11i_Implement_Daily_Business_Intelligence_Chapter_10

Daily Business Intelligence: Financials SetupChapter 10

Copyright © Oracle, 2009. All rights reserved.

Student Guide ChapterChapter 11 -

Daily Business Intelligence: Financials Setup



Objectives



Agenda



DBI for Financials Dashboards

DBI for Financials dashboardsProfit and Loss (by Line of Business): This dashboard provides executives with daily, pre-close profit and loss information compared to prior periods and budgets. This dashboard displays revenue, cost of goods sold, gross margin, expenses, and operating margin information by line of business.Profit and Loss by Manager: This dashboard includes the same information as the Profit and Loss dashboard, but displays information by manager instead of by line of business.Expense Management: This dashboard provides cost center managers with daily information about operating expenses, by comparing current expenses to forecasted or budgeted expenses. Managers can also view other expense information such as expenses per employee, travel and entertainment (T&E) expenses, and top 10 spenders.Payables Management: This dashboard enables managers to monitor and analyze payables operational efficiency. Managers can view information by operating units, suppliers, or supplier across all operating units.Payables Status: This dashboard provides the latest status of payables such as open payables, unpaid invoices, available discounts, and invoices on hold.Access to the information on these dashboards is secured by using the standard Oracle Applications function security.



For more information about securing these dashboards, see “Securing Daily Business Intelligence Data” in the Oracle Daily Business Intelligence Implementation Guide and “Managing Oracle Applications Security” in the Oracle Applications System Administrator’s Guide.



Concepts - Dimensions

Dimension ConceptsThere are three available dimensions:

• Financial Categories that capture financial information at the natural account level.• Lines of Business that group cost centers by function.• Product categories that define an item hierarchy.

Financial Dimension Hierarchy Manager (FDHM)You must create and manage the Financial Category and Line of Business dimensions using the graphical, drag-and-drop capabilities of the FDHM. This utility enables you to create hierarchies that are used for reporting purposes by DBI for Financials. For example, to gather the required revenue data you must define a hierarchy of value sets that include the appropriate natural account segments.



Concepts - Financial Category

Financial Category DimensionThis dimension is based on the natural account segment in your charts of accounts. The Financial Category dimension enables you to group your natural accounts into Financial Category Types for reporting in DBI for Financials. You must map your natural accounts into Financial Category Types using the Financial Dimension Hierarchy Manager (FDHM).

For more information, see Define Financial Dimensions in “DBI for Financials” in the Oracle Daily Business Intelligence Implementation Guide .



Concepts – Line of Business

Line of BusinessA line of business is a functional grouping of cost centers, such as General and Administrative, Sales, Support, Manufacturing, and so on.

• You can create a line of business hierarchy based on either the cost center segment or the balancing segment from the chart of accounts you defined in the source ledger group.

• Setting up this dimension is optional. However, if you do not set up this dimension, some dashboards and reports, such as the Profit and Loss by Line of Business dashboard, will not work. There are no pre-seeded values for this dimension. You must create the hierarchy and value set based on your own organization's needs.

For more information, see “DBI for Financials” in the Oracle Daily Business Intelligence Implementation Guide .



Concepts - Product Category

Product CategoryThe product category (also known in some cases as the product catalog) is part of the item dimension. This dimension defines the hierarchical part of the item relationship between items and their catalog assignments, as set up, maintained, and published in Oracle Inventory or Oracle Advanced Product Catalog.For more information, see “Item Dimension Reporting” in the Oracle Daily Business Intelligence Implementation Guide .



Concepts - Master Value Set

Master Value SetYou must assign a master value set to the Financial Category and Line of Business dimensions. A master value set aggregates financial data from different charts of accounts for a given financial dimension. You can either assign an existing value set or create a new value set to serve as the master.The value set selected as a master value set should represent how you want to do management reporting. For example, in the Line of Business dimension you can select Total Company to be your master value set, and then you would map from the local value sets. So, you can map Product License - Hardware - PC - Online Sales in a local value set (see next slide) to Total Company - Hardware Business - Consumer - License.



