10 Ways to Save Money on Conference Materials
Transcript of 10 Ways to Save Money on Conference Materials
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Don’t Break Your Budget!
10 Ways to
Save On
Conference Materials
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Are you a Meetings Professional who…
is super busy?
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Are you a Meetings Professional who…
is on a tight budget?
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Are you a Meetings Professional who…
wants to reduce costs?
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Wait a Minute…
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Wait a Minute…
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What about your
Wait a Minute…
attendees?
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Don’t Ditch Conference Materials…
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Here’s 10 Ways
to Save Money on Conference Materials
Don’t Ditch Conference Materials…
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Here’s 10 Ways
to Save Money on Conference Materials
ANDMake Attendees Happy
Don’t Ditch Conference Materials…
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Tip # 1
Combine Conference Materials
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Conference Final
Program +
Tip # 1
Combine Conference Materials
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Conference Final
Program + Notebook =
Tip # 1
Combine Conference Materials
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Tip # 1
Combine Conference Materials
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A Conference Learning Journal=
Tip # 1
Combine Conference Materials
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Tip # 2
Produce Only What You Need
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Not Enough Learning Journals
Tip # 2
Produce Only What You Need
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Too Many Conference Programs
Not Enough Learning Journals
Tip # 2
Produce Only What You Need
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InventoryToo Many Conference Programs
Not Enough Learning Journals
Tip # 2
Produce Only What You Need
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InventoryToo Many Conference Programs
Not Enough Learning JournalsShortage
Tip # 2
Produce Only What You Need
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InventoryToo Many Conference Programs
Not Enough Learning JournalsShortage
Tip # 2
Produce Only What You Need
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POD
Tip # 2
Produce Only What You Need
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Print on Demand
POD
Tip # 2
Produce Only What You Need
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Print on Demand Print Less with Smaller Quantities
POD
Tip # 2
Produce Only What You Need
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Print on Demand Print Less with Smaller Quantities
Utilize Sponsorship POD
Tip # 2
Produce Only What You Need
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Print on Demand Print Less with Smaller Quantities
Utilize Sponsorship Eliminate Overstock POD
Tip # 2
Produce Only What You Need
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Tip # 3
Go Digital
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Tip # 3
Go Digital
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Too much paper?
Tip # 3
Go Digital
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Tip # 3
Go Digital
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CD-ROMs
Tip # 3
Go Digital
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CD-ROMsand
Tip # 3
Go Digital
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CD-ROMsand Flash Drives
Tip # 3
Go Digital
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…Or Online
Tip # 3
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…Or Online
Knowledge Centers
Tip # 3
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…Or Online
Knowledge Centers
Online Event Communities
Tip # 3
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Tip # 4
Change your Binding
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Turn This:
Tip # 4
Change your Binding
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Turn This:
Tip # 4
Change your Binding
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Tip # 4
Change your Binding
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Into That:
Tip # 4
Change your Binding
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Into That:
Tip # 4
Change your Binding
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Tip # 5
Remove the Tabs
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Replace…
Tip # 5
Remove the Tabs
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Replace…Index Tabs
Tip # 5
Remove the Tabs
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Tip # 5
Remove the Tabs
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With…
Tip # 5
Remove the Tabs
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With…Color Divider Sheets
Tip # 5
Remove the Tabs
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Tip # 6
Reduce Page Count
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Do you think attendees
want to juggle all these handouts?
Tip # 6
Reduce Page Count
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Lose the Title Sheet
Tip # 6
Reduce Page Count
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Lose the Title Sheet
Stop Printing Handouts for Everyone
Tip # 6
Reduce Page Count
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Lose the Title Sheet
Stop Printing Handouts for Everyone
Adjust Font Sizes
Tip # 6
Reduce Page Count
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Lose the Title Sheet
Change Margins
Stop Printing Handouts for Everyone
Adjust Font Sizes
Tip # 6
Reduce Page Count
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Lose the Title Sheet
Change Margins
Stop Printing Handouts for Everyone
Limit Page Count/Slides Authors can Submit
Adjust Font Sizes
Tip # 6
Reduce Page Count
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Tip # 7
Simplify Packaging
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Plastic Jewel Case
Tip # 7
Simplify Packaging
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More Paper
Plastic Jewel Case
Tip # 7
Simplify Packaging
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More Paper
Plastic Jewel Case
More Postage
Tip # 7
Simplify Packaging
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Tip # 7
Simplify Packaging
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Romvelopes
Tip # 7
Simplify Packaging
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Romvelopes
Tip # 7
Simplify Packaging
or
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Romvelopes Paper Sleeves
Tip # 7
Simplify Packaging
or
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Tip # 8
Stick to the Norm
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Don’t Get Fancy…
Tip # 8
Stick to the Norm
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Don’t Get Fancy…
use “house” stocks
Tip # 8
Stick to the Norm
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Don’t Get Fancy…
use “house” stocks avoid glossy stocks
Tip # 8
Stick to the Norm
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Soft Tote Bags =
Tip # 9
Go Bagless
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Soft Tote Bags =more
Tip # 9
Go Bagless
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Soft Tote Bags =more
Tip # 9
Go Bagless
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Simply Remind Attendees to…
Tip # 9
Go Bagless
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BYOBBring your own Bag
Simply Remind Attendees to…
Tip # 9
Go Bagless
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Tip # 10
Turn Color to Black Ink
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Not
everything
Tip # 10
Turn Color to Black Ink
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Not
everything needs to be
colorful
Tip # 10
Turn Color to Black Ink
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Use Black Ink For:
Tip # 10
Turn Color to Black Ink
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Use Black Ink For:
Shorter Runs
Tip # 10
Turn Color to Black Ink
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Use Black Ink For:
Shorter Runs Less expensive advertising
Tip # 10
Turn Color to Black Ink
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