Garage sale application for funding the Board raised a concern that similar requests had come through Council for consideration from other charitable groups such as St John which, have been declined in accord with Council policy. The Board declined the application on the basis that it does fit with Council policy and it would set a precedent for other previous and future similar requests.


1. Receives the '2017/18 Mercury Bay Community Board Community Grants andDiscretionary Fund Applications' report, dated 30 May 2018.

2. Approves the allocation of grants from the 2017/18 Community Grant, Events Grantand Discretionary fund to the following organisations who have applied for financialassistance as below:

Community Grant

Organisation Name Project Approved grant

Kuaotunu Library Building Consent Fees for new library to be situated at 154 SH25 Te Rerenga-Kuaotunu

$2,965

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UNCONFIRMED 6

Community Event Grant

Beach Hop (Whitianga) Event Funding to assist with Beach Hop -24 March 2018

$5,000

Beach Hop (Whitianga) Traffic Management - 2017 event $3,000

Beach Hop (Whitianga) Traffic management 2018 event $3,088

Discretionary fund

Whitianga Bike Club Incorporated

Funding to assist with replacement of stolen quad bike.

$2,000

Hot Water Beach Lifeguard Service Incorporated

To assist with payment of the Building Consent & Resource Consent Fees for new building at 35 Pye Place, Hot Water Beach

$7,100

Moved/seconded by: Giri-Percival/M.McLean

2.3 Supplementary Report - Additional 2017/18 Mercury

Bay Community Board Community Grants and

Discretionary Fund applications

Board Chair Paul Kelly vacated the room for this item on the emergency siren upgrade at Matarangi and took no part in the discussion as he had declared a conflict of interest. Deputy Chair Reika Giri-Percival chaired this item.

An amended request of $7,683 was presented by the District Manager - North. It was noted that the amended amount was less than the balance available in the discretionary fund.


1. Receives the 'Supplementary Report - Additional 2017/18 Mercury Bay CommunityBoard Grants and Discretionary Fund applications', report dated 30 May 2018.

2. Approves the allocation of grants from the 2017/18 Discretionary Fund to the followingcommunity organisation who has applied for financial assistance as below:

Organisation name Project Fund Approved grant

Matarangi Volunteer Rural Fire Force

Change the Matarangi Civil Defence and fire siren trigger to the TCDC pager system

Discretionary Fund

$7,683

Moved/seconded by: Connell/MK McLean

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UNCONFIRMED 7

2.2 Natural and Cultural Heritage Grant Application -

Kauri 2000 Charitable Trust


1. Receives the 'Application for Natural and Cultural Heritage grant - Kauri 2000Charitable Trust' report, dated 30 May 2018.

2. Approves a grant of $4,620 from its Natural and Cultural Heritage fund to the Kauri2000 Charitable Trust to enable them to assist the Coromandel Film Collective toundertake the final editing and narration of the Kauri documentary.

Moved/seconded by: Connell/Giri-Percival

4 District activities: Local input policy/levels of

service

4.1 Proposed Road Names - Hot Developments Limited

Stages 1 & 2 of Subdivision SUB/2013/0026


1. Receives the 'Proposed Road Name report - Hot Developments Limited, stage 1 and 2of Subdivision SUB/2013/0026, dated 30 May 2018.

2 Recommends that the Council approve the road name Kākāriki Lane for the HotDevelopments Limited subdivision, stage 1 and 2.

Moved/seconded by: Connell/Giri-Percival

4.2 Proposed Road Name - Whitianga Waterways

Limited Stage 5E4 Subdivision


1. Receives the 'Proposed Road Name - Whitianga Waterways Limited Stage 5E4Subdivision report, dated 7 March 2018.

2. Recommends that Council approve the road name Capstan Crescent for theWhitianga Waterways Limited, Stage 5E4 Subdivision.

Moved/seconded by: MK McLean/Kelly

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UNCONFIRMED 8

4.3 1 July 2018-30 June 2020 Commercial Activity on

Reserves - Mercury Bay

The Board questioned the fairness of the current concessions process noting the following:

Significant funds were being spent by applicants on their mobile ventures but they wereonly able to secure short term tenure at any of the Council reserves.

The small concessionaire fees were also considered unfair to businesses whooperated from traditional main street type locations and had to pay market value leasesor pay building expenses.

The current system also did not account for concessions which never got used.

There was some discussion about accepting late applications. It was reported that the Board had previously accepted applications during the year. It was noted that moving forward the Board would not consider late applications.


1. Receives the '1 July 2018- 30 June 2020 Commercial Concessions - Mercury Bay'report, dated 30 April 2018.

2. Recommends to Council that the following licences be issued for the concessionairesto operate commercial activities on or over Council beaches and reserves in theMercury Bay ward for a term of two years from 1 July 2018 to 30 June 2020 as listedbelow.

3 Directs staff to signal to applicants that fees are subject to change for the second yearand that a review of the Reserve Management Plans currently underway may result ina change of some allowances for concessions on reserves.


D Bird - Dive Zone NorthernReclamation

Robinson RoadBoat Ramp

KahuriwhenuaReserve,Wharekaho


Buffalo BeachMain BeachReserve

Otama Beach RoadReserve

Hahei BeachRecreationalReserve

Front Beach -Whakapenui PointReserve

Ferry landing &Whitianga Wharf

Opito Beach -Stewart Stream

Dive School & Kayak Hire


Approve concession.

Approve concession.

Approve concession with conditions: Approval confirmed by NZTA.

Approve concession.

Approve concession after discussion with Council's Roading staff. Approve concession ensuring location is within TCDC reserve. Approve concession after discussion with Council's Roading staff.

Approve concession.


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UNCONFIRMED 9

Reserve

Moore ReserveOpito Bay

Kuaotunu - BlackJack RecreationReserve

KuaotunuRecreationReserves

Matapaua Bay Road

Rings Beach WestReserve

Approve concession


Approve concession.

Approve concession after discussion with Council's Roading staff. Approve concession after discussion with Council's Roading staff.

W Helms - Cathedral Cove Dive


Hahei Village EntryCar park

Purangi Reserve

Kuaotunu - QuarryPoint Ramp

Diving Tours Approve concession.


Approve concession with conditions: Parking area to be specified. Approve concession with conditions: Approval confirmed by NZTA.

S Harnett - Hahei Explorer


Purangi Reserve

Cooks BeachCentral Reserve

Scenic Boating Tours

Approve concession.

Approve concession with conditions: Parking area to be specified. Approve concession.

M Grogan - Cathedral Cove Kayak Tours


Purangi ReserveRecreation Reserve



Guided Kayaking Approve concession.

Approve concession with conditions: Parking area to be specified.

Approve concession with conditions: Parking area to be specified. Approve concession.

H Smith & K Lingard - Cathedral Cove Water Taxi


Water Taxi - Hahei to Cathedral Cove

Approve concession.

S Butler - Te Puia Surf Co.

Hot Water Beach -Te Puia

Surf School & Equipment rental

Approve concession.

S & K Young - Banana Boat

Buffalo Beach -EsplanadeReserves

Boating Thrill Tours

Approve concession.

S Laird - SCENZ Ltd


Purangi Reserve

Paddle Board/ Kayak Hire & lessons

Approve concession.

Approve concession with conditions: Area of operation to be

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UNCONFIRMED 10

specified.

M Collicott - Boom Charters Ltd

Buffalo Beach -EsplanadeReserves

Sailing Charters Approve concession.

D & K Kurth - Serial Griller


Hahei BeachRecreationalReserve

Food Truck - Burgers

Approve concession.


C Richards-Baldwin - K-Town PaddleBoards


MangakahiaReserve -Whangapoua

Matarangi - Omaro(Boat Ramp)Reserve

Paddle Boards & Kayaks


Approve concession with conditions: Confirm that District Plan designations allow for the activity. Approve concession with conditions: Area of operation to be specified.

M & T Gillett - The Ice Cream Team


Cooks Beach -Purangi Reserve

Food Truck Approve concession.

Do not approve concession on this reserve.

S & Y Forsyth - Little Bali


Food Caravan Approve concession.

M Ting - The Good Time Kai Club


Food Caravan Do not approve concession.

M Williams - Oh Boy Tacos


Purangi Reserve

Buffalo Beach MainReserve

Optio Bay (reservesnot specified)

Matarangi (reservesnot specified)

William MangakahiaReserve,Whangapoua

Mobile Food Truck


Do not approve concession Approve concession.


Approve concession for Oceans Close. Approve concession with conditions: Confirm that District Plan designations allow for the activity.

E Coates & B Rolls - The Office



Mobile Caravan Approve concession with conditions: Approval confirmed by NZTA. Approve concession.

D White - SeaKiwi Ltd

Buffalo BeachEsplanade Reserve


Ferry LandingCemetery Reserve

Flaxmill BayShakespeareReserve

Cooks Beach

Jetski Tours & Hire

Approve concession.





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UNCONFIRMED 11

Central Reserve

Cooks BeachPurangi Reserve

Hahei BeachReaserve

Whitianga WharfReserve

Matarangi VillageGreen Reserve




Do not approve concession on this reserve.

T Ellis - The Cube Expresso

Purangi Reserve


Coffee Cart Approve concession. Do not approve concession.

C Scott & D Parkinson - Kombi Cafe

Opito Bay - StewartStream Reserve

KuaotunuRecreation Reserve

Mobile Van Do not approve concession.

Approve concession.

M Wilson - Lime Juice Bar


Purangi Reserve


Hot Water Beach TePuia

Buffalo Beach MainReserves

Juice Van Approve concession with conditions: Area of operation to be specified. Do not approve concession. Do not approve concession.


Approve concession.

R Pagey - Pagey Holdings

Hahei Village CarPark - 20 Pa RoadHahei

Cold Bottled Drinks & Pre-packaged Snack Food



Purangi Reserve

Shakespeare CliffReserve


Hahei Village GreenReserve

Margaret Place

Tutaritari Reserve

Hot Water BeachReserve

Black JackRecreation Reserve

Kuaotunu HallReserve

Kotare Reserve

Stella EveredMemorial Park

Outdoor Cinema Do not approve concession. Do not approve concession.



Do not approve concession. Do not approve concession. Do not approve concession.

Do not approve concession. Do not approve concession.

Do not approve concession. Do not approve concession.

J Rich - Kiwi Dundee

Bull Paddock/SurfBeach and MainBeach Carparks -Hot Water Beach


Guided Walks Approve concession with conditions: Type of vehicle and parking conditions to be agreed. Approve concession with conditions: Vehicle to be limited to 12 seats.

