11/5/2012 SHS Lacrosse Info Meeting. Agenda Welcome General Update Budget Update Staffing Status FBL...
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Transcript of 11/5/2012 SHS Lacrosse Info Meeting. Agenda Welcome General Update Budget Update Staffing Status FBL...
11/5/2012
SHS Lacrosse Info Meeting
Agenda
Welcome General UpdateBudget UpdateStaffing Status
FBL Compliance
FundraisingQ&A
PRESENTED BY JOHN NOLL
Updates
Current Player Count Estimate
Latest Boy count: 43 confirmed 3 probable 15 unknown 21 have some funds (registration or fundraising)
Latest Girl count 30 confirmed 5 probable 5 unknown 17 have some funds (registration or fundraising)
Player Costs
Player Fee - $250Fundraising goal(per player) - $150Equipment costs:
Boys - helmet – must be silver stick, pads, gloves, mouth guard
Girls - stick, goggles, mouth guard
Team provides: Coaches & staff uniform, balls, goals, referees, equipment and supplies,
nets and goals, field supplies, decals (boy’s helmets)
Budget Update
Current estimates for the season: Estimated cost this year: $32.5K Funds carried over from last year: $11K Player Fees: $12.5K Min funds to be raised this year: $9K Goal: Raise >$20K Current funds ~$14,400 (raised ~$3,400 so far)
First expenses will occur in November!Expected cost is ~$650/player
Minus Player fees: $250 Minus Individual fundraising goal: $150 Deficit: Booster fundraising of ~$250/player
Team Staffing Status
Girls Kelly Fanto – head coach Bill Macharas – assistant coach Karen Naberhaus – team coordinator
Boys Recruiting for head coach position continues Charles Krininger – assistant coach Anne Hall – team coordinator
Booster Staffing Status
President – John NollVice President – Keith HallTreasurer - Todd EllisonSecretary - Jane GarnsBoy Team Coordinator - Anne HallGirls Team Coordinator - Karen Naberhaus &
Lisa Vaughan Fundraising Coordinator – Sharon KerinsCommunications Coordinator - Jana RuckerNeed volunteers to coordinate fundraisers!
Volunteers Needed
Need volunteers to coordinate fundraisers!42% of volunteer coordinators have backed
out.Coordinating is hard and time consuming.Coordinating is NECESSARY to SUCCEED!Coordinators are expected to manage every
aspect of one fundraiser. Planning, coordination, recruiting, reminding,
managing.
FBL Affiliate Policy
Positions that we MUST have (minimum): Program Director – Responsible for oversight of all
local affiliate activities (Must maintain an active USL Membership).
Chairperson – Fundraising / Concessions Chairperson – Finance Chairperson – FBL Compliance / Coordination Chairperson – Volunteer Coordination Chairperson – Program Expansion
Positions must be elected
Fundraising / Concessions
Determine the affiliates fundraising program and carry out those responsibilities to insure that adequate fundraising opportunities are offered to each player / parent to assist in meeting their financial obligations to FBL. Additionally, this committee shall be responsible for coordination of game and or other event concessions including but not limited to purchases of supplies, sales, and concession receipts.
Finance
Maintain local affiliate financial status in conjunction with the FBL Treasurer, approve local expenditures, collect and deposit local funds, and implement FBL Financial Policies and Procedures
FBL Compliance / Coordination
Responsible for obtaining, disseminating, and insurance of compliance with all FBL Policies and Procedures
Volunteer Coordination
Responsible for coordinating all volunteer requirements for fundraising, concessions, clinics, field / game requirements, etc.
Program Expansion
Responsible for in-school player recruitment, program expansion, and off season player training programs. Unless extenuating circumstances prohibit, the Head Varsity Coaches shall chair this committee.
Proposed Compliance
Cross reference existing positions to FBL positions: Program Director
SHS Booster President – John Noll Chairperson – Fundraising / Concessions
SHS Booster Fundraising Coordinator – Sharon Kerins Chairperson – Finance
SHS Booster Treasurer – Todd Ellison Chairperson – FBL Compliance / Coordination
SHS Booster FBL Liaison – Paul Regan Chairperson – Volunteer Coordination
Boys Team Coordinator – Anne Hall Girls Team Coordinator – Karen Naberhaus & Lisa Vaughan
Chairperson – Program Expansion SHS Boys Coach – TBD SHS Girls Coach – Kelly Fanto
Vote
PRESENTED BY SHARON KERINS
Fundraising
Forms & Finances
Intent to Play $$ due immediatelyCompleted Forms due December 3US Lacrosse proof of membership due
December 3Registration $$ due February 4
Forms Packet and PayPal link www.satelitelacrosse.com
Immediate Needs
Fundraising Black Friday Feed’em Coordinator November 22 12hrs ‘Green 4 Green’ Coordinator
Ocean Reef and Beach Festival December 1 Signs & Marques Coordinator Restaurant Night Coordinator Buffalo Wild Wings Coordinator Parent Clinic Coordinator SCORP Spirit Coordinator
Communications Webmaster
Update & maintain the SHS LAX Website
Administrative Boys Coach Recruiter Vice President / Director of Program Advancement
$20 credit towards fundraising goal
for any leadership position
Current Fundraising
Fundraising opportunities to offset Fundraising Goal & Player Fee Corporate Sponsorship Black Friday Feed’em Ocean Festival Green 4 Green
Team Fundraising for Uniforms & Coaches TupperConnect® SCORP Spirit of Christmas SCORPwear Amazon Affiliate Program
January Fundraising
Fundraising opportunities to offset Fundraising Goal & Player Fee SCORP Cards Bucket Drop January 19 Bucket Drop February 2 Corporate Sponsorship (closing January 15)
Team Fundraising ZUMBA (hopefully)
Restaurant Nights (throughout the season)
TupperConnect® (ongoing)
SCORPwear (ongoing)
Amazon Affiliate Program (ongoing)
Volunteer Hours
Recording of Volunteer HoursFundraising Goal & Player Fee Weekly Email will be sent to all Boosters & players
What’s Next
Brother 4 Brother / Sister 4 Brother Support Football at their last game, Friday Nov 9 Wear your LAX shirt & sit in the LAX section to the
north of the Press Box (look for the signs)
Parent/Player Booster meeting December 3rd @ 7:00pm Location SHS Media Center
Keep in Touch
Facebook BOYS: 2012-2013 Satellite Lacrosse team GIRLS: Satellite High Girls Lacrosse
Twitter @SatelliteLax
Website: www.satellitelacrosse.com
QUESTIONS / DISCUSSION
Wrap-Up