Concepts - Local Value Set

Local Value SetLocal value sets map to a master value set for a given financial dimension. The list of local value sets depends on the source ledgers that you defined. If all of your source ledgers use the same value set, then you will see only one value set. If each source ledger uses a unique values set, then you will see one value set per source ledger.In these value set examples, you could map local value Consumer - Software - Product License to the master value License - Consumer - Software Business.



Profit and Loss and Expense Management Set Up Checklist – Implementation Considerations

Implementation ConsiderationsReconciliationThe DBI for Financials dashboards and reports display interim operational and financial information. During an accounting period this information may not reconcile to General Ledger information, primarily due to one of the following: 1) Manual or period-end journal entry adjustments. 2) Differences between current and period-end exchange rates used to convert transactions to the global reporting currency. 3) Cost center numbers re-used for different purposes.Reporting CurrenciesThe Profit and Loss and Expense Management dashboards support both primary and secondary global reporting currencies. You must define all of the necessary currency conversion rates to the two global currencies in General Ledger. For more information about setting up currencies, see the Oracle Daily Business Intelligence Implementation Guide .Provide Up-to-Date Data by Processing Transactions DailyTo provide current information you should frequently process and post transactional data in your Oracle Receivables, Payables, and General Ledger applications.



Limit HierarchiesA deeper or wider hierarchy means less aggregation and can potentially have a negative impact on the performance of the dashboards.

• Size of the Financial Category and Line of Business hierarchies, as defined in the master value set.

• Number of company-cost center managers in the HR supervisor hierarchy. The FII: Manager Aggregation Level profile option controls the level at which you can report on managers. Setting this option to five, for example, will limit the dashboard access to the top five levels of managers in the company. We recommend that you set the profile such that the total number of managers is less than a couple thousand.



Profit and Loss and Expense Management Set Up Checklist – Prerequisites

Profit and Loss and Expense Management - PrerequisitesTo use the Profit and Loss dashboards and the Expense Management dashboard, ensure that your system meets the following prerequisites:Oracle Applications Release 11i – Ensure you have the following product implemented before using the Profit and Loss and Expense Management dashboards.

• Oracle General LedgerImplement the following products if you want to use the associated features in the Profit and Loss and Expense Management dashboards.

• Oracle Payables – Implement Payables if you want to drill down to Payables invoices from the Expense region and to perform associated drills in the Expense Management dashboard.

• Oracle Receivables – Implement Receivables if you want to drill down to Receivables invoices from reports and to the Revenue by Sales Channel report in the Profit and Loss dashboard.

• Oracle Internet Expenses – Implement Internet Expenses if you want to access the Top Ten Spenders region and associated drills in the Expense Management dashboard.



• Oracle Order Management – Implement Order Management if you want to drill down to the Revenue by Sales Channel report in the Profit and Loss dashboard.

• Oracle Human Resources – Implement Human Resources if you want to access information for the Expense per Head, T&E per Head, and Headcount KPIs; and for the Expense per Head, and the Expense per Head Trend reports.

Set Up Daily Business Intelligence – Complete all DBI setup steps. See: “Daily Business Intelligence: Setup” or the Oracle Daily Business Intelligence Implementation Guide for more information.



Profit and Loss and Expense Management Set Up Checklist – Prerequisites

Profit and Loss and Expense Management - PrerequisitesTo use the Profit and Loss dashboards and the Expense Management dashboard, ensure that your system meets the following prerequisites:Set Up Manager Reporting – Complete the Manager Reporting setup steps. These steps enable the Manager parameter that is used in the Profit and Loss and Expense Management dashboards. See: “Daily Business Intelligence: Manager Reporting Setup” or the Oracle Daily Business Intelligence Implementation Guide for more information.Item Dimension – Ensure that the item dimension is set up if you want to view the Revenue by Product report. See: “Daily Business Intelligence: Item Dimension Setup” or the implementation guide for more information.Employee Headcount – Ensure that employee headcount is set up if you want to view headcount information in the Expense per Head, T&E per Head, and Headcount key performance indicators; and in the Expense per Head and Expense per Head Trend reports. This step is optional. See: Oracle Human Resources documentation.



Profit and Loss and Expense Management Set Up Checklist – Setup Steps

Profit and Loss and Expense Management – Setup StepsThis slide provides an overview of the steps required to set up the Profit and Loss and Expense Management dashboards. These steps are described in detail in the following slides. For complete details on this process, see the Oracle Daily Business Intelligence Implementation Guide .