R Morgan & T Sleeman's Park Swan Pedal Do not approve concession.

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UNCONFIRMED 12

Fletcher - Marina Cafe

Boats

J Walsh - Isalei WhangapouaReserve

Matarangi Reserve

Kuaotunu Reserve

Food Caravan Do not approve concessions

F Blackie & K Duncan - Surf Coromandel

Bluff Road Reserve,Matarangi


Surf School Approve concessions

Moved/seconded by: MK McLean/Connell

6 Reports

6.1 Mercury Bay Community Board 2017/2018 Work

Programme - Update

It was confirmed that Council's Coastal Engineer was focusing on coastal erosion priority areas which included Flaxmill Bay.

The Whangapoua planting project was set to begin in the next couple of months.

The Liquor Ban bylaw process was confirmed to be on track to meet the Christmas deadline.


1. Receives the 'Mercury Bay Community Board 2017/2018 Work Programme - update'report, dated 8 May 2018.

Moved/seconded by: MK McLean/Giri-Percival

6.2 Members reports

Board Member WD McLean noted a concern about illegal dumping into a stream near the golf course. He was able to update the Board that the tenants involved had been given instructions to remove all debris and that the matter was now resolved.

Councillor MK McLean reported attendance at an Audit and Risk Committee meeting at which he was asked to reflect on priority concerns. Councillor McLean noted an issue with how rubbish was currently being managed in the district and highlighted a particular concern with plastics. He also noted the importance of considering revenue streams from visitors.

Board Member Giri-Percival attended meetings with the Arts Group and community netball.

Board Member Connell attended an Emergency Response meeting and she reminded the Board about being invited to the Mercury Bay Area School evacuation initiative.

Board Chair Kelly provided an update on the Cook 250 event.

40/18 Resolved MBCB That the Mercury Bay Community Board receives the Members' reports.


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UNCONFIRMED 13

7 Public excluded

41/18 Resolution to exclude the public MBCB That the public be excluded from the following parts of the proceedings of this meeting

namely:

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under section 48(1) for the passing of the

resolution

Public excluded - minutes for confirmation - 18 April 2018

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Moved/seconded by: Connell/MK McLean

43/18 Resolved MBCB That the public be re-admitted to the meeting and resolutions taken with the public excluded

be confirmed in the public sessions except from the following items which are to remain in the public excluded minute book.

Item Descriptions 7.1 18 April 2018 - Public excluded minutes for confirmation

Moved/seconded by: MK McLean/WD McLean


The foregoing minutes were certified as being a true and correct record of the meeting of the Mercury Bay Community Board held on 30 May 2018.

Chairperson _______________________________________ Date ___________________

UNCONFIRMED Minutes

of the

Tairua-Pauanui Community Board

Ordinary Meeting Date 21 May 2018 Venue Tairua Library Meeting Room

2 Manaia Road Tairua

Present RN Renton (Chairperson) HD Bartley SH Campbell

TM Walker WP Brooks BA Turner

In attendance

Staff

Garry Towler, Eileen Hopping, Jennifer Mahon and Amber Baker

Meeting commenced 10:00am

Attachment C

Ordinary Meeting

Tairua-Pauanui Community Board Minutes 21 May 2018

UNCONFIRMED 2

Table of contents


1 Meeting conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the Agenda 3 1.4 Conflict of Interest 4 1.5 9 April 2018 and 8 May 2018 Tairua-Pauanui Community Board minutes for

confirmation 4

2 Local Activities: Policy/Levels of Service Operational 4 2.1 1 July 2018 to 30 June 2020 - Commercial Activities on Reserves - Tairua-Pauanui 4

3 Reports 5 3.1 Tairua-Pauanui Community Board 2017/18 Work programme update 5 3.2 Members' reports 5

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UNCONFIRMED 3

1 Meeting conduct

1.1 Apologies

All members were present, an apology for lateness from Mayor Goudie was received at 10:21am.

1.2 Public forum

Mr John Drummond and Mr Ben Grubb spoke on behalf of the Tairua Environmental Society Incorporated. They tabled a map and document which listed potential areas of concern in relation to a proposed subdivision located at 433 Main Road, Tairua (Lot 8 DP498398). The presentation noted the fundamental interest of maintaining the health of the Tairua Harbour and giving proper consideration to the direction of the town's expansion.

The Board received confirmation that the proposed subdivision land was zoned rural which would see the project be a permitted activity under the District Plan rules. It was noted that the Society had been in contact with Dal Minogue from the Waikato Regional Council.

The Board was asked to share the tabled concerns with WRC and TCDC planning staff and to request that a condition of 'public notification' of the development be considered during the consent process. The Board agreed to share the concerns.

Mr Tony Jacobs spoke on behalf of the Tairua Resident and Ratepayers Association (TRRA) and tabled a document. He highlighted areas of Tairua which had been susceptible to flooding. Mr Jacobs raised concerns on whether Council's Long Term Plan addressed the effects of Global warming. He spoke in support of the planned kerb and channelling work along the estuary side of Ocean Beach Road but stated it should be a district funded activity.

Board Chair Renton explained that the Board agreed with the district funding of the project but that during Long Term Plan deliberations it became clear that Council did not agree. The Board, therefore reluctantly agreed to support the project and have it locally funded in order to get it completed. Mr Renton clarified that all future projects of similar nature should be district funded.

Mr Jacobs also noted support from the TRRA for the request made by the Tairua Environmental Society to be included in the early planning stages of the subdivision located at 433 Main Road, Tairua. Mr Jacobs noted that proper monitoring of this development was vital to help ensure the health of the Tairua Harbour which was greatly valued by residents.

17/18 Resolved TPCB That the Tairua-Pauanui Community Board receives John Drummond, Ben Grubb, Tony

Jacobs as speakers in the public forum.

Moved/seconded by: Brooks/Campbell


There were no new items on the agenda.

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UNCONFIRMED 4

1.4 Conflict of Interest

There were no conflicts of interest declared.

1.5 9 April 2018 and 8 May 2018 Tairua-Pauanui

Community Board minutes for confirmation

The Long Term Plan deliberation minutes from 8 May 2018 were tabled for confirmation.

18/18 ResolvedTPCB That the Tairua-Pauanui Community Board confirms the minutes of Tairua-Pauanui

Community Board meetings held on the 9 April 2018 and 8 May 2018 as a correct record of proceedings.

Moved/seconded by: Turner/Campbell

2 Local Activities: Policy/Levels of Service

Operational

2.1 1 July 2018 to 30 June 2020 - Commercial Activities

on Reserves - Tairua-Pauanui

The Board received clarification that current commercial activities on private property were not required to take part in this concession process.

Confirmation was provided that The Scenic Cinema would focus on environmental nature based films which were not likely to offend and would be appropriate for all age groups to view.

19/18 ResolvedTPCB That the Tairua-Pauanui Community Board:

1. Receives the '1 July 2018- 30 June 2020 Commercial Concessions - Tairua-Pauanui'report dated 30 April 2018.

2. Recommends to Council that the following licences be issued for the concessionairesto operate commercial activities on or over Council reserves in the Tairua-Pauanuiward for a term of two years from 1 July 2018 to 30 June 2020 as listed below:


H & E Roe - Outback Surf

Beach Access 6/7

South End BeachReserve

Surf School/Paddle Board Hire

Approved

J & S Turner - Pepe Kayaks

Pepe Reserve Kayak/Paddle Board Hire

Approved

D & F Sholson - The Kiwi Outdoor Oven Co Ltd

Royal Billy Point Wood Fire Pizzas Approved

Ordinary Meeting


UNCONFIRMED 5



South End BeachReserve, Pauanui

Food Caravan Approved

K & D Kurth - Serial Griller

Royal Billy Point Food Truck/Burgers Approved


Ocean Beach NorthEnd Reserve

Memorial Reserve

Te Karo SailorsGrave Reserve

Outdoor Cinema Approved

Moved/seconded by: Brooks/Turner

3 Reports

3.1 Tairua-Pauanui Community Board 2017/18 Work

programme update

It was reported that Royal Billy Point boat ramp and pontoon upgrade resource consent had been granted.

Board Chair Renton, tabled a document which featured suggested additions to the 2018/19 Tairua-Pauanui works programme. Projects included:

Tairua Water Supply - reduce network leakage

Pepe Toilet - increase capacity

Holland Close flooding - stop property damage

Pauanui Roading Stormwater - stop property damage

Tangitarori Lane slip - control erosion

20/18 ResolvedTPCB That the Tairua-Pauanui Community Board receives the 'Tairua-Pauanui Community Board

2017/18 Work Programme Update' report, dated 14 May 2018.

Moved/seconded by: Campbell/Walker

3.2 Members' reports

Board Member Campbell spoke about the Paradise Coast initiative she noted that six new sponsors had been added and finalising signage would be the next step for the project. Ms Campbell attended the recent Business After Five meeting in Whangamata and noted it was well attended.

Councillor Walker attended the Coromandel Catchment meeting where an initiative to curb wallabies was not supported because the research did not signal a true need for it. He also noted a Waikato Regional Council project to develop wetlands over the next three years (a nearby site of Opoutere was mentioned).

Mayor Goudie thanked staff and elected members for their effort and input to the Long Term Plan project.

Councillor Bartley noted his long term support for water harvesting.

Ordinary Meeting


UNCONFIRMED 6

Board Member Turner had attended the Tairua Resident and Ratepayer Association meeting. He also attended the Hikuai Hall meeting from which a request for service (RFS) was lodged to investigate further hall maintenance issues.

Mr Turner noted he had also been approached about whether or not Council could offer support in the way of maintenance/cleaning of the Prescott's Service Station toilets as there was likely an increase of patronage due to their location and the fact there were no Council facilities in the area. Private/public shared asset responsibility was noted as a worthy discussion to be had but a formal request from Prescotts would be required in the first instance.

The resources at the Tairua Hall to support residents during a Civil Defence emergency were questioned. The Hall was noted as the local base for Civil Defence and District Manager South explained Civil Defence would ensure the Hall was fully resourced during an emergency.

A concern was raised about a private truck accessway between the pharmacy in Tairua and the Pepe landing. The pavement was mostly potholes and the area had accumulated rubbish which was becoming an issue. It was confirmed that Chorus owned the land. It was suggested that Mayor Goudie and Chief Executive Rob Williams engage with Chorus to remedy this situation.

Board Member Brooks had attended a Tairua Hall Committee and raised a request for service to clean the building.

