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Writing Assistance, Inc.Writing Assistance, Inc.

ON LINE TIME ON LINE TIME SHEETSSHEETS

Welcome Welcome Writing Assistance has implemented Writing Assistance has implemented

a new a new fastfast and and easyeasy way to submit way to submit your time each week via the internet.your time each week via the internet.

There are no changes to the pay There are no changes to the pay weeks or pay periods, just simply the weeks or pay periods, just simply the entry and submission of your time. entry and submission of your time.

The next few slides will walk you The next few slides will walk you through the process for entering and through the process for entering and submitting your time each week.submitting your time each week.

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Logging OnLogging On https://my.springahead.com/go?Login

Company Name:Company Name: Writing AssistanceWriting Assistance

User Name User Name First Initial+last nameFirst Initial+last name

John Doe = John Doe = jdoejdoe

Password Password pass (please change)pass (please change)

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Entering Hours & Tasks Entering Hours & Tasks (see slide 6)(see slide 6)

Main Screen is current calendar Main Screen is current calendar month at a glance month at a glance

If time has been submitted in the If time has been submitted in the current month, the total hours current month, the total hours will appear on that date.will appear on that date.

The status of the timecards The status of the timecards (submitted, not submitted, (submitted, not submitted, rejected or approved) will rejected or approved) will appear in the right hand columnappear in the right hand column

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Entering / Modifying Hours Entering / Modifying Hours

Choose the option from the left Choose the option from the left hand column to enter or modify hand column to enter or modify time in the week. time in the week. (see slide 6)(see slide 6)

The timecard and entry screen The timecard and entry screen will appear. will appear. (see slide 7)(see slide 7)

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Entering / Modifying HoursEntering / Modifying Hours

66E

nter/Modify T

ime

Hours entered

Status of H

rs Entered

Column 1: SubmitColumn 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an email is sent to the and modifications can be made to the timecard. If checked, an email is sent to the

approver. approver. Timecard will be read-only after approval. Timecard will be read-only after approval. Timecards should only be “SUBMITTED” the Timecards should only be “SUBMITTED” the last day of each work week. (Save without Submitting if done daily) last day of each work week. (Save without Submitting if done daily)

Column 2: Project/TypeColumn 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Dropdown list; Current assigned projects are available from dropdown list.Column 3: TaskColumn 3: Task; Use only if set up by Writing Assistance; Use only if set up by Writing AssistanceColumn 4:Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Days of Week: Enter time for the day or portion of the day with a description of the work.Column 5:Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. processed it. If it is blank, it has not been submitted yet.

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Colum

n 1 - Do not ever check the box

Colum

n 2

Colum

n 3

Colum

n 5

Colum

n 4

Submit all last day of work week

Note that you can add more lines if needed by hitting Note that you can add more lines if needed by hitting

save and continuesave and continue..

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Save &

Cont.

2 New

Lines Add

Simple functions: Simple functions: (see slide 10)(see slide 10)

Quickly jump to any week with Quickly jump to any week with the calendar or choose previous the calendar or choose previous week/next week to navigate.week/next week to navigate.

““View Timecard” allows a View Timecard” allows a printable view.printable view.

““Copy Template from previous Copy Template from previous week” from functions to reuse week” from functions to reuse project and hours when nothing project and hours when nothing has changed.has changed.

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Column 1: SubmitColumn 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an email is sent to the and modifications can be made to the timecard. If checked, an email is sent to the

approver. approver. Timecard will be read-only after approval. Timecard will be read-only after approval.

Column 2: Project/TypeColumn 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Dropdown list; Current assigned projects are available from dropdown list.Column 3: TaskColumn 3: Task; Use only if set up by Writing Assistance; Use only if set up by Writing AssistanceColumn 4:Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Days of Week: Enter time for the day or portion of the day with a description of the work.Column 5:Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. processed it. If it is blank, it has not been submitted yet.

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Prev W

k / Next W

k

View

/ Print T

imecard

Copy P

revious Wk

Calendar

Submitting the Time SheetSubmitting the Time Sheet(see slide 12)(see slide 12)

Once entry is complete for the Once entry is complete for the ENTIRE WEEKENTIRE WEEK, mark the submit , mark the submit checkbox in the left column or checkbox in the left column or “Submit All Time” to automatically “Submit All Time” to automatically send email to the Project send email to the Project Manager/Approver and to Writing Manager/Approver and to Writing Assistance for approval.Assistance for approval.

After saving, you will return to the After saving, you will return to the calendar at a glance.calendar at a glance.

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Column 1: SubmitColumn 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an email is sent to the and modifications can be made to the timecard. If checked, an email is sent to the

approver. approver. Timecard will be read-only after approval. Timecard will be read-only after approval.

Column 2: Project/TypeColumn 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Dropdown list; Current assigned projects are available from dropdown list.Column 3: TaskColumn 3: Task; Use only if set up by Writing Assistance; Use only if set up by Writing AssistanceColumn 4:Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Days of Week: Enter time for the day or portion of the day with a description of the work.Column 5:Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. processed it. If it is blank, it has not been submitted yet.

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ubmit T

ime L

AS

T W

OR

K D

AY

EA

CH

WEEK

Project Manager FunctionProject Manager Function

Your assigned Project Manager Your assigned Project Manager is the approver and will log on is the approver and will log on and either approve your time or and either approve your time or reject your time. If it is reject your time. If it is approved, it will be forwarded to approved, it will be forwarded to Writing Assistance, if it is Writing Assistance, if it is rejected, it will be returned to rejected, it will be returned to you via email.you via email.

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Reports & Password Reports & Password (see slide 15)(see slide 15)

Historical timecards are Historical timecards are available from the reports menu.available from the reports menu.

Admin allows you to change Admin allows you to change your password and is your password and is recommended.recommended.

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Column 1: SubmitColumn 1: Submit Default is unchecked; If unchecked, time remains hidden from project manager/approver Default is unchecked; If unchecked, time remains hidden from project manager/approver and modifications can be made to the timecard. If checked, an email is sent to the and modifications can be made to the timecard. If checked, an email is sent to the

approver. approver. Timecard will be read-only after approval. Timecard will be read-only after approval.

Column 2: Project/TypeColumn 2: Project/Type Dropdown list; Current assigned projects are available from dropdown list. Dropdown list; Current assigned projects are available from dropdown list.Column 3: TaskColumn 3: Task; Use only if set up by Writing Assistance; Use only if set up by Writing AssistanceColumn 4:Column 4: Days of Week: Enter time for the day or portion of the day with a description of the work. Days of Week: Enter time for the day or portion of the day with a description of the work.Column 5:Column 5: Status: Shows if the row is approved, who approved it, shows if it has been processed and who Status: Shows if the row is approved, who approved it, shows if it has been processed and who processed it. If it is blank, it has not been submitted yet. processed it. If it is blank, it has not been submitted yet.

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Reports

Passw

ord

Need Help?Need Help?

Contact Lori Harberts at Writing Contact Lori Harberts at Writing AssistanceAssistance

>>lori.harberts@writingassist.comlori.harberts@writingassist.com

>>763-551-1228763-551-1228

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