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Follow the directions on the followingpages, click here to get to PioPlace

REGISTERING

A NEWSTUDENT

ORGANIZATIONON PIONEER PLACE

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Overview

• What is it• Advantages• Process• Instructions• General• Roster• Advisor• Constitution• Interests• Categories• Photo

• Profile Navigation• News/Events• Roster• Photos• Documents• Forms• Service Hours• Elections• Manage Appearance

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What is Pioneer Place?• Social network platform

designed by Collegiate Link exclusive only to Utica College

• Allows management of co-curricular activities such as student organizations and events

• Promotes student involvement early on, with potential to get students involved even before they come to campus

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Advantages of Pioneer Place

• Advertisement of events, meetings, and initiatives

• Private messaging to members • Information becomes readily

available to all Utica College students

• Keep an accurate member list and calendar

• Invite new members and reach new students online

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• HAVE READY:• A current electronic copy of your organization’s

constitution- you will be asked to upload a copy and the Chief Justice of Student Senate DOES look at the constitutions. It can be Word or PDF. If you don’t have this (look first to see if it’s in your Documents section on Pioneer Place), contact ssenate@utica.edu to get a copy.• A faculty or staff member who has agreed to be your

advisor- you will need to put in their information, and then get a physical signature from them and hand it in to Senate.• A club or personalized photo- pages get more visitation if

you have a photo of members or a logo to represent your organization in the org list.• Something else???

Process

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• Go to http://pioneerplace.utica.edu and create your own personal profile by using your banner username and password (all information kept internally by Utica College)

• Click on [Organizations] in the blue menu• Click [Register a New Organization] on the bottom

of the left-hand column• Follow instructions

Process

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Process

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Instructions

• READ THESE!

• Make sure you’re doing the correct organization registration

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General Info• Under

[Description] add your mission statement or goals

• Under [URL] put your org name. This will identify your Pioneer Place website

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Loading a Roster• In order to

move forward, all 5 positions must be filled, but you can go into [Manage Positions] later on and change the titles of these positions, if the titles listed do not match titles specific to your org.

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Advisor• Fill in the

advisor contract, THEN PRESS THE PRINT SCREEN BUTTON ON YOUR KEYBOARD. Past into Word and print. Have your advisor sign the sheet and turn it in to Student Senate.

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Upload Constitution• Under

[Constitution and Bylaws] attach a document (Word, PDF, etc.) of your constitution.

• Make sure it is the most updated version. If you don’t have one, refer to slide 6.

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Adding Interests• Students add

interests to their personal profiles so that they will be matched up with orgs that meet their interests. Choose any interests you want your org to be associated with. You may choose multiple.

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Category

• This is the category for your org. Find the most appropriate label for the mission you have.

• Categories are used to easily find orgs in the org listing without knowing a specific org name.

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Photo• Profiles with

photos are more recognized. Add your logo or a member photo.

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Submit for Approval

Your completed submission will be reviewed by Student Senate and Student Activities. Senate will contact the org, set up a presentation date, and the recognition process will continue from there. If and when your org is approved, you will be notified in an

e-mail to your Utica account.

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• These are pages to navigate your organization profile. The following slides explain what each of these can do.

Profile Navigation

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News/Events• NEWS is for ongoing

initiatives that your org is working on, things you offer, etc. It appears in the News Ticker on the home page and on your org’s profile page.• EVENTS are for programs that occur on a designated date and time. Event fliers appear on the home page and a list of events is updated in your calendar and on the profile’s Event list.

• You can post a JPEG or a PDF file on both news and events. If you don’t post a flier in your event form, it will not appear on the home page’s corkboard.

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Roster• To manage update

the roster click [Roster] and then [Manage Roster] to change the names of titles and positions to best suit the needs of your org

• To add a position, click [Manage Positions] under [Roster] menu and click [Create New Position]

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Photo Gallery

• This area is to add photos of members, events, services, etc.

• You can make albums and add as many pictures or videos as you have.

• This is great to keep historical records of attendance, set-up, and specifics for traditional events.

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Documents• You can attach documents that your org needs to keep

track of, like your constitution, yearly awards, treasury reports, meeting minutes, etc.

• Also a great feature for record keeping from year to year. Helps with transitioning e-board positions in the Spring.

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Forms

• Under [Forms] in the left-hand column, click [Manage Forms]

• You can create electronic forms for easy online submission out of any paper form your org might use

• This allows easy access to any forms, and you can export into excel or print a PDF instantly

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Service Hours

• Service hours can be added easily to track your org’s involvement.

• All hours are tracked by member, not as an org.

• Service hours must be approved by a designated org member. They can be added to a member’s co-curricular transcript.

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Elections• You can create an

Election and Ballots within the election that can be assigned to different voting bodies.

• If Certain people can vote and others can’t that would need a new Ballot.

• Each page inside the ballot can be for a different election position.

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Manage

• Interests- Change or add new organization interests so you reach new students with the same interests and you can boost your membership.

• Styles- Choose your profile’s text fonts and colors, as well as background and navigation bar colors. Personalize what your org’s profile page looks like in order to be unique and represent your mission.

• Header Images- upload an image so that your org profile page is personalized and looks like a professional website.

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Bethany PirainoAssistant Director of

Student Activities(315) 792-3037

bapirain@utica.edu

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