Mr Brooks also raised concern about the current stormwater issues at the base of Paku Bay which was resulting in erosion. It was suggested it should feature in the Tairua-Pauanui Community Board work programme so that regular updates could be provided. An update on the active RFS relating to this item was requested.

Board Chair Renton provided a summary of the Long Term Plan decisions.

19/18 ResolvedTPCB That the Tairua-Pauanui Community Board receives the Members' reports.

Moved/seconded by: Campbell/Brooks


The foregoing minutes were certified as being a true and correct record of the Tairua-Pauanui Community Board meeting held on 21 May 2018.


UNCONFIRMED Minutes

of the

Thames Community Board

Ordinary Meeting Date 28 May 2018 Venue Council Chamber

515 Mackay Street Thames

Present D Connors (chair), GR Simpson, S Christie, L Yates, C Croft, S Peters

In attendance Garry Towler, Brian Robson, Charmian Nell, Lisa Madgwick, Derek Thompson


Adjournments and absences

Adjournment Start Finish Reason Chairperson 14:15 15:54 Workshop

Attachment D

Ordinary Meeting

Thames Community Board Minutes 28 May 2018

UNCONFIRMED 2

Table of contents


1 Meeting conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the agenda 3 1.3 Thames Community Board Grants Fund 4 1.4 Conflict of Interest 4 1.5 Minutes for confirmation 4

2 District Activities: Local Input Policy/Levels of Service 4 2.1 1 July 2018 - 30 June 2020 Commercial Activities on Reserves - Thames 4 2.2 Request for funding - Thames bus trial extension 5 2.3 Reallocation of funds - Thames Business Association 5 2.4 Steampunk the Thames - grant funding variation request 5 2.5 Civic Centre Hire 6

3 Reports 6 3.1 2017/2018 Work Programme update 6 3.2 Members' Reports 7

Ordinary Meeting


UNCONFIRMED 3

1 Meeting conduct

1.1 Apologies

An apology was received from Member Veal.

21/18 Resolved TCB That the Thames Community Board receives the apology from Member Veal.

Moved/seconded by: Peters/Yates

1.2 Public forum

Megan Smith President of the Thames Citizen Band advised that they would be celebrating 150 years in 2019. At present there were 27 paid up members, along with a beginner band of 13 players. Their youngest band member was 7 with the oldest being in their 80's.

Ms Smith commented that the use of the hall was increasing with regular bookings being made by community groups through the Thames i-site. Ms Smith advised that the roof of the hall was leaking, particularly in the storeroom.

Member Simpson sought clarification regarding an idea of moving the building to Tararu. Ms Smith advised that the initial reaction was that the idea would not be entertained but further conversation needed to be had.

Ruth Efford thanked the Board for their input towards the Connector Bus. Ms Efford raised a number of issues; the removal of privet in the area, incidences of intimidation at the library, and potholes at the North Tararu Reserve Road. Ms Efford also noted that the engagement on the Reserve Management Plans and advised there were inaccuracies in the report.

22/18 Resolved

TCB That the Thames Community Board receives Megan Smith and Ruth Efford in the public forum.

Moved/seconded by: Christie/Simpson


23/18 Resolved TCB That the following matter requiring urgent attention be added to the agenda.

Item Description Late Item Thames Community Board grants funds

Reason not on the agenda The information had not been received prior to the order paper being distributed.

Reason cannot be delayed A decision on the grants is reliant on the financial budgets that are only available to the end of the 2018 financial year.

Moved/seconded by: Connors/Simpson

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UNCONFIRMED 4

1.3 Thames Community Board Grants Fund

The Community Board noted that they supported interpretive signage and lighting for the Ngati Maru sculpture. Staff advised that the Discretionary Budget had $9,448 remaining.

24/18 Resolved TCB That the Thames Community Board

1. Receives the 'Thames Community Board grants fund' report, dated 25 May 2018.2. Allocates $9,448 from the 2017/2018 Discretionary Budget to phase two of the Ngati

Maru sculpture for interpretive signage and lighting, subject to staff confirming it isfeasible.

Moved/seconded by: Christie/Peters

1.4 Conflict of Interest

Chairperson Connors declared a conflict of interest in item 2.4 - Steampunk the Thames - Grant funding variation request and took no part in the discussion.

1.5 Minutes for confirmation The Community Board requested a change to the Long Term Plan 2018-2028 Community Board minutes to the wording as follows:

25/18 Resolved TCB That the Thames Community Board confirms the minutes from the 16 April 2018 and 7 May

2018 meetings as a correct record of proceedings with the following change to the minutes for 7 May 2018:

The Community Board noted their concern for the property owners that have a higher lower value property yet were on a limited fixed income.

Moved/seconded by: Croft/Simpson

2 District Activities: Local Input Policy/Levels of

Service

2.1 1 July 2018 - 30 June 2020 Commercial Activities on

Reserves - Thames

26/18 Resolved

TCB That the Thames Community Board:

1. Receives the '1 July 2018 - 30 June 2020 Commercial Activities on Reserves -Thames' report, dated 27 April 2018.

2. Recommends to Council that the following licences be issued for the concessionairesto operate commercial activities on or over Council reserves in the Thames ward for aterm of two years from 1 July 2018 to 30 June 2020 as listed below:

Ordinary Meeting


UNCONFIRMED 5

Name and business

Reserve Activity Recommendation

M Newton Elements of Eden

Victoria Park Mobile coffee and food

Approve concession with conditions: Specified area of operations to be agreed - can't operate on Rotunda side as no food allowed. Access point to reserve to be agreed.

N Lockley Blackwood Wood Fired Pizzas

Kuranui Bay

Rhodes Park

Ngati Maru CarPark

Sailing Club CarPark

Mobile food trailer


Approve concession with conditions: Exact location and times to be agreed.


Approve concession with conditions: Consultation with the Sailing Club and Council's Roading staff regarding hours of operation and location.

Moved/seconded by: Connors/Christie

2.2 Request for funding - Thames bus trial extension

27/18 Resolved


1. Receives the 'Request for funding - Thames bus trail extension' report, dated 27 April2018.

2. Allocates $5,552 of discretionary funds to extend the Thames Bus Service triall until 30June 2018.

Moved/seconded by: Simpson/Christie

2.3 Reallocation of funds - Thames Business Association

28/18 Resolved


1. Receives the 'Reallocation of funding - Thames Business Association' report, dated 7May 2018.

2. Approves the funding of $11,500 from the Thames Promotions budget for thecompletion of the Thames Business Association establishment.

Moved/seconded by: Croft/Peters

2.4 Steampunk the Thames - grant funding variation

request

Chairperson Connors declared a conflict of interest in item 2.4 - Steampunk the Thames - Grant funding variation request and took no part in the discussion. Chairperson Connors vacated the seat and Deputy Chair Croft chaired this item.

Ordinary Meeting


UNCONFIRMED 6

29/18 Resolved TCB That the Thames Community Board:

1. Receives the request from Steampunk The Thames Inc to repurpose and retain2017/18 Thames Community Board Local Economic Development Grant Fundingreport.

2. Approves the retention of any portion of the $15,000 Thames Community Board LocalEconomic Development Funding Grant for 2018/19 by Steampunk The Thames Inc.

3. Approves the repurposing of the $15,000 Thames Community Board Local EconomicDevelopment Funding Grant for implementation of the plan to create a SteampunkCentral hub.

Moved/seconded by: Peters/Christie

2.5 Civic Centre Hire

The Community Board discussed the option of providing the District Manager or the Community Manager with a delegation to waive the fees for hiring the Thames War Memorial Civic Centre up to $150 per application. The Community Manager or District Manager would provide a report at each Community Board meeting advising on which applications (if any) had received a waiver.

30/18 Resolved


1. Receives the 'Civic Centre Hire' report, dated 17 May 2018.

2. Approves the payment of hire fees to the Civic Centre Conference room and approvespayment of $36 from the Thames-Community Board Discretionary Fund.

3. Delegates to the Community Manager to waive fees for the Thames War MemorialCivic Centre for users with a broad community benefit of up to $150 per application.

Moved/seconded by: Simpson/Croft

3 Reports

3.1 2017/2018 Work Programme update

The Community Board requested that staff investigate the Thames racecourse for options for economic development.

The Community Board requested that staff provide an update on the rail trail coming through into Thames.

Councillor Simpson advised that he had been speaking with Ngati Maru and WRC around the restoration of the wetlands and what might be done in that space.

31/18 Resolved

TCB That the Thames Community Board receives the '2017/2018 Work Programme update' report, dated 17 May 2018.

Moved/seconded by: Yates/Croft

Ordinary Meeting


UNCONFIRMED 7

3.2 Members' Reports

Member Croft tabled her member's report.


The foregoing minutes were certified as being a true and correct record of the meeting of the Thames Community Board held on 28 May 2018.


Minutes

of the

Whangamata Community Board

Ordinary Meeting Date 29 May 2018 Venue Whangamata Area Office

620 Port Road, Whangamata

Present

Chairperson K Coulam HD Bartley K Baker E Adams TM Walker R Thompson

Apologies

In attendance

Staff Angela Jane, Garry Towler, Kirstin Richmond, Jennifer Mahon, Amber Baker,


Attachment E

Ordinary Meeting

Whangamata Community Board Minutes 29 May 2018

UNCONFIRMED 2

Table of Contents


1 Meeting Conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the agenda 3 1.4 Conflict of interest 3 1.5 17 April 2018 and 9 May 2018 Whangamata Community Board minutes for

confirmation 3

2 Local activities: Policy/levels of service operational 4 2.1 Proposed Road Names - Otahu Heights Subdivision Whangamata 4 2.2 1 July 2018 to 30 June 2020 - Commercial Activities on Reserves - Whangamata 4 2.3 Equestrian Club - Mayfair Reserve - request to increase arena area 6 2.4 Williamson Park shade shelters 6

3 Reports 7 3.1 Whangamata Community Board 2017/18 Work programme update 7 3.2 Members report 8

Ordinary Meeting


UNCONFIRMED 3

1 Meeting Conduct

1.1 Apologies

All members were present.

1.2 Public forum

Vanessa Bartley and Nicky Utting spoke in support of the Whangamata Equestrian Club's request to increase the arena area at Mayfair Avenue reserve. Full details of the request would be considered as part of the formal meeting, item 2.3.

The Board clarified the Whangamata Equestrian Club had a current membership of 39. The Club had not merged with the Pony Club from Wentworth Valley and it was explained the two Clubs were different entities. The Club welcomed riders of all ages and abilities. It fundraised extensively and the price point to enter into the sport was not deemed exclusive with representatives noting families could determine their own level of commitment for example borrowing or sharing pony as opposed to buying one.