Profit and Loss and Expense Management Set Up Checklist – Setup Steps

Profit and Loss and Expense Management – Setup StepsThis slide provides an overview of the steps required to setup the Profit and Loss and Expense Management dashboards.These steps are described in detail in the following slides. For complete details on this process, see the Oracle Daily Business Intelligence Implementation Guide .



Profit and Loss and Expense Management - 1. Define Financial Dimensions

Define Financial Dimensions Use the Financial Dimensions dashboard to enable or disable the dimensions and provide the

master value sets that you want to use for financial reporting.(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions

Setup > Financial Dimensions tab.1. For each dimension, click Update. The Update Financial Dimensions dashboard appears. 2. Update the dimensions as follows:

• For the Financial Category dimension, enable the dimension by checking Enabled and select a master value set.

• If you want to report by Line of Business, enable the Line of Business dimension by checking Enabled and select a master value set.

• If you want to report by Product Category, ensure that the Product Category dimension is enabled. You cannot select the master value set for product category from this window. The master value set was enabled when you completed the Item Reporting setup, which is an optional prerequisite for the Profit and Loss and Expense Management dashboards.



Practice 1



Practice - FII Setup Home Page and Tabs

OverviewThe purpose of this practice is to give you an overview of the DBI for Financials setup process. You will navigate to each of the tabbed regions initially displayed on the Home page and read the text displayed on each page. Your instructor will demonstrate how each of these tabbed regions are used. For now, simply explore the pages in sequence to get a general overview of the flow between pages and the tasks you must perform during setup on each page. You will review the following pages:

Home Financial Dimensions Source Ledger Groups Dimension Mappings

Assumptions Use the Vision demo database for this practice. Use the login information provided by your instructor. Log on using WTUCKER as the user name and WELCOME as the password. Select the Navigator link and then the Business Intelligence Administrator responsibility

for this practice.

Tasks

Navigate to each of the tabbed regions from the Financial Intelligence page and read the text displayed on each page.



Solution – FII Setup Home Page and Tabs

Navigate to each of the tabbed regions from the Financial Intelligence page and read the text displayed on each page.1. Log on using the WTUCKER user name and the WELCOME password.2. Navigate to the Financial Intelligence page. Navigator > Business Intelligence Administrator > Setup: Financial Intelligence, Financial

Dimensions Setup

2. Click on the Financial Dimensions tab. Read the text on the page.

3. Click on the Source Ledger Groups tab. Read the text on the page.



4. Click on the Dimension Mappings tab. Ensure the Mapping Rules subtab is selected. Read the text on the page.



Practice 2



Practice - View Line of Business Dimension

OverviewIn this practice you will view the Line of Business dimension used in the Daily Business Intelligence for Financials dashboards.

Assumptions Login: wtucker/welcome Responsibility: Daily Financials Intelligence Date: 9-SEP-2004 You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice.

TasksIn this practice you will view the Line of Business dimension used in the Daily Business Intelligence for Financials dashboards.



Solution –View Line of Business Dimension

Responsibility = Daily Financials Intelligence1. (N) Intelligence Overviews > Profit and Loss2. Scroll to the Revenue region and click the title to view the Revenue report.3. The following is a representation of the Line of Business hierarchy you might see in this

window:

Commercial

Education

Government

Distributions

Support

Services

Partners

G&A

4. Select the Drill/Pivot icon that corresponds with Commercial5. Drill/Pivot by Cost Center6. The Revenue Summary window refreshes showing data for the Commercial Line of

Business7. Notice that Cost Center 420 Sales East rolls into the Commercial Line of Business



Practice 3



Guided Demonstration - Understand Line of Business DimensionNote that the Financial Data Hierarchy Manager, which is required for this practice or demo requires specific technology components to work. If you have issues getting the FDHM to work, please contact the support group, and reference the Daily Business Intelligence for Financials Troubleshooting Guide on Oracle MetaLink (Note 273043.1).



Guided Demonstration - Understand Line of Business Dimension

Identify how Cost Center values map to the Line of Business Value Set.

