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Meeting Held: January 11, 2017 at 7:00 pm, Exeter United Church

Board Members present: Arn Spivey, Joan Kammerer, Rev. Laurie O’Leary, Cheryl Masson, Janis Dougall, Ena deHaan, Eleanor Clark, Janice Brock Others present: Treasurer: Lynn Alderdice, Secretary: Heather Alcock, Barb Wein, June Hodgson, Barb Gackstetter 1. OPENING PRAYER AND REFLECTION: Rev. Laurie O’Leary 2. APPROVAL OF AGENDA

MOVED by Arn Spivey and Seconded by Janice Brock that the agenda be accepted as printed. CARRIED

3. CONSENT DOCKET-Acceptance of Committee Reports as received and circulated

MOVED by Ena deHaan and Seconded by Eleanor Clark that the consent docket be approved. CARRIED 4. MINUTES OF LAST BOARD MEETING

MOVED by Eleanor Clark and Seconded by Cheryl Masson that the minutes of the November 23, 2016 meeting be accepted. CARRIED 5. BUSINESS ARISING FROM THE MINUTES

i) Memorial Fund Guidelines-deferred ii) Room Rental Policy-the ad hoc committee is still researching and not prepared to present at this time, deferred until next meeting. Eleanor Clark presented independent research regarding liquor licensing, insurance and designation of space for alcohol sale and use. Eleanor also presented further information and a letter expressing concerns about the proposal to allow alcohol use at Exeter United Church. A petition from the Meatpie Ladies was brought forward with 27 signatures. Discussion around the process for considering requests, making decisions and regarding insurance coverage for current room rentals.

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iii) Remit #6-defer until March

6. CORRESPONDENCE i) Letter from Susan Macgregor and Jim Hughes was read expressing concern regarding the proposed changes to the room rental policy around gambling and alcohol.

7. COMMITTEE BUSINESS

i) Recommendation from Finance and Stewardship for a new contract position Communication Specialist. Discussed the job description and additional expense in the budget. Board conceptually supports the proposed position pending budget approval. ii) Budget Presentation-Lynn Alderdice Lynn Alderdice presented the budget as prepared by the finance and stewardship committee. Expressed concerns regarding the proposed increase in givings income. Discussion. Looked at trend over the past few years, 2016 was an abnormally low year for givings, previous years were more consistently in the range of $170, 000.

MOVED by Arn Spivey and Seconded by Janice Brock that the budgeted local offering for 2017 be changed from $180, 855.00 to $170, 855.00 CARRIED

Discussion around presenting a deficit budget and the importance of fundraising tied in with community building events. Janis Dougall agreed to organize a reunion in the fall and Janice Brock will look into an event for the spring.

MOVED by Arn Spivey and Seconded by Janis Dougall to accept the 2017 budget as presented by the Finance and Stewardship Committee with the amendment made by the Board. CARRIED

iii) Annual Report and Meeting-reviewed the Board Report and confirmed that all current members would be remaining on the Board. Two potential new members will be brought forward at the Annual Meeting: Lois Godbolt and Brenda Turner.

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MINISTER’S REPORTS-see attached

Baptisms: Sunday, January 15, Jaylee William Swaby, son of Tammy and Errol

Sunday, February 19, Lily Palen, daughter of Stacey and Heath

MOVED by Janice Brock and Seconded by Janis Dougall that the proposed baptisms be approved. 1 ABSTENTION CARRIED

Cheryl Masson asked to have it recorded that she abstained on the grounds that she is philosophically opposed to being asked to approve baptism since the church should openly welcome everyone.

MOVED by Cheryl Masson and Seconded by Janice Brock that all future requests for baptism are automatically approved without board motion.

Arn Spivey made a request to defer the motion until the next meeting, agreed by consensus.

Rev. Laurie O’Leary made a request for memorial funds to cover the cost of battery candles for Christmas Eve service. Cost of $917.48 exceeded the $300.00 budgeted by the Worship and Music Committee.

MOVED by Cheryl Masson and Seconded by Eleanor Clark that Memorial Funds be used to cover the cost of the candles. CARRIED

Next Meeting March 22, 2017 at 7:00 pm. Annual Congregational Meeting February 26, 2017 at 10:30 am ADJOURNMENT AND PRAYER Rev. Laurie O’Leary closed the meeting with a prayer. MOVED by Janis Brock that the meeting be adjourned at 8:37 p.m. _____________________________ _____________________________ Joan Kammerer, Chair Heather Alcock, Secretary

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Minister's Report - January, 2017 Board Meeting

preparation of Sunday services - Advent & Christmas

interment for Chris Playfoot attended Staff Christmas dinner

hosted Tuesday Pause

attended December UCW meeting met with Kathy Douglas, Presbytery Youth Minister

recorded Christmas Message at radio station attended potluck lunch with meat pie ladies

participated in Conference Settlement Committee conference call attending Finance & Stewardship meetings;

attended meeting of Sponsorship committee attended visitation for Kim Pinder's mother

participated in Lessons & Carols service at Trivitt participated in two webinars

pastoral care & hospital visits funeral and interment - Ted Jones

correspondence to wedding requests and baptism requests began Continuing Education Course - Social Gospel

planned sermon series - Salt & Light (stewardship)

met with Swaby family re baptism attended Ministerial meeting

11 January 2017

Rev. Laurie O'Leary

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