22/18 Resolved WCB That the Whangamata Community Board receives Vanessa Bartley and Nikky Utting as

speakers in the public forum.

Moved/seconded by: Thompson/Adams


There are no new items on the agenda


There were no conflicts of interest declared.

1.5 17 April 2018 and 9 May 2018 Whangamata

Community Board minutes for confirmation


1. Confirms the following minutes:Whangamata Community Board minutes - 17 April 2018 with the followingamendments:Delete - "She proposed that the dog park area would be open from 9am to 6pm"Amend - "Jack Gladding" to Jack GladingWhangamata Community Board minutes - 9 May 2018

Moved/seconded by: Baker/Walker

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UNCONFIRMED 4

2 Local activities: Policy/levels of service

operational

2.1 Proposed Road Names - Otahu Heights Subdivision

Whangamata


1. Receives the 'Proposed Road Name - Otahu Heights Subdivision, Whangamata'report, dated 27 April 2018

2. Recommends that Council approve the road name Mānatu Close for the OtahuHeights Subdivision, in Whangamata.

Moved/seconded by: Adams/Thompson

2.2 1 July 2018 to 30 June 2020 - Commercial Activities

on Reserves - Whangamata

The Board noted cases where concessionaires with only one mobile business caravan were being awarded multiple reserves to operate from - making it impossible to cover all sites at once. This could result in reserves which were being left with no operating concessions despite having other applicants keen to operate from them.

Te Titoki Reserve had been requested by separate concessionaires and the Board asked that rather than decline an applicant, staff were to engage with both vendors to negotiate full service coverage of the area especially during peak times.

A concern was raised that staff recommendations to approve concessions were being made on the basis that applicants were previous operators. The Board suggested that this evaluation criteria was restrictive and did not support new applicants. Staff reiterated the importance of considering proven experience when approving concessions.


1. Receives the '1 July 2018- 30 June 2020 Commercial Concessions - Whangamata'report dated 30 April 2018.

2. Directs staff to do further negotiation to ensure better coverage over peak periods forcoffee and food caravans - namely The Salty Manu and The Arrow Van at Te TitokiReserve.

3. Recommends to Council that the following licences be issued for the concessionairesto operate commercial activities on or over Council reserves in the Whangamata wardfor a term of two years from 1 July 2018 to 30 June 2020 as listed below:

Ordinary Meeting


UNCONFIRMED 5


N Ward - Bubba's Beach Hire

Beach RoadReserve

Kayak and Bike Hire

Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation from boat ramp to wharf.

J & P Cleaver - Estuary Store

Beach Access 1-23

Ice-cream sales Approve concession.

J Treadwell & H Hall - Whangamata Surf School

Beach Access 8 Surf School Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation to be agreed.

M Dal Bosco & K Millar - Surfsup NZ Ltd

Island ViewReserve

Beach Road

Paddle Board & Kayak Hire

Approve concession with conditions: Trailer must be removed from reserve every night. Defined area of operation being beach access 14. Approve concession with conditions: Trailer must be removed from reserve every night. Area of operation to be agreed.

I Dillon - The Rolling Cone

Beach Access 1-20

Ice-creams/ Smoothies

Approve concession.

K Millar - Surf 'N' Stay

Williamson Park Surf School Approve concession with conditions: Trailer must be removed from reserve every night.

M Guest-Gilbert - The Salty Manu

Te TitokiReserve

Island ViewReserve

Hunt Road

Williamson Park

Food Caravan Decision deferred until staff engage with other Te Titoki applicant to promote improved coverage over peak periods. Approve concession.

Approve concession. Do not approve concession


Williamson Park Food Van Do not approve concession.

J Mulrennan & S Speedy - The Arrow Van

Te TitokiReserve

Mobile Coffee Bar

Decision deferred until staff engage with other Te Titoki applicant to promote improved coverage over peak periods.

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UNCONFIRMED 6

Moved/seconded by: Walker/Baker

2.3 Equestrian Club - Mayfair Reserve - request to

increase arena area


1. Receives the "Equestrian Club - Mayfair Reserve - requests to increase arena area",report.

2. Recommends to Council to approve the increase of the arena by 400 m2 to TheWhangamata Equestrian and Social Society Incorporated, provided all necessarystatutory consents are applied for and granted prior to any work commencing, ifrequired.

Moved/seconded by: Thompson/Adams

2.4 Williamson Park shade shelters

A presentation was tabled for the Board.

Staff suggested that the Board consider a month long consultation with residents noting feedback would offer assurance that the final product would be well supported by the community.

The Board did not support further consultation noting the shelter project had already been part of the initial consultation for the Williamson Park Redevelopment. They noted further consultation would result in a delay which could jeopardise the $80,000 allocated for this project this year and carry-forwards of unused budget were not readily supported by Council.

The Board supported the immediate start of this project with the view of it being completed by summer 2019.

C Coombe - Pedal & Paddle

Island ViewReserve

Beach RoadReserves

Kayak/Paddle Board Hire and Lessons

Do not approve concession


Ordinary Meeting


UNCONFIRMED 7


1. Receives the 'Williamson Park shade shelters' report, dated 21 May 2018.2. Approves construction of three shade shelters and BBQs at sites 1, 2 and 3 as

presented in the concept below:

Moved/seconded by: Baker/Bartley

3 Reports

3.1 Whangamata Community Board 2017/18 Work

programme update

Deputy Chair Thompson updated the Board on the Whangamata Community facility project and noted that the business case would be presented to Council at its 7 August 2018 workshop. Staff had engaged with the group earlier to provide support and suggestions on how to improve the business case. The Board was disappointed that the business case would be presented at a workshop and not a full Council meeting at this time.

The work programme resulting from the Long Term Plan would be prepared and presented to the Board.


1. Receives the 'Whangamata Community Board 2017/18 Work Programme Update'report, dated 10 May 2018.

Moved/seconded by: Coulam/Baker

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UNCONFIRMED 8

3.2 Members report

Board Member Baker attended a Community Library meeting, Community Pool meeting and noted she enjoyed being part of the sub-committee working through the sun shades for Williamson Park.

Councillor Bartley noted he was pleased that the Wentworth Valley project had been supported and was approved through the Long Term Plan process.

Councillor Walker noted the following:

The Ocean Sports Club and New World were organising a Whangamata beach clean-upon 7 June 2018. The increase in community projects supported by the Ocean SportsClub was noted.

The French Government were looking to establish a memorial museum dedicated tobattles including Le Quesnoy. TCDC support for the project would be sought at theupcoming Council meeting.

Community Awards would be taking place and a local recipient would be attending theBoard's 10 July 2018 meeting to receive a certificate.

Harbour walkway budget for 2018-2019 and the importance of considering it early toensure a timely start to projects was noted by Councillor Walker.

29/18 Resolved WCB That the Whangamata Community Board received the Member's reports.

Moved/seconded by: Coulam/Baker


The foregoing Minutes were certified as being a true and correct record of the meeting of the Whangamata Community Board meeting held on 29 May 2018.


UNCONFIRMED Minutes

of the


Ordinary Meeting Date 15 May 2018 Venue Council Chambers

515 Mackay Street Thames

Present SA Goudie (Mayor) HD Bartley PA Brljevich

SL Christie LA Fox S Peters GR Simpson TM Walker ML McLean

In attendance

Name Community Board Chairs Diane Connors, Paul Kelly, Ken Coulam, Peter Pritchard and Bob Renton.

Staff Angela Jane, Ariana Wickliffe, Scott Summerfield, Karl Dudley, Bruce Hinson, Erin Bates, Michelle Clive, Allan Tiplady and Garry Towler .


Attachment G

UNCONFIRMED 2

Table of contents


1 Meeting conduct 3 1.1 Apologies 3 1.2 Public forum 3 1.3 Items not on the agenda 3 1.4 Conflict of interest 3 1.5 Minutes for confirmation 3

2 Finance 5 2.1 Budget revision 5 2.2 Revised Chief Executive Delegated Financial Authority Policy 5 2.3 Chief Executive out-of-cycle budget approvals 6 2.4 Funding and interest rate strategy 6

3 Property 6 3.1 Classification of Reserve - Pauanui Amenity Building Land 6

4 Infrastructure 7 4.1 C12/21 - District Parks Contract Proposed Extension 7 5 Governance and Management 7 5.1 Remuneration of Directors - Destination Coromandel Trust 7 5.2 Chief Executive's Report for month ended 31 March 2018 7 5.3 Local Government Amendment Bill 2018 8

6 Public excluded 8

Ordinary Meeting

Thames-Coromandel District Council Minutes 15 May 2018

UNCONFIRMED 3

1 Meeting conduct

1.1 Apologies


1.2 Public forum

Rochelle Hocking on behalf of Carey Road, Port Charles landowners. Ms Hocking (LTP18_773) noted her concerns with coastal erosion issues affecting the area and requested support and assistance from Council. Ms Hocking tabled photos to supplement her submission.

71/18 Resolved

CL That Thames-Coromandel District Council receives Rochelle Hocking as a speaker in public forum.

Moved/seconded by: Christie/Brljevich


No further items were added to at the agenda.


No conflict of interests were declared.

1.5 Minutes for confirmation

72/18 Resolved

CL That the Thames-Coromandel District Council receives the Tairua-Pauanui Community Board minutes for the meeting held on the 9 April 2018.

Moved/seconded by: Goudie/Bartley

73/18 Resolved

CL That Thames-Coromandel District Council receives: 1. Receives the Whangamata Community Board minutes for the meeting held on the 10

April 2018. 2. Rescinds the following clause from resolution 68/17 WCB relating to the number of day

and night events and number of events permitted to apply for a liquor licence: ”Approves the content of the Williamson Park 15 year event resource consent application to include provision on an annual basis for:

5 night time events

15 day time events

3 of the night time events are permitted to apply for a liquor licence with theexception of New Year's Eve events.”

3. Approves the lodgement of the Williamson Park resource consent application asprovided in Attachment A to the agenda report.

Moved/seconded by: Goudie/Walker

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UNCONFIRMED 4

74/18 Resolved

CL That the Thames-Coromandel District Council

1. Receives the Mercury Bay Community Board minutes for the meeting held on the 18April 2018.

2. Amends Schedule A of Council's Parking Control Bylaw 2014 as set out in Diagram 1below.

Diagram 1: Matarangi Boat Ramp Reserve Boat Trailer Parking Area

3. Approves the following costs associated with the Hahei Grange Road Parking Plan:a) the new capital works required to implement the Grange Road parking plan

totalling $15,000 in the 2017/18 year and $77,400 in the 2018/19 year;b) the new operating expenditure of $3,348 in the 2017/18 year and $26,641 in the

2018/19 year;c) the new operating income of $3,696 in the 2017/18 year and $18,482 in the

2018/19 year;d) all costs related to the Grange Road car park be funded from operating income

from the car park and the Hahei shuttle bus.