Responsibility: Daily Business Intelligence Administrator1. (N) Setup > Financial Intelligence > Financial Dimensions Setup2. Select the Dimension Mappings tab and the Values and Hierarchies subtab3. In the Values and Hierarchies window, click the Launch Hierarchy Manager icon that

corresponds with Line of Business4. In the Financial Dimension Hierarchy Manager: Line of Business window, click the Find

button5. Notice the Master Values that are associated with the Line of Business Value Set. You will

see that Value 420 is Commercial6. Right mouse click on the Value 420, select View Attributes

Identify the Master Value Set associated with the Financial Dimension: Line of Business7. (N) Setup > Financial Intelligence > Financial Dimensions Setup8. Select the Financial Dimensions tab.9. Select the Update icon that corresponds with Line of Business10. Notice the Master Value Set field.

Lines of Business are cross-country and cross-legal entity functional groupings of profit/cost centers, such as General and Administrative, Licenses, and Services, etc. The dimension values are associated with the Balancing and/or Cost Center segment values in a chart of accounts.

Identify the Line of Business Value Set defined in Oracle Applications11. (N) Setup > Financials > Flexfields > Key > Segments12. Query the Management Flexfield

Application: %Financials%Flexfield Title: %Management%

13. Highlight the DBI Default Structure14. Click the Segments button15. In the Segments Summary window, notice the Line of Business Value Set.16. With the row for Line of Business selected, click the Open button17. In the Segments window, click the Flexfield Qualifiers button18. Notice that the Line of Business Segment Qualifier has been enabled for the Line of

Business Value Set. This attribute is used to identify the segment containing line of business definitions

Identify the Values for the Line of Business Segment19. Switch to the General Ledger, Vision Operations (USA) responsibility.20. (N) Setup > Financials > Flexfields > Key > Values21. In the Find Key Flexfield Segment window, enter the following:

Application: Financials IntelligenceTitle: Management Flexfield



Structure: Management FlexfieldSegment: Line of Business

22. Click the Find button23. Notice the Values that represent the Line of Business segment24. You will see Value 420 which represents the Commercial Line of Business



Practice 4



Practice - View Financial Categories Dimension

OverviewIn this practice you will identify the financial categories used by Daily Business Intelligence for Financials.

Assumptions Login: wtucker/welcome Responsibility: Daily Financials Intelligence Date: 9-SEP-2004 You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice.

TasksNavigate to the Expense Management dashboard and view the financial categories available.



Solution – View Financial Categories Dimension

Responsibility = Daily Financials Intelligence1. (N) Intelligence Overviews > Expense Management2. Scroll down to the Expenses by Category region.3. Click on the title of the region to view the Expenses by Category report.4. The following is a representation of the Category hierarchy you might see in this region:

Employee Related Expense

Benefits

Commission/Bonus

Salaries

Travel and Entertainment

Other Operating Expense

Computers, Voice and Data

Contractor Fees

Documentation and Media

Facilities

Marketing Communications

Miscellaneous

Professional and Recruiting Fees

Shipping



Practice 5



Guided Demonstration - Understand Financial Categories DimensionNote that the Financial Data Hierarchy Manager, which is required for this practice or demo requires specific technology components to work. If you have issues getting the FDHM to work, please contact the support group, and reference the Daily Business Intelligence for Financials Troubleshooting Guide on Oracle MetaLink (Note 273043.1).



Guided Demonstration - Understand Financial Categories Dimension

Assign Financial Categories to Hierarchy

Responsibility = Daily Business Intelligence Administrator1. (N) Setup > Financial Intelligence > Financial Dimensions Setup.2. Select the Dimension Mappings tab, Values and Hierarchies subtab.3. Select the Launch Hierarchy Manager icon for the Financial Category dimension.4. Financial Dimension Hierarchy Manager: Financial Category window appears.5. In the Local Value Sets region, expand the Financial Category branch6. Select Operations Account (by clicking on this value set)7. In the Chart of Accounts applied region, notice that the Chart of Accounts Applied is

Operations Accounting Flex.8. Click the Find button 9. In the Master Values region, highlight Employee Related Expense10. Drag Employee Related Expense to the open section (panel) on the right side 11. Expand the Employee Related Expense branch12. Notice that the same values:

Benefits Commission/Bonus Salaries and Travel and Entertainment

roll up to the Employee Related Expense category.13. Expand the Benefits branch14. Notice the Natural Account values that when entered on Transactional Records (such as

Invoices, Journal Entries, etc) form the Values created for the Financial Category Dimension

15. Right mouse click on the Benefits branch, select View Attributes16. Notice that the Financial Category Type is set to Operating Expense17. For the Financial Category dimension only, assign the following financial category types to

the hierarchy: Revenue Cost of Goods Sold Operating Expenses Travel and Entertainment Product Expenses (used by Engineering Intelligence only)

Identify the Master Value Set associated with the Financial Dimension: Financial Category18. (N) Setup > Financial Intelligence > Financial Dimensions Setup19. Select the Financial Dimensions tab.20. Select the Update icon that corresponds with Financial Category.21. Notice the Master Value Set field.

Specifying a master value set allows you to roll up financial data from multiple ledgers with different charts of accounts. For example, you may have a master value set that



contains US GAAP natural account values, which you use for consolidation purposes. You can then map your local country specific natural accounts to their corresponding master values. If you have a single chart of accounts across all ledgers, then specify the natural account value set as the master.

Identify the Financial Category Value Set defined in Oracle Applications22. Switch to the General Ledger, Vision Operations (USA) responsibility23. (N) Setup > Financials > Flexfields > Key > Segments24. Query the Management Flexfield

Application: %Financials%Flexfield Title: %Management%

25. Press Ctrl + F11 to execute the Query26. Highlight the DBI Default Structure27. Click the Segments button28. Notice the Financial Category Value Set.29. With the Line for Financial Category selected, click the Open button30. In the Segments window, click the Flexfield Qualifiers button31. Notice that the Financial Category Sets Segment Qualifier has been enabled for the

Financial Category Value Set. This attribute is used to identify the segment containing financial category set definitions used by Daily Financials Intelligence.

Identify the Values for the Financial Categories Segment32. (N) Setup > Financials > Flexfields > Key > Values33. In the Find Key Flexfield Segment window, enter the following:

Application: Financials IntelligenceTitle: Management FlexfieldStructure: Management FlexfieldSegment: Financial Categories

34. Click the Find button35. Notice the Values that represent the Financial Categories segment36. Select the Employee Related Expense value37. Click the Define Child Ranges button38. Notice the following values that roll up to form Employee Related Expense:

Benefits Commission/Bonus Salaries Travel and Entertainment



Set Up Profit & Loss and Expense Management - 2. Define Source Ledger Groups

2. Source Ledger GroupA source ledger group is a group of ledgers (set of books), across which you report and analyze

financial information. This defines the scope for extracting financial information used to provide a consolidated view of revenue, costs, and expenses across the enterprise.

When setting up a source ledger group, you can include the entire ledger or specific balancing segment values within the ledger. We recommend including all balancing segments for operational ledgers. However, for consolidation or adjustment ledgers only specific balancing segments or journals should be included to avoid double counting. This is explained more in 2a. Assigning Ledgers to Source Ledger Groups.

Defining a Source Ledger Group(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions

Setup > Source Ledger Groups tab. 1. Click the DBI for Financials Group link.2. View the contents of the group by searching using a criteria in the search field. The

example above shows the search by Chart of Accounts.3. Define the source ledger group.



• Click the Update button at the top of the dashboard to change the name and description of the group.

• Click the Add Ledger Assignment button to add or modify ledgers in the source ledger group. See: 2a. Assigning Ledgers to Source Ledger Groups.

• For each ledger, you can choose to update the journal inclusion rules. See: 2a. Assigning Ledgers to Source Ledger Groups.



Practice 6



Practice - Source Ledger Group

OverviewThe purpose of this practice is to determine if all of the journals for a source ledger group are included in the data displayed by DBI for Financials. If any journals are not included in the data, then you must identify at least one journal source and category combination that is not included.

Assumptions Login: XX Executive/Oracle Responsibility: Daily Business Intelligence Administrator You must have access to an Oracle Application Vision database or comparable training

or test instance at your site on which to complete this practice. To complete this practice you must have completed the Create a New User practice.

