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EA & ITSM for Enterprise

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Are your IT Strategy and Business Strategy Aligned?

• Technology decisions are often made with little understanding of how an IT investment will drive the business forward.

• Business leaders may perceive IT as an expense they must manage, rather than a vehicle to help the company achieve its goals.

• IT leaders doesn’t have a firm understanding of the organization’s strategy and goals for revenue, growth, etc.

•IT investment is not always align to the business functions.

IT Business

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Project ManagementWe work in a remote team and the collective knownledge doesn’t disseminate:

1. Poor communication: 33% of respondents cite communication as their greatest challenge.

2. 14% report a difficulty in accessing the knowl-edge they need to succeed.

3. Technical management: 14% say technical management is their biggest hurdle.

4. Planning overhead: 12% have a difficult time planning.

5. Lack of training: 10% claim their team is not adequately trained.

6. Cultural differences: 9% say overcoming cultural diversity is their team’s biggest challenge.

7. Team morale: 4% have trouble keeping their spirits high.

8. Lack of support: 4% don’t feel encouraged in their work.

is one of those things that looks easy, until you try it.

Poor Communication

Virtual Team - Project Management Challenges

Lack of Expertise

Planning Overhead Lack of Training

Team Morale Lack of Support

Technical Management Cultural Differences

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Why is Software Development so hard?

Not understand user completely

Overly Demanding cilents that don’t appreciate the complexity

Users don’t know what they want until they get it

Immature tools and platforms that make my work harder

Change of Requirements

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Voice of EA Team

Project Sponsor

• Certified Professionals• Training Courses for Staffs• Need Project Manager

We want to implement EA, but need alot of resources . . .

• Even staff had attempted a few training courses• Do not know how to kick start• A huge stack of templates and a pile of manual couldn’t help me!

We attempted to implement EA, but we experienced. . .

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Voice of Project Management Team

I tried my best to be in time and within budget, but . . . • Project Scrope and objective is not clear, as I am not involved in the planning.• Tied up with plans, work and in particular coordination overhead.• Spend a lot of deliverables perpetration and development.

We all want to meet the deadlines, buy end up to be fire-fight!• Remote team causing a lot of rework.• Communication is lacking as we are not working in co-location.• We build things accordingly to the requirements, but eventually the customers doesn’t want it.

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Voice of Developers

Select views for stakeholders: • Working in a remote team face to face discussion becomes harder.

• The constraints of limited real-time conversations can cause a high communication overhead for teams.

• Project teams perform feature development, testing and releases in multiple locations raising the chenges of resource optimizations, costs management or around the clock development.

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Project Owner’s Wish List

• My vision is fully supported by the initiatives

• Cost reduction and profit maximization

• Easy to monitor and control the progression of project portfolio

• Ensure the high level of ROI

• Acceptance criteria and procedures

• Project plan and schedule

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Enterprise Architect’s Wish List

Increase the return on business and IT investments by closely aligning them with business needs.

Identify areas for consolidating and reducing costs.

Ensure consistent application design across all delivery projects in the organization.

Adapt IT systems to meet new market requirements.

Esitmate required investments in technology modernization.

Manage business transformation activities effectively.

Ultimately, build bridges between team and new skills,

enabling the Enterprise to Create innovative new ideas.

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Project Manager’s Wish List

Wish to skill and toolset for:

Unlashes the power of collaboration amoung team members.

Let team members contribute in planning and tracking processes.

Control changes and keeps track of the project process.

Efficient channels for keeping everyone in sync with the most up to date information

As a result, the team can proceed successful in initiation, planning, design, execution, monitoring, controlling and closure of project.

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IT Team’s Wish List

Taking a proactive approach to quality to prevent product problems . . .

Defining and elaborating requirements just in time so that knowlegde of proudct features is as relevant as possible . . .

Keeping customers involved and engaged throughout projects . . .

Keeping the product backlog updated and prioritized in order to respond quickly to change . . .

Developing in sprints, ensuring a short time between initial projet investment and either failing fast or knowing that a product or an approach will work . . .

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Visual Paradigm is ListeningImprove Competitiveness

• Business & IT Alignment• Reduce costs & increase ROI• Kick start with guide through process• Embedded step by step instructions and samples• Process monitoring• Easy nagiation through the entire process

Enterprise Architecture

• Story Map, Scrum, Sprinit Board & User Story support in Cloud• Story point estimation• Affinity Matrix & Spike elimination• Teamwork collaborative process

Agile Development

• On time & within budget• Auto tasks assignment for proposed work

Project Management

• Just-in-time and just enough• Flexible and configurable• Design your own to support PMBOK, Prince2, or etc

JIT & Customizable• Auto Task assignment & management• Version control & change management• Documentation Management

Remote Team Management

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Why Visual Paradigm?