Moved/seconded by: McLean/Fox

75/18 Resolved

CL That the Thames-Coromandel District Council confirms the minutes for the Thames-Coromandel District Council meeting held on the 3 April 2018 as a correct record of proceedings.


76/18 Resolved

CL That the Thames-Coromandel District Council receives the Audit and Risk Committee minutes for the meeting held on the 24 April 2018.


Ordinary Meeting


UNCONFIRMED 5

77/18 Resolved

CL That the Thames-Coromandel District Council:

1. Receives the Coromandel-Colville Community Board minutes for the meeting held on10 April 2018.

2. Receives the Coromandel-Colville Community Board minutes for the meeting held on 8May 2018.

3. Approves the out of cycle budget of up to $30,100 from the Coromandel-ColvilleCommunity Board's retained earnings reserve to fund the remaining budget shortfall ofthe Barry Brickell Memorial Stage project.

Moved/seconded by: Goudie/Simpson

78/18 Resolved

CL That the Thames-Coromandel District Council receives the Thames Community Board minutes for the meeting held on 16 April 2018.

Moved/seconded by: Goudie/Simpson

2 Finance

2.1 Budget revision

Council was asked to approve the March 2018 budget review for the 2017/18 financial year.

79/18 Resolved

CL That the Thames-Coromandel District Council: 1. Receives the 'March Budget Revision report', dated 23 April 2018.2. Approves the March 2018 budget revision as detailed in the agenda report.

Moved/seconded by: Goudie/Christie

2.2 Revised Chief Executive Delegated Financial

Authority Policy

Council was asked to consider the amendments to the Chief Executive Delegated Financial Authority Policy. Council noted some concerns with relaxing the delegations. Staff advised that the amended delegations provided for better planning, execution and would be accompanied by prompt communication to elected members.

80/18 Resolved


1. Receives the 'Revised Chief Executive Delegated Financial Authority Policy' report,dated 25 April 2018.

2. Approves the revised Chief Executive Financial Delegation Policy as contained inAttachment A of the agenda report that notes the following changes:

Remove the requirement for quarterly reporting to the Audit Committee.

Allow for variations within an operating unit budget and activity budget within anactivity group.

Increase the authority to over expend on operating expenditure from $100,000 to$300,000 across all cumulative operating units.

Increase the authority to over expend on operating expenditure from $20,000 to$100,000) across all locally funded activities within each individual communityboard area.

Ordinary Meeting


UNCONFIRMED 6

Increase the authority to over expend cumulatively on operating expenditure from$100,000 to $500,000 across all district funded activities.

Change the authority to over expend on capital expenditure from $100,000 to10% across all locally funded activities within each individual community boardarea. Increase the authority to over expend cumulatively on capital expenditurefrom $250,000 to $1,000,000 (5% of total budget) across all district fundedactivities.

Add a new delegation limit allowing the Chief Executive to delegate to GroupManagers the authority to over expend budgets by 5% or $10,000 (whichever isless) without seeking further approval from the Chief Executive.

Moved/seconded by: Fox/Peters

2.3 Chief Executive out-of-cycle budget approvals

Council was provided with information relating to the out-of-cycle budget requests.

81/18 Resolved

CL That the Thames-Coromandel District Council receives the 'Chief Executive out-of-cycle budget approvals' report, dated 23 April 2018.


2.4 Funding and interest rate strategy

Council was presented with the current funding and interest rate strategy.

82/18 Resolved

CL That the Thames-Coromandel District Council receives the 'Funding and interest rate strategy report', dated 23 April 2018.

Moved/seconded by: Fox/Walker

3 Property

3.1 Classification of Reserve - Pauanui Amenity Building

Land

Council was asked to approve the change in classification of land beneath the Pauanui Amenity Building.

83/18 Resolved

CL That the Thames-Coromandel District Council: 1. Receives the 'Classification of Reserve - Pauanui Amenity Building Land' report, dated

19 April 2018. 2. Approves the classification of Lot 1687 DPS72129 and Lot 1688 DPS72129 located at

21 and 23 Centreway, Pauanui 'Local Purpose (Community Centre) Reserve', in accordance with s16(1) of the Reserves Act 1977.

3. Delegates to the Chief Executive and/or the Mayor to execute all necessary documentsto classify the land.

Moved/seconded by: Walker/Bartley

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UNCONFIRMED 7

4 Infrastructure

4.1 C12/21 - District Parks Contract Proposed Extension

84/18 Resolved

CL That the Thames-Coromandel District Council: 1. Receives the Contract C12/21 - Parks, Gardens, Cemeteries and Community Facilities

Operations and Maintenance Contract Proposed Extension Report dated 28 March 2018.

2. Approves the extension of Contract C12/21 Parks, Gardens, Cemeteries andCommunity Facilities for a period of 1 + 1 years.

3. Delegates authority to the Chief Executive to execute the contract agreement.4. Notes that whilst provision is being made in the contract the potential further 1 year

term is not included in the delegation to the Chief Executive to approve and will requirefuture Council approval.


5 Governance and Management

5.1 Remuneration of Directors - Destination Coromandel

Trust

Council was asked to approve the remuneration for the trustees of the Destination Coromandel Trust for the next three-year period.

85/18 Resolved


1. Receives the 'Remuneration of directors - Destination Coromandel Trust' report, dated15 May 2018.

2. Approves the level of remuneration for the trustees of the Destination CoromandelTrust at $33,000 per year for the three year period 2018/19-2020/21.

Moved/seconded by: Christie/Bartley

5.2 Chief Executive's Report for month ended 31 March

2018

Council was provided with an overview of the performance of the organisation. The wastewater variations explanations were tabled.

86/18 Resolved

CL That the Thames-Coromandel District Council receives the 'Chief Executive's report for month ended 31 March 2018', dated 20 April 2018.

Moved/seconded by: Fox/Bartley

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UNCONFIRMED 8

5.3 Local Government Amendment Bill 2018

Council was asked to consider making a submission on the Local Government (Community Well-being) Amendment Bill 2018.

87/18 Resolved


1. Receives the 'Local Government Amendment Bill 2018' report, dated 29 April 2018.2. Delegates authority to the Mayor to finalise the submission on the Local Government

(Community Well-being) Amendment Bill and submit before submissions close on 25May 2018.

Moved/seconded by: McLean/Bartley

6 Public excluded

88/18 Resolved

CL That the public be excluded from the following parts of the proceedings of this meeting namely:

General subject of each matter to be considered

Reason for passing this resolution

Ground(s) under Section 48(1) for the passing of the resolution

6.1 Public excluded minutes for receiving and confirmation

7(2)(a) - Protect the

privacy of natural persons, including that of deceased natural persons.

7(2)(g) – Maintain legal

professional privilege.

7(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

6.2 2018 Community Service Awards

7(2)(a) – Protect the privacy of natural persons, including that of deceased natural persons.


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UNCONFIRMED 9

6.3 Proposed Delivery of Transportation Activity Services

7(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).


Moved/seconded by: Christie/Walker

92/18 Resolved

CL That the public be re-admitted to the meeting and resolutions taken with the public excluded be confirmed in the public session except for the following which are to remain in public excluded minute book.

Item Business 6.1 Public excluded minutes for receiving and confirmation 6.2 2018 Community Service Awards 6.3 Proposed Delivery of Transportation Activity Services

Meeting closed at 10:23am

The foregoing minutes were certified as being a true and correct record of the meeting of the Thames-Coromandel District Council held on 15 May 2018.


UNCONFIRMED Minutes

of the


Long Term Plan 2018-2028

Deliberations Date 15-16 May 2018Venue Council Chambers

515 Mackay StreetThames

Present SA Goudie (Mayor) HD Bartley PA Brljevich

SL Christie LA Fox S Peters GR Simpson TM Walker ML McLean

15 May 2018 - In attendance

Name Community Board Chairs Dianne Connors, Paul Kelly, Ken Coulam, Peter Pritchard and Bob Renton.

Staff Angela Jane, Ariana Wickliffe, Karl Dudley, Bruce Hinson, Donna Holland, Michelle Clive, Allan Tiplady, Gary Towler and Erin Bates .


16 May 2018 - In attendance

Name Community Board Chairs Dianne Connors, Paul Kelly, Ken Coulam, Peter Pritchard and Bob Renton.

Attachment H

Staff Angela Jane, Ariana Wickliffe, Scott Summerfield, Karl Dudley, Bruce Hinson, Donna Holland, Michelle Clive, Allan Tiplady, Garry Towler and Erin Bates .


Long Term Plan 2018-2028 Deliberations

Thames-Coromandel District Council Minutes 15-16 May 2018

UNCONFIRMED 3

Table of Contents


1 Meeting conduct 4 1.1 Apologies 4 1.2 Items not on the agenda 4 1.3 Conflict of interest 4

2 Long Term Plan 2018-2028 deliberations 4 2.1 Confirmation of Hearing Minutes 4 2.2 Overview, submission outside a Council activity and out of scope submissions 4 2.3 Thames Pool replacement 5 2.4 Roading 5 2.5 Who pays proposals 8 2.6 Three waters and solid waste 9 2.7 All other Council activities 10 2.8 District Grants 13 2.9 Community Board Long Term Plan Deliberations Minutes 14



UNCONFIRMED 4

1 Meeting conduct

1.1 Apologies



93/18 Resolved CL That the following matter requiring urgent attention be added to the agenda.

Description a) Coromandel Hall Refurbishment additional budgetb) Whangamata information centre budget request

Reason not on the agenda a) The estimate of works had not been received prior to the order paper being distributed.b) The submission had not been processed as a submission.

Reason cannot be delayed a) The proposed additional cost must be considered as part of the Long Term Plan.b) The request has a budgetary impact that requires consideration as part of the Long

Term Plan.

Moved/seconded: Goudie/Christie


There were no conflicts of interest declared at the commencement of the meeting, conflicts were noted through the meeting prior to each item.

2 Long Term Plan 2018-2028 deliberations

2.1 Confirmation of Hearing Minutes

94/18 Resolved CL That the Thames-Coromandel District Council:

1. Receives the ' Confirmation of Hearing minutes‘ report, dated 7 May 2018.2. Confirms the hearing minutes for the Thames-Coromandel District Council Long Term

Plan hearings held on the 1 May 2018, 2 May 2018 and 3 May 2018 as a correctrecord of proceedings.

