12297

1© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297

Using Degree Works to Troubleshoot Banner Issues

Evelyn Roach & Josh Whitlock

East Tennessee State University

April 11, 2015

Session ID 12297


Session rules of etiquette

• Please turn off your cell phone/pager

• If you must leave the session early, please do so as discreetly as possible

• Please avoid side conversation during the session

Thank you for your cooperation!


Introduction

We will discuss how the Diagnostic View and the Student Data Report in Degree Works can be used instead of hunting through multiple Banner screens to gather information, help in extracting customizations and test system upgrades.


Topic #1 Journey of a lonely student record


Student Record Roadmap

Admissions•Application•Transcript information

Records

•Change of Major•Adding Minor•End of Term Process•Grade change

Graduation

•Change of Catalog Year

•Substitutions•File Intent to Graduate•Review advising notes


Degree Works and Banner

• Transfer Classes • Native class • Major, Minor, Conc. • Attributes • Previous Degree • Test Score• Grade • GPA • CRN #

• SHATATR, SHATRANS• SHATCKN, SHACRSE• SGASTDN, SFAREGS,

SHADEGR, SAAADMS• SCADETL, SGASADD• SOAPCOL, SHADEGR• SOATEST• SHATERM• SHAGRDE• SSASECT


Issues that have been identified

• Missing Attributes• Missing Grade• Transcript error • Repeat Process issue• Multiple catalog years• Missing Concentration


Student View

Diagnostic Report

Student Data Report


Diagnostic Report Shows


Student Data Report


Identifying Curriculum Changes

• Minor code renamed – SPED to SPNT– TEDU to SEDU

• Advising tracks became valid concentrations– EDUM to MAED


Missing Block

STVMAJR


Overall Fix – Create a report

• Used a Pivot table to organize an Argos report (identified active students in DW)

• Identify codes that not longer exist– Five minors that no longer existed but

were attached to 59 students– Invalid concentrations: 110 instances

attached to students (created for advising purpose prior to DW)


W (withdrawal) Grade


Checking Student & Course Attributes

SGASADDStudent Attribute

SCADETLCourse Attribute


Transcript


SHATRNS – Update the attribute to fix the course


Testing if course have the correct attributes

• Some courses can satisfy multiple requirements in General Education• ENGL 2430 can meet a literature, a fine arts

or a humanities requirement


Multiple Learner record issue

• Graduation check involves SHADEGR, SGASTDN, SFAREGS, Degree Works

• Student Degree Audit is replaced with future curriculum

• Proactive solution, create a report that looks for students missing an undergrad degree and have been accepted to grad school


ARGOS Report

select t1.*, t2.*

from admissions_decision t1

inner join admissions_application t2

on t1.person_uid = t2.person_uid

and t1.application_number = t2.application_number

and t1.academic_period = t2.academic_period

where

t1.institution_admit_ind = 'Y'

and t1.latest_decision_ind = 'Y'

and t1.academic_period >= '201510'

and t2.student_level = 'GR'

and not exists (select 1

from previous_education ts5

where ts5.person_uid = t1.person_uid

and (ts5.POST_SECONDARY_DEGREE like 'B%'

or ts5.POST_SECONDARY_DEGREE like 'M%'))

and not exists (select 1

from academic_outcome ts1


and ts1.STATUS in ('AW'))

and exists (select 1

from academic_study ts2


and ts2.student_level = 'UG')

and exists (select 1

from academic_study ts3


and ts3.PRIMARY_PROGRAM_IND = 'Y'

and ts3.academic_period >= '201510')


Issue – Grad and Undergrad audit displaying on DW


SOAPCOL


SFAREGS – Activity Date Fix


Audit now displays all current programs & excludes the future Grad Curriculum


MA has stop date on Previnst block, but student currently enrolled in the MA program


Date comes from the application (SOAPCOL)


Half Intensive Policy

A student transferred 54 credits, but Degree Works indicates that she

still needs full proficiency intensives. Should have ½ proficiency.


Identify the Section and Grade Typeand CRN

Student took a course that is normally a standard grade but was given an alternate grade of “P”.


Cross Check Banner With Degree WorksRegistrar Report

SCADETL


Topic # 2

Testing and Customization


Identify Opportunity for Customization

• Create BAN080 ACT score


Testing - Customizations

Scribe

Diagnostic

Student Data Report


4.1.3

4.1.4

Testing Upgrades


Testing Scribe

MinCredits 24 in @ 3@, 4@

Proxy-Advice "24 Upper Division credits are required. "

Proxy-Advice "You currently have <APPLIED>, "

Proxy-Advice "you still need <NEEDED> more credits."


Student Record Roadmap Graduation

Admission

s

•Application•Transcript informationRec

ords

•Change of Major•Adding Minor•End of Term Process•Grade changeGrad

uation

•Change of Catalog Year

•Substitutions•File Intent to Graduate•Review advising notes


Summary

• Identifying one error on a Degree Works record can lead to fixing multiple records

• Students have a smoother path to graduation when issues are caught early

• Minimize future errors ( people are now aware)

• Able to create custom reports to track issues


Questions & Answers


Thank you!

Evelyn Roach & Josh [email protected]; [email protected]

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Session ID 12297

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12297

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