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Batch Management

SAP Best Practices

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Purpose, Benefits, and Key Process Steps

Purpose

To explain the business process in detail; target groups are all logistics people

Benefits

To change batch master data

To find out where a batch was used, e.g. to perform a batch recall or government report To find out where a batch is used, e.g. in which stocks or inspection lots or material

documents

To have a single point of batch maintenance

Key Process Steps

Maintain batch master record Batch information cockpit

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Required SAP Applications and Company Roles

Required SAP Applications

Enhancement package 6 for SAP ERP 6.0

Company Roles

Warehouse Manager

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Detailed Process Description

Batch Management

Maintain Batch Master Record

Change batch master data, e.g. batch status, production date, shelf live expiration date or

batch characteristics

Batch Information Cockpit

Top-down batch where-used list from selected batch, i.e. where did the batch come from

Bottom-up batch where-used list from selected batch, i.e. where did the batch go

Material documents linked to selected batch

Inspection lots linked to selected batch

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Process Flow DiagramBatch Management

Event

Change BatchStatus, Production

Date, Shelf LiveExpiration Date,

etc.

Batch MasterData Needs toBe Changed

WarehouseManager

Need to Knowwhere a Batchwas Used

InformationNeeded where

Batch was Soldand Bought

Display Changes inBottom View

Overview of BatchMaster Changes

InformationShown: BatchMaster Data,

Where-Used-Lists,Material

Documents,Inspec-tion Lots

BatchInformation

Cockpit

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Legend

Symbol Description Usage Comments

To next / From last Diagram: Leadsto the next / previous page of theDiagram

Flow chart continues on the next /previous page

Hardcopy / Document: Identifies aprinted document, report, or form

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Financial Actuals: Indicates afinancial posting document

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Budget Planning: Indicates abudget planning document

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Manual Process: Covers a taskthat is manually done

Does not generally correspond toa task step in a document;instead, it is used to reflect a taskthat is manually performed, suchas unloading a truck in thewarehouse, which affects theprocess flow.

Existing Version / Data: This blockcovers data that feeds in from anexternal process

Does not generally correspond toa task step in a document;instead, this shape reflects datacoming from an external source;this step does not have anyincoming flow lines

System Pass / Fail Decision: Thisblock covers an automaticdecision made by the software

Does not generally correspond toa task step in the document;instead it is used to reflect anautomatic decision by the systemthat is made after a step has beenexecuted.

External

toSAP

BusinessActivity / Event

Unit Process

ProcessReference

Sub-Process

Reference

ProcessDecision

DiagramConnection

Hardcopy /Document

FinancialActuals

BudgetPlanning

ManualProcess

ExistingVersion /

Data

SystemPass/FailDecision

Symbol Description Usage Comments

Band: Identifies a user role, such as Accounts

Payable Clerk or Sales Representative. This band

can also identify an organization unit or group,

rather than a specific role.

The other process flow symbols in this table go

into these rows. You have as many rows as

required to cover all of the roles in the scenario.

Role band contains

tasks common to that

role.

External Events: Contains events that start or end

the scenario, or influence the course of events in

the scenario.

Flow line (solid): Line indicates the normal sequence

of steps and direction of flow in the scenario.

Flow line (dashed): Line indicates flow to

infrequently-used or conditional tasks in a

scenario. Line can also lead to documents involved

in the process flow.

Connects two tasks ina scenario process ora non-step event

Business Activity / Event: Identifies an action thateither leads into or out of the scenario, or anoutside Process that happens during the scenario

Does not correspondto a task step in thedocument

Unit Process: Identifies a task that is covered in astep-by-step manner in the scenario

Corresponds to a taskstep in the document

Process Reference: If the scenario referencesanother scenario in total, put the scenario numberand name here.

Corresponds to a taskstep in the document

Sub-Process Reference: If the scenario referencesanother scenario in part, put the scenario number,name, and the step numbers from that scenariohere

Corresponds to a taskstep in the document

Process Decision: Identifies a decision / branchingpoint, signifying a choice to be made by the enduser. Lines represent different choices emergingfrom different parts of the diamond.

Does not usuallycorrespond to a taskstep in the document;Reflects a choice tobe made after stepexecution

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