Moved/seconded: Fox/Brljevich

2.2 Overview, submission outside a Council activity and

out of scope submissions




UNCONFIRMED 5

1. Receives the ‘Overview, submission outside a Council activity and out of scopesubmissions‘ report, dated 8 May 2018.

Activity/topic

Disability access 96/18 CL

Continue to undertake disability access considerations for all public car parking, access ways and community facilities.

Moved/seconded: Simpson/Brljevich

Sports fields in Whitianga

Supports staff analysis

Freedom camping regulation and infrastructure


Climate change/Environmental leadership


Provision of social housing


Depreciation reserves Supports staff analysis

Sports events in Thames


Dog control Supports staff analysis

Moved/seconded: Brljevich/Simpson

2.3 Thames Pool replacement

97/18 Resolved CL That the Thames-Coromandel District Council receives the 'Thames Pool replacement'

report, dated 1 May 2018.

Moved/seconded: Simpson/Christie

98/18 Resolved CL That the Thames-Coromandel District Council continue investigations into a replacement of

the Thames Centennial Pool and more broadly consider delivery and funding for public pool facilities in other parts of the district.

Moved/seconded: McLean/Fox

2.4 Roading

Council considered key consultation points relating to Roading matters.


1. Receives the ‘Roading’ report, dated 8 May 2018.

Activity/topic

Road maintenance service extension 100/18 CL

Proceeds with budgeting for Option C including the 5 additional roads tabled (maintain all formed Council roads to the standard which will attract NZTA maintenance subsidy) and preparing



UNCONFIRMED 6

Activity/topic

applications for NZTA assessment of maintenance subsidy and report back to Council on all roads rejected for subsidy to consider an alternate standard for construction and maintenance. Directs staff to engage with property owners and ratepayers adjoining McBeth Road, Kitahi Road and Russeks Road and other low volume, low number of property roads on options around stopping these public roads

Moved/seconded:McLean/Christie Wentworth Valley Road extension 101/18 CL

Approves Option A - the complete sealing of Wentworth Valley Road (a total additional sealed area of 3.2km) to be loan funded at a cost of $1.3 million, requiring $4 each year per ratepayer across the life of the asset.

Moved/seconded:Walker/Bartley Councillor Fox and Councillor McLean voted against the motion.

Pottery Lane extension 102/18 CL

Proceeds with the proposed extension of Pottery Lane, Coromandel Town years 2 to 4 of the Long Term Plan 2018-28 at a cost of $2.2M ($7 per ratepayer).

Moved/seconded:McLean/Fox

Totara Valley, Thames service extension 103/18 CL

Approves the proposed Totara Valley Road services extension project but defer to years 2-4 of the LTP 2018-28.

Directs staff to work further with Totara Valley landowners to determine appetite for development and report to Council for consideration in setting budgets for the 2019/20 Annual Plan.

Existing and new users will pay the appropriate contribution to connect for the increase in level of service.

Moved/seconded:Peters/Simpson

Councillor Fox voted against the motion

Road and Footpaths - other submissions

MERCURY BAY

Mercury Bay cycleway development 104/18 CL

Brings forward the Mercury Bay cycleway planning budget of $28,000 from 2021/22 to 2018/19.


Traffic calming and safety considerations 105/18 CL

Considers amending speed limits as part of a wider speed management review during the 2018-21 period.

Moved/seconded:Goudie/Christie

Road sealing requests 106/18 CL

Rejects sealing Kaimarama Road or Mill Creek Road outside of what meets the dust seal policy.

Moved/seconded:Fox/McLean Flaxmill Bay footbridge 107/18 CL

Increases the Flaxmill Bay footbridge project budget in the 2018/19 year from $133,664 to $145,000 to include the cost of constructing the footpath connection on the Flaxmill Bay side of the ford.

Moved/seconded:Fox/McLean



UNCONFIRMED 7

Activity/topic

Dalmeny's Corner 108/18 CL

Approves a budget of $50,000 investigation into Dalmeny's bridge.


THAMES

Disability Parking Supports staff analysis

Thames pedestrian crossings and road safety matters 109/18 CL

Directs staff to work with the Moanataiari School to better understand their road safety and parking concerns so that any investment required can be prioritised against other road safety and parking improvements.

Moved/seconded:Simpson/Christie

Currie Street 110/18 CL

Directs the roading team to complete investigations in 2018/19 with funding from district roading to inform the 2019/20 Annual plan on speed humps, street lighting and streetscape improvements.

Moved/seconded:Simpson/Goudie

TAIRUA-PAUANUI

Duck Creek one lane bridge replacement 111/18 CL

Rejects the request to replace this bridge until it is due for replacement or is required to be upgraded to accommodate increased traffic volumes.

Moved/seconded:Walker/Bartley

Red Bridge Road, Tairua upgrade 112/18 CL

Rejects upgrading Red Bridge Road (sealing rest of road) Moved/seconded:Brljevich/Walker

COROMANDEL-

COLVILLE

Footbridge over Potae Stream, Kennedy Bay 113/18 CL

Requests the CCCB to consider prioritising the Potae footbridge construction project against other local roading improvement projects within the CCCB area to determine the appropriate timing of this project and investment.

Moved/seconded:Brljevich/Simpson

Road Sealing Te Kouma Road 114/18 CL

Sealing of Te Kouma Road is to be undertaken in 2018/19 by reprioritising the roading budget.

Moved/seconded: Walker/Christie

Wharf Road, Colville raising 115/18 CL

Rejects raising Wharf Road.


DISTRICT

Coromandel Forest Park access car parks on Council road 116/18 CL

Directs staff to work with DOC and the Kauaeranga Tramping Club to establish the scope of future car parking capacity improvements on a site by site basis so that any investment required can be prioritised against other planned roading improvements.

Moved/seconded:Christie/Simpson

One lane Council bridges 117/18 CL

Directs staff to continue to work with NZTA on developing a business case to support investment in state highway improvements, which may include increasing capacity at one way bridges.

Moved/seconded:Goudie/Fox



UNCONFIRMED 8

Activity/topic

Hauraki Rail Trail 118/18 CL Councillor Peters declared a conflict of interest

Increases the Hauraki Rail Trail budget by the following amounts: 2018/19 $72,282 2019/20 $64,458 2020/21 $64,655


2.5 Who pays proposals


1. Receives the 'Who pays proposals' report, dated 7 May 2018.

Activity/topic Resolution

Removal of rates remission for second dwellings 120/18 CL

Rejects removing the second dwelling remission.

Moved/seconded:Goudie/Brljevich

Uniform Annual General Charge (UAGC) proposa 121/18

CL l

Supports Option B within the Consultation Document and not maximise the uniform rates and set the UAGC at a similar level to previous years".

Moved/seconded:Brljevich/Walker Mayor Goudie abstained

Economic Development Rate 122/18 CL

Proceeds with the proposed removal of the Economic Development rate for commercial and industrial ratepayers at $8.35 per $10,000 of improvement value.

Moved/seconded:Christie/Simpson Motion was lost

With the proposal to remove the rate being lost, the Economic Development Rate would continue to be rated.

Classifying large Bed & Breakfast providers as residential 123/18 CL

Proceeds with the proposal to classify bed and breakfast operators with four or more rooms available for rent as residential rating units.

Moved/seconded:Goudie/Walker

Resource Consent fees 124/18 CL

Supports the resource consent fees for the 2018/19 year as proposed.

Moved/seconded:McLean/Simpson

Harbour Facility Fees 125/18 CL

Proceeds with setting harbour facility fees as proposed excluding Coromandel-Colvillle Community board non-passenger fees (status quo for those fee)

Moved/seconded:Brljevich/Simpson



UNCONFIRMED 9

2.6 Three waters and solid waste


1. Receives the ‘All other Council activities’ report, dated 8 May 2018.


Wastewater

Wastewater Service Extensions (Hahei, Wharekaho, Thames area) 127/18 CL

Proceeds with existing planned investigations for wastewater and water supply extensions scheduled for Hahei in year 1, Wharekaho in year 2, and Thames/Thames Coast in year 3.

Moved/seconded:Simpson/Brljevich

Hahei wastewater and water supply service extensions 128/18 CL

Approves a budget of $120,000 in 2018/19 for Hahei wastewater service extensions and a budget of $15,000 in 2018/19 for Hahei water supply extensions, the costs of which are to be recovered directly from the affected ratepayers. Directs staff to prepare special consultative procedure documentation for affected ratepayers.

Moved/seconded:Walker/Simpson

Opito Bay wastewater 129/18 CL

Directs staff to investigate an extension to the proposed Opito Bay initial wastewater system for possible consultation at the next LTP, including targeted consultation with Opito Bay ratepayers on connecting to a Council wastewater system.


Water supply

Water Supply service extensions 130/18 CL

Proceeds with existing planned investigations for wastewater and water supply extensions scheduled for Hahei in year 1, Wharekaho in year 2, and Thames/Thames Coast in year 3.

Moved/seconded:Simpson/Fox

Tairua Water Supply Dam 131/18 CL

Rejects request to install a dam to service the Tairua water supply.

Moved/seconded:Bartley/Fox

Rainwater tanks 132/18 CL

Retains funding for rainwater tank community education in the LTP. Investigate requirements to make water tanks mandatory for new builds.

Moved/seconded:Goudie/Peters

Stormwater

Holland Close, Pauanui 133/18 CL

Rejects further budget for Holland Close, Pauanui stormwater management. Directs staff to investigate Holland Close flooding as a priority for the 2018/19 stormwater investigation budget.

Moved/seconded:Walker/Brljevich

Carina Creek, Whitianga 134/18

Retain budget and direct engineering staff to provide an assessment of whether the project is suitable to proceed.

Moved/seconded:Fox/McLean



UNCONFIRMED 10

Activity/topic Resolution CL

Rubbish and Recycling

Mercury Bay South green waste collection/disposa 135/18 CL

Investigates the costs and logistics of providing a green waste service in Mercury Bay South in 2018/19. Additional budget for this investigation is proposed below under Solid Waste Investigation Budget.

Moved/seconded:Fox/Brljevich

Solid Waste charge on properties on unserviced roads

Supports the staff analysis.

Whitianga Refuse Transfer Station 136/18 CL

Directs staff to work with contractors and the Community Boards about all Transfer Stations meeting service level agreement with regards to recycling levels.

