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DigiZeit (Digitisation of Journals) - a joint effort of special subject collection

libraries in Germany

Digitising Journals. Conference on future strategies for European libraries

Norbert Lossau, Stefan CrammeGöttingen State and University Library /

Digitization Center (GDZ)

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Topics I• DFG funding program: Retrospective

digitisation of library holdings in Germany

• DigiZeit - Digitisation of JournalsOverall goalsScheduleProject PartnersSelection of Journals

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Topics II...DigiZeit - Digitisation of Journals

Rightholders (Publishers / Authors)Organisational Model for DigiZeitPricing and availabilityProduction (s. lecture “Production”)AccessOutlook

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Background information: Retrospective digitisation in German libraries

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Starting 1997A new funding program for Retrospective

Digitisation of Library Materials is launched by the

Deutsche Forschungsgemeinschaft (DFG) (German Research Foundation)

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Grants about 3 - 4 million DM per year for all German projects (currently 35 projects receive grants from the DFG)

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• The overall goals of the national program :online access to relevant research collection

in libraries;parallel access to frequently used literature;digital availability of collections with

difficulties in conventional accessadvanced use of lesser-known library

collections

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DigiZeit - Overall goals• Enabling and improving access to core

journals from German publishers -focussing on the German system of distributed special subject collections

• Improving infrastructure for information circle

• Increased global visibility for German scientific journals via online presentation

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Schedule• Starting point: 1.2.99 with feasibility study,

performed by Göttingen State and University Library, project officer Stefan Cramme

• Finalising the feasibility study (autumn 2000)

• Proposal for grants to the DFG (end of 2000)

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Project Partners IStaatsbibliothek zu Berlin - Preußischer

KulturbesitzUniversitäts- und Landesbibliothek

BonnSächsische Landesbibliothek – Staats-

und Universitätsbibliothek DresdenStadt- und Universitätsbibliothek

Frankfurt am MainUniversitätsbibliothek der TU

Bergakademie FreibergNiedersächsische Staats- und

Universitätsbibliothek Göttingen

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Project Partners IIBibliothek des Instituts für

Weltwirtschaft - Deutsche Zentralbibliothek für Wirtschaftswissenschaften Kiel

Universitäts- und Stadtbibliothek KölnBayerische Staatsbibliothek München

Initiative open for other SSG-libraries in a 2. phase

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Selection of Journals I• Selection criteria

Overall goal: selecting journals with a high relevance for research and high frequency in usage

Recommendations from scholars and scientists (selective survey)

Citation in (recommending) bibliographiesAnalysis in review journals and Citation

indicesAvailability in German libraries

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Selection of Journals II

57 journals from 14 fields have been selected (ca. 3 Mio. pages)

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Selection of Journals III• Anglo-american Studies

• Economics

• Demography

• Library Science

• Geology

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Selection of Journals IV• Library Science

• Geology

• German Studies

• History

• Arts (after 1945)

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Selection of Journals V• History

• Modern Philology

• Law

• Romance Studies

• Sociology• National Economy

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Publishers, e.g.• Duncker & Humblot• Otto Harrassowitz• Vittorio Klostermann• Max Niemeyer• Recht und Wirtschaft• Westdeutscher Verlag

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Publishers IIFirst meeting between libraries and

publishers: March, 2, 2000 in Goettingen• mainly positive response - general wish

to build up a prototype-server till autumn• licensing for the 1 phase may be cleared

soon• “moving wall”-principle (<US-JSTOR)• the majority of the journals does

currently only exist in print form

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Publishers IIIProblems to solve:

the German copyright knows the right for digital use on publisher site only for newer articles

for articles from back volumes the copyright has to be clarified with the authors

Possible Partner for negotiations: Verwertungsgesellschaft (VG) Wort (collecting society)

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Organisational ModelConsiderations

Building up a Non-for-Profit-Organisation?

Document server, access - outsourcing to an external service provider? Or using existing library capacity ?

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Pricing and availability • Subscription from Universities and

Libraries• Proposed: annual fee for recovering

maintenance costs and allowing extension of production

• Price structure: to be defined (US-JSTOR as model?)

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Production • Technical aspects (s./h. “Production” lecture)• Combination from outsourcing and in-house

work• local responsibility for journals in the

respective subject areas (preparation for scanning, using local copies)

• Central co-ordination of the production process, contact to external vendors, specification of technical parameters, definition of time schedules...

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Access I• Indexing of articles, probably reviews,

footnotes (including indexes, abstracts)• Proposed: full-text search (depending on

the degree of automation for OCR-ing, cost factor)

• Delivering images on the screen, enabling full-text search in the background - possibly highlighting search terms in the images (s. “Production” lecture)

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Access II• Proposed: Unique access point of

retrodigitised volumes and current electronic volumes on one system

• Providing high quality print-output• Technical system: to be defined;

Essential: based on a database solution (e.g. extended AGORA)

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Outlook for DigiZeitReaching agreements with (the majority?) of publishers/authors

Definition of technical and organisational standards for the production process

Implementation of a Demo-Server with sample volumes

Co-operation with related projects/activities in the U.S. (e.g. JSTOR), Europe (e.g. DIEPER, NL - Delta...)

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DigiZeit is open for practical recommendations and suggestions

lossau@mail.sub.uni-goettingen.decramme@mail.sub.uni-goettingen.de