11 May 200511 May 200511 May 200511 May 2005 SPMS Database meetingSPMS Database meetingSPMS Database meetingSPMS Database meeting

EPAC

EPS-AG JACoW

SPMS Database Meeting11 May 2005

SPMS Database Meeting11 May 2005

11 May 200511 May 200511 May 200511 May 2005 SPMS Database meetingSPMS Database meetingSPMS Database meetingSPMS Database meeting

EPAC

EPS-AG JACoW

Registration ModuleThe Philosophy

Registration ModuleThe Philosophy

Christine Petit-Jean-Genaz

EPAC Conferences Coordinator

SPMS Administrator

JACoW Secretary

Christine Petit-Jean-Genaz

EPAC Conferences Coordinator

SPMS Administrator

JACoW Secretary

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWCurrentCurrent

New Customizable Tool called “Registration”– Registration, as for PAC’05, but– May also be developed by individual conferences for

other activities not part of “GPL” “official” SPMS …

Does this Tool correspond to the requirements of JACoW Collaboration Conferences as a whole?

New Customizable Tool called “Registration”– Registration, as for PAC’05, but– May also be developed by individual conferences for

other activities not part of “GPL” “official” SPMS …

Does this Tool correspond to the requirements of JACoW Collaboration Conferences as a whole?

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWSPMS PhilosophySPMS Philosophy

Use same data driven philosophy as for the Scientific Programme

Build customized Registration Forms (via parameter lists) for example through the assembly of interfaces relating to one, several or all activities – Combine several activities into one Form

– Opt for several forms

Registration, budget handling, accommodation, etc. to be handled via tables …

Use same data driven philosophy as for the Scientific Programme

Build customized Registration Forms (via parameter lists) for example through the assembly of interfaces relating to one, several or all activities – Combine several activities into one Form

– Opt for several forms

Registration, budget handling, accommodation, etc. to be handled via tables …

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWModular FormModular Form

Participation in the Conference (registration of delegates, logistics, payments, list of participants, badges, overall financial management)

Participation in Social Events (logistics, payments) Participation in Excursions (logistics, payments) Accommodation (hotel accommodation requirements,

payments)

Participation in the Conference (registration of delegates, logistics, payments, list of participants, badges, overall financial management)

Participation in Social Events (logistics, payments) Participation in Excursions (logistics, payments) Accommodation (hotel accommodation requirements,

payments)

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWTablesTables

Type of Registrant/Individual– Registrant (with fee)– Registrant (fee waived)– Retiree Registrant– Student Registrant

Type of Registration– Early Registration– Late Registration – Retiree Registration– Student Registration

Type of Registrant/Individual– Registrant (with fee)– Registrant (fee waived)– Retiree Registrant– Student Registrant

Type of Registration– Early Registration– Late Registration – Retiree Registration– Student Registration

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWTablesTables

Social Events:– Banquet– Reception– Outing– Tour

Fees:– Early Fee - amount– Late Fee - amount– 1-day Fee - amount– Reduced Fee - amount– Student Fee - amount

Social Events:– Banquet– Reception– Outing– Tour

Fees:– Early Fee - amount– Late Fee - amount– 1-day Fee - amount– Reduced Fee - amount– Student Fee - amount

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoW

Statistics as for Scientific Programme

Statistics as for Scientific Programme

Running totals– Number of Registrants by Type– Number of Registrants by Fee

Number Type a Delegate @ fee = n amount paid/due Number Type b Delegate @ fee = n amount paid/due

– Number attending Banquet Number Delegates @ fee = n amount paid/due Number Accompanying Persons @ fee = n amount

paid/due Number Vendors @ fee = n amount paid/due

Running totals– Number of Registrants by Type– Number of Registrants by Fee

Number Type a Delegate @ fee = n amount paid/due Number Type b Delegate @ fee = n amount paid/due

– Number attending Banquet Number Delegates @ fee = n amount paid/due Number Accompanying Persons @ fee = n amount

paid/due Number Vendors @ fee = n amount paid/due

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoWAdvantagesAdvantages

Programming is done only once Same tool for every type of conference Etc.

Programming is done only once Same tool for every type of conference Etc.

11 May 200511 May 2005 SPMS Database MeetingSPMS Database Meeting

EPAC EPS-IGA JACoW

Or have I got it completely wrong?Or have I got it completely wrong?