Moved/seconded:Fox/Christie

Resource recovery centre in Whitianga


Council public recycling bins 137/18 CL

Directs staff to investigate costs of providing and servicing public recycling bins in the 19/20 Annual Plan.

Moved/seconded:Christie/Simpson

Waste reduction Supports the staff analysis.

Wheeled bins for rubbish collection 138/18 CL

Directs staff to investigate use of wheeled bins instead of plastic bags for rubbish collection.

Moved/seconded:Simpson/Walker

Solid Waste investigation budget 139/18 CL

Approves a rubbish and recycling investigation budget of $50,000 in the 2018/19 year, and $20,000 in the 2019/20 year.

Moved/seconded:Simpson/Walker

2.7 All other Council activities


1. Receives the ‘All other Council activities’ report, dated 8 May 2018.Community Health and Safety

141/18 Resolved CL That the Thames-Coromandel District Council adopts the dog control fees for the 2018/19

year as bleow:

Dog Control Registration Fees

Units 2017/2018 2018/2019

All dogs except guide dogs and dangerous dogs Per $71.00 $75.00



UNCONFIRMED 11

dog

Working farm dogs in excess of three registered to same owner. (For the first three working dogs, standard dog fees apply, for the fourth and additional dogs, there is no charge. A statutory declaration must be provided with application)

Per dog

No Charge

No charge

Dangerous dogs Per dog

$107.00 $110.00

Guide dogs Per dog

No charge No charge

Penalty fees shall be charged at an additional 50% of annual dog registrations that remain unpaid as at 1 September of each financial year

Pro Rata dog registration fee

Where the following applies a Pro Rata dog registration fee can be charged by discretion of a Dog Control Officer:

Where a dog has been imported into NZ after August 2nd of the current registration year.

Where a dog older than 3 months has been in possession of the owner for less than 3months within the current registration year

* Pro Rata fee - determined by dividing the registration fee payable for a full year by 12; andmultiplying that amount by the number of complete months remaining in the registration year.


Community Health and Safety continue

Noise control 142/18 CL

Increase budget from $100,000 to $130,000 per year -

Moved/seconded:Simpson/Fox

Freedom Camping 143/18 CL

Rejects initiating a review of the Freedom Camping Bylaw 2014 or rules on freedom camping in the Proposed District Plan until there is greater clarity on what changes to the national freedom camping regulatory framework may be.

Moved/seconded:Christie/Brljevich

Mercury Bay South Bylaw compliance 144/18 CL

Rejects increasing the level of service for enforcement by providing an enforcement officer for Mercury Bay South.

Moved/seconded:Fox/Simpson

Emergency Management

Tsunami alarm routine testing 145/18 CL

Approves no further action to current testing of the siren network and supports staff analysis.

Moved/seconded:Goudie/Fox



UNCONFIRMED 12

In-house alerting device (IHAD) project 146/18 CL

Approves the draft Long Term Plan Emergency Management budget for the IHAD project as capital expenditure.

Moved/seconded:Simpson/Walker Mayor Goudie and Deputy Mayor voted against the motion.

District Plan

Structure plans 147/18 CL

Directs staff to prepare a report for the Tairua-Pauanui Community Board on a proposed Hikuai Settlement Road Structure Plan.

Moved/seconded:Walker/Christie

Airfields 148/18 CL

Directs staff to work with the Hauraki Aero Club and other interested parties on development options at the Thames airfield.

Moved/seconded:Simpson/Christie Councillor Peters noted his concerns to the site suitability for future development in relationship opposes on the basis there is no flooding investigation report.

Industrial land - Tairua 149/18 CL

Rejects request to rezone Red Bridge Road as industrial.

Moved/seconded:Walker/Brljevich

Building Control

Building consent fees 150/18 CL

Supports the proposed changes to building consent deposits. Recommends including the Senior Building Officer rate of $198/hour to the Schedule of Fees and Charges.

Moved/seconded:McLean/Goudie

Property 151/18 CL

Directs staff to advise Council of opportunities to incorporate renewable energy sources such as solar panels into Council buildings where it is feasible and cost-effective to do so.

Moved/seconded:Peters/Simpson

Economic Development

Funding for Waikato Region Economic Development Agency

Supports current budget for Waikato Region EDA

Destination Coromandel and i-Site/information centre funding 152/18 CL

Rejects the proposed increased level of funding and remains with status quo funding for 2018/19; Requests staff to undertake a review all i-SITE/information centre funding moving forward.

Coromandel Town wifi 153/18 CL

Approves the funding by the Corormandel-Colville Community Board to the Coromandel Independent Living Trust for a community wifi network: 2018/19 - $4,623; 2019/20 - $3,081; 2020/21 - $1,541


Economic Development additional $50,000 investigation budget

Rejects the proposal and requests staff report back to Council on specific investigations and need for budget.



UNCONFIRMED 13

Coastal and Hazard Management

Coastal Erosion - Flaxmill Bay and Cooks Beach 154/18 CL

Directs officers to investigate and report back to the Mercury Bay Community Board/Council on future sustainable options for Cooks Beach inclusive of the adjacent coastal reaches in-line with Council's Coastal Management Strategy.

Includes a budget of $400,000 in 2018/19 for the final development and construction of the erosion protection works at Flaxmill Bay to protect Council infrastructure.

Moved/seconded: Simpson/McLean

Councillor Peters opposed and noted his concerns that a wider investigation and assesments take place for coastal hazards before committing to any funding.

Coastal erosion budgets - Tairua/Pauanui 155/18 CL

Approves an additional $40,000 budget is included annually in the Coastal and Hazards Management activity in the Long Term Plan for Pauanui dune maintenance.

Moved/seconded: Walker/Brljevich

Councillor Peters opposed and noted his concerns that a wider investigation and assesments take place for coastal hazards before committing to any funding.

Coastal Hazard Risk Assessment 156/18 CL

Approves a total budget of $2,592,620 across three years to be loan funded over the 10 year life of the loans to implement the coastal hazard risks investigation; including community based resilience, coastal hazard response planning and a shoreline management plan.

Moved/seconded: Simpson/Christie

Coastal erosion budgets - Mercury Bay


2.8 District Grants


1. Receives the ‘District Grants’ report, dated 1 May 2018.2. Approves the following grants:

Recipient Amount Timeframe

Age Concern Thames $16,000 for 3 years 3 years

Sport Waikato $13,740 for 3 years 3 years

Sport Waikato $87,289 plus inflation for 3 years 3 years

Coromandel Heritage Trust $30,000 in year 1; $20,000 in year 2 and $10,000 in year 3

3 years

He Mana Toi Moehau (Creative Coromandel) Subject to service level agreement approved by the Mayor

$10,000 in year 1, $7,000 in year 2, $5,000 in year 3

3 years



UNCONFIRMED 14

Moved/seconded: Goudie/McLean

Meeting adjourned at 4:08pm

Meeting reconvened at 09:00am on 16 May 2018

The Colville Project

158/18 Resolved CL That the Thames-Coromandel District Council welcomes the Colville project to engage with

Council as and when required.

Moved/seconded: Brljevich/Walker

2.9 Community Board Long Term Plan Deliberations

Minutes


1. Receives the 'Community Board Long Term Plan Deliberations Minutes' report, dated9 May 2018.

2. Adopts the following recommendations from the Thames Community Board:

Public Conveniences

Te Puru domain Hall/public conveniences

Requests staff undertake investigations for improving public toilet

facilities in Te Puru to inform the Annual Plan budget for 2019/20.

Urban Development Streetscaping

Thames Urban

Development Strategy

Recommends that the Thames Business Association be involved

as stakeholders in CCTV, Cooks Monument Landing and Kopu

Landscaping projects.

Thames visual appeal Recommends that the Community Board work with Thames

Business Association on how to improve the experience of visitors

and residents in Thames town centre.

Centennial Pool Do not extend Centennial Pool hours

Thames Library Do not change Thames Library hours

Harbour Facilities

Thames Coast Boat

Ramps

No change to the proposed renewals budget for Ruamahunga

Boat Ramp.

Shortland Wharf Decrease the capital renewal budgets in years 2 and 3 to $100,000 per year. Add a capital renewals budget in Year 1 of $100,000."



UNCONFIRMED 15

Parks and Reserves

Maintenance of parks

and reserves

Advise the submitters that spraying around road edges was

attended to through the existing maintenance contract, that the

majority of privet on Thames hillsides was on private land and

requests for clearance should be directed to Waikato Regional

Council and that the comments regarding planting on

Waipatukahu Point Reserve would be referred to the review of

the Thames Reserve Management Plans.

Recommend that additional budget of $3,000 per annum (rating

impact of 65 cents per TPCB ratepayer) was provided for the

Rhodes Park Memorial Forest to meet the cost of the contract for

maintenance.

Currie Street That the Thames Community Manager sits down with Housing New Zealand and interest parties to further consider the proposed projects for Currie Street with the intent to return with a clear scope and costings for the 2019/20 Annual Plan.

Waipatukau/Cemetery

Point

Refer Ngāti Tamaterā with regard to development at Waipatukahu to the reserve management plan review process.

Rhodes Park carpark Investigate a longer term fix for the sealing of the carpark.

Te Puru resealing with

Astro turf

That the Thames Community Board funds up to $12,500, for the resealing of the astro turf at Te Puru from the Thames minor parks projects budget (being half the budget that was in the 2018-2028 LTP) and the community be encouraged to raise half the funds.

Local Grants

Treasury and Archive

Centre

Provides a local grant of $30,000 in year 1; $20,000 in year 2 and $10,000 in year 3 to the Coromandel Heritage Trust for operation of the Treasury and Archive Centre. Recommend to Council that a district grant of $30,000 in year 1; $20,000 in year 2 and $10,000 in year 3 to the Coromandel Heritage Trust for operation of the Treasury and Archive Centre also be provided.

Thames Business

Association funding

The Thames Community Board funds an $80,000 grant to the Thames Business Association from existing budgets (Thames promotion budget), and/or savings from 2018/19 or from retained earnings for year one of 2018-2028 draft LTP on the proviso that the business association achieves some of the objectives of the Thames promotion budget.

Airfields

Thames airfield hangar

development

Directs staff to work with the Hauraki Aero Club and other interested parties on development options at the Thames airfield.

Local Roads

Thames Connector bus

service

Recommends that Council staff continue to work with NZTA and

WRC and that the budget be retained pending a decision on the

connector bus future.



UNCONFIRMED 16

Local Proposal

Rhodes Park

clubrooms and

grandstand

Recommends that further investigation be undertaken into natural

hazards risks to the existing site and facilities; further

investigations be undertaken to address sea level rise, inundation

and flooding risk and that the feasibility of alternative sites was

investigated.