Actionable Guide through Processes:• TOGAF ADM & ArchiMate bundled• PMO Support

Automated Agile Process Toolset

Teamwork and change management

Just-in-time customizable Process Composer• Design your own process• PMBOK, Prince2, Agile Process, and more

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You’ll Love Visual ParadigmLean Enterprise Transformation

Business & IT Initiative Alignment

Maturity & Risk Assessment

Project Management & Agile Scrum Development

Virtual Team Development

Better Communication

Configurable Custom ProcessChange Management

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VP at a Glance

Enterprise Architecture (EA)

Project ManagementJust-in-Time

Change Management& Reporting

AutomatedTeamworkAgile / Scrum

Process Composer

TOGAF + ArchiMate 3.0 & Viewpoints

JIT Process or Guide-through Process

Customizable & Configurable Process

Seamlessly integrate EA / PM / Agile for managing Enterprise Complexity and Transformation

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Why Most of the Modeling Tools are Medicore or Just Not Useful at all?

EA System

Desktop Platform

PM Sytem

Standalone Cloud Apps

Agile Fragmented Toolset

Platform Silos

Project Silos!result in

Design Training Testing Develop

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Breaking Down Silos with Visual Paradigm

Design Training Testing Develop

• Every individual team works independently from other team.

• Information is not being shared across the organization.

• Individual teams are not being informed with updated progress.

• Information can only be passed down through the project manager.

Gear up your team with Visual Paradigmconfigurable Enterprise Management Suite

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Modeling is not just a bunch of Random Diagrams.However 99% Modeling Tools out there only provide

users with Disconnected Diagrams

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Modeling is not just a bunch of Random Diagrams.However 99% Modeling Tools out there only provide

users with Disconnected Diagrams Modeling

ToolsToys

Claim Received

Shared Service Center

DocumentManagement

System

General CRM System

ArchiSuranceBack Office Suite

Front Office

Scanning CRM Data AccessPolicy Administration

Services Printing Financial Services

Back Office

Capture Information

Notify AdditionStakeholders Valuate Claims

Handle Claims

Investigate Pay Claim

Maintain CRM Data Centrally Support for Policy Administration Support for Financial Transactions

Others

Enterprise Scale Ready? Enterprise Scale Ready?

http://www.somewebdiagram.com

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Lib Class B

Lib Class A

Lib Class CAccount Account

Toy Modeling Tools

• Slow Performance and Unstable Connection • No Connectivity Rule Checking

• No Modeling Sharing among Shared Projects • No Diagram Traceability and Reuse

Loading. . . . .

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How VP Define “Modeling”?

A picture is worth a thousands words

Use Partial Requirements Automatically to derives the rest of the requirements for certain purpose

Existing models should be reusable in future projects development

It should automatically do “some of the work” for you if not “most of the work”

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It should be either a “guide-through” process for beginners, orit can be customizable to fit your specific needs for advance users

345

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Examples of a “REAL” ModelingStrategic Planning

Architecture Planning

Funding & ResourcesOrganization Structure & Skills

EA Governance Architecture Process/Method

Stakeholder Management

Capability

Strategic Planning Enable agility in extended enterprise

Current

50 50 50

Architecture Planning Establishment of planning process50 50 50

Funding & Resources Make funding available30 30 30

Architecture Process/Method Define the interactions with...80 80 80

EA Governance Documented governance framework60 60 60

Organization Structure & Skills N/A90 90 90

Stakeholder Management Identification of stakeholders20 20 20

Target Gap Resolution

Auto Transcription forensuring Traceability Auto Transcription & Gap Calculation Gaps and Resolutions

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PERT Chart

Examples of a “REAL” Modeling

Digital Customer Exp.

Back-Office Suite

Unified CRM

Document Management

Database Migration002 6 days

Jan 4, 2017

Tim

Jan 10, 2017

Staff Training004 16 days

Jan 4, 2017

Terry

Jan 20, 2017

CRM System Integration001 34 days

Nov 30, 2016

John

Jan 3, 2017

System Integration Testing005 3 days

Jan 11, 2017

Responsible

Jan 14, 2017

IoT-Based Data Warehousing010 50 days

Feb 22, 2017

Tim

Apr 13, 2017

Social Media Apps Development010 29 days

Feb 22, 2017

John

Mar 23, 2017

Automated Data Analysis012 16 days

Apr 14, 2017

Jamie

Apr 30, 2017

Doc. Mmt. Backup Server Setup013 20 days

Apr 14, 2017

Morris

May 4, 2017

Hardware Setup006 11 days

Nov 30, 2016

Morris

Dec 11, 2016

Staff Training008 17 days

Feb 11, 2017

Terry

Feb 28, 2017

Software Modification007 72 days

Nov 30, 2016

John

Feb 10, 2017

Phasing out Legacy009 10 days

Feb 11, 2017

Jamie

Feb 21, 2017

From Work Breakdown Modeling to Projects scheduling1

ArchiSurance

1 . 1Unified CRM

1 . 1 . 1CRM System Integration

1 . 1 . 2Database Migration

1 . 1 . 3System Integration Testing

1 . 1 . 4Staff Training

1 . 2Back-Office Suite

1 . 2 . 1Hardware Setup

1 . 2 . 2Software Modification

1 . 2 . 3Phasing Out Legacy

1 . 2 . 4Staff Training

1 . 3Digital Customer Exp.

