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EHP4 for SAP ERP6.0

March 2010

English

Reporting with SAPBusiness Explorer (132)

SAP AGDietmar-Hopp-Allee 1669190 Walldorf Germany

Business Process Documentation

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SAP Best Practices Reporting with SAP Business Explorer (132): BPD

Copyright

© Copyright 2009 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without theexpress permission of SAP AG. The information contained herein may be changed without prior notice.

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Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions,Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as

their respective logos are trademarks or registered trademarks of Business Objects S.A. in the UnitedStates and in other countries. Business Objects is an SAP company.

All other product and service names mentioned are the trademarks of their respective companies. Datacontained in this document serves informational purposes only. National product specifications may vary.

These materials are subject to change without notice. These materials are provided by SAP AG and itsaffiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The onlywarranties for SAP Group products and services are those that are set forth in the express warrantystatements accompanying such products and services, if any. Nothing herein should be construed asconstituting an additional warranty.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,program names, transaction codes, table names, and individual keywords of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths,

messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or theENTER key.

Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.

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Contents

1 Purpose ......................................................................................................................................5

2 Prerequisites ...............................................................................................................................5

2.1 Master Data and Organizational Data ..................................................................................5

2.2 Roles ....................................................................................................................................5

3 SAP Business Explorer Reporting Overview Table ....................................................................6

4 SAP Business Explorer Reporting ..............................................................................................6

4.1 Trade ....................................................................................................................................6

4.1.1 All Sales Orders .............................................................................................................6

4.1.2 All Customer Credits ......................................................................................................7

4.1.3 Material List................................................................................................................... 8

4.1.4 Invoice Document List................................................................................................... 8

4.2 Manufacturing ......................................................................................................................9

4.2.1 All Vendors ....................................................................................................................9

4.2.2 Purchase Orders ..........................................................................................................10

4.2.3 All Planned Orders .......................................................................................................11

4.2.4 All Production Orders ...................................................................................................12

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3 SAP Business Explorer Reporting OverviewTableSAP Business Explorer Reporting Power List

Trade

All Sales Orders KYKOP-OPS-SD-ORDERS

All Customer Credits KYKOP-CRC-LIST-CUSTOMERS

Invoice Document List KYKOP-P2P-INVOICES

Manufacturing

All Production Orders KYKOP-OPS-PP-PRODUCTION-ORDER

All Planned Orders KYKOP-OPS-PP-PLANNED-ORDER

Purchase Orders KYKOP-OPS-FI-PO-W

Material List /KYK/ISQ_MM60

All Vendors KYKOP-OPS-MM-VENDOR

4 SAP Business Explorer Reporting

4.1 Trade

4.1.1All Sales Orders

UseThis SAP Business Explorer report provides an overview of all Sales Orders.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Sales Administrator

(SAP_NBPR_SALESPERSON-S)

Business role menu Sales → Sales Orders

2. Choose the “ All Sales Orders” tab page.

3. Choose “Export ”.

4. Select “BEx Analyzer ”.

5. In the pop-up window “File Download ” choose “Open” to start the SAP Business Explorer Analyzer.

The SAP Business Explorer Analyzer provides an overview of all Sales Orders. The report isshown as a workbook.

You can now use the SAP Business Explorer Analyzer functionalities to work on the report.

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Examples:

• You can set a filter.

• You can sort the whole list by 1st column.

• It is possible to change to a graphical view (chart).

• You can change the used query.• You can save the current workbook (BEx Analyzer → Save Workbook ).

6. Choose File →Exit to leave the SAP Business Explorer Analyzer.

Result

Among other things, net value, sales order number, sold-to-party and PO number are shown.

4.1.2All Customer Credits

Use

This SAP Business Explorer report provides an overview of all set credit limits and their exposure.

Procedure



Business role Accounts Receivable Manager

(SAP_NBPR_AR_CLERK-M)

Business role menu Accounts Receivable → Credit Management

2. Choose the “ All Customers Credits” tab page.




The SAP Business Explorer Analyzer provides an overview of all set credit limits and their exposure.


Examples:




• You can change the used query.

• You can save the current workbook (BEx Analyzer →Save Workbook ).


Result

Among other things, credit account, credit limit and credit exposure are shown.

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4.1.3Material List

Use

This SAP Business Explorer report provides an overview of all materials.

Procedure



Business role Engineering Specialist

( SAP_NBPR_ENGINEER-S )

Business role menu Engineering →Master Data →Material Master

2. Choose the Materials List tab page.

3. Maintain the required selection criteria (for example, material type).

4. Choose Export .

5. Select “BEx Analyzer”.


The SAP Business Explorer Analyzer provides an overview of all created deliveries.


Examples:





• You can save the current workbook (BEx Analyzer → Save Workbook ).

7. Choose File → Exit to leave the SAP Business Explorer Analyzer.

Result

Among other things, the material number, material type, Unit are shown.

4.1.4Invoice Document List

Use

This SAP Business Explorer report provides an overview of all posted invoices.

Procedure


SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Accounts Payable Manager

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( SAP_NBPR_AP_CLERK-M )

Business role menu Accounts Payable → Posting → Invoices

2. Choose the All Invoices tab page.

3. Choose Export .

4. Select BEx Analyzer .

5. In the pop-up window “File Download ” choose Open to start the SAP Business Explorer Analyzer.

The SAP Business Explorer Analyzer provides an overview of all billing documents.


Examples:







Result

Among other things, the document number, posting date and gross invoice amount are shown.

4.2 Manufacturing

4.2.1All Vendors

Use

This SAP Business Explorer report provides an overview of all vendors.

Procedure

1. Access the transaction using the following navigation option:


Business role Purchasing Administrator

(SAP_NBPR_PURCHASER-S)

Business role menu Purchasing → Master Data → Vendors

2. Choose the All Vendors tab page.

3. Choose Export ”


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5. In the pop-up window “File Download ” choose Open to start the SAP Business Explorer Analyzer.

The SAP Business Explorer Analyzer provides an overview of all vendors.


Examples:







Result

Among other things, minimum order value is shown.

4.2.2Purchase Orders

Use

This SAP Business Explorer report provides an overview of all purchase orders.

Procedure


SAP NetWeaver Business Client (SAP NWBC) via business role

Business role Accounts Payable Manager

( SAP_NBPR_AP_CLERK-M )

Business role menu General Ledger →Posting →External Procurement Documents

2. Choose the “ All Purchase Orders” tab page.




The SAP Business Explorer Analyzer provides an overview of all purchase orders.


Examples:




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Result

Among other things, net price and quantity is shown.

4.2.3All Planned Orders

Use

This SAP Business Explorer report provides an overview of all planned orders.

Procedure



Business role Production Planner

(SAP_NBPR_PRODPLANNER-S)

Business role menu Production → MRP →Planned Order

2. Choose the “ All Planned Orders” tab page.




The SAP Business Explorer Analyzer provides an overview of all planned orders.


Examples:

• You can set a filter.• You can sort the whole list by 1st column.





Result

Among other things, the production scheduler and order quantity are shown.

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4.2.4All Production Orders

Use

This SAP Business Explorer report provides an overview of all production orders.

Procedure



Business role Production Planner

(SAP_NBPR_PRODPLANNER-S)

Business role menu Production → Shopfloor Control →Production Order

2. Choose the All Production Orders tab page.

3. Choose Export ”.



The SAP Business Explorer Analyzer provides an overview of all production orders.


Examples:





• You can save the current workbook (BEx Analyzer →Save Workbook ).


ResultAmong other things, planned quantity, delivered quantity and scrapped quantity are shown.

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