Moved/seconded: Peters/Christie

3. Adopts the following recommendations from the Mercury Bay Community Board:

Parks and Reserves

Servicing public facilities

That there be the following increases of $64,841 to services provided:

Hot Water Beach Main toilet - service four times a day during23 December to 7 February

Hot Water Beach Bull Paddock, Haney Visitor Carpark,Haney Grange Rd - service four times a day during 23December to 7 February

Haney Beachfront, Haney Central, Whangapoua(Mangakahia Drive) - service four times a day during 23December to 7 February.

Cooks Beach Hoggin Path

That the Cooks Beach Hoggin Path project does not proceed as proposed.

Minor Reserves Projects

That Mercury Bay Parks and Reserves minor works budgets are increased to $140,000 for each year of the Long Term Plan, inflated annually.

Mercury Bay Skatepark That the Mercury Bay Skate Park funding be retained as proposed in the LTP with a split in the feasibility budget bringing forward $10,000 to 2018/19 and reducing budget to $13,000 in 2019/20 and $433,000 in 2020/21. On the basis that 1/3 is external funding.

Whitianga Town Centre Security Plan

That the Security Plan for Whitianga Town Centre project be reinstated, with $10,000 in 2019/20 and $150,000 in 2020/21 with a rating impact of $0.13 in 2019/20 and $1.88 in 2020/21.

Purangi Harbour Walkway

Recommend that a reduced construction budget of $1.1 million for the Purangi Upper Walkway be included in 2026/27 and that a feasibility budget of $51,000 be included in 2023/24.

Taputapuatea Walkway and Footbridge

That the feasibility study on the proposed Taputapuatea Walkway and Footbridge project proceed in 2018/19 including consultation with submitters, stakeholders and interested parties. That the Board confirm whether to proceed with the Taputapuatea project as part of the 2019/20 Annual Plan process.

Mercury Bay Sports Park

That the Mercury Bay Sports Park total budget be Increased budget to $40k per year opex. Rating impact of $5 per year.

Robinson Road to South Highway Hoggin Path

Recommend that a $10,000 feasibility budget be included in the 2020/21 year to determine route and consult with affected and interested parties for the proposed Robinson Rd to SH Hoggin Path. Recommend that there is a corresponding reduction in the construction budget in 2021/22 from $108,000 to $98,000 to accommodate this.



UNCONFIRMED 17

Maramaratotara wilding pine removal

Recommend that an operational budget of $30,000 for all of Mercury Bay Area be provided on an annual basis for the removal of wilding pines.

Hot Waster Beach reserve toilets

That the staff work with the Hot Water Beach Ratepayers Association and community and input into the Reserve Management Plan review to determine the need, location and cost of an additional play area and two community barbecues at Hot Water Beach; and that the outcome of this be considered by the Mercury Bay Community Board as part of the Annual Plan 2019/20 process.

Wigmore Stream That the timeline and budget for the proposed Wigmore Stream Walkway and Bridge ($235,000 in 2023/24) be retained for this project in line with MBCB recommendations.

Harbour Facilities

Whitianga Boat Ramp Reclamation

That the Whitianga Boat Ramp reclamation budget be retained and that Council direct staff to undertake early engagement with interested parties on the project.

Public Conveniences

Flaxmill Bay Toilets That the budget for the proposed Flaxmill Bay Toilets Water Bore project ($62,000 in 2025/26) be brought forward to Year 2 of the LTP ($62,000 in 2019/20).

Otama Beach Toilets To be considered ahead of the 2019/20 annual Plan as part of board priorities.

Additional maintenance Increase additional annual operational budget of $24,876 for maintenance.

Local Grants

Hahei and Ferry Landing Libraries

That the budget for the Hahei Community Library and Ferry Landing Library be retained at current levels, adjusted for inflation for a further three years.

Mercury Bay Community Patrol

That funding of the Mercury Bay Community Patrol be granted at $7,200 for the next three years of the plan.

Footpaths and Streetlights

Purangi Road Path Defer to consider as part of footpath priorities.

Kuaotunu Footpath Greys to Quarry

That $198,000 in 2025/26 is removed from the Kuaotunu Footpath Greys to Quarry project as included in error.

Moved/seconded: Fox/Mclean

4. Adopts the following recommendations from the Tairua-Pauanui Community Board:

Activity/topic Recommendation

Parks and Reserves

Skatepark in Cory Park Domain

No change is suggested

Pepe Road to Hinemoa Terrace reserve

It is recommended that the submitter is advised of the current Reserve Management Plan review process and that they will be contacted seeking more information regarding the potential development once the review of the Tairua-Pauanui individual reserve management plans begins (approximately September 2018).

Pauanui Trail Recommend that the Pauanui Trail Trust be provided staffing support through the resource consenting process for the bridge at



UNCONFIRMED 18

Activity/topic Recommendation

Duck Creek.

Community Facilities

Tairua Community Hub No change to the current timing and budgets for the Manaia Road Hub is suggested. Advise submitters that further community engagement be undertaken once there is a design concept.

Pauanui Community Hub hire rate

Recommend to Council that the Pauanui Community Hub commercial hire rate remain at the rate set for 2017/18 year (at $25 per half day and $40 for the full day).

Harbour Facilities

Royal Billy Point Ramp dredging

Rename the budget for dredging to the Tairua Harbour dredging so that both Tairua and Pauanui could be covered for where there was a need (not always required every year at Billy Point).

Public Conveniences

Pepe Reserve Recommend to bring forward the project to 2018/19 and make an application to the Tourism Infrastructure Fund (TIF).

Local Grants

Community Walking trail

No change to current budgets for the Tairua/Pauanui walking track. Direct staff to develop a policy for community walking trails on Council reserve to enable consistent and considered decision making when considering grant applications. Direct staff to remove any reference in the budgets to 'Pepe' walkway.

Pauanui Community Library

Recommends to Council that the grant to the Pauanui Community Library increase from $6,528 (as budgeted) to $6,750 as requested (with inflation added to following years) noting an increase of 6 cents as the rating impact to TPCB ratepayers.

Local Roads/footpaths & Streetlights

Main Road Footpath No change required for the footpath budget. The Community Board will consider footpath priorities after the NZTA footbridge on the northern one way bridge is constructed.

Land for industrial activity in Tairua

No changes are made to the LTP to recommend changing the Proposed District Plan in regard to rezoning of land at Red Bridge Rd, Tairua

Pauanui Information Centre

[No change to information centre funding was made as a review of the funding for all information centres an iSITEs was requested.

Moved/seconded: Walker/Bartley

5. Adopts the following recommendations from the Coromandel-Colville CommunityBoard:

Parks and Reserves

Coromandel Bike Park The Community Board recommends to Council that the Coromandel Bike Park be funded as follows: $200,000 in 18/19 year, $200,000 in 19/20 and $200,000 in 20/21. The Spirit of Coromandel Trust to provide 50% of the funds allocated each



UNCONFIRMED 19

year.

McGregor/Long Bay Scenic Reserve

Do not provide funding for the McGregor Bay Wetland restoration.

CCTV and Heritage Phone Box

That the Community Board agree to take over ownership and operation of the security camera system and the Heritage Phone Box, following discussions with the Coromandel Business Association to determine final costs, subject to legal due diligence being undertaken.

Transfer of Pound St land Ownership

The Community Board supports in principle the transfer of Pound Street land to the Coromandel Independent Living Trust.

Harbour Facilities

Amodeo Bay access road and boat ramp

That Council support (through guidance on design, etc.) the new resource consent application for Anglers Lodge as well as providing advice on additional funding sources.

Coromandel marine facilities

The Community Board recommends that Council progress the Coromandel harbour anchor project.

Fureys Creek The Community Board recommends that Council move the budget of $458,000 from 2019/20 to 2021/22, $54,000 from 2020/21 to 2022/23 and $56,000 from 2021/22 to 2023/24. Councillor Peter noted his concerns on the issue of toxic sediment effects to the Marine Envionment by continuing to support Furey's Creek Marine Development.

Public Conveniences

Toilet facility That $70,000 be allocated in 2019/20 to establish a single pan dry vault public convenience in the Coromandel-Colville Community Board area plus an additional $4,214 for maintenance from the construction date onwards

Local Grants

Community Grants The Community Board recommend that the Economic Development Grant and the Community Grants be combined with an increase of funding to $35,000, to be named Community Development Grants.

St Johns Ambulance That the Coromandel-Colville Community Board confirms the funding to the St Johns Ambulance as follows: $15,000 for 2018/19, $8,000 for 2019/20 and $8,000 for 2020/21.

Coromandel Community Swimming pool

That the Coromandel Community Swimming Pool receive an increase in funding from $10,000 per year to: $15,000 in 2018/19, $18,000 in 2019/20 and $20,000 in 2020/2021 and the remaining years of the Long Term Plan.

Footpaths and Streetlights

Victoria St Footpath That the Coromandel Colville Community Board confirms the current level and cost of service associated with provision and maintenance of pedestrian facilities.

Kennedy Bay Road

Kennedy Bay Road Requests staff to report on the priority of upgrading Kennedy Bay Road to a future Council Meeting

Hall

Coromandel Hall The Coromandel Hall project budget be increased to $750,000 (excl GST). Confirms the additional loan funding for the sum of $244,699 (exc GST)



UNCONFIRMED 20

Approves carry forward the remaining budget at 30 June 2018 to 2018/19.

Moved/seconded: Brljevich/Christie

6. Adopts the following recommendations from the Whangamata Community Board:

Parks and Reserves

Whangamata boardwalk/walkways

Recommends to Council that the Year 1 budget for the Whangamata Boardwalk project be combined with the Year 2 budget so that the Reserve Management Plan review is completed prior to any construction.

Public Conveniences

Onemana Public Conveniences

No change proposed for Onemana public convenience renewals project.

Whangamata Public Conveniences

No change to the planned renewals for public conveniences in Whangamata.

Local Grants

Whangamata Community Swimming Pool

Recommends current funding continue and that the service level of the pool be part of a wider investigation of pool services across the district and sub region.

Local Roads

Whangamata footpaths No change to include further new footpaths in Whangamata.

Moved/seconded: Walker/Bartley

Members of Council expressed their gratitude for the staff efforts to produce and process the long term plan documentation.

Meeting closed at 12:35pm

The foregoing minutes were certified as being a true and correct record of the meeting of the Thames-Coromandel District Council held on 16 May 2018.


1.5 Minutes for receiving and confirmation1. Receives the Coromandel-Colville Community Board...

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