Tasks

Determine if all journals are included for all ledgers in the Financials Intelligence source ledger group. If any ledger does not have all journals included, then review the journal source and category for that ledger.



Solution – Source Ledger Group

Determine if all journals are included for all ledgers in the Financials Intelligence source ledger group. If any ledger does not have all journals included, then review the journal source and category for that ledger.1. (N) Setup Financials Intelligence > Financials Dimensions Setup > (t) Source Ledger Groups

2. Click on the Financials Intelligence Group link under the Source Ledger Group heading.

3. In the Search field under the Ledger Assignments heading, select Chart of Accounts from the list of values, and then click Go.



4. Click on the icon in the Update Inclusion Rules column for any ledger. Determine if the Include All Journals check box is selected.



Set Up Profit & Loss and Expense Management - 2a. Add Ledgers to Source Ledger Groups

2a. Assigning Ledgers to Source Ledger GroupsWhen you assign ledgers to the source ledger group, ensure that you assign all of your

operational ledgers and all of the ledgers that you use to consolidate your accounting information. This ensures that the information displayed in the Profit and Loss and Expense Management dashboards will be consistent with your General Ledger information.

Note: Plan your ledger assignments carefully. If you change your ledger assignments, then you must re-run the initial request set for the affected dashboards.

Add Ledgers to Source Ledger Groups(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions

Setup > Source Ledger Groups tab. 1. Click the DBI for Financials Group link.2. View the contents of the group by searching using a criteria in the search field. The

example above shows the search by Chart of Accounts.3. Click the Add Ledger Assignment button to add or modify ledgers in the source ledger

group. 4. In the Ledger field, select a ledger.



• If you want to report on a specific balancing segment in the ledger, in the Balancing Segment Value field select one or more balancing segments. To include all balancing segments, leave the Balancing Segment Value field blank.

• If you want to control the journals that provide information for your reports, define journal inclusion rules by defining the journal source and journal category.

Define Journal Inclusion RulesJournal inclusion rules are only useful when you want to include consolidation adjustment

journals from a consolidation ledger for reporting. For example, you can select a Consolidation source with the Adjustments category, and then add the Consolidation source with the Eliminations category.

By default, journal inclusions rules are enabled and included.To select the appropriate journals you should be consistent in assigning a journal source and

journal category combination to your manual adjustment and consolidation journals.If your inclusion rules only include these two source and category combinations, a journal with

a "Consolidation" journal source and an "HQ Adjustment" journal category would not be included in DBI for Financials dashboards and reports.

You can update existing inclusion rules; however, you cannot update the balancing segment assigned to a ledger. If you update the journal inclusion rules, re-run the initial request sets for affected dashboards.

(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions Setup > Source Ledger Groups tab.

Click the DBI for Financials Group link.View the contents of the group by searching using a criteria in the search field. The example

above shows the search by Chart of Accounts.Click Update Inclusion Rules. To include specific journals, choose a Journal Sources and Category. Click Apply to save your work.



Set Up Profit & Loss and Expense Management - 2b. Define Dimension Mapping Rules

2b. Define Dimension Mapping RulesThe charts of accounts assigned to dimensions are determined when you assign ledgers to the

DBI for Financials source ledger group. The Assignment Type column displays the type of segment used in the assignment; a single segment or a code combination range.

The Financial Category dimension is always mapped to the natural account segment of the chart of accounts. For that reason you cannot update the mapping to this dimension. This is always a single segment.

The Line of Business dimension is mapped to either a balancing segment or a cost center segment. This is always a single segment dimension.

The Product Category dimension is mapped to either a single or multi-segment category set. Defining dimension mapping rules: (N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions

Setup > Dimension Mappings tab > Mapping Rules subtab. 1. Click the Update icon to define dimension mapping rules.2. For the Line of Business dimension, choose either a balancing or a cost center segment.3. For the Product Category, do the following



• If the Product Category is a single segment category set, and choose the segment that you want to use for product reporting (as shown in the following figure).

• If the Product Category is a multi-value segment, the segment defaults to Code Combination Ranges.



