10 Simple Steps To Better Archaeological Management
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Transcript of 10 Simple Steps To Better Archaeological Management
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10 simple steps to better archaeological management
Martin LocockIFA Annual Conference for Archaeologists March 2008
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Introduction
• Experience
• Questions not answers
• Personal opinions
References and links:
http://10simplesteps.blogspot.com
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Management training 1980
•Process management
•Critical path analysis
•Decision making
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Management training 2000
•Empowerment
•Consensus building
•Fostering creativity
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Personal effectiveness
• Attitudes and behaviours• Social skills• Self management
• Generic skills for better working
• Importance of self-awareness, reflection and review
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Step 1: Who am I?
• I am an archaeologist: here is my trowel.
Matt Lemke, “Trowels”, Assemblage 2 (1997)
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Matt Edgeworth, Acts of Discovery: an ethnography of archaeological practice
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Are you an archaeologist?
• Do you excavate?• Do you record?• Do you analyse?• Do you interpret?• Do you administer?• Do you monitor?• Do you manage?• Do you enable?
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Are you an archaeologist?
• Do you excavate?• Do you record?• Do you analyse?• Do you interpret?• Do you administer?• Do you monitor?• Do you manage?• Do you enable?
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Are you an archaeologist?
• Do you excavate?• Do you record?• Do you analyse?• Do you interpret?• Do you administer?• Do you monitor?• Do you manage?• Do you enable?
Step 1: What is your current role?
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Step 2: Words
Archaeology Labour Market Intelligence: Profiling the Profession 2002/03
Kenneth Aitchison and Rachel Edwards
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Main post titles
• Archaeologist 264
• Director or Manager 119
• Project Manager 105
• Project Officer 166
• Senior Archaeologist 92
• Supervisor 188
• Junior posts 143
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Post titles outside archaeology
• Project Officer
no supervisory role, temporary post, generic skills• Project Manager
changing definition• Programme Manager
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Post titles outside archaeology
• Project Officer no supervisory role, temporary post, generic skills• Project Managerchanging definition• Programme Manager
Step 2a: Do your post titles mean something?Step 2b: Do your post titles tell others what they
mean?Step 2c: Use your qualifications
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Step 3: First impressions
The functions of fashion
• Aesthetics
• Practicalities
• Group membership
• Status
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Clothes reflect who we are
1 2
3 4
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Clothes tell others who we are
“We’re complete scruffbags but I don’t care. I’m not remotely interested in appearances, life’s too short for that” Mick Aston “An archaeological fashion show: how archaeologists dress and how they are portrayed in the
media”, Cornelius Holtorf, in T Clack and M Brittain 2007 Archaeology and the Media
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Clothes tell others who we are
Step 3: What impression do you want to create?
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Step 4: Back to schooldays
• New roles need new skills
• Invest in training
• Prioritise training needs
• CPD
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Reasons not to train
“I’m too busy to go on a time management course”
“I can’t afford to go on a finance course”
“I can’t go on a leadership course when my team’s morale is so low”
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Real reasons
• Insecurity
• Irrelevance
• Lack of corporate support
• Timetabling
• Culture
• Lack of interest
• Lack of information
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PRINCE2
• PRojects IN Controlled Environments
• Developed for government IT projects
• Governance and tracking
• Prevents mission creep
• Specialised terminology
• Expensive training and accreditation
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Microsoft Project• Software package, relatively cheap
• Best used for whole project cycle
• Best used for all project activities
• Not just a way of drawing Gantt charts
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Getting Things Done
• Tips for time management
• Cheap
• Practical
• Easy to implement
• A bit smug
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iGoogle
• Can add task manager, calendar, RSS feeds
• Integrates work
• Free
• Available remotely
• Clunky mail
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Invest in tools not systems
• How much more would you achieve if you spent 50% less time dealing with emails?
• How often will you use the knowledge gained from a Palaeolithic rock art conference in Australia?
• Is your organisation ready to adopt PRINCE2 throughout?
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Invest in tools not systems
• How much more would you achieve if you spent 50% less time dealing with emails?
• How often will you use the knowledge gained from a Palaeolithic rock art conference in Australia?
• Is your organisation ready to adopt PRINCE2 throughout?
Step 4a: Do you know everything already? If not, get some training.
Step 4b: Start with the tasks you spend the most time doing, or the ones you do worst
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Step 5: talking to non-archaeologists
• Don’t expect them to share your viewpoint
• Don’t expect them to know your terminology
• Do tell them how it affects them
• Do give them bad news clearly
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What the archaeologist saysWe’ll need to extend the trench to pick up the return of the medieval wall and then excavate the well which will contain good palaeo evidence.
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What the developer hearsBlah blah blah delay blah blah blah overrun blah blah blah costs blah blah blah
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Communication is a skill
• Consider your audience• Provide a clear message• Avoid wishful thinking• Don’t get bogged down in detail• Check they understand• Don’t be misled by politeness
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Communication is a skill
• Consider your audience• Provide a clear message• Avoid wishful thinking• Don’t get bogged down in detail• Check they understand• Don’t be misled by politeness
Step 5: How well do you communicate?
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Step 6: Cost and risk
• Who should be taking the risk?• Price for a completed project, or rate for
work done > Michael Heaton
• Archaeology is expensive, but have you hired a plumber recently?
• Don’t cut corners in pricing• For most clients, certainty is more
important than price• Overheads are expected
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Post-project review: what went right / wrong?
Step 6: Are you costing projects realistically?
Who pays if you get things wrong?
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Step 7: Don’t overperform the spec
“A minimum of 10% of the area will be excavated to the base of the archaeological deposits.”
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Step 7: Don’t overperform the spec
“A minimum of 10% of the area will be excavated to the base of the archaeological deposits.”
So why do more?
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IFA Standard and Guidancefor archaeological field evaluation
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Knowing when to stop
• When you have met the quantification required
• When you have achieved the purpose of the work
• Overperforming costs somebody money
• It might well be you
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Knowing when to stop
• When you have met the quantification required
• When you have achieved the purpose of the work
• Overperforming costs somebody money
• It might well be you
Step 7: How often do you do more work than necessary?
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Step 8: archaeology excavation
• Analysis, reporting, archiving are part of the process• Uh-oh, we’ve got some finds
Unreported excavation isn’t archaeology, it is wilful destruction of the resource
but equally…Excavators should read past reports before digging
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Step 8: archaeology excavation
• Analysis, reporting, archiving are part of the process• Uh-oh, we’ve got some finds
Unreported excavation isn’t archaeology, it is wilful destruction of the resource
but equally…Excavators should read past reports before digging
Step 8a: Do you plan for the whole project?Step 8b: Do you read enough before you dig?
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Step 9: Take H&S seriously
and COSHH and the Working Time Directive
Step 9: Do you?
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Step 10: Treat junior staff well
Source: Archaeology Labour Market Intelligence: Profiling the Profession 2002/03
Long-term issue: your experienced staff are your best assets
Travelling time, holidays, pension scheme, healthcare,
training.
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Step 10: how are yours treated?
Source: IFA website
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10 simple steps
Julius Schnorr von Carolsfeld, Moses receiving the Tablets
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• Reflect on your identity
• Revise post titles• Think about image• Invest in tools• Communicate better
• Cost realistically • Know when to stop• Plan for the whole
project & read more• Take H&S seriously• Treat junior staff well
Action plan to transform your management practices
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If you only do one thing
Explore iGoogle
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