1 . 3 . 1IoT-Based Data Warehousing

1 . 3 . 2Social Media Apps Development

1 . 4Doc. Mgmt.

1 . 4 . 1Doc. Mgmt. Backup Server Setup

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Migration Roadmap

Examples of a “REAL” ModelingFrom Work Breakdown Modeling to High Level Migration Roadmap

1ArchiSurance

1 . 1Unified CRM

1 . 1 . 1CRM System Integration

1 . 1 . 2Database Migration

1 . 1 . 3System Integration Testing

1 . 1 . 4Staff Training

1 . 2Back-Office Suite

1 . 2 . 1Hardware Setup

1 . 2 . 2Software Modification

1 . 2 . 3Phasing Out Legacy

1 . 2 . 4Staff Training

1 . 3Digital Customer Exp.

1 . 3 . 1IoT-Based Data Warehousing

1 . 3 . 2Social Media Apps Development

1 . 4Doc. Mgmt.

1 . 4 . 1Doc. Mgmt. Backup Server Setup

Nov 20, 2016Month 1

Review

Month 2 Month 3 Month 4 Month 5 Month 6

Base

line

Arch

itect

ure

Targ

et A

rchi

tect

ure

Unifi

ed C

RM

CRM System Inetgration

Database Migration

System Integration Testing

Staff Training

Hardware Setup

Software Modification

Phasing out Legacy

Staff Training

Back

-Offi

ce S

uite

IoT-Based Data Warehousing

Social Media Apps Development

Automated Data Analysis

Digi

tal C

usto

mer

Exp

.

Doc. Mgmt. Backup Server Setup

Doc.

Mgm

t.

Review Review Final Review

Transition A Finished Transition B Finished Transition C Finished

ArchiSurance Migration Roadmap

Check Point

Investment Point

Deliverable

Dependecy

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Migration Roadmap

Examples of a “REAL” Modeling

Digital Customer Exp.

Back-Office Suite

Unified CRM

Document Management

Database Migration002 6 days

Jan 4, 2017

Tim

Jan 10, 2017

Staff Training004 16 days

Jan 4, 2017

Terry

Jan 20, 2017

CRM System Integration001 34 days

Nov 30, 2016

John

Jan 3, 2017

System Integration Testing005 3 days

Jan 11, 2017

Responsible

Jan 14, 2017

IoT-Based Data Warehousing010 50 days

Feb 22, 2017

Tim

Apr 13, 2017

Social Media Apps Development010 29 days

Feb 22, 2017

John

Mar 23, 2017

Automated Data Analysis012 16 days

Apr 14, 2017

Jamie

Apr 30, 2017

Doc. Mmt. Backup Server Setup013 20 days

Apr 14, 2017

Morris

May 4, 2017

Hardware Setup006 11 days

Nov 30, 2016

Morris

Dec 11, 2016

Staff Training008 17 days

Feb 11, 2017

Terry

Feb 28, 2017

Software Modification007 72 days

Nov 30, 2016

John

Feb 10, 2017

Phasing out Legacy009 10 days

Feb 11, 2017

Jamie

Feb 21, 2017

Project Gannt View Sync

Auto Task Assignment

Amend Vacany Task List

ID

1

2

3

4

5

6

7

8

9

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Design Vacancy Editing screen

Design vacancy approval pag...

Implement the vacancy amen...

Implement the vacancy amen...

Implement email delivery logic

Log the amendment record

Presents the amendement re...

Test vacancy editing

Test vacancy amendment ap...

Prepare manual on the Vacan...

2017-03-25

2017-03-25

2017-03-25

2017-03-25

2017-03-29

2017-04-03

2017-04-06

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2017-04-11

2017-04-22

2017-03-27

2017-03-27

2017-04-07

2017-03-30

2017-04-03

2017-04-06

2017-04-07

2017-04-10

2017-04-11

2017-04-22

Design Vacancy Editing screen

Design vacancy approval page (amendment)

Implement the vacancy amendment logic

Implement the vacancy amendement approval logic

Implement email delivery logic

Log the amend

Title Start Time End Time Sat 03-25 Sun 03-26 Mon 03-27 Tues 03-28 Wed 03-29

Sun 03-06 - Sat 04-01

Thur 03-30 Fri 03-31 Sat 04-01

Week Month

Sun 04-0

Gantt Chart

From Work Breakdown Modeling to Auto Projects scheduling

Enhanced Pert Chart• Add Stakeholder• Add time information• Add RACI

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Turn every software project into a successful one.

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