Set Up Profit & Loss and Expense Management – 3. Define and Manage Values and Hierarchies

3. Using the Financial Hierarchy Dimension ManagerThe Financial Dimension Hierarchy Manager (FDHM) enables you to map local value sets to

the master value set that you defined when you set up your Financial Dimensions. This mapping determines how data is aggregated and displayed in the Profit and Loss and Expense Management dashboards and reports. For Financial Categories, you must also assign Financial Category Types.

(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions Setup > Dimension Mappings tab > Values and Hierarchies subtab.

1. Click Launch Hierarchy Manager. Note: To manage Product Category values, see Item Reporting.

2. Define the top node for the hierarchy by right clicking on an item in the master value set, then select Top Node.

3. Manage the relationships between the master and local value sets by dragging and dropping segment values from the local value set hierarchy to the master value set hierarchy.

• If you move a parent value in the hierarchy, the parent’s child values move with it. • If there is no local value set, you can maintain the dimension hierarchy within the master

value set.



• If you have local value sets, the dimension hierarchy crosses the master and all local values sets. You cannot move values between local value sets, you can only assign local values as detail values to a master value set.

• You can edit the value descriptions directly in the window.



Set Up Profit and Loss and Expense Management – Final Steps

Set Up Profit and Loss and Expense Management – Final Steps4. Upload Budgets and ForecastsDBI for Financials provides an open interface for customers to load budgets and forecasts for reporting. The information uploaded is used in the Profit and Loss and Expense Management dashboards for comparing budgets and forecasts to actual values. Customers must extract and upload this information from their own budgetary application either through custom scripts or the Oracle Applications Desktop Integrator interface.5. Set Up Profile OptionsSet the FII: Cumulative Revenue Budget/Forecast Line Display option to YES. This profile option enables you to display cumulative revenue to-date and the cumulative budget/forecast line on the Profit and Loss dashboards.Set the FII: DBI Payables Expenses Implementation option to YES. This profile option enables you to display payables-related information in the Expense Management and other expense related dashboards.6. Complete Post-Setup StepsAfter you complete the setup steps for the Profit and Loss and Expense Management dashboards, be sure to complete the post-setup steps for Daily Business Intelligence. See: Daily Business Intelligence Setup or the Oracle Daily Business Intelligence Implementation Guide for more information.



Payables Set Up Checklist – Implementation Considerations

Payables - Implementation ConsiderationsReporting CurrenciesThe Payables Management and Payables Status dashboards convert transactional currencies to functional currencies. For example, this occurs because the discount available and discount remaining amounts (AP_PAYMENTS_SCHEDULES_ALL) and discount taken amount (AP_INVOICE_PAYMENT_ALL) are only stored in the transaction currency. For this reason, exchange rates must be maintained between all transactional and functional currencies. If all operating units use the same functional currency, then the Payables dashboards can display the dashboards in that functional currency.



Payables Set Up Checklist – Prerequisites

Payables - Prerequisites1. Oracle Applications Release 11i – Ensure you have the following product implemented

before using the Payables Management and the Payables Status dashboards.

• Oracle Payables

2. Set Up Daily Business Intelligence – Complete all DBI setup steps. See: “Daily Business Intelligence: Setup” or the Oracle Daily Business Intelligence Implementation Guide for more information.



Payables Set Up Checklist – Setup Steps

Payables – Setup Steps1. Secure Payables Data

Payables security uses the MO: Security Profile option to secure data by operating unit. In a shared service environment, you can also set up access to multiple operating units. See “Set Up the MO:Security Profile” in the Oracle Daily Business Intelligence Implementation Guide .

2. Set the Payables Operations Implementation Profile OptionSet the FII: DBI Payables Operations Implementation option to YES. This profile option enables you to display payables-related information in the Payables Management or the Payables Status dashboards. This option identifies transactions that will be included in initial data loads or when you refresh tables and summaries with incremental data.

3. Post Setup StepsOnce you complete the setup steps for the Payables dashboards, be sure to complete the post setup steps for Daily Business Intelligence. For more information, see Daily Business Intelligence Setup or the Oracle Daily Business Intelligence Implementation Guide .



Reconciliation

Reconciliation: Identify Reconciling Reports and Validate SetupAccounting and finance organizations typically use tools such as Oracle Financial Analyzer (OFA), Oracle Financial Statement Generator (FSG), and Oracle Discoverer workbooks, as well as third-part tools, to generate financial reports required by management or by law.

After the initial implementation of DBI for Financials, amounts displayed on DBI for Financials dashboards, reports, and graphs may differ from the amounts that appear on reports generated using these tools. Two sources may cause these differences:

• DBI for Financials setup• The underlying actual data.You should first check your setup:

• Is a company cost center organization missing? If you generated a new company cost center in your Oracle General Ledger value

set, a corresponding company cost center organization must be created in HR. If this is not created, the data associated with that specific company cost center is not collected. You can create a company cost center organization either manually or by using the “Synchronize GL company cost centers with HR” program. For more information, see the Oracle Daily Business Intelligence Implementation Guide for more information on the “Synchronize



GL company cost centers with HR” program and on setting up the manager hierarchy.

• Is a company cost center organization not assigned to manager? The first step in making changes to company cost centers is to ensure that a

company cost center has a corresponding company cost center organization. The second step is to assign a specific manager to the company cost center organization. If a manager is not assigned, then the data associated with that specific company cost center is not included in reports.

• Is the Financial Category Type properly assigned to the parent nodes in the Financial Category hierarchy?

Unassigned Revenue, Expense, and COGS natural accounts can cause under-reporting of the actual values. To verify the mapping, query your Financial Category master value set in the Financial Dimension Hierarchy Manager (FDHM). Ensure that the proper Financial Category Type is assigned to the top node of the revenue branch of the hierarchy. This also applies to Expense, COGS, and T&E. For more information, see the Oracle Daily Business Intelligence Implementation Guide for more details on the FDHM and assigning Financial Category Types.

• If your financial information by line of business (LOB) does not reconcile with data in existing reports, then check that you properly mapped the appropriate cost center or company values in the LOB hierarchy.

Discrepancies can also occur if you have not mapped all of your Revenue, Expense, and COGS natural accounts into the Financial Category Dimension. To validate this:

1. Load your Financial Category Dimension into FDHM,2. Verify that all local value sets for natural account are identified and loaded.3. Verify that all of the Revenue, Expense, and COGS-related local values in

each value set are mapped appropriately to the master value set.For more information, see the Oracle Daily Business Intelligence Implementation

Guide for more details on FDHM, local value sets, and value set mapping.Detailed diagnostic information is available by viewing the output logs of concurrent

programs in the request sets for Profit and Loss dashboard and Expense Management dashboard. Typically, when any of the above situations exist, the impacted concurrent program issues an error or warning.



Reconciliation

Reconciliation: Validate DataAfter checking your setup, validate the underlying data. Initially, you should focus on

comparing one measure, such as Revenue or Expenses, during one time period against existing reporting tool.

First, reconcile the DBI for Financials GL Activities Base Summary (FII_GL_JE_SUMMARY_B) against existing financial reports in descending order of granularity:• Set of books• Company• Company, Cost Center• Company, Cost Center, and Natural Account

After you reconcile the base summary with existing reports, reconcile reports and dashboards at the following levels.• Manager• Line of Business

To reconcile these:1. Extract a list of cost centers and their balances to a spreadsheet from your existing

reporting tool.Copyright © Oracle, 2009. All rights reserved.


2. Add up the amounts for a list of cost centers for a specific manager or line of business. 3. Compare the results to the reports in DBI for Financials.Because new cost centers and managers are constantly being added, we recommend that you

automate the entire reconciliation process using custom scripts. This helps maintain the ongoing integrity of the information.



Common Problems

Common Problems Discovered During ReconciliationCommon errors encountered during reconciliation are:

• Incorrect company cost center organization to manager assignments.• Not all natural accounts (revenue, COGS, expenses) across all source ledger groups are

assigned to a financial category.• DBI for Financials and your existing financial reporting tool use different currency rates.• Consolidation books are not included in the source ledger groups• All consolidation adjustment journals within consolidating books are not included• Recycled cost centers or company values are used. For example, disabling a cost center

“C486-Database License Sales” and later re-using it as “C486 – Applications Support.” The DBI for Financials dashboards assume that cost center or balancing segment values carry the same meaning for all time periods.



Summary



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